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Home My WebLink AboutCOM 1112.001 2014-2016 NtY1osk,,,. ld'671 .i `�.'!1 �,;•/ Warren H.W.Lee William P.Kenoi �• ;... . Mayor - 'Amor_- Director Randall Kurohara Brandon A.K.Gonzalez Managing Director Deputy Director DEPARTMENT OF PUBLIC WORKS Aupuni Center 101 Pauahi Street,Suite 7•Hilo,Hawaii 96720-4224 (808)961-8321 •Fax(808)961-8630 www.hawalicounty.gov October 31, 2016 r.,>, Z C_ Dru Mamo Kanuha, Council Chair . o —, i and Members of the County Council .-;)--` Hawaii County Council 25 Aupuni Street :,:`. Hilo, HI 96720 `.."y Re: Communication 1112 •w Attached is a copy of some information on the building permitting process the Department of Public Works will present at the November 1, 2016, Public Works and Parks & R-, ion Committee meeting. andon Gonzalez Deputy Director __ Attachment Comm. No I I I RI I Ref. To: 1/115—Wire,---e L Ref, Date NOV 0 1 ?096 County of Hawai`i is an Equal Opportunity Provider and Employer. I Department of Public Works Building Division BUILDING PERMIT PROCESS Public Works and Parks and Recreation Committee, November 1, 2016 BUILDING PERMIT PROCESS Items- Covered ■ Building Permit Process Overview ■ Application Creation ■ Team Plan Review ■ Permit Issuance ■ Inspections ■ Violations Building Permit Process Overview ■ What is a building permit? ■ It is a permit to build rather than a permit for a building. ■ Applicants idea/plans/information; ■ Multi-agency; ■ Multi-discipline; ■ Review; ■ What land uses appropriate in the area to be developed; ■ Potential effects of development in the area; ■ Whether the methods of construction meet minimum standards for public health and safety. Building Permit Process Overview (Four Phases) s PHASE 1: MAY I BUILD? - Application Creation/Intake/Review/Processing s PHASE 2: HOW DO I BUILD? - Multi-Agency Team Plan Review ■ PHASE 3: DID I BUILD WHAT WAS SAID WOULD BE BUILT? - Inspection ■ PHASE 4: IS WHAT WAS BUILT SAFE TO OCCUPANTS AND/OR COMMUNITY? . - Enforcement Building * PermitPr ocess Overview ( Multi-Agency) PLANNING ENGINEERING TEAM PLAN REVIEW * SHPD* * DOH - Sanitation DEM - Solid Waste PLUMBING ELECTRICAL BUILDING DOH - Wastewater DEM - Wastewater MECHANICAL STRUCTURAL FIRE *I10 * ISSUANCE *If information is missing or unclear, then corrections are required by INSPECTION applicant. v r _ -- --,•',,;,..,. .... . .. ,.,,,_,, , ... _„.,. ... , , ,_ - -------- - - ' ' ' '' - ' - ' ' --2-:=,-_,;.::,,, -,.--:::::::: ;..: „-_-,,:-_,:::;.:,-:.:::',::::::-.,,,: „. Building,- Permit .,:,:„,-::. ,,i,. ..,.,....,..r.-„,,„,-.,.-,-,,..7.--.,.--:,e_=,,,_ :gr.:,,,...r-,.:,,,,--..J.,,,..,.:,-_,,. .:: 2,-.'2, ';:,...,,...,:-.... Process i-r--:-.... r.'r::---'.-, Overview ,(Phase 1) Ap -,,,,::._,:--„c:::::::::„.r.'":::::::',..::r.::._ :.,,...::,,,..--;•.. ......---;:,.:.,::„..,:,,:„.,„: plication Creation/Intake/Review/Processin ■ May I build.? ■ Planning,Department • Does the application meet minimum submittal requirements? Have all land ,use requirements been met? (I e Zoning and Subdivision, SNIA Special Use. Permit & change of Zone, { PUD) ■ Complete applications meeting all.land use requirements will be accepted and will begin the review process ■ Engineering Department Flood Area? ■ State;Historic Presertation Division • Archeological Significance? 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Inspection: :..'::..,. ■ ®rd I build what was said would be bush? :,i-:-:..::::.,„;",,:'.,.,,:::::-:::',=•,,:•,:,,„,,,,i,:-.:t::.:-::--:"-i,::,,;,.,:,:-.::'',;.,: ■ { Inspectors from various: agencies check,the.-._.,:;.-:.-:-':.:::,.:i,.,..::-,'L,,:-,:','site and construction to make sure what was approved ►n -Lthe _...',.;,,‘::.-:,,::.:."„,'„.,''.,:.'i,:.:',:.-.2.-'',',,,,-.:,,-.,;:.-:,:::,;,:,,:,:„,,,,:„,..:,",.,:. :. plan ras.,'actually built. ■ Argy deviatio s from:the plan_ are documented. :,1„=-!,',,..,,T'-,,:-.:'..,,:.':.,.,.:;-i!:,,.:,,,--.:„„.-,,::..,-:,:':,:'E,:,,-.„,.'--.-i:..-,:...,;,,-,,,-:-,;.1:..',..,:,::,:,:.;„i.-.,'„..,:-.-:,::.:.-;-i:.-.:-.:=,j±'--,,.,,,-.;...---:.::„,21-".',.-!,.'.-.,:.,...,,..:'..,.i.)',.,.,..-...„-::.'-s.;:',.-:,'.',.,:-..''.,,;,.-,':,.';..-r..,'',.,',:,-.:.,!:il'.'.-,.-,.4-:-:.i:.':„:,',:,.":•,,::::,:,-.::::j:!':-:--.:i,,y.-r:,.:::.:-,.;:i":..----:-:,,e,:'.',,:_-i7:-,,--.„,.;,,-:.,,',..-.•.--..,t,--!-,.:,;,,-:.;„.:j.::„'::,::,,-;,,::.".:-::-'.-.E..c:;,'-.:,,',,:.,,.,,,:.::',•-.',,,:,':,.,-,,'-,-..::--,-,....-,::-;,.,':i.r-:-1.....,•,:..'..-„,.':,:,,•„,-:-.•-:,,,...„-::::,-',,..i':;.,'.'1,.:,-.,-,-..-,'.,',:-,.'.,.,.-.';,..:''.„;::,:',.:.',.,:,:;-.:'•..i:;i..„...-..:•::,:,„.i:';-:,,,',:T-;.':,.:-:,:!,..':,,,i':,„:'-.'-..:.,„.,,:'.i,.;,:',"'::.'.,:,:,,,!,::,::,:;;'t‘::..-.:,,„'..,'.:..:-.',,,.-..:,•„..'-,,i,::,r.::,'',,:,,-:,,.,.:-i';.,.'..:-i:,!„,.:''/•',,-,,,;,.:-:,::,...,,..:-:,.-.•:,';.,i,,:':„:-''_,....:._f;•':-.-:'--,'::i:;:.;,.:,':":,.-.:::-.:,'-.:--:,-,:",:-:':'.,:..::-,.::.„.:,,,:::,;'-,,:.„:"„:.-:.!:.::;:.,,,;,':,:„,.:',;..,,:::.;„,',,•,,;:..:-:.;;„.:,,-,;:-'::-,,„.."..-,:„:':,;..i:',::-;,,--.'„:.,:::;:.',..-„",.'...-,,-.-i,'j:;,:':,:,'„:_,::,::i---.'.,.-.,':..'„,,:.,,':,•,,:---.,-::--''::',,_="-'.,.,!,.,1---.:i....::::„.-.:.,T:'-,..;:,:,:.;,:;:--::-::i::,'',,,:-:_-';-:k.:.i,,::,,,':i:----:--:,-.:,,:::,,::';„,-,.,.,,.,--:,:,.'..-::',::-!:,.,:.,.,.,:.,,',..:'',:,:,r',:',.--'i:.,'. 4 BuiIdingPermitProcess Overview (Phase 4) Enforcement ■ Is what was built safe for occupants and/or the community? • Complaint based. • Does construction methods meet acceptable minimum standards for public health and safety? • Inside? ■ Outside? ■ Emphasis on education and compliance. • Civil, Criminal penalties possible. APPLICATION CREATION 7/1/2015 THRU 9/30/2016 APPLICATION CREATION AVERAGE PRODUCTIVITY 35 30 29 2523 23 22 22 22 20 19 20 20 18 18 17 15 10 5 0 (1)7/1/15 to 9/30/15 (2)10/1/15 to 12/31/15 (3)1/1/16 to 3/31/16 (4)4/1/16 to 6/30/16 (5)7/1/16 to 9/30/16 OVERALL ■EAST AVG/DAY y WEST AVG/DAY PLAN REVIEW 7/1/2015 THRU 9/30/2016 PLAN REVIEW PRODUCTIVITY 4000 3500 3`'413 3000 2917 2816 2855 2792 2549 2500 2439 2338 1 2166 2000 , 1923 a 1500 1000 500 0 (1)7/1/15 to 9/30/15 (2)10/1/15 to 12/31/15 (3)1/1/16 to 3/31/16 (4)4/1/16 to 6/30/16 (5)7/1/16 to 9/30/16 ■EAST ■WEST PLAN REVIEW 7/1/2015 THRU 9/30/2016 % DIFFERENCE # OF PLAN REVIEWS BETWEEN EAST & WEST 27% 25% 20% 8% 15% 10% 10% 5% 2% 0% (1)7/1/15 to 9/30/15 (2)10/1/15 to 12/31/15 (3)1/1/16 to 3/31/16 (4)4/1/16 to 6/30/1• (5)7/1/16 to 9/30/16 -5% -7% -10% PLAN R 7/1/2015 THRU 9/30/2016 SUBMISSION ROUND EAST WEST % DIFFERENCE 1 10314 10597 -3%. 2 2418 1504 61% 3 701 310. 126% 4 201 59 241% 5 57 31 84% 6 21 7 200% 7 7 5 40% 8 0 4 -100% 9 0 2 -100% PERMIT ISSUANCE 7/1/2015 THRU 9/30/2016 PERMIT ISSUANCE AVERAGE PRODUCTIVITY 35 30 29 28 25 1 25 25 22 23 21 21 20 1 19 18 17 15 : 11 5 (1)7/1/15 to 9/30/15 (2)10/1/15 to 12/31/15 (3)1/1/16 to 3/31/16 (4)4/1/16 to 6/30/16 (5)7/1/16 to 9/30/16 OVERALL ■EAST AVG/DAY n WEST AVG/DAY INSPECTIONS 7/1/2015 TH R U 9/30/2016 INSPECTIONS PERFORMED 4000 3639 3591 3500 3317 3319 3246 3085 3095 3000 2945 2907 2967 2500 2000 1500 1000 500 0 (1)7/1/15 to 9/30/15 (2)10/1/15 to 12/31/15 (3)1/1/16 to 3/31/16 (4)4/1/16 to 6/30/16 (5)7/1/16 to 9/30/16 ■EAST ■WEST VIOLATIONS RECEIVED RVW PRD 7/1/2015 THRU 9/30/2016 140 VIOLATIONS RECEIVED 119 118 120 100 89 86 80 76 68 62 60 43 40 36 1 34 I 20 A 0 (1)7/1/15 to 9/30/15 (2)10/1/15 to 12/31/15 (3)1/1/16 to 3/31/16 (4)4/1/16 to 6/30/16 (5)7/1/16 to 9/30/16 in VIOLATIONS RECEIVED EAST ■VIOLATIONS RECEIVED WEST VIOLATIONS RECEIVED FISCAL 7/1/2012 THRU 6/30/2016 VIOLATIONS RECEIVED 400 356 350 300 248 250 231 227 223 200 150 135 100 50 0 FY 12-13 FY 13-14 FY 14-15 FY 15-16 #EAST ■WEST yt, _ _, ,, , , , , L IDI PERMITPROESS - ' Conclusion •, _ ■ Build;ng{Perm;it Process is made up of many phases, with multiple components: _■ Personnel involved wear many hats and have =multiple= responsibilities. a Processing time is affected by volume of applications quality = of applications; number of corre_ ctions, number of reviews, complexity of project • s, number of projects in review, personnel ava=ilability emergency circus stajnces, etc. 3