HomeMy WebLinkAboutCOM 0081.017 2014-2016 ,MSVIGs M
William P. Kenoi
Mayor : .ij`"t;, '�:•'
Edward T.Teixeira
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!:!���.•" Emergency Management
Randall M. Kurohara ''-'oi'Mo''M-' Director
Managing Director
Count of paivaii
CIVIL DEFENSE AGENCY
920 Ululani Street • Hilo,Hawai'i 96720-3958
(808)935-0031 • Fax(808)935-6460
DATE: June 23, 2016
TO: Dru Kahuna, Council Chairman and
Council Members `-
VIA: Kay Oshiro, Controller Ul
FROM: Edward T. Teixeir
RE: NOTIFICATION OF GRANT AWARD
Compliance with Ordinance No. 15-57, Section 7(1)
Name of Grant Program: Hawaii County Multi-hazard Mitigation Plan
Grantor: Department of Defense, State of Hawaii
County Grantee Department or Agency: Hawaii Civil Defense Agency
Grant No. (IF KNOWN): N/A
Amount of Grant: $60,705.5: '�-
Amount of County Match: $20,294.50
County Revenue & Expenditure Account Numbers: 010.3308.42/011.241.5241.66
Grant Period (Commencement& Completion): 03/06/15 to 03/05/16
Purpose of Grant: To update Multi-hazard Mitigation Plan
Is final report required by grantor? Yes hG No
Notification attached: M Yes fl No, because
co... No.
at . 1 1
Ref. To:
Ref. Date .JUL 14 2611
Hawai'i County is an equal opportunity provider and employer Form NGA Ws,'12
I
MEMORANDUM OF AGREEMENT
Between
HAWAII EMERGENCY MANAGEMENT AGENCY
DEPARTMENT OF DEFENSE
STATE OF HAWAI'I
and the
HAWAII CIVIL DEFENSE AGENCY
1. This MEMORANDUM OF AGREEMENT (MOA), is entered into on this FEB 2 9 2016 ,by
and between the Department of Defense, State of Hawaii, on behalf of its Hawaii Emergency
Management Agency,hereinafter referred to as "STATE,"and the Hawaii Civil Defense
Agency,hereinafter referred to as"HCDA."
2. The purpose of this MOA is to support the project objective of and activities related to the
project entitled"Hawaii County Multi-hazard Mitigation Plan." This project will result in the
required update of the Hawaii County Multi-hazard Mitigation Plan. The scope of work is
outlined in the Federal Emergency Management Agency(FEMA) approved project application
(attached). The formal name of the project is"Hawaii County Multi-hazard Mitigation Plan."
3. Perict.d.pkgerformance. This MOA covers the period beginning MAR - 6 2015 , and ending
MAR -'-5u to, . This period shall include the 90 days for financial reconciliation and close out.
4. Modifications. Any extensions,changes or alterations to the MOA shall be agreed to by both
parties in writing before being undertaken and the same shall be evidenced by written amendment
to this MOA.
5. Project Budget. The STATE,through the federal share,shall provide a maximum amount of
$60,705.50 for this project. The Non-Federal share of$20,294.50 shall be provided by HCDA in
the form of in-kind contributions and/or cash match,which represent 25 percent of total project
cost of$81,000.00. The HCDA shall maintain accountability of in-kind activities that contribute
to the 25%non-federal share. All projects shall be associated with the categories of activities
cited in paragraph 2. The project proposal, including approved budget and cost-share
description, is included in the attached project application.
6. Subcontracts. If the HCDA subcontracts any or all of the work required under this
Agreement,the HCDA agrees to include in the subcontract that the subcontractor is bound by the
same terms and conditions of the Agreement with HCDA,the Pre-disaster Mitigation Grant
program, and any applicable federal or state procurement laws,rules, or regulations. A copy of
the executed subcontract must be forwarded to the STATE within ten(10)days of the execution
of said contract. Contractual agreement shall in no way relieve the Recipient of its
responsibilities to ensure that all funds issued pursuant to this grant be administered in
accordance with all state and federal requirements.
. �r
7. HCDA, and its contractors or subcontractors, agrees to protect,defend, indemnify, save, and
hold harmless the State of Hawaii,all State departments, agencies,boards and commissions,
their officers,agents, servants and employees, including volunteers, from and against any and all
claims, demands, expenses, and liability arising out of injury or death to any person or the
damage, loss, or destruction of any property that may occur or in any way grow out of any act or
omission of the other party,its agents, servants, and employees,or any and all costs, expenses,
and/or attorney's fees incurred by the other party as a result of any claim, demand, and/or cause
of action except for those claims,demands, and/or causes of action arising out of the negligence
of the State of Hawaii, all State departments, agencies,boards, commissions,their agents,
representatives, and/or employees.
8. Method of Payment. Payments shall be made on a reimbursable basis. If other payment
arrangements for costs incurred as a result of this MOA are desired, agreement must be reached
after consultation between the STATE and HCDA.
9. Quarterly Reports. The HCDA is required to submit to the STATE a quarterly financial and
performance report. Report dates are March 30,June 30, September 30, and December 30 of
each year.
10. Termination. Either party to this MOA shall have the privilege,with or without cause,to
terminate this MOA at any time upon written notice given thirty(30) days in advance of such
termination. Upon termination,the total amount to be paid to the HCDA shall be determined
on the basis of the total work completed up to the date of such termination.
IN WITNESS THEREOF,the parties have executed this MEMORANDUM OF AGREEMENT
on the day,month, and year mentioned above.
HAWAII CIVIL DEFENSE AGENCY
APPROVED AS TO
FO ANS f . ITY:
B 2 9 2016 ASST-9EPUT'r CORPO' ' •N COUNSEL
COUNTY OF HAWAII
WILLIAM P.KENOI Date
Mayor FEB 2 5 2016
Date:
HAWAII EMERGENCY MANAGEMENT AGENCY
DEPARTMENT OF DEFENSE
STATE OF HAWAII(STATE) APPROVED AS TO FORM:
Michael S. === —=
of the Attonley General eu Stas of
By
Vincent
•/t'‘.--�• Dat 205
Date 20160121149615 10 DO'
VERN T. MIYAGI Date Deputy Attorney General
Administrator