HomeMy WebLinkAboutCOM 0140.000 2016-2018 Harry Kim --iv Collinso`•"•?!rte' , Tomei
Mayor �- V1 i4,; Director
4 -'1 .# Deanna S. Sako
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Deputy Director
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COUNTY CLERK
County of Hawa �
i 1 COUNTY OF HAWAII
Finance DepartmentRECEIVED /�
25 Aupuni Street,Suite 2103 • Hilo,Hawaii :Date FES 96720 Time I0Z,, I By al S
(808)961-8234 • Fax(808)961-8569 1 2 17
February 16, 2017
Valerie Poindexter, Council Chair and
Members of the Hawai`i County Council
Hawai`i County Council
25 Aupuni Street
Hilo, Hawai`i 96720
Re: Resolution for multi-year agreement
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year,
for a multi-year agreement for organic waste diversion operations in East Hawai`i and
West Hawai`i. The County plans to terminate the current organic waste diversion
contract on June 30, 2017 and issue a new procurement in order to increase waste
diversion and reuse/recycling.
The Department of Environmental Management is requesting that this resolution be
waived from the Finance Committee and be placed on the March 8, 2017 Council agenda.
If there are any questions, please do not hesitate to call Robin Bauman of the Department
of Environmental Management at 961-8179.
Collins Tomei
Director of Finance
Enc.
c: Environmental Management
Res. ko k- fl>
Comm.No. 110
Ref.To: ,7
Ref.Date 4'. - 0
Hawaii County is an Equal Opportunity Employer and Provider
Form #: B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Environmental Management DATE: Feb. 13, 2017
STAFF CONTACT: William Kucharski PHONE: 961-8083
A. REQUEST:
Resolution authorizing the payment of funds of a later fiscal year and of a multi-fiscal year agreement for
greenwaste diversion operations in East Hawai'i and West Hawai'i.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The current contract for an organic waste diversion program in East Hawaii and West Hawai'i is a ten-year
contract in effect from July 1, 2016 to June 30, 2026. The annual cost for this contract is between $2.9
million and $4.5 million dollars per year.
The County plans to terminate the current contract for convenience with an effective date of June 30, 2017.
Until that date, the current contractor will continue mulching and enhanced mulching.
The Department of Environmental Management intends to issue a new procurement to replace the current
organic waste diversion contract, as the County desires to increase waste diversion and reuse/recycling.
The anticipated date of the new contract is July 1, 2017.
Through research of the industry, it has been determined that a multi-year contract is necessary due to the
expected start-up and equipment costs. To enable a return on investment, a three (3) year initial contract
will provide the opportunity to increase waste diversion, reuse and recycling, as well as cost-effective
greenwaste diversion.
We respectfully request that this resolution be waived from the Council's Finance Committee and be placed
on the March 8th, 2017 Council agenda in order to expedite the procurement of the new contract.
SIGNED: i � DATE: Z" �'�-
Department Head