HomeMy WebLinkAboutCOM 0917.000 2014-2016 William P.Kenoi ..��+`�° --------- Deanna S. Sako
Mayor Director
Lisa K. Miura
. _= Deputy Director
•••1•ef'!TE OF •
County of Hawaii
Finance Department
25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720
(808)961-8234 • Fax(808)961-8569
June 17, 2016 `
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Dru Kanuha, Council Chair and
Members of the Hawai`i County Council
Hawaii County Council ^�
25 Aupuni Street
Hilo, Hawai`i 96720
__
Re: Resolution for multi-year lease
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year,
for four new multi-year lease agreements. These agreements are for four new copy
machines to be used by the Hawai`i County Police Department. Their current copiers are
becoming obsolete and need frequent repair. Additionally, the new leases will result in a
savings over the current lease costs of the copiers being replaced.
If there are any questions, please do not hesitate to call Hauoli Aiona of the Hawai`i
County Police Department at 961-2273.
&___ l4 e.g.—
Deanna S. Sako
Director of Finance
Enc.
cc: Police
541 -1LP >
Comm. No, q 11
Ref. To: CA ..(.(Of C)
Ref. Date JUN 17 Z Ri
Hawaii County is an Equal Opportunity Employer and Provider
Form #: B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Police DATE: 6/9/2016
STAFF CONTACT: Hauoli Aiona PHONE: 961-2273
A. REQUEST:
To enter into a multi-year lease agreement for five (5) years for (4) copy machines in the following locations:
* Public Safety Building (A) located near the Records & Identification Section
* Public Safety Building (A) located in the Machine Room
* Kealakehe Police Station
* Kealakehe Police Station - Records Room
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The current lease on the first (3) copiers listed above will be expiring 10/2016. The present machines are
constantly being repaired causing non-operational periods and need to be upgraded. The Police
Department would like to replace the current leased machines with updated machines. The cost will be
lower for the new leased machines . The 4th listed machine is 13 years old and is obsolete and Xerox will not
be providing parts to repair this out dated machine and therefore it will need to be replaced with a newer
model.
The Department is anticipating a monthly lease per machine of no more than $510.00 per machine for the
larger copiers and no more than $110.00 per machine for the smaller copier.
The cost per copy shall not exceed $0.0099 for the (4) locations.
SIGNED: - %ir H DATE: JUN " 9 2U1�
De• rtment Head
KAREN EOFF ;�<vfor„ AARON S.Y. CHUNG
Chairperson oc V% `. MAILE"MEDEIROS"DAVID
.f6' -',5;•.V:t.t GREGGOR ILAGAN
VALERIE T. POINDEXTER --'--"s'r / DRU MAMO KANUHA
Vice Chair ' DENNIS"FRESH"ONISHI
•!r��:IS::::::e•'r`°.... DANNY PALEKA
MARGARET WILLE
HAWAI`I COUNTY COUNCIL
County of Hawai`i
Hawai`i County Building
25 Aupuni Street
Hilo, Hawaii 96720
June 17, 2016
Dru Mamo Kanuha, Chairperson
Hawai`i County Council
25 Aupuni Street
Hilo, Hawai`i 96720
RE: Resolution No. 547-16 : RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS OF
A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR
MAINTENANCE AGREEMENT FOR AUTOMATIC ELECTRONIC DEFIBRILLATORS FOR
THE HAWAII COUNTY POLICE DEPARTMENT.
Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of
Hawai`i, this written request is submitted with my approval that the above-referenced matter be
waived from the Committee on Finance to the full Council for immediate action. In reviewing
this matter, timely approval is crucial. It is therefore advantageous that approval is granted and
the matter be placed onto the next Council agenda for review. However, in the event this request
is denied, for whatever reason, I understand the matter shall be referred to the Committee on
Finance for placement on its future agenda.
S' cerely,
.,
XLActvitt.--•-'?ert/"."'
Karen Eoff, Chairperson
Committee on Finance
Approved P ate/Waive to Council: Disapproved/Date/Refer to FC:
"11-Itilin 2016
Dru Mamo Kanuha, Chairperson Dru Mamo Kanuha, Chairperson
Hawai`i County Council Hawai`i County Council
KE/wb
Hawai`i County is an Equal Opportunity Provider and Employer