HomeMy WebLinkAboutCOM 0236.000 1998-2000 JH~'~'HF ~~h'
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Stephen K. Yamashiro
Mayor
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OFFICE OF HOUSING AND
COMMUNITY DEVELOPMENT
50 Wailuku Drive • Hilo, Hawaii 96720-2484
VfLT (BOB) 961-8379 • FqX (808) 961-8685
April 6, 1999
MEMORANDUM
T0: James Y. Arakaki, Chairman
Hawaii County Council
FROM: Nancy Pisicchio, Chairperson
Hawaii County Housing Agency
SUBJECT: Resolution for the Hawaii County Council
1999 Action Plan
The Office of Housing and Community Development (OHCD) submitted
to the Hawaii County Housing Agency (HCHA) a resolution
authorizing the Mayor to execute and submit the 1999 Action Plan
and all other related documents.
The HCHA reviewed and approved the resolution at its meeting of
April 6, 1999. Accordingly, I am requesting that this resolution
be included on the Council agenda for action at its April 21,
1999, meeting.
Encl.
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File No. 5 ~a ~ J/y~~j ~
Ref. To: GOI/N ~ ~L
~p~~tt i~ ~App~~ Q EQUAL HOUSING OPPORTUNITY
ara. DBf~ ~R B f~ 'AN EQUAL OPPORTUNITY EMPLOYER'
COUNTY OF HAWAII
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1999 ACTION PLAN
OF THE
CONSOLIDATED PLAN
(1995 - 2000)
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PART V - ACTION PLAN (91.220)
A. STANDARD FORM 424
See attached.
B. RESOURCES
1. DESCRIBE RESOURCES EXPECTED TO BE RECEIVED (GRANT 6 INCOME)
a. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM:
The U.S. Department of Housing and Urban Development
(HUD) allocates the County's CDBG Small Cities Program
funds to the County on a formula basis. This formula
takes into account the County's population, the extent
of poverty and the extent of housing overcrowding.
The County of Hawaii has been informed by HUD that
the County's total 1999 CDBG allocation is $2,177,000.
The County also anticipates an additional $28,589 of
program income from the Downtown Improvement
Association Exterior Rehabilitation Loan program and
the County's Residential Rehabilitation Loan Program,
for a total of $2,205,589 of available CDBG monies.
The primary objective of the CDBG program is to
encourage the development of viable communities by
providing decent housing, suitable living environments
and expanding economic opportunities principally for
persons of low and moderate incomes.
The County distributes its CDBG allocation through a
Request for Proposal (RFP) process. This competitive
process is intended to ensure that the projects funded
by the County are consistent with the County's
priorities as contained in the Consolidated Plan, are
eligible for CDBG funds and can be implemented in a
timely manner.
in order to meet the strategies and priorities stated
in the Housing and Community Development Strategic
Plan section of the Consolidated Plan the County has
developed the following priorities for the CDBG
Program:
CDHG PRIORITY 1: To encourage the provision of
public facilities, infrastructure improvement,
and accessibility improvements that effectively
V-1 99 Consol/3-29-99
service community needs, and seek ways of
improving public service through better and more
func[ional facilities which are in keeping with
the environmental and aesthetic concerns of the
community.
CDBG PRIORITY 2: To promote the retention of or
creation of jobs for low and moderate income
persons.
CDBG PRIORITY 3: To support other federal
programs priority (HOME, ESG, HOPWA, SECTION 202,
SECTION 811, HOMELESS, ETC.) and to promote
energy efficiency, eliminate lead based paint
hazards, provide for code enforcement, and fair
housing activities.
CDBG PRIORITY 4: To maintain and improve public
services such as senior services, services for
the disabled, youth services, transportation
services, substance abuse services, employment
training, crime awareness, fair housing
counseling, child care service, health care
services and other public service needs and to
provide appropriate services to assist the
children in foster care.
CDBG PRIORITY 5: To understand and anticipate the
housing and community development needs of the
County by assisting in establishing goals,
objectives and policies of action to address
those needs, and to identify strategies, programs
and resources for achieving them.
b. HOME INVESTMENT PARTNERSHIP (HOME) PROGRAM:
The HOME program was created by the Federal government
under Title II of the National Affordable Housing Act
of 1990. The HOME program is a housing program that
provides grants to the State since 1992. The County
receives from the State of Hawaii approximately
$963,000 which includes a $150,000 Community Housing
Development Organization (CHDO) set aside funds.
The general purpose of the HOME program is to expand
the supply of decent and affordable housing for low
and very low income persons, to enable local design
and strategies for developing housing, to provide
V-2 99 Consol/3-29-99
financial and technical assistance for housing to the
states, and develop public/private/non-profit
partnerships.
The County distributes its HOME allocation through a
Request for Proposal (RFP) process. This competitive
process is intended to ensure that the projects funded
by the County are consistent with the County's
priorities as contained in the Consolidated Plan, are
eligible for HOME funds and can be implemented in a
timely manner.
In order to meet the strategies and priorities stated
in the Housing and Community Development Strategic
Plan section of the Consolidated Plan the County has
developed the following priorities for the HOME
Program:
HOMB PRIORITY 1: Assist very low, low, and moderate
income renters by increasing the supply of affordable
rental units and providing rental assistance.
HOME PRIORITY 2: To address the shelter needs of
homeless persons by providing transitional housing and
to increase the supply of supportive housing to
significantly benefit non-homeless special needs
population.
HOME PRIORITY 3: To preserve existing affordable
housing stock, primarily through rehabilitation
activities.
HOME PRIORITY 4: Increase the supply of affordable
for-sale housing to benefit first-time homeowners.
c. EMERGENCY SHELTER GRANT3 (ESG) PROGRAM:
The ESG program was created by Federal government
under the Stewart B. McKinney Homeless Assistance Act
of 1988. The ESG program provides funds to the State,
who in turn, distributes the funds to the neighbor
island counties.
The purpose of the ESG program is to make additional
emergency shelters available, and to meet the costs of
operating emergency shelters and providing essential
social services to homeless individuals.
V-3 99 Consol/3-29-99
The County distributes its ESG allocation through a
Request for Proposal (RFP) process. This competitive
process is intended to ensure that the projects funded
by the County are consistent with the County's
priorities as contained in the Consolidated Plan, are
eligible for ESG funds and can be implemented in a
timely manner.
In order to meet the strategies and priorities stated
in the Housing and Community Development Strategic
Plan section of the Consolidated Plan the County has
developed the following priorities for the ESG
Program:
ESG PRIORITY 1: To address the shelter needs of
homeless persons by providing emergency shelter and/or
transitional housing.
ESG PRIORITY 2: To help low income families and
individuals avoid becoming homeless; to reach out to
homeless persons and assessing their individual needs;
and to help homeless persons make the transition to
permanent housing and independent living.
d. HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS (HOPWA)
PROGRAM:
HOPWA grants are provided by formula allocation to
eligible States and qualifying areas with at least
1,500 reported cases of AIDS and through national
competition of projects proposed by State and local
governments and non-profits organizations.
The purpose of the HOPWA program is to provide States
with the resources and incentives to devise long-term
comprehensive strategies for meeting the housing needs
of low income persons with HIV/AIDS and their families
and prevent homelessness.
Eligible applicants may use HOPwA funds to provide a
range of housing assistance and supportive services,
including facilities and community residences, rental
assistance, short-term payments to prevent
homelessness, technical assistance supportive services
and other activities.
The State's Housing and Community Development
Corporation of Hawaii (HCDCH) administers the HOPWA
V-4 99 Consol/3-29-99
funds and has targeted seventy percent (70$) of the
funds for rental assistance housing programs for
persons with HIV/AIDS with the remaining thirty
percent (30~) distributed through a Request for
Proposal process.
The State's priorities for the HOPWA Program are as
follows:
HOPWA PRIORITY 1: Assistance to HIV/AIDS persons and
their families with obtaining and retaining permanent
housing by providing rental assistance, short-term
grants for rent, mortgage or utilities to avert
eviction and homelessness.
Maintain and expand the availability of current
transitional and emergency housing opportunities
through financial assistance by providing grants to
persons with HIV/AIDS who are in need of temporary
housing and emergency housing.
HOPWA PRIORITY 2: Increase the availability of
assisted living or supported housing resources,
through case management evaluation to coordinate and
provide in-home services such as chore and
housekeeping services, assistance with activities of
daily living, personal care attendants, and social
activities.
Increase the availability of long-term care, skilled
nursing facilities and hospice care for persons with
HIV/AIDS.
e. OTHER SODRCES OF FIINDS
The other funding resources include funds from private
developers; State Home Revolving Fund; State Dwelling
Unit Revolving Fund; State and Federal low income
Housing Tax Credits; State and County CIP funds; and
Other State assistance, including Grants-in Aid for
acquisition, rehabilitation, new construction, Rental
Assistance, Rental Housing Trust Fund and Rental
Housing System (first in the U.S.) using tax-exempt
revenue bonds issued by the Housing and Community
Development Corporation of Hawaii, Hula Mae single
and multifamily financing; homeless shelter stipend
and outreach and emergency loans and grants.
V-5 99 Consol/3-29-99
In addition to above, there are grants such as the
Section 202 and 811 and Homeless Transitional Housing
Permanent Housing, etc... The County will continue to
assists and provide technical assistance to
organizations that are interested in applying for
these funds. The County will consider leveraging
projects utilizing these funds if they are consistent
with the State priorities.
SECTION 202 PROGRAM PRIORITY 1: To provide affordable
housing for elderly persons and encourage independent
or semi-independent living with appropriate supportive
services.
SECTION 811 PROGRAM PRIORITY 1: Persons with
Disabilities Priority (mental, physical, and
developmental) - to provide rental housing facilities
and options for the mentally disabled population who
do not need extensive hospital care, but who needs 24-
hour health care and to increase the supply of
supportive and accessible housing for the physically
disabled population.
Persons with Alcohol or Other Drug Addiction Priority
- to provide appropriate residential facilities.
SIIPPORTIVE HOUSING PROGRAM PRIORITY 1: To address the
shelter needs of homeless persons by providing
transitional/permanent housing.
SAFE HAVENS PROGRAM AND SHELTER PLUS CARE PROGRAM
PRIORITY 1: To address the shelter needs of homeless
persons by providing emergency shelter.
f. MATCHING REQIIIREMENTS: There are no matching
requirements for the CDBG program. The HOME and ESG
matching requirements are covered under the State of
Hawaii's Action Plan. The County requires that each
project provide the required match and/or provide
documentation of the use of surplus match funds.
C. ACTIVITIES TO BE UNDERTAKEN
1. DESCRIPTION OF CDBG PROJECTS
The County of Hawaii has been informed by HUD that the
County's total 1999 CDBG allocation is $2,177,000. The
County also anticipates an additional $28,589 of program
income from the Downtown Improvement
V-6 99 Consol/3-29-99
Association Exterior Rehabilitation Loan program and the
County's Residential Rehabilitation Loan Program, for a
total of $2,205,589 of available CDBG monies.
To meet its CDBG program objectives and priorities, the
following projects are included in the 1999 Action Plan.
1999 CDBG Projects Amount
East Hawaii Police Detention $1,805,589
Facility - Construction
Administration, Planning & Fair Housing $ 400,000
Total $2,205,589
Based on the approved 1999 CDBG funds, the County estimates
that 100 or $2,205,589 of the 1999 CDBG grant funds will
benefit low and moderate income persons in accordance with
CDBG regulations.
The CDBG project amount for the East Hawaii Police Detention
Facility may change to accommodate the actual amount of
program income received.
2. DESCRIPTION OF HOME PROJECTS
The State of Hawaii is required to submit its 1999 Action
Plan to HUD for the 1999 HOME Program. It is anticipated
that the State will continue to divide the HOME funds among
the three neighbor island counties. The County of Hawaii
anticipates that it will receive approximately $963,000 for
its 1999 HOME Program. The County also anticipates $265,000
of program income from the Hualalai Elderly and Ouli Self-
Help Housing projects, for a total of 51,228,000 of
available HOME monies.
To prepare for the 1999 HOME program, the County requested
project proposals and will submit the following projects to
the State's Housing and Community Development Corporation of
Hawaii (HCDCH) for approval:
1999 HOME Projects Amount
County of Hawaii HOME Rental Assist.Program $750,000
Hale Ulu Hoi IZI Rehabilitation $265,000
Hawi Mutual Self-Help Housing (CHDO) $150,000
Administration - OHCD & Rental Asst. Program $ 63,000
Total $1,228,000
The HOME project amount for the County of Hawaii's HOME
Tenant-Based Rental Assistance Program may change to
accommodate the actual amount of HOME funds received by the
V-7 99 Consol/3-29-99
County from the State.
3. DESCRIPTION OF ESG PROJECTS
The State of Hawaii is required to submit its 1999 Action
Plan to HUD for the 1999 ESG Program. It is anticipated
that the State will continue to divide the ESG funds among
the three neighbor island counties. The County of Hawaii
anticipates that it will receive approximately $56,513 for
its 1999 ESG Program.
To prepare for the 1999 ESG program the County requested
project proposals and will submit the following list of
shelters to the State's Housing and Community Development
Corporation of Hawaii:
1999 ESG Shelters/Programs Amount
Kawaihae Transitional and Emergency Shelter $ 40,000
- Operations
Hale Ohana Spouse Abuse Shelter $ 8,245
- Operations
West Hawaii Family Crisis Shelter $ 8,268
- Renovations to Facility
Total $ 56,513
The ESG funds allocated for the West Hawaii Family Crisis
Shelter Renovations to Facility may change to accommodate
the actual amount of ESG funds received by the County.
4. DESCRIPTION OF HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS
PROJECTS
The HOPWA funds will be managed and distributed by the State
of Hawaii.
D. GEOGRAPHIC DISTRIBUTION
1. DESCRIPTION OF THE GEOGRAPHIC AREAS, GIVING RATIONALE FOR
ALLOCATING FUNDS
The County does not allocate funds based on geographic
areas. The CDBG, HOME and ESG funds are allocated
through a RFP process which rank and rate projects for
program eligibility, need and meeting the County and State
priorities.
E. HOMELESS AND OTHER SPECIAL NEEDS ACTIVITIES
In the County's 1999 Action Plan, the County is proposing the
following projects to address the Homeless and Persons with
V-8 99 Consol/3-29-99
supplies, insurance, mileage, fuel, and utilities) to
provide shelter and support services to approximately 270
homeless persons annually.
2. Hilo Ohana Spouse Abuse Shelter (ESG): Provide funds for
operational expenses (repair and maintenance of vehicle and
insurance) to provide shelter and support services to
approximately 360 homeless adults and children who are
battered or fleeing physical and/or sexual abuse.
3. West Hawaii Family Crisis Shelter (ESG): Provide funds for
rehabilitation to the facility. The facility will provide
shelter and support services to approximately 251 homeless
adults and children who are battered or fleeing physical
and/or sexual abuse.
9. Hale Ulu Hoi III Rehabilitation (HOME): Provide funds for
the rehabilitation of a 18-unit apartment complex. This
project will provide rental housing to 10 developmentally
disabled persons who desire to live independently.
5. County of Hawaii HOME Rental Assistance Program (HOME): The
OHCD will utilize HOME funds for a tenant based rent
assistance program. These funds will provide rental
assistance to 125 low and very-low income families.
F. OTHER ACTIONS
The County of Hawaii will continue to work with appropriate
State and Federal government agencies and non-profit
organizations to address affordable housing barriers, support of
initiatives that meet the needs of the under served, foster and
maintain affordable housing, and reduce the number of persons
below the poverty line. Please refer to the State of Hawai'i's
Action Plan for public housing and resident initiatives.
The County will continue to test homes with children under seven
years old and buildings constructed prior to 1976 for lead base
paint prior to rehabilitation as well as to determine the
appropriate lead base abatement method.
G. 1999 ANNUAL PLAN
See attached.
H. SUMMARY OF CITIZEN COMMENTS
See attached.
V-9 99 Consol/3-29-99
Application for Federal
Assistance
2. Date Submrttetl Applicant Identifier
05/15!99 99-8000687
t. Type of Submuswn: 3. Date Received by State State Applieahon Identifier
Application: Construction
a. Date Received by Federal Agency 'rederal Identifier
reaPPliptlbn:
99-6000567
5. Applicant Infonnatlan
legal Name Organ¢atibnal Unit
County of Hawaii OMce of Housing and Community Development
Aodreaa Contact
50 Wailuku Dnve Edwin S. Taira
Hilo. HI 96720 (808) 961- 8379
Hawaii
8. Employer Identificabon Number (EIN): 7. Type of Applicant:
998000567
County
8. Type of Applindon:
Type: New
9. Name of Federal Agenry:
U. S. Dept. of Houaing 8 Urban Development
10. Catabg of Federal Domestic Assistance Number 11. Descriptive Title of ApplicanCS ProjeG:
Catalog Number. 14219 Improvements to public facilities, provide housing and
Assistance Title: Comm. Develop. Block Grant Small Cities Provide homeless services in the County of Hawaii.
12. Aroas Affected by Pro)ea:
County of Hawaii
13. Proposed Project 14. Congresswnal Oistncts of:
Start Oate End Date a. Applicant b. Project
07/01/99 12/31/00 2nd 2nd
15. Estimated Funding: 16. Is Application Subject to Review by State Executive OMer 12372 Process?
a. Federal
52 177 000 Review Status: Program not covered
b. Applicant
50
c. State
50
0. local 17. Is the Applicant Delinquent on Any Federal Oebt?
EO
No
e. Omer
50
f. Program Income
528,589
g. 7atal
S 2.205,589
t8. To the best of my knowledge and belief, all Cata m this application/preapphcation are true and correct, the document nos been duly authonzed
by the governing body of the applicant and the applicant will comply with [he attached assurances d the assistance is awarded
a. Typed Name of Authonzed Representative b Title c Teiepnone Numoer
Stephen K. Yamashiro Mayor. County pf Hawau (808) 961-821 t
d. Signature o(Authpnzed Representative a Date Signed
V-10
1999
CDBG PROJECTS
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V-15
1999
HOME PROJECTS
(FOR INFORMATION ONLY)
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V-30
CERTIFICATIONS
COUNTY OF HAWAI'i
CERTIFICATIONS
In accordance with applicable statutes and regulations governing consolidated plan regulations, the
jurisdiction certifies that:
Affirmatively Further Fair Housing -Thejurisdic[ion will aftinna[ively further fair housing, which
means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take
appropriate actions to overcome the effects of any impediments identified through that analysis, and
maintain records reflecting that analysis and actions in this regard.
Anti-displacement and Relocation Plan - It will comply with the acquisition and relocation
requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,
as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a
residential anti-displacement and relocation assistance plan required under Section 104(d) of the Housing
and Community Development Act of 1974, as amended, in connection with any activity assisted with
funding under the CDBG or HOME programs.
Drug Free Workplace [twill or will continue to provide adrug-free workplace by:
1. Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace
and specifying the actions that will be taken against employees for violation of such prohibition;
2. Establishing an on-going drug-free awareness program to inform employees about -
(a) The dangers of drug abuse in the workplace;
(b) The grantee's policy of maintaining a drop free workplace:
(c) Any available drug counseling, rehabilitation, and employee assistance programs; and
(d) The penalties that may be imposed upon employees for drug abuse violations occurring
in the workplace;
3. Making it a requirement that each employee to be engaged in the performance of the grant be
given a copy of the statement required by paragraph ] ;
4. Notifying the employee in the statement required by paragraph I that, as a condition of
employment under the grant, the employee will -
(a) Abide by [he terms of the statement, and
(b) Notify the employer in writing of Itis or her conviction for a violation of a criminal drug
statute occurring in the workplace no later than five calendar days after such conviction;
5. Notifying the agency in writing, within ten calendar days after receiving notice under
subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction.
Employers of convicted employees must provide notice, including position title, to every grant
officer or other designee on whose grant activity the convicted employee was working, unless the
Federal agency has desi;nated a central point for the receipt of such notices. Notice shall include
the identification number(s) of each affected gran[;
V-31
6. Taking one of the following actions, within 30 calendar days of receiving notice under
ubparagraph 4(b), with respect to any employee who is so convicted -
(a) Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; or
(b) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, S[a[e or local health, law
enforcement, or other appropriate agency;
7. Making a good faith effort to continue to maintain adrug-free ~~orkplace through implementation
of paragraphs I, 2, 3, d, 5 and 6.
Anti-Lobbying - To the best of the jurisdiction's knowledge and belief:
l . No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or wi II be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and
submit Standard Form LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions; and
3. It will require that the language of paragraphs l and 2 of this anti-lobbying certification be
included in the award documents for all subawards at all tiers (including subcontracts, subgrants,
and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall
certify and disclose accordingly.
Authority of Jurisdiction - The consolidated plan is authorized under State and local law (as applicable) and
[he jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in
accordance with applicable HUD regulations.
Consistency with plan The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA funds
are consistent with the strategic plan.
Section 3 - It will comply with section 3 of the Housing and Urban Development Act of 1968, and
implementing regulations at 24 CFR Part 135.
Signature/Authorized Official
Stephen K. Yamashiro Date
Title Mayor, County of Hawaii V-32
Specific CDBG Certifications
The Entitlement Community certifies that:
Citizen Participation !t is in full compliance and following a detailed citizen participation plan that satisties
the requirements of 24 CFR 91.10>.
Community Development Plan - [ts consolidated housing and community development plan identifies
community development and housing needs and specifies both short-term and long-term community
development objectives that provide decent housing, expand economic opportunities primarily for
persons of low and moderate income. (See CFR 24 570.2 and CFR 24 Part 570)
Following aPlan [t is following a current consolidated plan (or Comprehensive Housing Affordability
Strategy) that has been approved by HUD.
Use of Funds - It has complied with the following criteria:
1. Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG Funds,
it certifies that it has developed its Action Plan so as to give maximum feasible priority to
activities which benefit low and moderate income families or aid in the prevention or elimination
of slums or blight. The Action Plan may also include activities which the grantee certifies are
designed to meet other community development needs having a particular urgency because
existing conditions pose a serious and immediate threat to the health or welfare of the
community, and other financial resources are not available;
2. Overall Benefit. The aggregate use of CDBG funds including Section 108 guaranteed loans
during program year(s) 199 9 , 2000 (a period specified by the grantee consisting of one, two, or
three specific consecutive program years), shall principally benefit persons of low and moderate
income in a manner that ensures that at least 70 percent of the amount is expended for activities
that benefit such persons during the designated period;
3. Special Assessments. [t will not attempt to recover any capital costs of public improvements
assisted with CDBG funds including Section l08 loan guaranteed funds by assessing any amount
against properties owned and occupied by persons of low and moderate income, including any
fee charged or assessment made as a condition of obtaining access to such public improvements.
However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital
costs of public improvements (assisted in part with CDBG funds) financed from other revenue
sources, an assessment or charge may be made against the property with respect [o [he public
improvements financed by a source other than CDBG funds.
Thejurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG
funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or
assessment attributable to the capital costs of public improvements financed from other revenue
sources. In this case, an assessment or charge may be made against the property with respect to
the public improvements financed by a source other than CDBG funds. Also, in the case of
properties owned and occupied by moderate-income (no[ low-income) families, an assessment or
charge may be made against the property for public improvements financed by a source other
than CDBG funds if thejurisdiction certifies that it lacks CDBG funds to cover the assessment.
V-33
Excessive Force - It has adopted and is enforcing:
I. A policy prohibiting [he use of excessive force by law enforcement agencies within its
jurisdiction against any individuals engaged in non-violent civil rights demonstrations: and
2. A policy of enforcing applicable State and local laws against physically barring entrance to or
exit from a facility or location which is the subject of such non-violent civil rights demonstrations
within its jurisdiction;
Compliance with Anti-discrimination Laws -The grant will be conducted and administered in conformity with
Title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601-3619), and
implementing regulations.
Lead-Based Paint Its notification, inspection, testing and abatement procedures concerning lead-based paint
will comply with the requirements of 24 CFR §570.608;
Compliance with Laws - It will comply with applicable laws.
Signature/Authorized Official
Stephen K. Yamashiro Date
Title Mayor, County of Hawaii
V-34
APPENDIX TO CERTIFICATIONS
INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLACE REQUIREMENTS:
A. Lobbying Certification
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by Section 1352, Title 31, U.S.
Code. Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each such failure.
B. Drug-Free Workplace Certification
1. By signing and/or submitting this application or grant agreement, the
grantee is providing the certitcatiun.
2. The certification is a material representation of fact upon which reliance is placed
when the agency awards the grant. If it is later determined that the grantee
knowingly rendered a false certification or otherwise violates the requirements of
the Drug-Free Workplace Act, HUD, in addition to any other remedies available
to the Federal Government, may take action authorized under the Drug-Free
Workplace Act.
3. Workplaces under grants, for grantees other than individuals, need not be
identified on the certification. If known, they may be identified in the
grant application. If the grantee does not identify the workplaces a[ [he
time of application, or upon award, if [here is no application, the grantee
must keep the identity of the workplace(s) on file in its office and make
the information available for Federal inspection. Failure to identify all
known workplaces constitutes a violation of the grantee's drug-free
workplace requirements.
4. Workplace identifications must include the actual address of buildings
(or parts of buildings) or other sites where work under the grant takes
place. Categorical descriptions may be used (e.g., all vehicles of a mass
transit authority or State highway department while in operation, State
employees in each local unemployment office, performers in concert
halls or radio stations).
5. If the workplace identified to the agency changes during the performance
of the grant, the grantee shall inform the agency of the change(s), if it
previously identified the workplaces in question (see paragraph 3).
6. The grantee may insert in the space provided below the site(s) for the
performance of work done in connection with the specific grant
V-35
Place of Performance (Street address, city, county, state, zip code)
Office of Housing and Community Development
50 Wailuku Drive
Hilo. Hawaii 96720
Check _ if there are workplaces on file that are not identified here.
The certification with regard to the drug free workplace is required by 24 CFR Part 24, Subpart F.
7. Definitions of terms in the Nonprocurement Suspension and Debarment
common rule and Drug-Free Workplace common rule apply to this
certification. Grantees' attention is called, in particular, to the following
definitions from these rules:
"Controlled substance" means a controlled substance in Schedules I through V of the
Controlled Substances Act (21 U.S.C. 812) and as further defined by
regulation (2l CFR 1308.11 through 1308.15);
"Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition
of sentence, or both, by anyjudicial body charged with the responsibility
to determine violations of the Federal or State criminal drug statutes;
"Criminal drug statute" means a Federal or non-Federal criminal statute involving the
manufacture, distribution, dispensing, use, or possession of any
controlled substance;
"Employee" means the employee of a grantee directly engaged in the performance of
work under a grant, including: (i) All "direct charge" employees; (ii) all
"indirect charge" employees unless their impact or involvement is
insignificant to the performance of the grant; and (iii) temporary
personnel and consultants who are directly engaged in the performance
of work under the grant and who are on the grantee's payroll. This
definition does not include workers not on the payroll of the grantee
(e.g., volunteers, even if used to meet a matchin!* requirement,
consultants or independent contractors not on the grantee's payroll; or
employees of subrecipients or subcontractors in covered workplaces).
V-36
SUMMARY OF CITIZEN
COMMENTS
Summary of Comments
The Office of Housing and Community Development (OHCD) received
two (2) letters to the County's proposed project recommendations
in its 1999 Action Plan.
In summary both letters were from applicants who did not received
ESG and CDBG funding. Both applicants requested to review the
OHCD rating and point systems for its ESG and CDBG project
recommendation. One applicant provided further clarification to
audit findings as submitted in the project proposal.
In response to these comments, the OHCD provided both applicants
with a copy of the final rating and point systems. The OHCD also
informed both applicants that the points were awarded based on
the criteria as contained in the ESG and CDBG proposal packet.
In addition, the OHCD informed and invited both applicants to
attend and testify at the Hawaii County Housing Agency (HCHA)
meeting on April 6, 1999. The HCHA will act upon the OHCD's
project recommendations and Action Plan.
~YS~
Febn~ary 8, 1999
Royce Shiroma
Office of Housing
50 Wailuku Dr.
Hilo, HI 96720
Hi Royce
Was good to talk to you again. Thanks for spending time and answering all my questions
about Euture proposals and so on. I'm glad to know that we just need to be persistent.
Regarding this year s ranking, you asked me to send a written request for a review of the
points system. It would be helpful [o know [he following:
• Point totals for the competing proposals submitted this year
• Point awards for each component of the project evaluation for each of the competing
proposals this year
Also, would it be possible to take a look at copies of the proposals submitted by
organizations that scored higher than us this year?
Many thanks for all your help Royce.
My best,
Tim
Tim lames
75-3779 Iuna Place
kailua-Ilona, HI 96 i 40
Phone: (808) 326-1085
Fas: (808) 331-2878
Timjames@kona.net
r
$cephee K Yam~hiro 1~ atAR 2 3 1999
uar. ~~i
~1.II1SIS~~T IIl ~tI~iIFLSS
OFFICE OF HOUSING ~'~1D
CO~IVIUNITY DEVELOPMENT
% Wailuku Dci~e • Hilq HalvaiY %7752486
WCf18081 %3-8379 • FAX 180!1%3-8685
March 19, 1999
Donna Kaneko, Executive Director
Family Crisis Shelter
Post Office Box 612
Hilo, Hawaii 96721-0612
ATTN: Tim James
SUBJECT: 1999 Community Davalopmont Block Grant (CDBG) Program
West Haxai'i Family Crisis Shelter Project
The Office of Housing and Community Development (OHCD) is in
receipt of your letter, dated February 8, 1999. Your comments
will be included in the County of Hawai'i's 1999 Action Plan for
the Hawaii County Housing Agency's (HCHA) approval on April 6,
1999.
As requested, the OHCD is attaching a copy of the total points
awarded to your project, as well as all of the other projects.
Also, the OHCD has attached a copy of the points awarded for
each criteria in the CDBG application packet.
You have also requested to review the other applicant's
proposals, submitted to the OHCD for the 1999 CDBG Program. You
may review these proposals at the following location:
Office of Housing and Community Development
County of Hawaii
50 Wailuku Drive (in the Hilo Armory)
Hilo, Hawaii 96720
These proposals will be available Monday through Fridays,
between the hours of 7:45 a.m. and 4:30 p.m., except holidays.
7975cLy!
EGUAL HOUSING OPPOFi7UNITY
',w EOUAI O~PONT4wTY EMntO+EF'
Donna Kaneko
Paqe 2
March 22, 1999
The OHCD appreciates your comments. If you have any questions
or need additional information, please call Royce Shiroma at
961-8379.
~
E-dw n S. Taira
Assistant Housinq Administrator
Enclosures
7475c Ly9
i
G~
75 Kapidani Street
East Hawaii Coalition for the Homeless Ph«~ ~~1-25759
Faz (t108) 935.1720
Email: elrh~iMerpac.net
Mr. Edwin S. Taira
Assistant Housing Administrator
Office of Housing and Community Development
50 Wailuku Drive
Hilo, Hawaii 96720
RE: 1999 Emergency Shelter Grants (ESG) program for the Kihei Pua Emergency and
Transitional Shelter
Dear Mr. Taira,
I am writing to you in regards to your office's decision of not including the application of the
East Hawaii Coalition for the Nameless, into the 1999 ESG Program year. Your decision was
based on the findings of the old financial audit of 1996-1997. At the time of submittal, the
current financial audit was not fully completed at that time.
The EHCH wants the OHCD to know that the EHCH has corrected the concerns listed on the
1996-1997 financial audit in the following areas:
• Accounting practices and software to effectively track grant funds. We currently are
implementing Quickboooks Pro 99, with assistance from an accounting firm and computer
consukant.
• Keeping thorough and accurate records of all donations.
• Meeting report deadlines and program compliance issues.
• Overall effective organizational management.
We would like an opportunity to meet with you to share the details of our organizational
corrective action and supporting evidence. Please find enclosed a copy of the 1997-1998
latest financial audit. Moreover, please strongly consider the EHCH for the 1999-2000 ESGP
funds. Thank you for your time and consideration.
Truly,
Alma R. Duld a ,M.B.A.
Executive Direc or
~r_.,
115 Kapidani Street
East Hawaii Coalition for the Homeless 9
Faz(808)935-1720
Email: ehch~uReryacnet
March 4, 1999
Mr. Royce Shiroma
ESG Housing and Community Specialist
County of Hawaii
Office of Housing and Community Development
50 Wailuku Drive
Hilo, Hawaii 96720
(808) 961-8685
RE: Denial of Application for the 1999 Emergency Shelter Grants (ESG) program for the
Kihei Pua Emergency and Transitional Shelter
Dear Royce,
This is to summarize our meeting on February 26, 1999, at 4:25 p.m. that discussed the denial of the
EHCH's application for 1999-2000 Emergency Shelter Grant. I had expressed the following
statements to you:
• EHCH felt that the OHCD's decision was a misinformed one due to the review of the 1996-1997
management letter from the auditor that is strictly meant for the managerial staff to improve on.
Since this was a requested document in the past, we had included in the grant. In addition, our
FY 1997-1998 financial audit was not completed until January 20"', 1999.
• The OHCD needed to take into consideration that independent auditors report in the 96-97
financial statement that stated `the financial statements referred to above present fairly, in all
material respects the financial position of the EHCH..." (p. 1). Therefore, the management letter is
an inappropriate document for the OHCD to base its decision on.
• The 97-98 Financial audit revealed corrected action within that year and especially sign cant
improvement on the findings of the 96-97 management letter. We are in the process of
implementing a formal accounting software. During the interim, the current Executive Director has
trained the administrative staff to effectively monitor and track grant funds.
• The EHCH would like the OHCD to reconsider the application of the ESG for 99-2000. ff it were
not reconsidered. the EHCH would tike to find out if there is an appeals process to file an appeal.
Please inform me of the outcome of this reconsideration of the ESG application as soon as possible.
My heartfelt thank you for your time and reconsideration. I look forward to hearing from you.
Truly,
AI R. Duldu o, .B.A.
Executive Dire
cc: Mr. Edwin S. Taira, Assistarrt Housing Administrator
•~Y M!i• ~~+I~
~~n
Saphen K. Yamuhiro ~
•n i;.'~•
MAR 2 ~ 1999
~IIUT[f~1 II~ ~ttfuttii
OFFICE OF HOUSING ~1ND
CO~L~IUNITY DEVELOPNIEN"T
i0 Wailuku Drive • Hilo, Hawaii %7'~23t41
March 2 2 , 19 9 9 vrt~r ieoei %iarn • Fnx iaoei %i-arses
Alma Duldulao, Executive Director
East Hawaii Coalition for the Homeless, Inc.
Post Office Box 217
Hilo, Hawaii 96721
SUBJECT: 1999 Emergency Shelter Grants (ESG) Program
Rihei'pua Emergency and Transitional Shelter
The Office of Housing and Community Development (OHCD)
acknowledges receipt of your letter dated March 4, 1999. Your
comments, as well as this response letter, will be included in
the County of Hawai'i's 1999 Action Plan for the Hawaii County
Housing Agency's (HCHA) approval on April 6, 1999.
The OHCD has the following clarifications in response to your
letter:
The OHCD did not deny your application for the 1999 ESG Program
funds based on the 1996-97 audit report. The application met
the eligibility factors stated in the County of Hawai'i's ESG
Program Proposal Packet. However, because of the low score, the
East Hawaii Coalition for the Homeless, Inc., (EHCH) project
was not included in the 1999 Action Plan.
The ESG funds are distributed in a competitive manner. It is up
to each organization to submit a complete application. The OHCD
provides the criteria for each rating element in each
application packet. The OHCD utilizes the information provided
in the application packet and knowledge of an organization's
oast performance on implementing the grant to determine the
criteria points.
In the past the EHCH has had many problems with ESG, HOME, and
CDBG projects administered by the OHCD. Discussions and
training sessions with n.e'.r board chairpersons did not resolve
the problems. L
~a29acrys ~--i~'
EGUA~ HOUSING OPPORTUNITY
'uv EOwL OvwJAiUw iv Ew~LO+Efi"
Alma Duldulao
Page 2
March 22, 1999
We understand that you are the new Executive Director. However,
it is up to the EHCH to provide documentation to show
improvement and that EHCH has corrected previous problems.
Without such documentation, the OHCD cannot justify awarding
high points in the past performance and project management
categories of the ESG application rating system (see attached
sheet of scores and ranking order).
In your application, there was no indication that EHCH had
improved and corrected the problems stated in the previous audit
reports.
The County must ensure that the award of federal funds will be
provided to agencies that can implement and expend the funds in
accordance with the rules and regulations.
Regarding the appeals process, at its meeting on April 6, 1999,
the HCHA will review the 1999 Action Plan, and forward its
recommendations to the County Council for approval. The EHCH is
welcome to attend the HCHA meeting and testify on behalf of its
project. The HCHA will hear all public testimony and take
appropriate action on the 1999 Action Plan.
The OHCD staff members can provide your organization with
technical assistance for future ESG and other grants.
If you have any questions or need additional information, please
call Royce Shiroma at 961-8379.
Edwin S. airs
Assistant Housing Administrator
Enclosures
~429acrya