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Home My WebLink AboutCOM 0033.027 2014-2016 William P.Kenoi (;;• os N�' Deanna S. Sako Mayor • :.. \x\,14 Director • • Lisa K.Miura _--- Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 July 8, 2016 `'' (--) Dru Kanuha, Chairman, CD and Members of the Hawai`i County Council County of Hawai`i 3 r Hilo, Hawai`i 96720 v, Dear Chairman Kanuha and Members of the County Council: SUBJECT: Transfer of Funds June 16 to June 30, 2016 Attached is a Report of Transfers Authorized showing transfers made from June 16 to June 30, 2016. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, 44t' Kay Oshiro Controller Attachments Comm. No. 3 3• oZ, Ref. To: Ref. Dote JUL 0 8 2016 Hawaii County is an Equal Opportunity Employer and Provider CD CO CO CO CO CD 00 CO CO w CO w Co 0 Co Z j 'O 41. 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N V 0000 -4CP00000 7 N 00 (10 - 01 CO O NO0p000000 A 00W (0 -N-' N 0 0OD0 - 000000 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Finance CONTACT: Hauoli Aiona PHONE: 961-2273 DATE: 06 / 14 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5212.01.011 Kona Police - S&W, Regular S&W $ 6,000.00 TOTAL: $ 6,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5210.01.011 Waimea Police-S&W, Regular S&W $ 1,000.00 010.201.5213.01.011 Kau Police-S&W, Regular S&W 5,000.00 TOTAL: $ 1r,0OVr O EXPLANATION (Provide complete explanation): Request to transfer due to budget shortage in Waimea Police, S&W, Regular S&W and Kau Police-S&W, Regular S&W. Shortage in these Departments is due to transfers and unexpected OT. Transfers being requested are within S&W accounts. Funds are available in Kona regular S&W due to recruit vacancies. 6 ?G�6 SUBMITTED BY: C .� DATE: O / �� / Department Head ACTION: 'Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: & / 11-1 / /6 IMC/ Director of Finance epp .ved Deferred Denied MO JUnI 7 Signed. DATE. !' 1 ?016 Mayor Transfer No. 8 I Form#.A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks& Recreation DIVISION: Parks Maintenance CONTACT: Mason Souza PHONE: 961-8740 DATE: 6 / 14 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.551 1.02.114 Hoolulu - Electricity $ 20,000.00 TOTAL: $ 20,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.62.110 Aquatics Pools- Repair to Facilities $ 20,000.00 TOTAL: $ 20,000.00 EXPLANATION (Provide complete explanation): Funds are needed for the replacement of the sand media at KCAC pool. Funds are available from electricity account due to lower than anticipated expenditures. SUBMITTED BY: / el _--- DATE: SP / C /< Department Head ACTION: %/ Recommend Approval _Recommend Deferral _Recommend Denial Signed: ,(Q�..,..—A,✓ DATE: d I is I i V Director of Finance a's."( _Deferred _Denied Signed: DATE: JUN 17 2)116 Mayor Transfer No. g 2 JUN 2 1 2016 2011 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: Various CONTACT: Reid Sewake PHONE: 961-8560 DATE: 5 / 14 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.01.011 Park Maintenance- Regular S&W $ 1,150.00 TOTAL: $ 1,150.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.423.5421.11.011 Hilo &West HI Cemetery- Reaular S&W $ 900.00 010.500.5519.11.011 EAD Admin - Regular S&W $ 100.00 010.500.5519.71.011 EAD Recreation - Regular S&W $ 150.00 TOTAL: $ 1,150.00 EXPLANATION (Provide complete explanation): Funds are available in the various Regular Salaries &Wages Accounts due to vacancies taking longer than expected to fill and some employees on worker's compensation. Funds are needed to cover anticipated shortages under salaries and wages accounts. SUBMITTED BY: DATE: ip Department Head ACTION: /Recommend Approval _Recommend Deferral _Recommend Denial Signed: Vvi 11,4.,,._ ale DATE: G I ire / !6 Director of Finance �.. •.• oved _Deferred _Denied %%SIMJ14 Signed: '�►- ___ �- DATE: J�'/� 2 0 2A16 Mayor Transfer No. ea JUN 2 1 2016 troIgL County of Hawaii is an Equal Opportunity Provider and Employer Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of the Legislative Auditor DIVISION: CONTACT: Bonnie S.Nims PHONE: 961-8386 DATE: 6 / 14 / 2016 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010j08.5108.02.115 Misc. Contract Services $ 2,278.91 TOTAL: $ 2,278.91 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.108.5108.01.099 Miscellaneous S&W $ 2,278.91 TOTAL: $ 2,278.91 EXPLANATION (Provide complete explanation): For additional unexpected temporary assignment pay. Funds are available in miscellaneous contract services due to lower than anticipated expenditures. OPSUBMITTED BY: MM. DATE: 6 /_14 /_2016 :-:.rtme t Rif ACTION: J Recommend Approval Recommend Deferral _Recommend Denial Signed: ..-- /l,✓ DATE: 6 / !6 / 1. vlitl/ Director of Finance roved _Deferred Denied Signed: DATE: JUN/ 2 O 2916 Mayor Transfer No. gy JUN 2 1 2016 2019 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building Design & Eng CONTACT: Karen Ishikane (for D. Yamamoto) PHONE: 961-8459 DATE: 06 / 15 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.5232.01.011 Bldg Inspctn S&W, Regular S&W $ 46,000.00 TOTAL: $4( Dot TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.91.011 Bldg Design & Engrg S&W, Regular S&W $ 46,000.00 TOTAL: $ EXPLANATION (Provide complete explanation): Funding is needed to cover shortfall in S&W. Funds available in Building Inspection S&W due to lower than anticipated expenses. SUBMITTED BY: ati11/ DATE: v tt I \,,./ Department Head *****************************************************+F*** *********************************************************** ACTION: I Recommend Approval _Recomme d Deferral _Recommend Denial Signed: / 1��,..,.._ (�1J DATE: / ( 7 / 16 my Director of Finance q.,� _Deferred Denied Iff 41/PAIllbo Signed: r JO 2 0 2DATE: /' /"n16 Mayor Transfer No. i JUN 2 1 2016 Ma) Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: Engieering Division CONTACT: Ben Ishii PHONE: 961-8327 DATE: 06 / 09 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.114 Bldg-R&M Oce, Electricity $ 16,092.88 TOTAL: $ 16,092.88 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.183.5183.06.449 Eng-Equip -Vehicle $ 16,092.88 TOTAL: $ 16,092.88 EXPLANATION (Provide complete explanation): Additional funds are needed to purchase a vehicle, which the final bid exceeded original bugeted estimate. Funds are avaiable due to lower than anticipated monthly charges in the Electricity Account. �j� � l SUBMITTED :Y: kA DATE: / 4 (IH' CV' JlJL14 ,) ** Depart ent Head ACTION: Recommend Approval Recommend Deferral _Recommend Denial Signed: Ini yni ►I/n�-_- DATE: / / Director of Finance Ap•roved _Deferred _Denied 0 JUI\j 22 2916 Signed: �_= � DATE: Mayor Transfer No. BCo II IN 2 2 2016 n nnn Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of Management DIVISION: Office of Housing& Community De CONTACT: Susan K. Akiyama PHONE: 961-8379 DATE: 6 / 17 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 156.461.5463.10.341 Kulaimano Security Deposits, Misc charges $ 4,000.00 TOTAL: $ 4,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 156.461.5463.02.110 Kulaimano Oper Maint, Repairs to Facilities $ 4,000.00 TOTAL: $ 4,000.00 EXPLANATION (Provide complete explanation): There is adequate funds in the Security deposit line items as security deposit refunds are issued as tenants move out.We do not anticipate paying out any additional security deposits at this time. Additional funding is needed in the Repairs to Facilities line item due to the aging facility and repairs are necessary in order to meet the minimum housing standards that Housing& Urban Development (HUD) requires. SUBMITTED BY: � DATE: / 2—e) / i Ca Departmead *** AAAAAA****AAAAAAAAAAAAk*AAAAAk***AAAAAAAAk****AAAAA*******AAAAAAAAAAA* ACTION: — Recommend Approval Reco ►mend Deferral _Recommend Denial Signed: drri arait' DATE: JUS 1 2016 ttWJ Director of Finance r Deferred Denied Signed: •� DATE: JUN 2 2 21316 Mayor Transfer No. 87 1 III�i 9 9 9nic 207 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of Housing& Comm Dev DIVISION: Grants Management CONTACT: Noel Fujimoto PHONE: 961-8379 DATE: 06 / 22 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.951.5951.72 Hawaiian Paradise Pk Mutual Self Help Ph 1 $ 317,152.00 010.951.5951.83 Micro.Housing First Project 276,427.00 TOTAL: $ 593,579.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.951.5951.80.115 Mohouli Heights Sr.Neighborhood 2 $ 593,579.00 TOTAL: $ 593,579.00 EXPLANATION (Provide complete explanation): The Hawaii Island Community Development Corporation(HICDC), the non-profit organization that developed the Hawai'ian Paradise Park Mutual Self Help Phase I project, utilized$132,848 of its HOME allocation but secured another funding source to complete the project, making$317,152 available for other eligible HOME projects. The County also designated$276,427 of its 2015 HOME funds to its Micro Housing First Project, a housing project for chronically homeless persons in West Hawaii, but received funds from other sources to expedite the start of the project. The additional HOME funds will be transferred to the Mohouli Heights Senior Neighborhood 2 project as the project needs additional funding. Public Notice of the fund transfer was given in accordance with HOME program requirements and HUD approval was received on April 11, 2016. 4111MMOSUBMITTED BY: DATE: / / Depart ' t Head **************************************- **** .********************************************************************** ACTION: ,/ Recommend Approval-----Re ommend Deferral Recommend Denial Signed: P i" DATE: C / / « V -� Director of Finance e a • -d Deferred Denied AAIIIPPAIW Signed: V N. DATE: N /2 8 2Q18 Mayor Transfer No. cf,q Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of Housing& Comm Dev DIVISION: Grants Management CONTACT: Noel Fujimoto PHONE: 961-8379 DATE: 06 / 22 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.5935.17 Construction Management,Misc. Contract $ 2,125.52 • TOTAL: $ 2,125.52 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.5935.62 Residential Emergency Repair Program $ 2,125.52 TOTAL: $ 2,125.52 EXPLANATION (Provide complete explanation): The Construction Management project was completed on June 30, 2015 with a remaining balance of$2,125.52. The Office of Housing and Community Development would like to transfer the remaining balance to the Residential Emergency Repair Program(RERP)as the RERP needs additional funds to service the community by allowing more homeowners to participate in the program. SUBMITTED BY: " DATE: J / a / -sa . ent Head *******************************:********* ************************************************************************** ACTION: ✓Recommend Approva _Recommend Deferral _Recommend Denial Signed: �'`~•�/° /'" DATE: 6 / LS / << wk./ Director of Finance X:: ve• Deferred —Denied � j,�Willi "" JUN!, 2 8 2916 Signed: _ A �`+ __ DATE: 1 Mayor Transfer No. q fi n1,Ocl Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of Housing& Comm Dev DIVISION: Grants Management . CONTACT: Noel Fujimoto PHONE: 961-8.379 DATE: 06 / 22 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.951.5951.74.115 Habitat for Humanity Affordable Workforce $ 336,000.00 Housing 010.951.5951.81.115 Habitat for Humanity Affordable Workforce 600,000.00 Housing • TOTAL: $ 936,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.951.5951.80.115 Mohouli Heights Sr.Neighborhood 2 $ 330,941.21 010.951.5951.78.115 Tenant Based Rent Assistance 605,058.79 TOTAL: $ 936,000.00 EXPLANATION (Provide complete explanation): The availability of HOME Investment Partnerships (HOME) funds is a result of the U.S. Department of Urban Development(HUD)not allowing the use of any Federal Funds in the Waikoloa area because it is a Formerly Used Defense Site(FUDS). The additional HOME funds will be transferred to the Mohouli Heights Senior Neighborhood, Phase II project and the Tenant Based Rental Assistance)TBRA)as the projects needs additional funding. Public Notice of the fund transfer was given in accordance with HOME program requirements and HUD approval was received on April 11, 2016. The transfer of$5,058.79 is to correct funding of Program Income. Previous Program Income for Mohouli Heights Senior Neighborhood, Phase II was overstated by$5,058.79 and the TBRA was understated by the same amount. This transfer request will correct this error. SUBMITTED BY: `ow"'• DATE: C' / '3-2-- / I (" Dep:Sent Head ****************************** ***** ************************************************************************** ACTION: f Recommend Appr•'. _Recommend Deferral Recommend Denial Signed: LQ.....--P v DATE: C / II— / 1 . v la , • Director of Finance App • ed _Deferred _Denied lit 11 JUN 28 16 Signed: � 2- DATE: / Mayor Transfer No. q 2. Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: Building Division CONTACT: David Yamamoto PHONE: 961-8331 DATE: 06 / 20 / 16 FISCAL PERIOD: July 1, 20 15 to June 30, 20 16 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.109 Building R&M, OCE, Equipment $ 415.83 Repairs/Maint TOTAL: $ 415.83 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.80.480 Building R&M -Misc Equipment $ 415.83 TOTAL: $ 415.83 EXPLANATION (Provide complete explanation): Additional Funds are needed for new Breaker with Hammer, due to the lowest bidder being higher than estimated. Addition to Trans# 39 approved 04/18/16,B202 16-244 Funds are available due to less than anticipated repairs to existing equipment. P6-y 41 I, C7 4411 SUBMITTED BY: J I DATE: ..K./ 144/13/6 11" y' Department Head -4 ACTION: — Recommend Approval _Recommend Deferral _Recommend Denial Signed: E 'i DATE: JUN 2 2 2016 1/111 / Director of Finance .. o ed _Deferred —Denied JUN 2 8 2916 Signed: i �� DATE: / / Mayor Transfer No. q 3 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DEPARTMENT DIVISION: FIRE PROTECTION CONTACT: DARREN J ROSARIO PHONE: 932-2900 DATE: 06 /30 / 16 FISCAL PERIOD: July 1, 2015 to June 30, 2016 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5227.01.228 HELICOPTER SVCS—EQPT PARTS $ 37,000 TOTAL: $ 37,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.02.231 FIRE PROTECTION—SAFETY SUPPLIES $ 25,000 010.221.5225.02.228 FIRE EQPT MAIN—EQUIPMENT PARTS 12,000 TOTAL: $ 37,000 EXPLANATION (Provide complete explanation): Additional funds are needed in Fire Protection—Safety Supplies and Fire Equipment Maintenance—Equipment Parts. Purchases of public safety supplies and purchases equipment repairs parts were higher than anticipated. Funds are available in the Helicopter Services—Equipment Parts due lower cost of scheduled repair and maintenance of the Chopper 1 helicopter. SUBMITTED BY: DATE: ' j 30 2016 Department Head ACTION: '7 Recommend Approval _Recommend Deferral _Recommend Denial ` 144,,,- JUN 3 0 2016 Signed: DATE: Director of Finance . . _Deferred _Denied JUN 3 0 2616 ��►=fir,. Signed: ••••` _ DATE: Mayor Transfer No. CILt. JUN 3 0 3ntR