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Home My WebLink AboutCOM 1011.000 2014-2016 JNtyiOF h <R•'�� Deanna S. Sako William P. Kenoi -^ 414 4, Director Mayor ; ;►.Ai Lisa K.Miura Deputy Director . +TE•OF•N•,� County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 August 17, 2016 Dru Kanuha, Council Chair and Members of the Hawai`i County Council Hawai`i County Council -,? 25 Aupuni Street Hilo, Hawaii 96720 Re: Operating Budget The U.S. Department of Homeland Security—Federal Emergency Management Agency (FEMA) is providing $1,369,493 of federal funds to the County of Hawai`i Fire Department to be used to purchase new self-contained breathing apparatus (SCBA). Enclosed is a resolution authorizing the Mayor to enter into an agreement with the U.S. Department of Homeland Security for this grant. Also enclosed is a bill for an ordinance amending the Operating Budget by appropriating this $1,369,493 to the Assistance to Firefighters Grant account. If there are any questions, please do not hesitate to contact Melanio Lorenzo of the Hawai`i Fire Department, at 932-2921. Deanna S. Sako Director of Finance Enc. cc: Fire 4 es. tok3—ha ja \� 432.> Gomm. No. !D ( I Ref. To: e...61,4-(,w1 FL) Hawaii County is an Equal Opportunity Provider and Employer Ref* Date AUG 1 8 2016 KAREN EOFF •;SSV Oi p,••'r,;'. AARON S. Y.CHUNG cR• Chairperson == �4; MAILE"MEDEIROS" DAVID �.;: �, GREGGOR ILAGAN VALERIE T. POINDEXTER rss DRU MAMO KANUHA Vice Chair cF • N►''�`` DENNIS"FRESH"ONISHI DANNY PALEKA MARGARET WILLE HAWAII COUNTY COUNCIL County of Hawai`i Hawaii County Building 25 Aupuni Street Hilo, Hawaii 96720 August 17, 2016 Dru Mamo Kanuha, Chairperson Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 RE: Resolution No. 613-16 : RESOLUTION AUTHORIZING THE OFFICE OF THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE U.S. DEPARTMENT OF HOMELAND SECURITY, PURSUANT TO HRS 46-7, FOR A GRANT TO REPLACE SELF- CONTAINED BREATHING APPARATUS; and Bill No. 232 : AN ORDINANCE TO AMEND ORDINANCE NO. 16-72 AS AMENDED, THE OPERATING BUDGET FOR THE COUNTY OF HAWAI`I FOR THE FISCAL YEAR ENDING JUNE 30, 2017. Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sincerely, Karen Eoff, Chair Committee on Finance LApprove Date/Waive to Council: Disapproved/Date/Refer to FC: Dt141041141/4"'"'"-- 0117110 Dru Mamo Kanuha, Chairperson Dru Mamo Kanuha, Chairperson Hawai`i County Council Hawai`i County Council KE/wb Hawai`i County is an Equal Opportunity Provider and Employer Form #: B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Fire Department DATE: August 12, 2016 STAFF CONTACT: Darren J. Rosario PHONE: 932-2900 A. REQUEST: Please prepare a resolution authorizing the Mayor to enter into an agreement and to accept a grant from the U.S. Department of Homeland Security— Federal Emergency Management Agency and also appropriate the funds as follows: Assistance to Firefighters Grant- Misc Equipment $1,369,493.00 Assistance to Firefighters Grant - Federal Grant Revenues $1,369,493.00 B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The Hawai'i County Fire Department applied for and was notified of the approval of the grant application for the Assistance to Firefighters Grant in the amount of$1,369,943.00. The grant plus a 10% match by the County in the amount of$136,949.00, the Department will able to purchase new self-contained breathing apparatus (SCBA) to replace all of the department's SCBA units which are nearing the end of their useful life. The replacement units will be compliant with current NFPA standards. DATE: AUG 1 '&016 Department Head GRANT SUMMARY (Supplement to B-52, Request for Council Action) Type of Grant Appropriation being requested: (New or an additional appropriation) ® New(for this fiscal year period). OR n Additional appropriation (to an existing grant); Is a draft agreement attached? Has the original grant notification been transmitted to n Yes n No Council? E Yes ❑ No Name of Grant Program: Assistance to Firefighters Grant (AFG) Grantor: Department of Homeland Security, Federal Emergency Management Agency (FEMA) County Grantee Department or Agency: Fire Department County Grantee Contact Person: Darren J Rosario Phone Number: 932-2900 Amount of Grant: $1,369,493.00 Grant Period (Commencement& Completion): June 8,2016 to June 7,2018 Purpose of Grant: Purchase new self-contained breathing apparatus (SCBA) to replace all of the department's SCBA units which are nearing the end of their useful life. The replacement units will be compliant with current NFPA standards County Match required?: ® Yes ❑No If yes, Matching Amount? $136,949.00 Budgeted in account# : 010.221.5221.02.231 In-kind? Explain: Explanation: County's personnel requirements: Amount of new position(s)? Qty: Permanent: ❑ Temporary: n, Duration: Full-time: ❑ Part-time: R. Time Element: Qty: Contractual: n Explain: Explanation: Additional Comments about Grant: B-52 Grant Summary Form U.S.Department of Homeland Security Washington,D.C. 20472 $1) FEMA Mr. Darren Rosario Hawaii Fire Department 25 Aupuni Street, Suite 2501 Hilo, Hawaii 96720-4245 Re: Award No.EMW-2015-FO-02101 Dear Mr. Rosario: Congratulations, on behalf of the Department of Homeland Security, your application for financial assistance submitted under the Fiscal Year(FY)2015 Assistance to Firefighters Grant has been approved in the amount of$1,369,493.00. As a condition of this award, you are required to contribute a cost match in the amount of$136,949.00 of non-Federal funds, or 10 percent of the Federal contribution of$1,369,493.00. Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award through the Assistance to Firefighters Grant Programs' e-grant system. By accepting this award, you acknowledge that the terms of the following documents are incorporated into the terms of your award: • Summary Award Memo • Agreement Articles (attached to this Award Letter) • Obligating Document (attached to this Award Letter) • FY 2015 Assistance to Firefighters Grant Notice of Funding Opportunity. Please make sure you read, understand, and maintain a copy of these documents in your official file for this award. s Prior to requesting Federal funds, all recipients are required to register in the System for Award Management (SAM.gov). As the recipient, you must register and maintain current information in SAM.gov until you submit the final financial report required under this award or receive the final payment, whichever is later. This requires that the recipient review and update the information annually after the initial registration, and more frequently for changes in your information. There is no charge to register in SAM.gov. Your registration must be completed on-line at https://www.sam.gov/portal/public/SAM/. It is your entity's responsibility to have a valid DUNS number at the time of registration. In order to establish acceptance of the award and its terms, please follow these instructions: Step 1: Please go to httos://portal.fema.gov to accept or decline your award. This will take you to the Assistance to Firefighters eGrants system. Enter your User Name and Password as requested on the login screen. Your User Name and Password are the same as those used to complete the application on-line. Once you are in the system, the Status page will be the first screen you see. On the right side of the Status screen, you will see a column entitled Action. In this column, please select the View Award Package from the drop down menu. Click Go to view your award package and indicate your acceptance or declination of award. PLEASE NOTE: your period of performance has begun. If you wish to accept your grant, you should do so immediately. When you have finished, we recommend printing your award package for your records. Step 2: If you accept your award, you will see a link on the left side of the screen that says "Update 1199A" in the Action column. Click this link. This link will take you to the SF-1199A, Direct Deposit Sign-up Form. Please complete the SF- 1199A on-line if you have not done so already. When you have finished, you must submit the form electronically. Then, using the Print 1199A Button, print a copy and take it to your bank to have the bottom portion completed. Make sure your application number is on the form. After your bank has filled out their portion of the form, you must fax a copy of the form to FEMA's SF-1199 Processing Staff at 301-998-8699. You should keep the original form in your grant files. After the faxeq version of your SF 1199A has been reviewed you will receive an email indicating the form is approved. Once approved you will be able to request payments online. If you have any questions or concems regarding your 1199A, or the process to request your funds, please call (866)274-0960. Sincerely, Brian E. Kamoie Assistant Administrator for Grant Programs