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HomeMy WebLinkAboutCOM 0072.000 2016-2018 Harry KimI�•,.'_�.`. Wil Okabe Mayor a �"4 Managing Director Barbara J.Kossow +►'. Managing Director os County of Ti9 Avail 4J%Wm of the vapor 25 Aupuni Street,Suite 2603 • Hilo,Hawaii 96720 • (808)961-8211 • Fax(808)961-6553 KONA: 74-5044 Ane Keohokalole Highway,Bldg.C • Kailua-Kona,Hawaii 96740 (808)323-4444 • Fax(808)323-4440 January 12, 2017 COUNTY CLERK COUNTY OF HAWAII Time Sc,R CEIVEaD y The Honorable Valerie T. Poindexter, Chairperson, and Date LAK 1_3 2017 Members of the Hawaii County Council 25 Aupuni Street Hilo, Hawai`i 96720 Re: 2016 Annual Report to the Mayor Public Access, Open Space and Natural Resources Preservation Commission Dear Chairperson Poindexter and Council Members: Pursuant to Section 2-217 of the Hawai`i County Code, the 2016 Annual Report from the Public Access, Open Space and Natural Resources Preservation Commission was previously transmitted as required by December 31, 2016. Pursuant to Section 2-218 of the Hawai`i County Code, I am transmitting herewith my comments and recommendations on the Commission's 2016 Annual Report and updated Prioritized List. This year the Commission considered only properties submitted by the public in the 2016 Suggestion Forms when determining the 2016 Prioritized List. Their decision was based upon anticipated use, significance and benefit to the public and special opportunities available for acquisition and management. In addition, included in the annual report is the "Process for Property Acquisition with Funds from the PONC Fund"which provides information for the public and outlines the process in more detail. Also in the annual report is a"Status of Properties on Past Prioritized Lists from 2006-2015"providing detailed information for past prioritized properties along with an updated Comprehensive List including what years the suggestion forms were submitted by the public which is sorted by tax map key and district. Summary of Authorized Land Acquisitions Through prior resolutions, the County Council has authorized the Finance Director to enter into negotiations to acquire a number of parcels since the establishment of the Commission. A list of the prior resolutions approved by the County Council is summarized below: Comm.No. 72- Ref.To Fc_ Countyof Hawaii is an Equal Opportunity Provider and Employer Ref.Date 7 AM. I Honorable Valerie T. Poindexter, Chair and Members of the Hawai`i County Council January 12, 2017 Page 2 Reso. No. Property Description 404-06 Puapua`a, North Kona 451-06 Kawa and Kawa'a Bay, Ka`u(4 parcels) 427-06 Waipi`o Lookout Point, Hamakua 169-07 Punalu`u Beach Park/Adjacent Lands, Ka`u 286-07 Wai`ele, Puna 287-07 Honolulu Landing, Puna 288-07 Cape Kumukahi, Puna 616-08 Pa`o`o, North Kohala 644-08 Kaiholena, North Kohala 372-10 Lucile P. Kingman Trust, North Kona(2 parcels) 373-10 Lucile P. Kingman Trust,North Kona(1 parcel)—(non-PONC purchase) 49-11 Kahuku Coastal Property, Ka`u 71-11 Pohoiki Bay, Puna 240-12 Banyans Beach, North Kona 256-12 Waikaku`u, South Kona 276-12 `O`oma II, North Kona 201-13 Vacationlands Trust/Hara Property, Puna 332-14 Banyan Trees Park, North Kohala 351-14 Kaunamano, Ka`u 419-14 Adjacent to Ahalanui Park and the Hot Pond, Puna 423-14 White Sands Mauka, North Kona 451-14 The Gapp Property, Puna 287-15 Kahua Olohu, Ka`u 326-15 Halelua, North Kohala 327-15 Hapu`u to Kapanai`a Cultural Corridor, North Kohala 328-15 Niuli`i, North Kohala 535-16 Hakalau Point, South Hilo As you are aware, the County has successfully completed thirteen acquisitions totaling 4,428.7835 acres with funds from the Public Access, Open Space and Natural Resources Preservation Fund (FUND). In addition, a total of$7,434,083.77 was obtained from state and federal grants along with a $2,000,000.00 private donation from Kohanaiki Shores (KS). Below is a summary update of what has been done with the properties. Puna District Date Acquired Property Tax Map Key(s) Acreage Acquisition Cost Matching Funds(if any) 11/2015 Pohoiki Bay 1-3-08:97 26.762 $ 1,602,500.00 N/A Pohoiki Bay is the County's first purchase in the Puna District utilizing monies from the FUND. This area will remain in open space and acquisition ensures the preservation and protection of low land Native Hawaiian forest, historic and cultural sites and public access along the shoreline. Various studies will need to be completed before the property becomes available for stewardship. County of Hawai`i is an Equal Opportunity Provider and Employer Honorable Valerie T. Poindexter, Chair and Members of the Hawai`i County Council January 12, 2017 Page 3 Hamakua District Date Acquired Property Tax Map Key(s) Acreage Acquisition Cost Matching Funds(if any) 10/2007 Waipi`o Lookout 4-8-04:06 1.8 $ 900,000.00 N/A In January 2016, the County Department of Parks & Recreation (P&R) awarded its' first PONC Stewardship Grant to Pohaha I Ka Lani for calendar year 2016 and the group signed an agreement with P&R to begin stewardship of the property. Since then, twelve community and four educational group volunteer workdays were held with nearly 1,000 participants. A majority of large trees have been removed and native and beneficial vegetation has been planted including banana, breadfruit, kalo, turmeric, sugarcane, loulu, mamaki, ko`oko`olau and puakenikeni. The fence line clearing and installation is nearly complete with a natural kiawe and bamboo fencing in the front. North Kohala District Date Acquired Property Tax Map Key(s) Acreage Acquisition Cost Matching Funds(if any) 1/2010 Kaiholena(North) 5-8-01:11, 19, 20, 24 151 $ 6,541,680.00 N/A 10/2010 Pa`o`o 5-7-01:05 10.61 $ 1,890,000.00 $ 945,000.00* 6/2013 Kaiholena(South) 5-8-01:21, 22 & 25 76.615 $ 3,991,000.00 $ 1,432,088.77* 2/2015 Rawl-Banyan Trees 5-5-15:42 .911 $ 750,000.00 N/A Property *State,Legacy Land Conservation Program(LLCP) Kaiholena(north& south) and Pa`o`o continues to be periodically monitored and maintained by the many community groups in North Kohala including Kohala Lihikai. In addition, the National Park Service (NPS) assists in the maintenance of the Ala Kahakai National Historic Trail along with the Ala Kahakai Trail Association, who acquired the last remaining parcel of Kaiholena South. Community groups including Malama Kohala Kahakai and Kohala Lihikai have been working with Kohala High school students to design and install an interpretive sign at the public access entrance to Kaiholena. Fishermen and other users of the land continue to keep the shoreline free of trash. Community individuals and groups have continued to monitor mowing and clean-up of the Hawi Banyan Trees property with the help of P&R maintenance personnel. Various studies will need to be completed before the property becomes available for stewardship. North Kona District Date Acquired Property Tax Map Key(s) Acreage Acquisition Cost Matching Funds(if any) 2/2012 Kipapa Park 7-7-08:20 & 31 6.0117 $ 3,220,000.00 N/A 12/2013 `O`oma 7-3-09:04 217.566 $ 6,200,000.00 $ 2,000,000.00* 10/2014 White Sands Mauka 7-7-08:21 & 23 10.775 $ 3,000,000.00 N/A *Kohanaiki Shores Donation County of Hawai`i is an Equal Opportunity Provider and Employer Honorable Valerie T. Poindexter, Chair and Members of the Hawai`i County Council January 12, 2017 Page 4 Kipapa Park continues to provide much needed off street parking along with increased road and pedestrian safety in the area for residents and visitors who frequent the nearby Magic Sands and Pahoehoe County Beach Parks. The Kipapa ohana and families of lineal descendants to the area continue to have clean-up days to clear brush and vegetation. The County has contracted a vendor to bring in goats to clear the understory so that an Archaeological Inventory Survey can be conducted. Kohanaiki `Ohana and Kohanaiki Shores continue to assist the County with on-going maintenance, beach clean-ups, tree trimming and trash removal at `O`oma and the adjacent Kohanaiki lands. The Keiki Surf for the Earth Event at Kohanaiki was held in May and keiki painted colorful signs reminding people to take care of the ocean and the beach. These signs were placed along the roadway at `O`oma and Kohanaiki. In November, Kohanaiki `Ghana and Kohanaiki Shores partnered with Halau Ho`oulu Lehua 0 Puna and the Lanakila Learning Center to learn about weaving with ie ie and a lesson in navigation at the Star Compass. Students also participated in a Malama `O`oma beach clean-up and assisted with trimming of the shade trees. Students from Innovations Public Charter School and West Hawaii Explorations Academy have also participated in beach clean-ups along the shoreline. Long-term plans for the White Sands Mauka parcels are for an expansion of the adjacent Kipapa Park to provide an additional area for public outdoor recreation. An Archaeological Inventory Survey will be the next step to identify the numerous historic sites so that further studies can be conducted for protection and preservation. Ka`u District Date Acquired Property Tax Map Key(s) Acreage Acquisition Cost Matching Funds(if any) 1/2008 Kawa'a Bay 9-5-17:07 234.293 $ 1,920,000.00 $ 1,214,750.00* 1/2011 Kawa 9-5-16:06 & 25; 550.871 $ 3,900,000.00 $ 1,500,000.00* 9-5-17:05 507,000.00** 6/2016 Kahua Olohu 9-5-12:05 13.00 $ 170.000.00 N/A 11/2016 Kahuku Coastal 9-2-01:75 3,127.95 $ 2,600,000.00 $ 1,214,000.00** Property 621,245.00* *LLCP; **U.S.Fish and Wildlife,Recovery Land Acquisition Grant For the past year, the County has been working with Townscape, Inc. on a resources management plan for the area to address the protection of habitat for threatened and endangered wildlife along with preservation measures to protect the numerous cultural and historic sites on the property. In addition, for the past two years, Hawaii Wildlife Fund have hosted 23 estuary workdays with 440 volunteers and removed over 4,000 pounds of seashore paspalum from along the banks of the estuary/spring-fed pool. This was made possible by a grant from the United States Fish and Wildlife Service. County of Hawaii is an Equal Opportunity Provider and Employer Honorable Valerie T. Poindexter, Chair and Members of the Hawai`i County Council January 12,2017 Page 5 Kahua Olohu in Na`alehu Ka`u, has been identified as the site of traditional gaming fields and former Makahiki grounds. Various studies will need to be completed before the property becomes available for stewardship. Lineal descendants and members in the community have expressed interest in stewardship upon completion of these studies. The overall intent is to form a community initiative to re- institute Hawaiian cultural games during the season of Makahiki. With the most recent and largest PONC acquisition to date, management and stewardship of Kahuku Coastal Property will be a collaboration of government agencies, groups and most importantly, the community. During an initial site visit in December with County staff, NPS and community members, it was evident that the property contains numerous historic and archaeological features along with an extensive anchialine complex and a sandy beach area used for nesting by the critically endangered Hawksbill Turtle. Various studies will need to be completed before the property becomes available for stewardship. Status of Funds—Public Access, Open Space and Natural Resources Preservation Fund & Public Access, Open Space and Natural Resources Maintenance Fund For the benefit of the County Council, I have attached a summary of both funds and all monies deposited and disbursed since its establishment. Management and Stewardship With the establishment of the Public Access, Open Space and Natural Resources Preservation Maintenance Fund, monies can now be used for maintenance of lands and easements acquired by the FUND for specified purposes as outlined in the Hawai`i County Charter, Section 10-16. P&R awarded its' first PONC Stewardship Grant to Mafia I Ka Lani for calendar year 2016, to steward and manage the 1.8 acre Waipi`o Lookout parcel in Hamakua as outlined in their August 2014 grant proposal. Since then, a total of five PONC Stewardship Grant applications were submitted to P&R for funding consideration. One application was received in 2015 from Pohaha I Ka Lani to continue their long-term plans for the Waipi`o Lookout parcel. Four applications were received in 2016 from Na Mamo O Kawa, Hawai`i Wildlife Fund, The Honu Project and Team Hawai`i International Athletics to steward lands in Ka`u also referred to as Kawa'a Bay/ Kawa. These applications have been reviewed by the PONC Commission and P&R and their recommendations will be forwarded to the Hawai`i County Council for review and approval. With the acquisition of 4,428.7835 acres of land for open space preservation and protection, it is vital that qualified non-profit organizations that meet the criteria and are interested in stewardship be considered for funding. The County will continue to encourage members in the community and work with various agencies and groups to establish partnerships for overall management of these lands. County of Hawai`i is an Equal Opportunity Provider and Employer Honorable Valerie T. Poindexter, Chair and Members of the Hawaii County Council January 12,2017 Page 6 Recommendations Finally, as my formal recommendation in connection with what has been submitted by the Public Access, Open Space and Natural Resources Preservation Commission, I would recommend that the County Council accept the list as presented by the Commission. The 2016 Prioritized List is as follows: Priority Commissioners Number Score Percentage Property Name Tax Map Key(s) 1 387 90% Amy Greenwell (3) 8-2-13:02, 03, 14; 8-2-14:43; Ethnobotanical Gardens 8-2-15:59 2 381 88% Hapu`u to Kapanai`a (3) 5-2-07:04, 27; 5-3-07:22,23,26, Cultural Corridor 32, 33 3 372 86% Mahukona (3) 5-7-02:11; 5-7-03:01, 02, 03, 07, 08, 10, 18 4 365 84% Halelua (3)5-3-07:10 5 339 78% Pohue Bay (3) 9-2-01:72 6 338 78% Hakalau Valley (3) 2-9-02:23 7 335 77% Lamaloloa (3)5-7-01:20 8 304 70% Keawenui (3)5-8-01:09 9 303 70% Kukuipahu-Ha`ena (3) 5-6-01:13, 16, 18, 42, 49, 50, 65, Corridor 89-103, 105-122 10 295 68% Haleohiu Homesteads (3) 7-3-03:10 Conclusion This is the twelfth annual report from the Public Access, Open Space and Natural Resources Preservation Commission. The commissioners have invested much time and effort into reviewing and considering the various parcels of land recommended by the public and developing their Prioritized List. I would like to thank the hard-working members of the Public Access, Open Space and Natural Resources Preservation Commission for their dedicated work. Please feel free to contact me if you have any questions. Al a, Harry Ki MAYOR Attachments Attachment 1: Summary of the Public Access, Open Space and Natural Resources Preservation Fund Attachment 2: Summary of the Public Access, Open Space and Natural Resources Preservation Maintenance Fund Attachment 3: 2016 Annual Report (10 copies) County of Hawai`i is an Equal Opportunity Provider and Employer County of Hawai'i Public Access, Open Space and Natural Resources Preservation Fund Accounting Report (as of January 12, 2017) Date Description Deposit Expenditure Balance Jan '06 Transfer from General Fund 1,000,000.00 1,000,000.00 Aug '06 Transfer from General Fund 1,000,000.00 2,000,000.00 Sep '06 Interest 23,671.22 2,023,671.22 Apr '07 Interest 54,334.19 2,078,005.41 Apr '07 Real Property Tax Transfer 1,462,051.38 3,540,056.79 Jun '07 Real Property Tax Transfer 57,271.51 3,597,328.30 Jul '07 Interest 34,835.80 3,632,164.10 Oct '07 Waipi`o Purchase 902,255.43 2,729,908.67 Oct '07 Real Property Tax Transfer 156.23 2,730,064.90 Oct '07 Interest 45,503.99 2,775,568.89 Nov '07 Waipi`o Escrow Refund 110.00 2,775,678.89 Dec'07 Real Property Tax Transfer 2,378,195.36 5,153,874.25 Jan '08 Kawa'a Purchase 1,923,388.26 3,230,485.99 Jan '08 Interest 41,260.42 3,271,746.41 Feb '08 Interest 15,884.30 3,287,630.71 Feb '08 Kawa'a Escrow Refund 80.97 3,287,711.68 Jun '08 Real Property Tax Transfer 1,780,905.82 5,068,617.50 Aug '08 Interest 67,373.11 5,135,990.61 Sep '08 Contribution From State for Kawa'a 1,214,750.00 6,350,740.61 Dec '08 Interest 42,867.51 6,393,608.12 Dec '08 Real Property Tax Transfer 2,494,896.33 8,888,504.45 Feb '09 Real Property Tax Transfer 6,107.29 8,894,611.74 Mar '09 Interest 2,917.45 8,897,529.19 May '09 Interest 2,601.13 8,900,130.32 Jun '09 Interest 68,217.05 8,968,347.37 Jun '09 Real Property Tax Transfer 2,000,599.35 10,968,946.72 Jul '09 Interest 1,082.72 10,970,029.44 Jul '09 Real Property Tax Transfer 21,677.30 10,991,706.74 Aug '09 Interest 453.84 10,992,160.58 Sept '09 Interest 485.65 10,992,646.23 Oct '09 Interest 1,107.65 10,993,753.88 Nov '09 Interest 280.51 10,994,034.39 Dec '09 Interest 3,306.85 10,997,341.24 Jan '10 Kaiholena North Purchase 6,550,100.82 4,447,240.42 Feb '10 Kaiholena North Escrow Refund 55.00 4,447,295.42 Feb '10 Interest 524.59 4,447,820.01 Mar '10 Interest 14,3 51.53 4,462,171.54 County of Hawai'i Public Access, Open Space and Natural Resources Preservation Fund Accounting Report (as of January 12, 2017) Date Description Deposit Expenditure Balance Apr '10 Interest 265.01 4,462,436.55 Apr '10 Pa'o'o Purchase 945,000.00 3,517,436.55 May '10 Interest 353.84 3,517,790.39 Jun '10 Interest 298.78 3,518,089.17 Jul '10 Interest 289.17 3,518,378.34 Aug '10 Interest 298.83 3,518,677.17 Sept '10 Interest 298.85 3,518,976.02 Oct '10 Interest 289.24 3,519,265.26 Nov '10 Escrow - Pa'o`o Purchase 2,586.92 3,516,678.34 Dec '10 Interest 298.91 3,516,977.25 Dec '10 Pa`o`o Escrow Refund 827.56 3,517,804.81 Jan '11 Interest 587.89 3,518,392.70 Feb '11 Interest 298.83 3,518,691.53 Apr '11 Interest 568.81 3,519,260.34 May '11 Interest 289.27 3,519,549.61 Jun '11 Interest 298.93 3,519,848.54 Jul '11 Interest 289.31 3,520,137.85 Jul '11 Escrow Deposit - Kawa Purchase 50,000.00 3,470,137.85 Sept '11 Real Property Tax Transfer 2,096,514.09 5,566,651.94 Sept '11 Kawa Purchase 1,879,859.44 3,686,792.50 Oct '11 Interest 871.92 3,687,664.42 Nov '11 Kawa Purchase (Federal RLA Grant - 507,000.00 3,180,664.42 to be reimbursed by the State) Dec '11 Interest 308.03 3,180,972.45 Dec '11 Contribution from RLA for Kawa 507,000.00 3,687,972.45 Dec '11 Real Property Tax Transfer 179,692.35 3,867,664.80 Jan '12 Kawa Escrow Refund 854.97 3,868,519.77 Jan '12 Interest 235.04 3,868,754.81 Feb '12 Escrow Dep. -Kingman Purchase(7-7-08:20) 500,000.00 3,368,754.81 Feb '12 Escrow Dep. -Kingman Purchase(7-7-08:31) 50,000.00 3,318,754.81 Feb '12 Interest 252.98 3,319,007.79 Feb '12 Kingman Purchase (7-7-08:20) 2,317,481.69 1,001,526.10 Feb '12 Kingman Purchase (7-7-08:31) 372,544.40 628,981.70 Mar '12 Interest 245.93 629,227.63 Mar '12 Real Property Tax Transfer 1,780,175.92 2,409,403.55 Apr '12 Escrow Refund (Kingman- 7-7-08:20) 50.00 2,409,453.55 Apr '12 Escrow Refund (Kingman- 7-7-08:31) 30.00 2,409,483.55 Apr'12 Interest 92.46 2,409,576.01 County of Hawai'i Public Access, Open Space and Natural Resources Preservation Fund Accounting Report (as of January 12, 2017) Date Description Deposit Expenditure Balance May '12 Interest 115.52 2,409,691.53 June '12 Interest 322.79 2,410,014.32 June '12 Real Property Tax Transfer 90,549.01 2,500,563.33 Aug '12 Escrow Refund - Waipi`o 25.00 2,500,588.33 Aug '12 Interest 169.91 2,500,75 8.24 Sept'12 Real Property Tax Transfer 2,051,554.63 4,552,312.87 Sept'12 Interest 169.92 4,552,482.79 Oct'12 Interest 17,842.82 4,570,325.61 Dec '12 Interest 473.93 4,570,799.54 Dec '12 Real Property Tax Transfer 185,929.25 4,756,728.79 Jan'13 Interest 310.58 4,757,039.37 Feb '13 Interest 319.56 4,757,358.93 Feb '13 Escrow Deposit - Kaiholena South 50,000.00 4,707,358.93 Mar'13 Interest 289.34 4,707,648.27 Mar'13 Real Property Tax Transfer 1,244,740.51 5,952,388.78 Apr'13 Interest 319.54 5,952,708.32 May'13 Interest 361.08 5,953,069.40 June '13 Interest 407.63 5,953,477.03 June '13 Kaiholena South Purchase 2,523,730.45 3,429,746.58 June '13 Real Property Tax Transfer 525,735.26 3,955,481.84 June '13 Interest 297.55 3,955,779.39 Aug '13 Escrow Refund - Kaiholena South 15.00 3,955,794.39 Aug '13 Interest 269.62 3,956,064.01 Aug'13 Interest (transfer to Maint. Fund) 13.30 3,956,050.71 Appraisal for White Sands Mauka(3) 7-7- Aug '13 08:21 &23; & `O`oma(3) 7-3-09:04 4,166.64 3,951,884.07 Sept'13 Interest(transfer to Maint. Fund) 14.88 3,951,869.19 Sept'13 Interest 283.69 3,952,152.88 " " Real Property Tax Transfer 2,327,042.92 6,279,195.80 Oct'13 Interest 16,311.35 6,295,507.15 Nov'13 Interest 269.92 6,295,777.07 Dec '13 Real Property Tax Transfer 120,344.02 6,416,121.09 Dec '13 `O`oma Purchase (7-3-09:04) 6,234,949.33 181,171.76 Jan '14 Escrow Refund - `O`oma 15.50 181,187.26 Jan'14 `O`oma Purchase Donation from 2,000,000.00 2,181,187.26 Kohanaiki Shores, LLC Jan '14 Interest 669.08 2,181,856.34 County of Hawai'i Public Access, Open Space and Natural Resources Preservation Fund Accounting Report (as of January 12, 2017) Date Description Deposit Expenditure Balance Feb '14 Title Report- Pohoiki (1-3-08:34) 364.58 2,181,491.76 Feb '14 Interest 13.58 2,181,505.34 Mar'14 Interest 133.91 2,181,639.25 Mar'14 Real Property Tax Transfer 1,921,831.46 4,103,470.71 Apr'14 Interest 148.25 4,103,618.96 May'14 Conservation District Use Application 2,500.00 4,101,118.96 Fee - Pohoiki (1-3-08:34) May'14 Interest 241.69 4,101,360.65 May'14 Archaeological Inventory Survey for 35,000.00 4,066,360.65 Pohoiki (1-3-08:34) June '14 Interest 547.56 4,066,908.21 June '14 Real Property Tax Transfer 92,008.08 4,158,916.29 Yellowbook Appraisal for Kahuku July'14 (9-2-01:75) 20,200.00 4,13 8,716.29 July'14 Appraisal for Wai'opae (Vacationland Land Trust Property (1-4-02:22) 2,916.64 4,135,799.65 Aug '14 Escrow Deposit- White Sands Mauka (7-7-08:21 & 23) 100,000.00 4,035,799.65 Sept'14 White Sands Mauka Purchase (7-7-08:21 & 23) 2,909,330.02 1,126,469.63 Sept '14 Interest 280.97 1,126,750.60 Sept '14 Real Property Tax Transfer 2,509,775.17 3,636,525.77 Oct '14 Interest 417.02 3,636,942.79 Oct'14 Escrow Refund - White Sands Mauka 5,180.01 3,642,122.80 Dec '14 Interest 8,587.83 3,650,710.63 Dec '14 Real Property Tax Transfer 110,123.59 3,760,834.22 Jan'15 Survey for Pohoiki (1-3-08:34) 6,856.84 3,753,977.38 Jan'15 Escrow Deposit- Banyan Trees(Hawi) 50,000.00 3,703,977.38 Feb '15 Yellowbook Appraisal Review for Kahuku- (9-2-01:75) 1,250.00 3,702,727.38 Feb '15 Interest 494.97 3,703,222.35 Feb '15 Escrow Deposit- Pohoiki (1-3-08:34) 160,250.00 3,542,972.35 Feb '15 Banyan Trees (Hawi) Acquisition- (5-5-15:42) 703,643.01 2,839,329.34 Feb '15 Escrow Refund- Banyan Trees (Hawi) 31.00 _ 2,839,360.34 Mar'15 Interest 201.12 2,839,561.46 Mar'15 Real Property Tax Transfer _ 2,022,118.86 4,861,680.32 Apr'15 Title Report- Kahuku(9-2-01:75) 364.58 4,861,315.74 Apr'15 Interest 192.99 4,861,508.73 County of Hawai'i Public Access, Open Space and Natural Resources Preservation Fund Accounting Report (as of January 12, 2017) Date Description Deposit Expenditure Balance May'15 Interest 262.07 4,861,770.80 June '15 Phase I ESA - Kahuku(9-2-01:75) 8,168.00 4,853,602.80 June '15 Interest 650.22 4,854,253.02 June '15 Real Property Tax Transfer 76,207.41 4,930,460.43 July'15 Boundary Survey- Kahuku (9-2-01:75) 21,590.24 4,908,870.19 Sept' 15 Escrow Deposit- Kahuku (9-2-01:75) 50,000.00 4,858,870.19 Sept'15 Interest 6,426.45 4,865,296.64 Sept '15 Real Property Tax Transfer 2,636,480.00 7,501,776.64 Oct'15 Interest 322.83 7,502,099.47 Nov '15 Pohoiki Acquisition (1-3-08:97) 1,445,884.11 6,056,215.36 Nov '15 Interest 407.42 6,056,622.78 Dec '15 Interest 458.45 6,057,081.23 Dec '15 Real Property Tax Transfer 13 5,185.48 6,192,266.71 Jan'16 Appraisal Report - (9-5-12:05) 1,041.66 6,191,225.05 Jan'16 Interest 411.57 6,191,636.62 Feb '16 Interest 370.87 6,192,007.49 Mar'16 Escrow Deposit- Kahua Olohu (9-5-12:05) 50,000.00 6,142,007.49 Mar'16 Interest 374.44 6,142,3 81.93 Mar'16 Real Property Tax Transfer 2,076,530.35 8,218,912.28 Apr'16 Interest 418.33 8,219,330.61 May'16 Interest 480.49 8,219,811.10 June '16 Interest 558.50 8,220,369.60 June '16 Acquisition- Kahua Olohu (9-5-12:05) 120,879.66 8,099,489.94 June '16 Real Property Tax Transfer 121,291.43 8,220,781.37 June '16 Interest 540.52 8,221,321.89 July'16 Boundary Staking - Waipi`o (4-8-04:06) 2,832.24 8,218,489.65 Aug '16 Interest 558.60 8,219,048.25 Sept'16 Real Property Tax Transfer 2,876,000.00 11,095,048.25 Oct'16 Interest 11,414.26 11,106,462.51 Nov'16 Acquisition-Kahuku Coastal Property (9-2-01:75) 721,979.12 10,3 84,483.3 9 County of Hawai'i Public Access, Open Space and Natural Resources Preservation Fund Accounting Report (as of January 12, 2017) Date Description Deposit Expenditure Balance Nov '16 Shoreline Certification Survey (1-4-02:22) 21,638.79 10,362,844.60 Nov '16 Shoreline Certification Application Fee (1-4-02:22) 75.00 10,362,769.60 Nov'16 Escrow Refund - Kahuku Coastal Property(9-2-01:75) 62.00 10,362,831.60 Nov'16 Interest 1,719.43 10,364,5 51.03 Dec '16 Real Property Tax Transfer 123,548.08 10,488,099.11 County of Hawai'i Public Access, Open Space and Natural Resources Preservation Maintenance Fund Accounting Report (as of January 12, 2017) Date Vendor Description Deposit Expenditure Balance Mar'13 Real Property Tax Transfer 153,236.46 153,236.46 June '13 Real Property Tax Transfer 65,716.91 218,953.37 July '13 Interest 26.87 218,980.24 Wes Thomas Partial Boundary Stakeout Aug '13 Associates Kipapa Park- TMK: (3) 7-7-08:31 998.43 217,981.81 " " Interest 13.30 217,995.11 Kipapa Park Burial Treatment Plan " " Lealiiee Services TMK: (3) 7-7-08:20, 31 & 100 15,000.00 202,995.11 Sept'13 " 7,500.00 195,495.11 Wes Thomas Partial Boundary Stakeout Sept '13 Associates Kipapa Park - TMK: (3) 7-7-08:31 457.57 195,037.54 " Interest 14.88 195,052.42 " " Real Property Tax Transfer 290,880.37 485,932.79 Kipapa Park Burial Treatment Plan Oct '13 Lealiiee Services TMK: (3) 7-7-08:20, 31 & 100 10,500.00 475,432.79 Oct '13 Interest 2,020.80 477,453.59 Nov'13 Interest 13.32 477,466.91 Dec '13 Real Property Tax Transfer 15,043.00 492,509.91 Jan'14 Interest 57.13 492,567.04 Feb '14 Interest 32.49 492,599.53 Mar'14 Interest 30.23 492,629.76 Mar'14 Kona Lua Kipapa Park ADA Compliant 305.00 492,324.76 Portable Toilet Rental Mar'14 Real Property Tax Transfer 240,228.93 732,553.69 Apr'14 Interest 33.47 732,587.16 May '14 Interest 43.15 732,630.31 May'14 Geometrician Flora& Fauna Study for Pa`o`o, 3,702.15 728,928.16 Associates, LLC Kaiholena, Kawa& Kipapa Park June '14 " 21,020.65 707,907.51 June '14 Interest 97.86 708,005.37 June '14 Real Property Tax Transfer 11,501.01 719,506.38 Geometrician Flora& Fauna Study for Pa`o`o, Aug'14 Associates, LLC Kaiholena, Kawa& Kipapa Park 20,250.20 699,256.18 West Hawai`i Ad Cost-Notice for Stewardship Aug '14 Today Grant Application 419.34 698,836.84 Hawaii Tribune Ad Cost-Notice for Stewardship Aug '14 Herald Grant Application 1,029.60 697,807.24 Geometrician Aug '14 Associates, LLC Flora& Fauna Study for `O`oma 9,120.00 688,687.24 Sept'14 Interest 48.93 688,736.17 County of Hawai'i Public Access, Open Space and Natural Resources Preservation Maintenance Fund Accounting Report (as of January 12, 2017) Date Vendor Description Deposit Expenditure Balance Sept '14 Real Property Tax Transfer 313,721.90 1,002,458.07 Oct '14 Interest 96.44 1,002,554.51 Geometrician Flora& Fauna Study for Pa`o`o, Oct'14 Associates, LLC Kaiholena, Kawa& Kipapa Park 2,367.00 1,000,187.51 Geometrician Nov '14 Associates, LLC Flora& Fauna Study for `O`oma 9,405.00 990,782.51 ASM Affiliates, Kaiholena Lands Archaeological Nov '14 Inc. Study 54,625.00 936,157.51 Dec '14 Interest 96.21 936,253.72 ASM Affiliates, Kaiholena Lands Archaeological Dec '14 Inc. Study 30,875.00 905,378.72 Dec '14 Real Property Tax Transfer 13,765.44 919,144.16 Dec '14 Interest 1,050.45 920,194.61 Geometrician Feb '15 Associates, LLC Flora& Fauna Study for `O`oma 975.00 919,219.61 Feb '15 Interest 134.55 919,354.16 Mar'15 Interest 56.79 919,410.95 Mar'15 Real Property Tax Transfer 252,764.86 1,172,175.81 Alawiki Apr'15 Disposal, LLC Green Waste Hauling for `O`oma 255.21 1,171,920.60 Apr'15 Interest 62.51 1,171,983.11 Alawiki May'15 Disposal, LLC Green Waste Hauling for `O`oma 510.41 1,171,472.70 May'15 Interest 69.89 1,171,542.59 Hawaii Grower June '15 Products, Inc. Liquid Herbicide 104.40 1,171,438.19 June '15 Interest 156.73 1,171,594.92 June '15 Real Property Tax Transfer 9,525.93 1,181,120.85 (OPI) West Ad Cost -Notice for Stewardship Aug '15 Hawai`i Today Grant Application 675.69 1,180,445.16 (OPI) Hawaii Ad Cost-Notice for Stewardship Aug '15 Tribune Herald Grant Application 898.97 1,179,546.19 Sept '15 Interest 880.02 1,180,426.21 Sept '15 Real Property Tax Transfer 329,560.00 1,509,986.21 Oct'15 Townscape, Inc. Kawa Lands Resources Management Plan 5,000.00 1,504,986.21 Oct '15 Interest 77.65 1,505,063.86 Nov'15 Townscape, Inc. Kawa Lands Resources Management Plan 12,000.00 1,493,063.86 Nov'15 Interest 89.60 1,493,153.46 County of Hawai'i Public Access, Open Space and Natural Resources Preservation Maintenance Fund Accounting Report (as of January 12, 2017) Date Vendor Description Deposit Expenditure Balance Dec '15 Townscape, Inc. Kawa Lands Resources Management Plan 11,000.00 1,482,153.46 Dec '15 Allied Machinery 15 Bandit Model 990XP Brush Chipper 43,645.55 1,438,507.91 Dec '15 Interest 99.12 1,43 8,607.03 Dec '15 Real Property Tax Transfer 16,898.19 1,455,505.22 Jan '16 Townscape, Inc. Kawa Lands Resources Management Plan 9,000.00 1,446,505.22 Stewardship Grant Agreement - Pohaha I Ka Lani Waipi`o Valley Lookout; (3)4-8- Jan'16 04:06 41,750.00 1,404,755.22 Jan '16 Interest 102.28 1,404,857.50 Feb '16 Townscape, Inc. Kawa Lands Resources Management Plan 15,000.00 1,389,857.50 Feb '16 Interest 101.04 1,389,958.54 Mar'16 Townscape, Inc. Kawa Lands Resources Management Plan 12,000.00 1,377,958.54 Mar'16 Interest 91.85 1,378,050.39 Mar'16 Real Property Tax Transfer 259,566.29 1,637,616.68 Apr'16 Townscape, Inc. Kawa Lands Resources Management Plan 15,000.00 1,622,616.68 Apr'16 Interest 94.93 1,622,711.61 May'16 Townscape, Inc. Kawa Lands Resources Management Plan 12,000.00 1,610,711.61 May '16 Interest 100.68 1,610,812.29 May '16 Geometrician Flora& Fauna Study for Waipi`o Associates, LLC Valley Lookout; (3) 4-8-04:06 1,600.00 1,609,212.29 June '16 Townscape, Inc. Kawa Lands Resources Management Plan 15,000.00 1,594,212.29 June '16 Interest 216.78 1,594,429.07 June '16 Real Property Tax Transfer 15,161.42 1,609,590.49 June '16 Townscape, Inc. Kawa Lands Resources Management Plan 15,000.00 1,594,590.49 Aug '16 Townscape, Inc. Kawa Lands Resources Management Plan 2,000.00 1,592,590.49 (OPI) West Ad Cost -Notice for Stewardship Aug '16 Hawaii Today Grant Application 621.63 1,591,968.86 (OPI) Hawaii Ad Cost -Notice for Stewardship Aug '16 Tribune Herald Grant Application 827.05 1,591,141.81 Aug '16 Interest 109.13 1,591,250.94 County of Hawai'i Public Access, Open Space and Natural Resources Preservation Maintenance Fund Accounting Report (as of January 12, 2017) Date Vendor Description Deposit Expenditure Balance Sept'16 Townscape, Inc. Kawa Lands Resources Management Plan 17,000.00 1,574,250.94 Sept'16 Real Property Tax Transfer 359,500.00 1,933,750.94 Stewardship Grant Agreement- Pohaha I Ka Lani Waipi`o Valley Lookout; (3) 4-8- Oct'16 04:06 16,700.00 1,917,050.94 Oct'16 Townscape, Inc. Kawa Lands Resources Management Plan 10,000.00 1,907,050.94 Oct '16 Interest 1,426.79 1,908,477.73 Nov '16 Townscape, Inc. Kawa Lands Resources Management Plan 10,000.00 1,898,477.73 Nov '16 Interest 321.84 1,898,799.57 Stewardship Grant Agreement- Pohaha I Ka Lani Waipi`o Valley Lookout; (3) 4-8- Dec '16 04:06 16,700.00 1,882,099.57 Dec '16 Townscape, Inc. Kawa Lands Resources Management Plan 12,000.00 1,870,099.57 Dec '16 Real Property Tax Transfer 15,443.52 1,885,543.09 1 •v : ,- �r p`\J,/9� I % #j` \i°� i i ` •'ti -----f---- ---_----- et— —fji 'IpF. ., OF Or 00 6 0 V 05TEZa>vyalt, 1 • ! blb1i€ cceaa�, 0 penit. pa€e 1 . . in,c1 Natural o ource • 1 P e / 4,‘,-.4.11.,-; ' -- , , •`- Y 1 s e w e, ,atb i o 0 Oo 0 0 00 s aftom _,,,. .,, ,,,r, ,.. 2.01.,/'v , • -‘,..,?.: -, ,,,3-11 , ., %i Iit x r� I.� * •.(ice • '. ., T AN,N,k14,..,.:.Ar,„'n, � • 1. .'i4 .( �. �A �R-. ,l'''.. i.:r i- 1 r ,. . ,e, , ., 1, y7�nd 2016 Annual Répw "t 1 tcthèMayw riecem-ber 2S 2016 1 1, i '` 7 i r - 9 I.Ni - 1 i r, r 1 1 8 r 1 1 J s i ‘ I Am Gi c enwell Etllllol�tailica aii f I y , , 1 Gi�cic�i ... South Kola. Is,lafcl of Hawaii 1 I I Harry Kim '. WUOkabe Mayan "'�� Managing Areclor • 4\/ '.-/ Barbara 1. Kossow I Deputy Managing Director I HAWAII COUNTY PUBLIC ACCESS, OPEN SPACE AND NATURAL RESOURCES PRESERVATION COMMISSION a o25 Aupuni Street,Suite 1101,Hilo,Hawat`s 96720 Phone: 961-8069;Fag 9614248 IDecember 28,2016 I Honorable Harry Kim, Mayor County of Hawai`i 25 Aupuni Street 1 Hilo, Hawai`i 96720 Dear Mayor Kim: IAttached is the 2016 Annual Report of the County of Hawai`i Public Access,Open Space and Natural Resources Preservation Commission(PONC), pursuant to Section 2-217(2)of the Hawaii ICounty Code. This was an exciting and fulfilling year for our commission.This year we enthusiastically tackled a I new responsibility-making comments and recommendations for Maintenance Fund grants.This is a natural fit with the commission and all commissioners were fully engaged. Going forward,we hope to collaborate with the administration, fine-tuning the process for the applicants,the commissioners,and the administration in order to arrive at excellent uses of taxpayer funding for this important aspect of County- Iowned lands. The fine people of Hawaii County submitted many wonderful properties and the commissioners I prioritized them,with their unique perspectives. By looking at how these properties will enhance life for residents and visitors alike,the commissioners carefully reviewed all community submittals of parcels for County purchase. We are extremely gratified at how many people have participated in our meetings,the Isubmittal process,the grant application process,and in the program as a whole. Lastly,the staff that supports the Commission is invaluable.Alexandra Kelepolo(PONC I technician),Ronald Kim and Amy Self(Deputies Corporation Counsel),and Hamana Ventura(County Property Manager)have all given considerate and excellent advice. We thank them heartily. Thank you for your continued support for PONC funding and for your time in considering our 1 recommendations. We could not do our meaningful work without you. Mahalo nui loa, I / / ,,,,,-,t- /1.'414" BARBARA BELL I Chair Hawn''County's an Equal Opportunity Prouder and Employer I Commissioners_ Barbara Bell;Koreas Bfshaw II; Timothy Delozrer Saran Fischer;William Meyers;Cynthia Nazara;.4farilyn Nkkoieon;Rene Swam: Kekaulike ramie* I I County of Hawaii Public Access, Open Space and Natural Resources Preservation Commission 2016 Annual Report to the Mayor IDecember 28, 2016 Introduction II The Hawaii County Public Access, Open Space, and Natural Resources Preservation I Commission (PONC) is submitting this 2016 Annual Report and Prioritized List to the Mayor (Appendix 1) pursuant to Section 2-217 of the Hawaii County Code, 1983, 2005 Edition (Appendix 2). IThe Commission is advisory to the Mayor and is responsible for annually submitting a prioritized list of lands to be considered for acquisition. For information on acquisitions completed in I 2016 please refer to the Summary of 2016 Acquisitions (Appendix 3). The Commission has also compiled a report on the Status of all Properties on Past Prioritized Lists, providing detailed information for each property (Appendix 4) and an Acquisition Status Report (Appendix 5) that I provides a list of properties that were acquired and includes the different funding sources used for each acquisition. I Appendix 6 is a list of all properties that have been submitted since the inception of the Commission. This list attests to the informed participation of community groups and individual citizens interested in the preservation of our island's resources. IIn 2012 Hawaii County voters approved two charter amendments which impacted this Commission. The first charter amendment created by Article 10, Section 10-15, PONC Fund (FUND), I sets aside 2% of Hawaii County's property taxes each year to acquire properties as listed in the amendment (Appendix 7). The second charter amendment which can be found in Article 10, Section 10-16, Public Access, Open Space, and Natural Resources Preservation Maintenance Fund (Appendix I 8), provides funding for maintaining properties acquired by the FUND and contains a list of permitted maintenance uses. I Included in this report is an appendix describing the Process for Property Acquisition (Appendix 9) so that the public may be better informed as to how properties are acquired using the FUND. ICommission Members I Barbara Bell,Chair, District 4(Term: December 31,2012—December 31,2017) Timothy DeLozier,Vice-Chair, District 1, (Term: December 31,2012 -December 31,2017) Kai`ena Bishaw II,Commissioner,District 2(Term: December 31,2014—December 31 2019) I William Meyers, Commissioner,District 3,(Term: December 31,2013 -December 31, 2018) René Siracusa,Commissioner,District 5 (Term: December 31,2013—December 31,2018) Marilyn Nicholson, Commissioner,District 6, (Term: December 31,2011 -December 31, 2016) Cynthia S.H. Nazara, Commissioner, District 7, (Term: December 31, 2014—December 31, 2019) I Kekaulike P. Tomich,Commissioner,District 8, (Term: December 31,2015 -December 31,2020) Susan E. Fischer,Commissioner,District 9,(Term: December 31, 2015 - December 31,2020) I Page 1 IPrioritized List I The 2016 Prioritized List is as follows: Priority Commissioners I Number Score Percentage Property Name Tax Map Key(s) 1 387 90% Amy Greenwell (3) 8-2-13:02, 03, 14; 8-2-14:43; Ethnobotanical Gardens 8-2-15:59 I 2 381 88% Hapu`u to Kapanai`a (3) 5-2-07:04,27; 5-3-07:22,23,26, Cultural Corridor 32, 33 3 372 86% Mahukona (3) 5-7-02:11; 5-7-03:01, 02,03, 07, I 08, 10, 18 4 365 84% Halelua (3)5-3-07:10 5 339 78% Pohue Bay (3) 9-2-01:72 I 6 338 335 78% Hakalau Valley (3)2-9-02:23 7 77% Lamaloloa (3)5-7-01:20 8 304 70% Keawenui (3)5-8-01:09 I 9 303 70% Kukuipahu-Ha'ena Corridor (3) 5-6-01:13, 16, 18,42, 49, 50, 65, 89-103, 105-122 10 295 68% Haleohiu Homesteads (3) 7-3-03:10 IIn developing the 2016 Prioritized List and site visits to selected properties, the Commission considered properties submitted on the 2016 Suggestion Forms as well as written I and public testimony related to those submissions. The Commission developed its prioritized ranking order based upon reported urgency, anticipated use, significance and benefit to the public and special opportunities available for acquisition and management. This year's total I possible score based on the total number of commissioners was 432. The Commission amended its' rules (Appendix 10) to include only those properties that scored 50% or higher on the prioritized list for consideration for purchase. See Appendix 1 for detailed descriptions I and maps of these prioritized properties. Two properties that were received and nominated, Expanding Public Access to Makaula-`O'oma Section, TMK: (3) 7-3-25:03, and the 50 acre parcel in Mt. View, HI, TMK: (3) 1-8-04:101, failed to meet the 50%or higher threshold and is therefore not included on the prioritized list. Status of Properties on Past Prioritized Lists and Acquisitions IPast prioritized lists were compiled in the Status of Properties on Past Prioritized Lists from 2006-2015 (see Appendix 4). The Commission recommends that properties from previous I prioritized lists continue to be pursued as far as possible unless: the County has already acquired the property; the property no longer meets the criteria for inclusion (see Appendix 9); there are insufficient funds available for acquisition; or the County Council has not passed a I resolution that would allow the property to be acquired. Comprehensive List of Properties Submitted by the Public IThe Comprehensive List of Properties (see Appendix 6) is a sequential listing by tax map key of all properties submitted by the public since 2006. I Page 2 I Commission Meetings 111 Meeting dates and location for 2016 were: January 11 Hilo July 11 Kona March 14 Kona September 12 Hilo May 9 Hilo November 14 Kona At each of these meetings the Commission welcomed testimony from the public. Interest in the Commissions' work is evident through increased attendance and testimony by members of the public, landowners and other interested parties. In addition to these meetings, commissioners ' presented information on the program and the application process at various community meetings. To give equal opportunity to the public every year, the last and first meetings will alternate ' between Hilo and Kona so that at different stages all regions of the island can contribute equally into the process. In addition to these meetings, the Commission appointed four of its members to a special sub-committee to conduct site visits to nominated properties that commissioners felt would be helpful to see in person. This committee was charged with making visits and then reporting ' back on their findings at a regularly scheduled meeting. Suggestion Form ' The Suggestion Form [revised January 12, 2015] (see Appendix 11) is available to the public by request through the County Finance Department or on-line at the web-site below: http://records.co.hawaii.hi.us/Weblink8/Browse.aspx?dbid=l&startid=13770 The Commission considered properties identified on these forms that were submitted by the public when creating the 2016 Prioritized List. A total of twelve Suggestion Forms were received from the public between July 1,2015 and June 30,2016(see Appendix 12). Assessment Criteria Form The Commission updated the Assessment Criteria Form [revised January 12, 2015] (see Appendix 13). This Assessment Criteria Form was utilized to assess the suggestion forms received during the aforementioned time period. ' Stewardship Grants In 2012 Hawai`i County voters approved a charter amendment which can be found in Article 10, Section 10-16, Public Access, Open Space, and Natural Resources Preservation Maintenance Fund, which provides funding for maintaining properties acquired by the PONC Fund. In 2016 the PONC Commission was given the task of reviewing eligible applications and ' making funding recommendations to the County Department of Parks and Recreation (P&R). The first of these grants, which are administered through P&R, was awarded in 2015, for a stewardship project that began in 2016. The contract was awarded to Pohaha I Ka Lani for stewardship at the Waipi`o Valley Lookout. Page 3 Upon review of the application and discussion with P&R staff, the PONC Commissioners expressed many concerns and reservations about how the grant application process is structured and about the grant application form that is provided to the applicants. Two PONC commissioners who have had extensive experience with grant writing offered to review the current application form and make suggestions that would hopefully make the process easier and less confusing for the applicants and still provide information that was deemed essential for making a critical review of the applications submitted. This revised application is currently being reviewed by P&R staff and an effort is being made to clarify how best to proceed with potential revisions. In the meantime, five additional eligible Stewardship Grant Applications (Appendix 14) were received by P&R and passed on to the PONC Commission to review and make funding recommendations. One application, received in 2015, was recommended for funding at PONC's regularly-scheduled January 2016 meeting. Three were recommended for funding at PONC's regularly-scheduled September 2016 meeting, and one applicant was not recommended for funding but has been encouraged to modify and resubmit the application for future consideration. The PONC Commission looks forward to working with P&R and with legal counsel to modify and clarify the grants-making process to make it an effective tool for the County to use to help steward the properties which are purchased with PONC funding. Commission and Community Recommendations and Concerns The following is a listing of recommendations and concerns identified by the Commission: 111 ➢ The commissioners will continue to seek education and training in all aspects of land acquisition to better accomplish the Commissions' goals. ➢ The Commission encourages the public to re-nominate properties that do not have a current County resolution or have not been purchased. ➢ The Commission is very concerned about the process and the form that is currently being used for Stewardship Grant applications. There is also some lack of clarity about what expenses are eligible for funding using the Maintenance Fund. The Commission is being proactive by drafting a new form and instructions, which are now under discussion and consideration for what will hopefully be a quick resolution. ➢ The Commission encourages non-profit community groups to apply for stewardship grants. Next Steps ➢ Schedule six Commission meetings alternating between Kona and Hilo in 2017. Schedule additional meetings as needed. ➢ Strive to schedule meetings with Community Development Plan Committees and other community groups to explain the process for property acquisition and the use of the FUND. I ➢ Publicize the meeting schedule and encourage the public to submit or re-submit suggestion forms and participate in the process. ➢ Encourage potential partnerships with other governmental agencies, non-profit organizations, and private entities for land/entitlement acquisitions. Page 4 1 ➢ Identify partnerships with non-profit organizations, community groups, and volunteer ' organizations to provide management for acquired properties. ➢ Expand commissioners' understanding of easements, land trusts and partnerships. ➢ Submit Annual Report and Prioritized List to the Mayor by December 31, 2017. ' ➢ Continue use of PONC Investigative Ad Hoc Committee to conduct site visits as well as other designated tasks or assignments. ➢ Actively work to revise the application process and the application form for Stewardship ' grants so that it better meets the needs of the applicants and the various County entities that are involved in reviewing, awarding and administering these grants. ' Appendices 1. 2016 Prioritized Properties ' 2. Chapter 2,Article 42,Hawaii County Code 1983 (2005 Edition) 3. Summary of 2015-2016 Acquisitions 4. Status of Properties on Past Prioritized Lists from 2006-2015 ' 5. Acquisition Status Report(as of 12/28/2016) 6. Comprehensive List of Properties Submitted by the Public 7. Article 10, Section 10-15,Hawai`i County Charter(2012 Edition) ' 8. Article 10, Section 10-16,Hawai`i County Charter(2012 Edition) 9. Process for Property Acquisition with Funds from the PONC Fund 10. Rules of Practice and Procedure of the Hawaii County Public Access, Open Space and ' Natural Resources Preservation Commission(revised December 28,2015) 11. Suggestion Form(revised 1/12/2015) 12. 2016 List of Suggestion Forms Submitted by the Public ' 13. Assessment Criteria Form(revised 1/12/2015) 14. 2016 List of PONC Stewardship Grant Applications Submitted Page 5 t b N ZQ - li�. N N it "•,/, d V '� O I _N Q cu Ta N ..40 �' • O a O N O i ! ii c N Q O N v •� 3 0 70 Mi O -- L _ C o .-- O LL a) w m U o m Ea: I El -CO r-' O .m CU CD c a = _ E c0 a� U co t 2 o ' _co c ript1 0. 0ii, MI 0 o re,C = 0!'.�It' % To as A). ' 4/4; 4 /414 A • . I a c., E ICU1► is tiil' Ilight •, ,, , - W TapU ilt ,..-.... ren r as ILI CC ' „ « J► Q ^ .\, .6*. n O >' co ca Z o N i c pw N .) 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M 4 i M ' 11111 111 _.... cc � fil.I - p z i Yd� ov� Y 1 13 III CU , _ MI C } " s _ - ,,,,,,,„„,* -dw 3 d0l-3NL ,i co 1.1 ;' �, ."",.. , Id IVMVNV>I- _ " as a a O C .� t ( I j oI' I I 41 , C }. i ice 00 o c---a P F F.• r' r4,-) .101-4 Q-• 1 ICOUNTY OF HAWAI`I PUBLIC ACCESS, OPEN SPACE AND NATURAL RESOURCES PRESERVATION COMMISSION (PONC) ISUMMARY OF 2015-2016 ACQUISITIONS I 11th Acquisition Pohoiki Bay,Puna District Tax Map Key: (3) 1-3-08:97 I ;°1!"4: 1114" , ,,w On November 17, 2015, the County �; acquired its first property in the Puna *4 District adjacent to Pohoiki Park utilizing I monies from the Public Access, Open �Ar , Space and Natural Resources Preservation I i i ,- - „ _" Fund. Acquisition of 26.762 acres for `' $1,602,500.00 will ensure the preservation and protection of low land Native ma Hawaiian forest, historic and cultural sites and public access along the shoreline. I . *o, o 4 ,ay 12th Acquisition Kahua Olohu,Ka`u District Tax Map Key: (3) 9-5-12:05 p On June 30, 2016, 13 acres in 7 4 b Na`alehu, Ka`u also known as KahuaA I Olohu was acquired by the County for $170,000.00. These lands are known to be the site of traditional gaming I fields and Makahiki grounds. The intent is to form a community initiative to re-institute Hawaiian I cultural games during the season of Makahiki. th 13Acquisition 0 Kahuku Coastal Property, Ka`n District Tax Map Key: (3) 9-2-01:75 N,'' ., a 4'M k a" d^ qy r , �� � A�W'" " 1 wv "„ , s .; � M " I 1 _ M.. Sandy beach below littoral cone I On November 4, 2016, the County acquired 3,127.95 acres in Kahuku, Ka`u, locally known as "Road to the Sea"which is the largest PONC acquisition to date. The County successfully obtained grants from the State, Legacy Land Conservation Program for$621,245.00 and I $1,214,000.00 from the Federal, U.S. Fish and Wildlife Service, Recovery Land Acquisition Program to supplement this purchase thereby reducing funds from the Public Access, Open Space and Natural I Resources Preservation Fund to $764,755.00 to complete the the purchase. Acquisition of these lands will ensure public access to the -' " , I shoreline along with protection of a mile of coastline for wildlife habitat. There is documented evidence of the I critically endangered Hawksbill Turtle ', a " r (eretmochelys imbricata) vt f '" �° nesting and the , Iendangered Hawaiian .. Monk Seal (monachus . schauinslandi) basking I onthe beach. * II f....,..,;,---,„,:r — - `�"-'= � _ In addition there are �. . ,". --.. _ - - numerous historic and archaeological features on the property - + " ' .K.= along with an extensive anchialine complex that will now be preserved and protected in perpetuity. anchialine crack,September 2016 ITo date,the County now owns a total of 4,428.7835 acres of land and has received a total of$7,434,083.77 in grant monies by leveraging funds with IState and Federal sources. --:''4 N.-' kti I se m y E „%a eaa ¢,22Vz 30 `o �� oda �< c o m . 5.a c o o m 3�15 .. 'lit GaE m m .t„ 1"815: _ E m I r3 C«O >.°amo�a QVa tmmaamc' li t t ,'''M-U',E 3 m Z o P. C . A. It 0 ,/,..0,-1!,,,).. , .,, y`q _ I 14 i aI . ` s. 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(a) In adopting each fiscal year's operating budget, the council shall appropriate a minimum of two percent of the certified real property tax revenues, including penalty and interest, to a fund known as the public access, open space, and natural resources preservation fund. Deposits to the fund shall occur at a minimum, on a quarterly basis. (b) Funding shall consist of a minimum of two percent of actual revenue received in the fiscal year. Additional revenue may consist of grants and private contributions intended for the purpose of this section, voluntary contributions of any amount as specified on the real property tax bill, proceeds from the sale of general obligation bonds authorized and issued for the purpose of this section, council appropriations for the purpose of this section,and any other source of revenue. (c) Monies in this fund shall be used solely to: (1) Purchase or otherwise acquire lands and easements in the County of Hawai`i for public outdoor recreation and education, including: (A) Access to beaches and mountains; (B) Preservation of historic or culturally important land areas and sites; (C) Protection of natural resources, significant habitat or eco-systems, including buffer zones; (D) Preservation of forests, beaches, coastal areas, natural beauty and agricultural lands; and (E) Protection of watershed lands to preserve water quality and water supply. (2) Pay the principal, interest and premium, if any, due with respect to bonds issued in whole for the purpose of this fund. (d) Any balance remaining in the fund at the end of any fiscal year shall not lapse, but shall remain in the fund accumulating interest from year to year. The moneys in this fund shall not be used for any purpose except those listed in this section. (e) The council shall by ordinance establish procedures for the administration and expenditure of moneys in this fund. (f) This fund shall be used for acquisition of land and easements and shall not be used for development,maintenance or for any purpose other than as provided in this section. (g) The highest and best use of this fund is to leverage the money in the fund by attracting matching funds, although, matching funds are not required in every purchase. (h) Any land acquired with this fund shall contain the following restrictive covenant in its recorded deed of conveyance: "This land was acquired with moneys from the Public Access, Open Space, and Natural Resources Preservation Fund. It shall be held in perpetuity for the use and enjoyment of the people of Hawai`i County and may not be sold,mortgaged,traded or transferred in any way." (1) Any easement acquired with this fund shall contain the following restrictive covenant in its recorded deed of conveyance: "This easement was acquired with moneys from the Public Access, Open Space, and Natural Resources Preservation Fund. It shall be held in perpetuity for the use and enjoyment of the people of Hawai`i County and may not be sold,mortgaged,traded or transferred in any way." (2010, Prop. 1,sec. 1; 2012, Ord.No. 11-94, sec. 1.) 39 rte' ��� t� ►.I Oi0 Section 10-16. Public Access, Open Space,and Natural Resources Preservation Maintenance Fund. (a) The purpose of the public access, open space, and natural resources preservation maintenance fund is to accrue and use moneys for maintenance of lands and easements acquired by the public access, open space, and natural resources preservation fund. The maintenance fund will ensure that money is dedicated to preserve the land, promote public safety,and maintain a healthy stewardship. (b) Definitions. For the purpose of this section,the following definitions apply: "Maintenance" means to preserve and conserve lands and easements acquired by the public access, open space, and natural resources preservation fund and keep them in good repair for public safety. "Maintenance fund" means a separate fund that holds moneys directed from: 1) the general fund and property tax revenues; or 2) designated grants,private contributions, proceeds from the sale of general obligation bonds, council appropriations, and any other source of revenue. (c) There is established a public access, open space, and natural resources preservation maintenance fund (hereinafter "maintenance fund"). The maintenance fund shall be administered and managed by the department of parks and recreation. The financial aspects of the maintenance fund shall be handled by the department of finance. (d) Deposits due to the maintenance fund. (1) In adopting each fiscal year's operating budget, the council shall appropriate one- quarter of one per cent of all real property tax revenue (including interest and penalties) to the maintenance fund. Deposits to the maintenance fund shall occur on a quarterly basis at a minimum. (2) Additional revenue deposited in the maintenance fund may consist of grants and private contributions intended for the purpose of this section, proceeds from the sale of general obligation bonds authorized and issued for the purpose of this section, council appropriations for the purpose of this section, and any other source of revenue. (e) Accounting for the maintenance fund; interest bearing accounts; reporting by the department of finance. (1) All moneys in the maintenance fund shall be deposited in interest bearing accounts until needed. Any interest shall accrue to the maintenance fund. (2) Moneys in the maintenance fund shall be identified separately for: (A) Funding received from the real property tax revenue including interest and penalties;and (B) Funding received from grants and private contributions, and any other source of revenue,and its interest earned,which: i. Shall be itemized and earmarked for specific projects for the lands or easements. ii. Shall not be subjected to the maximum accrual of funds limit provided in subsection(f). (3) Financial statements shall be posted each month on the public access, open space, and natural resources preservation fund web site. 40 (f) Maximum accrual limit in maintenance fund; exemption to funding. (1) Only moneys derived from real property tax revenue, its interest, and its penalties shall be included in the computation of the maximum accrual limit for the maintenance fund. All other moneys specifically directed to the maintenance fund shall be held separately from those moneys in the maintenance fund that originated from real property tax revenues (including interest and penalties), and shall not be subjected to the maximum accrual limit. (2) The maximum accrual limit shall not exceed $3,000,000. (3) At the end of any fiscal year in which the maintenance fund holds unencumbered funds derived from real property tax revenue (including interest and penalties) of at least $3,000,000, any unencumbered amount in excess of that $3,000,000 shall be permanently transferred to the general fund balance. (4) Exemption to funding. If the maintenance fund holds $3,000,000 in unencumbered funds derived from real property tax revenue (including interest and penalties), then the council and the executive branch do not need to add more money to the maintenance fund until the next budget cycle. This exemption shall not release the administration from its mandatory duty to maintain and preserve lands and easements acquired by the public access, open space, and natural resources preservation fund in good repair for public safety each fiscal year. (g) The maintenance fund shall be used solely for public safety maintenance and preservation of those lands and easements acquired by the public access, open space, and natural resources preservation fund, and may be used only for expenditures directly related to its purpose. Expenditures by the administration or stewardship grants presumed to be directly related are as follows: (1) Reparation (fixing, mending, repair work,and servicing); (2) Preservation(damage control, salvaging,safekeeping,and safeguarding); (3) Conservation of soil, forests, shorelines, native wildlife, streams, wetlands, watershed,and floodways; (4) Restoration(replacement,reclamation,reconditioning, and remediation); (5) Wildfire and fire prevention; (6) Repair of existing buildings to meet the current code requirements, if the building is deemed reasonable to save; (7) Replacing signs to meet the current code requirements; (8) Installation,repair, or replacement fencing and gate or access mechanisms; (9) Installation or repair of cattle guards; (10) Mitigation of flooding problems including repair or restoration of existing culverts, drainage features, or other similar flood control mitigation; (11) Archeological survey and buffering of Native Hawaiian historical or cultural sites after appropriate consultation with Native Hawaiian descendants and cultural practitioners; (12) Biological studies for the protection of Native Hawaiian species of plants and animals; or (13) Mitigation of Americans with Disabilities Act compliance issues that may arise during the course of public safety maintenance and preservation. 41 Moneys in the maintenance fund shall not be used for planning, design, development, or construction of new buildings, facilities, or infrastructure including roads, paths, bridges, culverts, ramps, or drainage features. Money in the maintenance fund shall also not be used for mitigation of Americans with Disabilities Act compliance issues for any new buildings,facilities, or infrastructure. Payment to resolve these aforementioned issues shall be from the capital improvement projects budget or allotments derived from the general fund. (h) Stewardship Grants. Moneys may also be used to provide grants-in-aid for projects, which uses are reflected in subsection(g). (1) An award of a stewardship grant shall be by council resolution. Stewardship grants may be awarded only until moneys in the maintenance fund are extinguished. Grants shall be awarded on the basis of ability of the stewardship organization to complete the project on time and within cost estimates. (2) Only 501(c)3 nonprofits or an organization that operates under the umbrella of a 501(c)3 nonprofit, and that can complete a project for the good of the community, shall be considered for a stewardship grant. (3) Public notice by the department of finance of the availability of the stewardship grants shall be placed in two newspapers of general circulation, as well as electronic media accessible by internet, by August 1 of each fiscal year provided money is available. These advertisements shall be paid for from the maintenance fund. (4) To apply for a stewardship grant, a stewardship organization shall provide to the department of parks and recreation the following: (A) An application form obtained from department of parks and recreation which is completed for each specific purpose or project; (B) A detailed business plan for the project that includes the name of the 501(c)3 nonprofit organization, the organization that operates under the umbrella of a 501(c)3 nonprofit organization, if any, a copy of its letter of determination from the Internal Revenue Service, a copy of its bylaws and mission statement, a description of the specific project, time frames for project goals, costs, and activities to accomplish the stated purpose, and any other information requested by the department of parks and recreation; and (C) A signed agreement to file a written report one year or less after receipt of funds that includes details as to what has been accomplished on the project, costs, and how the money was spent. (5) No officer, board member, or employee of the 501(c)3 nonprofit organization or the organization that operates under the umbrella of a 501(c)3 nonprofit organization shall receive a salary or payment for labor or receive any reimbursement for the stewardship work on the project. The 501(c)3 nonprofit shall sign an agreement so stating these conditions and submit it with the application. (6) Mismanagement of moneys awarded for a stewardship grant shall bar the 501(c)3 nonprofit organization and the organization that operates under the umbrella of a 501(c)3 nonprofit organization from receiving future grants from the maintenance fund. 42 (7) The director of the department of parks and recreation shall provide a short written evaluation of the proposed project to the council and include a recommendation about the applicant's ability to complete the project according to the project plan. (2012,Ord.No. 12-16, sec. 1.) ARTICLE XI INITIATIVE AND REFERENDUM Section 11-1. Powers of Initiative and Referendum. (a) The power of voters to propose ordinances or to amend existing ordinances shall be the initiative power. (b) The power of voters to approve or reject ordinances by election shall be the referendum power. (2008,Ord. No. 08-80,sec. 2.) Section 11-2. Defmitions. As used in this article, unless the context otherwise requires: "Ballot Question" means an interrogative statement that plainly phrases the chief purpose of the initiative or referendum so that an affirmative response corresponds to a"yes"vote. "Ballot summary" means a concise, impartial explanation of the measure and its major effects. "Ballot title"means a brief phrase identifying the subject of the initiative or referendum. "Circulators" means adults who circulate copies of the petition among registered voters for signature. "Clerk"means the clerk of the Hawai`i County Council. "Committee"means the petitioners' committee formed pursuant to section 11-3. "Petition form" means a petition without voter signatures and other voter identifying information. "Petition or signed petition"means the petition form containing the voters' signatures and other voter identifying information, the ballot title,ballot question, and ballot summary. (2008,Ord.No.08-80, sec. 2.) Section 11-3. Petitioners' Committee. For each initiative or referendum petition there shall be a petitioners' committee representing all the petitioners, which committee shall be composed of five members who shall be qualified voters of the county and signers of the petition. The committee shall be responsible for circulation of the petition and for assembling and filing the petition in proper form. There shall be a committee chair who will be responsible for sending and receiving all communications between the clerk and the committee. The committee shall have the power to amend or withdraw the petition as provided in this charter. (2008,Ord.No. 08-80, sec. 2.) Section 11-4. Initiative and Referendum Process (a) The clerk shall provide the committee with a sample petition form upon request. (b) Prior to circulating an initiative or referendum petition,the committee shall give notice to the clerk of the following: 43 r�- t-=1 t=r1% �C Process for Property Acquisition with Funds from the Public Access, Open Space and Natural Resources Preservation Fund Each year approximately $4 million is deposited into the Public Access, Open Space and Natural is Resources Preservation Fund (FUND) pursuant to Chapter 2, Article 42, Section 2-214 of the Hawaii County Code, 1983, 2005 Edition and Article X, Section 10-15 of the Hawaii County Charter. These funds are 2% of all real property tax revenues, including penalties and interest collected by Hawai`i County each year. 1. The public may submit suggestion forms to the Public Access, Open Space and Natural Resources ' Preservation Commission (PONC). PONC suggestion forms may be found on-line at: http://records.co.hawaii.hi.us/Weblink8Browse.aspx?startid=13770&dbid=l and are due on or before the last business day of June each year. Suggestion forms received after this date will be considered by ' the Commission the following year. The Commission reviews all suggestion forms, including additional information submitted i.e. pictures, maps, testimony from local residents, archaeological information, real estate listings, land surveys, etc. and also welcomes public testimony at PONC meetings. ' 2. The Commission prioritizes a list of properties from the suggestion forms that were submitted for that year, compiles all information, creates the Prioritized List of Properties and submits an Annual Report to ' the Mayor each year by December 31st. Annual Reports to the Mayor may be found on-line at: http://records.co.hawaii.hi.us/Weblink8/Browse.aspx?startid=13770&dbid=1 ' 3. Once a property is ranked on the list, a member of the Hawaii County Council may submit a resolution to authorize the Director of Finance to proceed with negotiations for acquisition. Community members are welcome to advocate for this resolution. Once the County Council approves a resolution to acquire ' the property,the Commission will no longer consider the property for future prioritized lists. 4. The Department of Finance, Property Management Division (PMD) may or may not open negotiations to purchase the property. Factors affecting this decision could be: if there is a willing seller, if there is a community group that is willing to manage the property, if there are matching funds or if there are other properties that are higher priorities for acquisition. ' 5. The County is more likely to acquire properties that have commitments for matching funds. Matching funds maximize the purchasing power of the FUND. The best use of FUND monies is to be used for dollar for dollar matching funds. The party who submitted the suggestion form will work with the PMD and/or Council Member to seek matching funds. To date, matching funds have been obtained from U.S. Fish and Wildlife Service (USF&W), Recovery Lands Acquisition Program (for endangered species) ' and the State of Hawaii, Legacy Land Conservation Program (LLCP). Sources for other matching funds could possibly be obtained from Office of Hawaiian Affairs for cultural sites and from the Federal Emergency Management Administration for flood plain or flood prone lands. Additional Information: Article X, Section 10-15 of the Hawaii County Charter stipulates what lands may be purchased with these funds: (see excerpt from section below) lI I (a) Monies in this fund shall be used solely to: (1) Purchase or otherwise acquire lands or property entitlements in the County of Hawaii for public outdoor recreation and education, including: (A) Access to beaches and mountains; (B) Preservation of historic or culturally important land areas and sites; (C) Protection of natural resources, significant habitat or eco-systems including buffer zones; (D)Preservation of forests, beaches, coastal areas, natural beauty and agricultural lands;and (E) Protection of watershed lands to preserve water quality and water supply. Expenditures for PONC Acquisitions: http://records.co.hawaii.hi.us/WebLink8/DocView.aspx?id=65627&dbid=l This report shows that the County of Hawaii has spent$36,823,352 to obtain land in Hawai`i County for public use. $27,389,268 was used from the FUND; $7,434,083 was obtained from matching funds(USF&W & LLCP) and a private donation of $2,000,000 from Kohanaiki Shores, LLC. The Public Access, Open Space and Natural Resources Preservation Maintenance Fund (administered by the Dept. of Parks & Recreation (P&R): There is also money available for community groups to assist the County with stewardship and maintenance of properties purchased with the FUND. The next period that P&R will be accepting stewardship grant applications will be July—August 2017. im I I 2I 0 RULES OF PRACTICE AND PROCEDURE OF THE HAWAII COUNTY PUBLIC ACCESS, OPEN SPACE AND NATURAL RESOURCES PRESERVATION COMMISSION RULE 1. AUTHORITY These rules and regulations are promulgated by the Public Access, Open Space and Natural Resources Preservation Commission pursuant to Chapter 2,Article 42, Sections 2-214 through 2- 218,of the Hawaii County Code, 1983 (2005 Edition, as amended). RULE 2. GOAL The goal of the Public Access, Open Space and Natural Resources Preservation Commission is to solicit suggestions from the community for lands considered to be worthy of preservation and to provide the Mayor of the County of Hawaii with an island wide list of prioritized properties; and to review stewardship grant applications,to recommend recipients of the stewardship grants from the maintenance fund to the department of parks and recreation, and to monitor the performance of the stewardship grant recipients to ensure proper stewardship,preservation and conservation of the lands and easements acquired by the public access, open space, and natural resources preservation fund. RULE 3. DEFINITIONS Wherever used in these rules and regulations,the following terms shall be taken to have the following meaning: (a) "Agency"means the Department of Finance of the County of Hawai`i or its authorized representative. (b) "Charter"shall mean the County Charter of the County of Hawai`i, State of Hawai`i. (c) "Commission,""Chair,""Vice Chair"and the"Commissioner"mean the Public Access, Open Space and Natural Resources Preservation Commission of the County of Hawai`i, State of Hawaii,its Chair,its Vice Chair and a member thereof, respectively. (d) "Council" shall mean the County Council of the County of Hawai`i, State of Hawai`i. (e) "Director"means the Director of Finance of the County of Hawaii. (0 "HRS"means Hawaii Revised Statutes. (g) "Mayor" shall mean the Mayor of the County of Hawaii, State of Hawaii. (h) "Meetings"means the convening of the Commission for which a quorum is required in order to make a decision or to deliberate toward a decision upon a matter over which the Commission has advisory power. (i) "Person"means when appropriate to the context,not only individuals,but corporations,firms, associations, societies, and federal, state and county departments or agencies. (j) "Presiding Officer"means and shall include any member of the Commission. Unless otherwise designated,the Chair shall be the presiding officer. (k) "Public Record"means the same as defined in Chapter 92,HRS, and shall include maps,rules and regulations,written statements of policy or interpretation formulated, adopted or used by the Commission in its functions, all decisions,orders,minutes of the Commission meetings and records of any docket on file with the Commission but shall not include records which invade the right of privacy of an individual. (1) "Rules"means the Rules of Practice and Procedure of the Public Access, Open Space and Natural Resources Preservation Commission. (m) "Secretary"shall mean the Secretary of the Public Access, Open Space and Natural Resources Preservation Commission. RULE 4. DUTIES AND RESPONSIBILITIES The Public Access,Open Space and Natural Resources Preservation Commission shall: (a) To develop and submit to the mayor an island-wide prioritized list of qualifying lands worthy of preservation. The commission shall give emphasis to land acquisitions where the County's contribution can be leveraged to obtain State, Federal,and/or private lands. Priorities shall be listed on an island-wide rather than district basis. The list shall include the significance of each parcel or entitlement identified,the reason for its priority, and its anticipated use after acquisition. Those proposed parcels or elements receiving fifty(50)percent or more of the total available assessment criteria points shall be included in the priority list. Those parcels or elements receiving less than fifty(50)percent of the total available assessment criteria points shall be noted in the annual report but not included in the priority list; (b) To update this list at any time,but at least annually by December 31 of each year; (c) To explore methods of funding land acquisition and make recommendations to the mayor; (d) To review, evaluate, and make recommendations to the director of the department of parks and recreation regarding applications for stewardship grants from the maintenance fund, within six months of receipt of each application. Recommendations shall address whether grant applicants have -2 - the ability to complete their proposed projects according to the project plan, on time, and within cost estimates, in accordance with section 10-16(h)of the Charter; (e) To review stewardship grant applications,business plans,agreements, and other documentation accompanying grant applications. The commission may also conduct interviews and perform site visits and other activities necessary to formulate a recommendation; and (f) To review stewardship grant recipient performance reports, conduct interviews, and perform site visits and other activities necessary to verify that grant objectives are being met. The commission shall forward its findings to the director of parks and recreation." RULE 5. PURPOSE The intent and purpose of the Rules of Practice and Procedure of the Hawai`i County Public Access, Open Space, and Natural Resources Preservation Commission is to provide a systematic and democratic method of conducting meetings in order to insure that all persons will have an opportunity to participate in an open,productive, and orderly manner. RULE 6. ORGANIZATION AND PARLIAMENTARY RULES 6-1. ORGANIZATION The Public Access, Open Space and Natural Resources Preservation Commission shall consist of nine members. One member shall reside in each County council district. The members shall be appointed by the Mayor and confirmed by the Council. The members may be removed upon recommendation by the Mayor and the approval of the Council. The members shall serve staggered terms of five years. Staff support shall be provided by the finance department. 6-2. ELECTION OF CHAIR AND VICE CHAIR At the last regular scheduled meeting of each year,the Commission shall elect a Chair and Vice Chair from among its members. They shall serve for a term of one year or until their successors are duly elected. No member shall succeed himself or herself as Chair. In the event the Commission is not able to elect a regular Chair or Vice Chair from among its members at its last regular scheduled meeting, the incumbent Chair may serve on a hold-over basis for a term not to exceed ninety(90) days. In the absence of both Chair and Vice Chair,the remaining members shall elect an Acting Chair. 6-3 QUORUM AND NUMBER OF VOTES NECESSARY FOR A DECISION A majority(five)of all the Commissioners to which the Commission is entitled shall constitute a quorum to transact business. The affirmative vote of a majority of those Commissioners present shall be necessary to make any action valid. _ 3 - 6-4 MEETINGS The Commission may meet and perform its duties in any part of the County of Hawaii. Except as provided by law, all of its meetings are open to the public. The parliamentary procedure to be utilized by the Commission in the conduct of its meetings shall be based on Robert's Rules of Order. (a) Regular Meetings-Regular meetings of the Commission for the transaction of its business shall be held at 10:00 a.m.on the second Monday of each month,or as scheduled and duly noticed by the Commission. (b) Special Meetings—A special meeting may be called by the Chair when the date, time and place of such special meeting is announced prior to adjournment of a regular meeting otherwise a special meeting can be called only upon the publication of a notice of such meeting in at least two daily newspapers of general circulation in this county at least twenty-four(24)hours in advance of such meeting. If the requirement with respect to publication of notice cannot be met because of insufficient time,the meeting notice shall be made by broadcasting a minimum of three announcements in the English language over FCC licensed public radio stations in this county or television stations with local audience. Such announcements shall be broadcast at least twenty-four(24)hours in advance of such meeting. To assure the widest possible coverage,the meeting notice shall be released to radio stations in this county and the announcement shall be programmed to be heard between the hours of 7:00 A.M. to 5:00 P.M. In addition to the above requirements, notice of such special meeting shall be conspicuously posted on the bulletin board of the Hawai`i County Building. A brief resume of the principal business to be taken up at such meeting shall be stated in the posted notice as well as in the notice released to the news media. (c) Videoconference—Pursuant to HRS § 92-3.5, the Commission may hold meetings by videoconference;provided that the videoconference system used by the Commission shall allow both audio and visual interaction between all members of the Commission participating in the meeting and the public attending the meeting, at any videoconference location. (1) The notice required by HRS § 92-7 shall specify all locations at which Commissioners will be physically present during a videoconference meeting. The notice shall also specify that the public may attend the meeting at any of the specified locations. (2) Any Commissioner participating in a meeting by videoconference shall be considered present at the meeting for the purpose of determining compliance with the quorum and voting requirements of the Commission. (3) A meeting held by videoconference shall be terminated if both audio and video communication cannot be maintained with all locations where the meeting is being held, even if a quorum of the Commission is physically present in one location. -4- (d) Notice—The Commission shall be given written public notice of any regular, special, or rescheduled meeting, or any executive meeting when anticipated in advance in compliance with HRS § 92-7. The notice shall include an agenda,which lists all of the items to be considered at the forthcoming meeting,the date, time, and place of the meeting, and in the case of an executive meeting, the purpose shall be stated. The notice and agenda must be filed in the county clerk's office at least six (6)calendar days prior to the meeting. (g) Adjournment—Meetings may be adjourned at any time by vote,and unless otherwise specified in the motion, every adjournment shall be deemed to be until the next meeting of the Commission. th) Continuation of decision making—Any matter which fails to be validated by a majority concurrence of the Commissioners present may be continued to any subsequent regular meeting. di Effective date of Commission decision—Unless a specific effective date is set forth,the effective date of a decision rendered by the Commission shall be the date of the meeting at which such valid decision was made. ij,) Site visits policy—Site visits shall be conducted according to the provisions of HRS § 92-3.1. i. Site visits conducted by the full Commission shall be properly noticed and conducted according to PONC meeting practices including ADA accessibility. All discussion shall be"on the record"and no decision making shall occur while on the visit. ii. Site visits may be conducted by up to two commissioners on an informal basis with no report to the Commission required. Any report which may be given must be put on the agenda. iii. Site visits may be conducted by up to four commissioners as assigned by the Commission at a regular PONC meeting. There shall be a prescribed scope of work and a report shall be made to the Commission. The report must be put on the agenda of the meeting at which the report will be given. Discussion of the report must be put on the agenda of the meeting at which the discussion will occur. iv. Site visits for potential acquisitions shall be respectful of private property, and lacking owner permission to enter the subject property,shall be conducted from nearby or adjacent properties as appropriate. (Commissioners shall work with the Department of Finance to receive permission onto private property from the landowner or their representative only and not rely upon public encouragement to enter onto private property). 6-5 MINUTES (a) Minutes—In accordance with HRS § 92-9, the Commission shall keep written minutes of all meetings. Unless otherwise required by law,neither a full transcript nor a recording of the meeting is required,but the written minutes shall give a true reflection of the matters discussed at the meeting and the views of the participants. (1) The date, time, and place of the meeting; (2) The Commissioners recorded as either present or absent; (3) The substance of all matters proposed, discussed,or decided; and a record,by individual Commissioner, of any votes taken; and (4) Any other information that any Commissioner requests be included or reflected in the minutes. The minutes shall be public record and shall be available within thirty days after the meeting except where such disclosure would be inconsistent with HRS § 92-5 or Section 13-20 of the Charter;provided that minutes of executive meetings may be withheld so long as their publication would defeat the lawful purpose of the executive meeting,but no longer. (b) The Public may obtain information from the Secretary regarding the minutes. 6-6 OFFICERS AND THEIR DUTIES b. Presiding Officer—The Chair shall be the presiding officer of the Commission and the Vice Chair shall be the presiding officer in the absence of the Chair. The presiding officer shall: (1) Open all meetings of the Commission by taking the chair and calling the meeting to order; (2) Call for the approval of the minutes of any preceding meetings when a quorum is present; (3) Maintain order and proper decorum based on Robert's Rules of Order; (4) Announce the business before the Commission in the order prescribed by these rules; (5) Review all matters properly brought before the Commission, call for votes upon the same and announce the results; (6) Appoint all committees unless otherwise ordered by the Commission; -6- (7) Authenticate by signature all acts of the Commission as may be required by law,unless delegated to the Director; (8) Do and perform such other duties as may be required by law, or such as may be properly appertain to such office; (9) Make known all rules of order when so requested, and to decide all questions of order, subject to an appeal to the Commission; (10) Take into consideration such matters as shall not be within the scope of the duties or powers of any subcommittee of the Commission; or as may be referred by the Commission,and to report thereon,together with such recommendations relative thereto as deemed advisable; and (11) Represent the Commission in all functions, as directed by the Commission or designate a representative from the membership of the Commission. 6-7 STANDARDS OF CONDUCT (a) Disclosure of Interest—Whenever a possible direct personal financial interest on any matter pending before the Commission or any of its committees becomes apparent,the affected member shall promptly make a disclosure to the Commission. When a member has made a disclosure of interest and is deemed by the Commission to have a conflict of interest, such conflict shall apply to all subsequent actions relating to said matter. A member with conflict of interest shall refrain from voting except where the member's vote is required to constitute a quorum to act in which event shall be permitted to vote. 6-8 WHEN RULES ARE SILENT For good cause,the Commission may vote to suspend the rules. 6-9 SEVERABILITY If any provision of these Rules or the application thereof to any person or circumstances is held invalid,the invalidity does not affect other provisions or applications of these Rules which can be given effect without the invalid provision or application, and to this end the provisions of these Rules are severable. RULE 7. PUBLIC RECORDS,INSPECTION AND AVAILABILITY 7-1 INSPECTION OF PUBLIC RECORDS All public records shall be available for inspection and copying by any person during established office hours and within reasonable timelines unless public inspection of such records is in violation of any other state or federal law. 7-2 WHERE AVAILABLE (a) The public may obtain information on matters within the jurisdiction of the Commission at the Department of Finance,County of Hawai`i,by inquiring at the principle place of business. All rules,orders or opinions of the agency are on file and available for public inspection at the office during business hours at 25 Aupuni Street, Suite 1101,Hilo, Hawaii 96720-4252. (b) Inquiry may be made in person at the Agency during business hours or by submitting a request for information in writing to the Public Access,Open Space and Natural Resources Preservation Commission,do Department of Finance,25 Aupuni Street, Suite 1101,Hilo,Hawaii 96720-4252. 7-3 COPIES OF PUBLIC RECORDS Copies of public records printed or reproduced for persons other than governmental agencies shall be given to any person provided the applicable fees or costs for publication,research, and postage are paid. 7-4 DENIAL OF INSPECTION Any person aggrieved by the denial by the officer having custody of any public record of the right to inspect the record or to obtain copies of extracts thereof may seek enforcement action pursuant to HRS Chapter 92. Dated: Hilo,Hawai`i, December 28, 2015 PUBLIC ACCESS, OPEN SPACE AND NATURAL RESOURCES PRESERVATION COMMISSION, COUNTY OF HAWAII, STATE OF HAWAI`I By: is Vice-Chair Notice of Public Hearing: Hawai`i Tribune-Herald: November 17, 2015 West Hawai'i Today: November 17, 2015 Date and Place of Public Hearing: December 17, 2015; Hawai`i County Building,Puna Conference Room,25 Aupuni Street, Suite#1501 Hilo,Hawai`i 96720 8 APPROVED: MAYOR, County of Hawai`i Date: DEC 2 3 2015 APPROVED AS TO FORM: Depu ...'doration Cou sn el Date: DEC 2 2 2015 I hereby certify that the foregoing amendments and revisions to the Rules and Regulations of the Public Access, Open Space and Natural Resources Preservation Commission of the County of Hawaii was received and filed in my office this 24th day of December 2015 . county Clerk 9 t� ti r-+ COUNTY OF HAWAII PUBLIC ACCESS,OPEN SPACE AND NATURAL RESOURCES PRESERVATION COMMISSION Suggestion Form for Lands and/or Property Entitlements for Acquisition The Public Access, Open Space and Natural Resources Preservation Commission is taking suggestions for sites or projects to improve upon public access, open space, and natural resources preservation, pursuant to Chapter 2, Article 42, of the Hawai`i County Code. Please use the form below to tell the Commission about a place or access you would like to see protected. Forms completed thoroughly will enhance assessment. The Commission welcomes re-submission of properties previously submitted where County Council has not taken action. Please use one form per suggestion. Name of site or project: Location or Address: Tax Map Key(TMK) number(s): Acreage: Property is (choose one): ❑fee simple purchase request easement request Provide(as Attachment A)a TMK map with the property boundaries and/or proposed access outlined or highlighted. OPuna OS. Hilo ON. Hilo ❑Hamakua ON. Kohala ❑S. Kohala ON. Kona OS. Kona ❑Ka`u Landowner(s): Purpose of suggested site(for public acquisition)or project(please check those that apply) piP• ublic outdoor recreation and education, n Preservation of forests, including access to beaches and beaches, coastal areas, natural mountains beauty, and agricultural lands riP• reservation of historic or culturally n Protection of watershed lands important land areas and sites to preserve water quality and water supply nP• rotection of natural resources, including buffer zones Provide(as Attachment B)clear statements detailing how public acquisition would fulfill one or more of the above purposes. Also, explain what is the intent, long term vision, and/or strategy of this proposed acquisition or project? Provide (as Attachment C), if available, additional community endorsements for this proposed acquisition or project through letters of support or other means. In addition, please identify community organizations or individuals that could be contacted for further information about this proposed acquisition or project. (Attachment D)—Provide verification of community organizations or individuals who are willing to be part of the long-term management/maintenance of this property. Provide (as Attachment E) other documentation relating to the suggested site or project that would assist the Commission in their assessments. Do not send original documents or pictures as they will not be returned. (Revised 1/12/15) Page 1 oft 1) How would the general public benefit from this proposed acquisition or project? 2) Describe any significant historic, cultural or natural resources on the property(please be as specific as possible and attach any documentation; i.e. archaeological reports,if available) 3) Describe level of urgency(i.e. is property currently on the market/for how long,has an active re-zoning/subdivision application been filed,high public use, etc.) 4) Describe any special opportunities for acquisition that presently exist(i.e. special funding available, landowner willing to participate in process,etc.) 5) Has partnering with other government agencies,private or nonprofit entities to leverage resources been identified? ONo ['Unknown ❑Yes If yes,please describe. 6) Is the property or property easements (i.e. public access easements,agricultural easements,etc.) available for acquisition? ONo ['Unknown ['Yes If yes,please describe. Contact Name: Mailing Address: Phone/Fax: E-mail: Please send completed forms to: Public Access, Open Space&Natural Resources Preservation Commission c/o 25 Aupuni Street, Suite 1101 Hilo, Hawai`i 96720-4252 E-mail: akelepolo(&hawaiicounty.gov For further information contact: Alexandra Kelepolo at(808)961-8069 E-mail: akelepolo(chawaiicounty.gov For online information go to: http://records.co.hawaii.hi.us/Weblink8Browse.aspx?startid=13770&dbid=l SUGGESTIONS FOR THE CURRENT YEAR ARE DUE ON OR BY THE LAST BUSINESS DAY OF JUNE FOR OFFICE USE ONLY: Attachments: ❑ A n B n C ❑ D ❑ E ❑ Other (Revised 1/12/15) Page 2 of 2 C� �v COUNTY OF HAWAI`I PUBLIC ACCESS, OPEN SPACE AND NATURAL RESOURCES PRESERVATION COMMISSION (PONC) 2016 LIST OF SUGGESTION FORMS SUBMITTED BY THE PUBLIC PONC Date Tax Map Key(s) Property(s) Communication No. Received (PUNA) 1-8-04:101 50 acre parcel in Mt. View, HI 16-018 6/30/16 II (SOUTH HILO) 2-9-02:23 Hakalau Valley 16-016 6/30/16 I (NORTH KOHALA) 5-2-07:04, 27; 5-3- Hapu`u to Kapanai'a Cultural 16-011 6/24/16 07:22, 23, 26, 32 & 33 Corridor I5-3-07:10 Halelua 16-010 6/24/16 5-6-01:13, 16, 18, 42, Kukuipahu-Ha'ena Corridor 16-013 6/24/16 49, 50, 65, 89-103, 105-122 5-7-01:20 Lamaloloa 16-015 6/24/16 I 5-7-02:11; 5-7-03:01, Mahukona 16-012 6/24/16 02, 03, 07, 08, 10, 18 5-8-01:09 Keawenui 16-014 6/24/16 I (NORTH KONA) 7-3-03:10 Haleohiu Homesteads 16-006 4/26/16 I 7-3-25:03 Expanding Public Access to 16-003 1/04/16 Makaula-`0'oma Section, Honua'ula Forest Reserve I (NORTH KONA) 8-2-13:02, 03, 14; 8-2- Amy Greenwell 16-007 4/29/16 14:43; 8-2-15:59 Ethnobotanical Gardens I (104,`U) 9-2-01:72 Pohue Bay 16-017 6/30/16 ITotal Suggestion Forms Submitted= 12 I I I I ;3+ - t� , COUNTY OF HAWAII PUBLIC ACCESS,OPEN SPACE AND NATURAL RESOURCES PRESERVATION COMMISSION Assessment Criteria Form Name of Site or Project: Location or Address: Ahupua`a: District: ❑Puna ❑S. Hilo EN. Hilo [IHamakua ❑N. Kohala ❑S. Kohala ❑N. Kona ❑S. Kona ❑Ka`u TMK: Acreage: Landowner(s): Anticipated Use: Purpose of suggested site (for public acquisition) or project: ❑ Public outdoor recreation and education, ❑ Preservation of forests, including access to beaches and beaches, coastal areas,natural mountains beauty, and agricultural lands ❑ Preservation of historic or culturally ❑ Protection of watershed lands important land areas and sites to preserve water quality and water supply ❑ Protection of natural resources, including buffer zones Significance Special Opportunity for Acquisition and Management SCORES Criteria 1 Criteria 2 Criteria 3 Final Score Assessed By: Date: (Revised 1/12/15) Page 1 of 3 CRITERIA SCORING: 0=Does not meet criteria 1 =Unknown/unclear 2=Somewhat(site only partially meets criteria) 3=Meets criteria 4=Exceeds criteria Criteria 1: Assesses whether the land or property entitlements meets the purposes of Public Access,Open Space& Natural Resources Preservation Fund pursuant to Chapter 2, Article 42 of the Hawaii County Code 1983 (2005 Edition). A. Public outdoor recreation and education, including access to beaches and mountains ➢ Provide a wide variety of recreational opportunities for the residents and visitors of the County. ➢ Maintain the natural beauty of recreation areas. ➢ Provide a diversity of environments for active and passive pursuits. B. Preservation of historic or culturally important land areas and sites ➢ Protect, restore, and enhance the sites, buildings, and objects of significant historical and cultural importance to Hawai`i. ➢ Appropriate access to significant historic sites, buildings, and objects of public interest could be made available. C. Protection of natural resources, including buffer zones ➢ Protect and conserve the natural resources from undue exploitation, encroachment and damage. ➢ Protect and promote the prudent use of Hawai`is unique, fragile, and significant environmental and natural resources. ➢ Protect rare or endangered species and habitats native to Hawai`i. ➢ Define the most desirable use of land within the County that achieves an ecological balance providing residents and visitors the quality of life and an environment in which the natural resources of the island are viable and sustainable. ➢ Maintain and, if feasible, improve the existing environmental quality of the island. D. Preservation of forests, beaches, coastal areas, natural beauty, and agricultural lands ➢ Protect, preserve and enhance the quality of areas endowed with natural beauty, including the quality of coastal scenic resources. ➢ Protect scenic vistas and view planes from becoming obstructed. ➢ Maximize opportunities for present and future generations to appreciate and enjoy natural and scenic beauty. ➢ Identify, protect and maintain important agriculture lands on the island of Hawai`i. ➢ Preserve the agricultural character of the island. E. Protection of watershed lands to preserve water quality and water supply ➢ Protect and effectively manage Hawai`i's open space, watersheds, shoreline, and natural areas. Total (20) Criteria 1 I (Revised 1/12/15) Page 2 of 3 Criteria 2: Assesses the level of community support,including reported urgency and identified management/maintenance partners,based on the community input process. A. Level of community support based upon additional testimony, letters of support and/or suggestion forms received for property. B. Identified management/maintenance partners. C. Benefit to the general public. D. Reported urgency. I Total (16) Criteria 2 Criteria 3: Assesses whether the property or property easements could be acquired using the Public Access, Open Space& Natural Resources Preservation Fund and/or other means. A. Acquisition is feasible through the Fund and/or other means. ➢ Special opportunity for acquisition presently exists(i.e. special funding available, landowner willing to participate in process, etc.). B. Partnering with other government agencies, private or nonprofit entities to leverage resources has been identified. C. Property or property easements are available for acquisition. I Total (12) Criteria 3 (Revised 1/12/15) Page 3 of 3 r� b COUNTY OF HAWAI I ' PUBLIC ACCESS, OPEN SPACE AND NATURAL RESOURCES PRESERVATION COMMISSION (PONC) 2016 LIST OF PONC STEWARDSHIP GRANT 111 APPLICATIONS SUBMITTED ' Property/District PONC Date Received Tax Map Key(s) Applicant Comm.No. by P&R (WAIPI`O LOOKOUT, ' HAMAKUA) 4-8-04:06 Pohaha I Ka Lani N/A 8/31/15* (KAWA, KA`U) ' 9-5-016:06 & 25; Na Mamo 0 Kawa 16-022 8/26/16 9-5-017:05 & 07 Hawaii Wildlife Fund 16-023 9/01/16 Honu Project 16-024 9/01/16 Team Hawai`i International 16-025 9/01/16 Athletics *Received in 2015; however application to be considered in 2016 Total PONC Stewardship Grant Applications Submitted= 5