HomeMy WebLinkAboutCOM 0136.000 2016-2018 Harry Kim -oi.►!1791h+ Collins Tomei
Mayor " \11 Director
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Deputy Director
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25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 T;c'=.<10 z ay.� By
(808)961-8234 • Fax(808)961-8569 lidl:t FFR 1 f 2011
February 16, 2017
Valerie Poindexter, Council Chair and
Members of the Hawai`i County Council
Hawai`i County Council
25 Aupuni Street
Hilo, Hawai`i 96720
Re: Resolution for multi-year lease
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year,
for a new multi-year lease agreement for a document folder/inserter to be used by the
Department of Environmental Management. This equipment is a replacement to the
current unit which is nearly ten years old and at the end of its useful life.
The Department of Environmental Management is requesting that this resolution be
waived from the Finance Committee and be placed on the March 8, 2017 Council agenda.
If there are any questions, please do not hesitate to call Robin Bauman of the Department
of Environmental Management at 961-8179.
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Collins Tomei
Director of Finance
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Hawaii County is an Equal Opportunity Employer and Provider
Form #: B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Environmental Management DATE: 02/10/17
STAFF CONTACT: Robin Bauman PHONE: 961-8179
A. REQUEST:
Resolution authorizing the Mayor to enter into a multi-year lease agreement for a period of five (5) years for a
folder/inserter machine for the Department of Environmental Management Administration/Business Services
office.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The Department uses a folder/inserter machine monthly to fold and insert bills into envelopes for mailing.
The current folder/inserter machine is nearly 10 years old and reached the end of its useful life. The machine
is requiring more frequent service calls and replacement parts are becoming obsolete. The maintenance cost
of the machine is increasing every year. It's more practical to lease a new folder/inserter machine than to
continue maintenance of the old one.
The machine will be leased for a period of 5 years. The estimated monthly cost for the lease is $700.00.
Funding for the lease is included in the FY 2016-2017 budget.
We respectfully request that this resolution be waived from the Council's Finance Committee and be placed
on the March 8th, 2017 Council Agenda in order to expedite the procurement of this equipment.
SIGNED: / / L DATE: 2 l�
Department Head
•
MAII,E MEDEIROS DAVID •'•0+3•`'`"1!�-,••, AARON S. Y. CARING
Chairperson ^ \d��%ti '. DRU MAMO KANUI IA
:.c�'�.'!- ��/, c. SUSAN L. K. LEE LOY
KAREN EOFF "' EILEEN O'HARA
Lice Chair ;;4: �;:�•�`: VALERIE T. POINDEXTER
HERBERT M."TIM" RICHARDS, III
JENNIFER RUGGIFS
HAWAII COUNTY COUNCIL
County of Hawai`i
Hawai'i County Building
25 Aupuni Street
Hilo, Hawaii 96720
February 16, 2017
Valerie T. Poindexter, Chairperson
Hawai`i County Council
25 Aupuni Street
Hilo, Hawai`i 96720
RE: Resolution No.97-17 : RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS
OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A
MULTI-YEAR LEASE FOR A DOCUMENT FOLDER/INSERTER.
Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of
Hawai`i, this written request is submitted with my approval that the above-referenced matter be
waived from the Committee on Finance to the full Council for immediate action. In reviewing
this matter, timely approval is crucial. It is therefore advantageous that approval is granted and
the matter be placed onto the next Council agenda for review. However, in the event this request
is denied, for whatever reason, I understand the matter shall be referred to the Committee on
Finance for placement on its future agenda.
Sincerely,
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Maile David, Chairperson
Committee on Finance
prov ate/Waive to Council: Disapproved/Date/Refer to FC:
FFR 16 ?O1.7
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Valerie T. Poindexter, Chairperson Valerie T. Poindexter, Chairperson
Hawai`i County Council Hawai`i County Council
Hawaii County is an Equal Opportunity Provider and Employer