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Home My WebLink AboutAGE FC 2016/11/01 2014-2016 ACTIONS KAREN EOFF AARON S. Y. CHUNG Chair and Presiding Officer MAILE “MEDEIROS” DAVID GREGGOR ILAGAN DRU MAMO KANUHA VALERIE T. POINDEXTER DENNIS “FRESH” ONISHI Vice Chair DANNY PALEKA MARGARET WILLE COUNTY COUNCIL County of Hawai‘i Hawai‘i County Building 25 Aupuni Street Hilo, Hawai‘i 96720 COMMITTEE ON FINANCE th 40 Session ORDER OF BUSINESS Hawai‘i County Building 25 Aupuni Street Hilo, Hawai‘i November 1, 2016 4:00 p.m. (Note: Please turn all communication devices to silent mode.) CALL TO ORDER – 4:55 p.m. ROLL CALL STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS COMMUNICATIONS Comm. 33.31: REPORT OF FUND TRANSFERS AUTHORIZED: JUNE 16 - 30, 2016, AND SEPTEMBER 16 - 30, 2016 From Controller Kay Oshiro, dated October 4, 2016. FILED: Ayes: Committee Members Chung, David, Ilagan, Onishi, Poindexter, Wille, and Chair Eoff – 7. Noes: None. Absent: Committee Members Kanuha and Paleka – 2. Excused: None. Serving the Interests of the People of Our Island Hawai‘i County is an Equal Opportunity Provider and Employer. FC-40 November 1, 2016 Comm. 1097: REQUESTS DISCUSSION WITH THE DIRECTOR OF PARKS AND RECREATION REGARDING COUNTY-PAID OVERTIME AS PRESENTED IN THE HAWAI‘I TRIBUNE HERALD ARTICLE, DATED SEPTEMBER 18, 2016 From Council Member Aaron S. Y. Chung, dated September 20, 2016. Postponed: October 19, 2016 (Note: There is a motion by Ms. David, seconded by Mr. Paleka, to close file on Comm. 1097.) POSTPONED TO NOVEMBER 15, 2016: Ayes: Committee Members Chung, David, Ilagan, Onishi, Poindexter, Wille, and Chair Eoff – 7. Noes: None. Absent: Committee Members Kanuha and Paleka – 2. Excused: None. Comm. 1109: REQUESTS DISCUSSION WITH FINANCE DIRECTOR DEANNA SAKO AND CORPORATION COUNSEL MOLLY STEBBINS REGARDING HAWAI‘I COUNTY’S FUTURE FINANCIAL OBLIGATIONS From Council Member Aaron S. Y. Chung, dated October 12, 2016, requesting the status of County fund accounts, including but not limited to Debt Service, Health Fund, Pension and Retirement System Contributions, and Disaster and Emergency Funds. POSTPONED TO NOVEMBER 15, 2016: Ayes: Committee Members Chung, David, Ilagan, Onishi, Poindexter, Wille, and Chair Eoff – 7. Noes: None. Absent: Committee Members Kanuha and Paleka – 2. Excused: None. Comm. 1118: FUND BALANCE NOTIFICATION FOR JUNE 30, 2016 From Finance Director Deanna Sako, dated October 14, 2016, providing the above notice pursuant to Section 2-12.4 of the Hawai‘i County Code. FILED: Ayes: Committee Members Chung, David, Ilagan, Onishi, Poindexter, Wille, and Chair Eoff – 7. Noes: None. Absent: Committee Members Kanuha and Paleka – 2. Excused: None. Page 2 FC-40 November 1, 2016 ORDER OF RESOLUTIONS Res. 696-16: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR AGREEMENT FOR ONE TRACTOR MOWER WITH A REAR FLAIL Authorizes a five-year lease agreement, which would alleviate equipment repair and parts cost spent on older equipment. The new tractor mower would be used by the Department of Public Works, Highways Division, for Kohala roads. Reference: Comm. 1128 Intr. by: Ms. Eoff RECOMMENDED ADOPTION: Ayes: Committee Members Chung, David, Ilagan, Onishi, Poindexter, Wille, and Chair Eoff – 7. Noes: None. Absent: Committee Members Kanuha and Paleka – 2. Excused: None. Res. 697-16: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR AGREEMENT FOR THREE MINI EXCAVATORS Authorizes a five-year lease agreement, which would increase availability of equipment in different districts. These three mini excavators would be used by the Department of Public Works, Highways Division, for Puna, Kona, and Hāmākua roads. Reference: Comm. 1129 Intr. by: Ms. Eoff RECOMMENDED ADOPTION: Ayes: Committee Members Chung, David, Ilagan, Onishi, Poindexter, Wille, and Chair Eoff – 7. Noes: None. Absent: Committee Members Kanuha and Paleka – 2. Excused: None. Page 3 FC-40 November 1, 2016 Res. 698-16: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR AGREEMENT FOR TWO SMALL BOOM TRUCKS Authorizes a five-year lease agreement, which would alleviate equipment repair and associated costs on older equipment. The new boom trucks would be used by the Department of Public Works, Highways Division, for South Hilo and Puna roads. Reference: Comm. 1130 Intr. by: Ms. Eoff RECOMMENDED ADOPTION: Ayes: Committee Members Chung, David, Ilagan, Onishi, Poindexter, Wille, and Chair Eoff – 7. Noes: None. Absent: Committee Members Kanuha and Paleka – 2. Excused: None. Res. 699-16: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR AGREEMENT FOR TWO TRACTOR MOWERS WITH SIDE SICKLE BARS Authorizes a five-year lease agreement, which would alleviate equipment repair and associated costs on older equipment. The new tractor mowers would be used by the Department of Public Works, Highways Division, for South Hilo and Ka‘ū roads. Reference: Comm. 1131 Intr. by: Ms. Eoff RECOMMENDED ADOPTION: Ayes: Committee Members Chung, David, Ilagan, Onishi, Poindexter, Wille, and Chair Eoff – 7. Noes: None. Absent: Committee Members Kanuha and Paleka – 2. Excused: None. BILLS FOR ORDINANCES ADJOURNMENT – 5:22 p.m. Page 4 FC-40 November 1, 2016 Note: B/R, when listed next to the name of an Introducer, signifies that the Council Member has agreed to introduce legislation “By Request” on behalf of the requesting party. It does not necessarily signify support of or opposition to the proposal. The meeting places are accessible for persons with disabilities. Persons who need special accommodations for this meeting should call 961-8245 by October 28, 2016. Relay users please call 711(961-8245) to contact our office. Public attendance via courtesy site is available at the following locations until 4:30 p.m. or later in the event public testimony has not been completed:  Kona Council Office, West Hawai‘i Civic Center, 74-5044 Ane Keohokālole Highway, Building A; and  Waimea Council Office, Holomua Center, 64-1067 Māmalahoa Highway, Suite 5. Public attendance via courtesy site is also available at the following locations until public testimony has been completed:  Conference room adjacent to Intergenerational Building, Kamehameha Park Complex, 54-382 Kamehameha Park Road, Kapaʻau;  Nā‘ālehu State Office Building, 95-5669 Māmalahoa Highway, Nā‘ālehu; and  Pāhoa Neighborhood Facility, 15-2710 Kauhale Street. If, due to unanticipated circumstances, the courtesy site is unavailable and/or participation is disrupted, the scheduled meetings will continue. Live stream of County Council Committee Meetings: Meetings are available for live viewing. Click on Council Meetings on the County’s homepage at http://www.hawaiicounty.gov. Copies of this agenda and items listed on the agenda are available on the County Council-Clerk web page at http://www.hawaiicounty.gov/lb-council-committee/. For further information, please call 961-8245. Submitting Written Testimony: Those submitting written testimony at the meeting should bring fourteen (14) copies for distribution. Public testimony may also be submitted before 12:00 noon on the business day prior to the meeting: (1) by mail to the County Clerk’s Office in Hilo at 25 Aupuni Street, Hilo, Hawai‘i 96720; (2) by facsimile to (808) 961-8912; or (3) by e-mail to counciltestimony@hawaiicounty.gov. Please submit separate testimony for each item. Submitting Video Testimony: Those submitting video testimony may email a complete web address (url) to videotestimony@hawaiicounty.gov before 12:00 noon on the business day prior to the meeting. The email shall indicate the appropriate Committee or Council meeting, the meeting date, agenda item (communication, bill, resolution, or report number), and number of testifiers on the video submittal. Each video submittal shall be limited to a single agenda item. Video submittals may contain up to three individual testifiers and shall each be up to three minutes in length. Video testimony will not be played during the meeting; however, it will be distributed to Council Members prior to the meeting. The Office of the County Clerk reserves the right to refuse testimony containing inappropriate content or that is not in compliance with Council Rule 13 (Public Statements and Testimony. Page 5 FC-40 November 1, 2016 Viewing of Meetings on Government Access Television - Channel 55: Planning, Public Works and Parks and Recreation, Governmental Relations and Economic Development (continuation of October 19 meeting), and Environmental Management (continuation of October 18 meeting) Committee meetings - Tuesdays, November 8 and 15, 2016, at 7 a.m. and Finance Committee meetings - Thursdays, November 10 and 17, 2016, at 7 a.m. and 6:30 p.m. All Committee meetings - Saturday, November 12, 2016, at 8 a.m. and 5 p.m. (These airtimes are subject to preemption by broadcasts from the State Legislature, and are subject to change by Na Leo ‘O Hawai‘i. Please check the current legislative broadcast schedule on the Na Leo ‘O Hawai‘i website at http://www.naleo.tv/tv-schedules/channel-55/.) Page 6