HomeMy WebLinkAboutCOM 0131.000 2016-2018 Harry Kim ,....::::7:„:::::::::
oJ�;<v , , Collins Tomei
Mayor ���,j,� Director
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____ Deputy Director
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COUNTY CLERK
County of Hawai i COUNTY OF ht'x'i,CAI'z
Finance Department R�CEIVi D
25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 T ; -1 6 2017 By
(808)961-8234 • Fax(808)961-8569 u; 4 TGG
February 16, 2017
Valerie Poindexter, Council Chair and
Members of the Hawai`i County Council
Hawai`i County Council
25 Aupuni Street
Hilo, Hawai`i 96720
Re: Resolution for multi-year lease
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year,
for a new multi-year lease agreement for three 120 cubic yard refuse trailers to be used by
the Department of Environmental Management, Solid Waste Division. This equipment
will be used to transport refuse from the East Hawai`i Regional Sort Station to the West
Hawai`i Sanitary Landfill.
The Department of Environmental Management is requesting that this resolution be
waived from the Finance Committee and be placed on the March 8, 2017 Council agenda.
If there are any questions, please do not hesitate to call Robin Bauman of the Department
of Environmental Management at 961-8179.
Collins Tomei
Director of Finance
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Hawaii County is an Equal Opportunity Employer and Provider
Form #: B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Environmental Management-Solid Waste DATE: 02/13/17
STAFF CONTACT: Greg Goodale PHONE: 808-961-8515
A. REQUEST:
Resolution authorizing the Mayor to enter into a multi-year lease agreement for three (3) 120 cubic yard
Refuse Trailers for a period of five (5) years for the Department of Environmental Management, Solid Waste
Division.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The Solid Waste Division is requesting to lease finance three (3) 120 cubic yard (CY) Refuse Trailers to be
used to transport refuse from the East Hawaii Regional Sort Station (EHRSS) to the West Hawaii Sanitary
Landfill (WHSL).
In preparation for the closure of the South Hilo Sanitary Landfill (SHSL), the division needs additional trailers
to transport refuse to the WHSL. Currently, the division uses 100 CY refuse trailers to transport refuse from
the EHRSS to the SHSL. These additional trailers will be larger in size in order to minimize the number of
loads to the WHSL. These three trailers will allow the division to begin sending more loads to the WHSL in
advance of the full closure of the SHSL. Additional trailers will be needed before the full closure of the SHSL
occurs.
Purchase price is estimated at $450,000.00, the estimated lease payment is $8,400 per month for the three
transfer trailers.
Funding for the lease is included in the Fiscal Year 2016-17 budget. This equipment will be lease financed
such that the County will own the equipment at the end of the five year lease.
We respectfully request that this resolution be waived from the Council's Finance Committee and be placed
on the March 8th, 2017 Council agenda in order to expedite the procurement of this equipment.
SIGNED: ANt DATE: ç'€' 4q
' Iepartment Head
•
MAILE MEDEIROS DAVID o��!`• ."°`"�!r4AARON S. Y. CIIUNG
Chairperson • , 1,14! DRU MAMO KANUHA
.•��'•�;,, •.: SUSAN L. K. LEE LOY
• •
KAREN EOFF EILEEN O'IIARA
I ice Chair ••''•�f�•,rr.ro.•'�`
VALERIE T. POINDEXTNIZ
HERBERT M."TIM" RICI LARDS, III
JENNIFER RUGGI.ES
HAWAII COUNTY COUNCIL
County of Hawai`i
Hawaii County Building
25 Aupuni Street
Hilo, Hawai'i 96720
February 16, 2017
Valerie T. Poindexter, Chairperson
Hawai`i County Council
25 Aupuni Street
Hilo, Hawai`i 96720
RE: Resolution No.92-17 : RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS
OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A
MULTI-YEAR LEASE FOR THREE (3) REFUSE TRAILERS.
Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of
Hawaii, this written request is submitted with my approval that the above-referenced matter he
waived from the Committee on Finance to the full Council for immediate action. In reviewing
this matter, timely approval is crucial. It is therefore advantageous that approval is granted and
the matter be placed onto the next Council agenda for review. However, in the event this request
is denied, for whatever reason, I understand the matter shall be referred to the Committee on
Finance for placement on its future agenda.
Sincerely,
Maile David, Chairperson
Committee on Finance
Approved/Date/Waive to Council: Disapproved/Date/Refer to FC:
FES 1 ?n h 7
/ CA9
Valerie T. Poindexter, Chairperson Valerie T. Poindexter, Chairperson
Hawai`i County Council Hawai`i County Council
Hawai`i County is an Equal Opportunity Provider and Employer