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Home My WebLink AboutREP FC 004 02/23/1977 1976-1980 110 COMMITTEE ON FINANCE REPORT N0. 4 Chairman and Members of the Hawaii County Council Hilo, Hawaii The following are the recommendations of the Committee on Finance which were considered at its meeting of February 23, 1977. COMMUNICATIONS /No. 104. 1: 1975-76 AUDIT REPORT From Transit Coordinator Barney B. Menor dated February 15, 1977 , informing that they take exception to the auditor' s report as it pertains to Mass Transit only because it was an improvement suggested and made internally to improve operations in preparing cash receipt tags to record the sale of commutation tickets , and not due to any suggestion by the auditor whatsoever. Receive and file; and inform Transit Coordinator that the sequence of events have been duly noted. 101i24: ANTIRECESSION FISCAL ASSISTANCE PROGRAM From Mayor Herbert T. Matayoshi dated January 31, 1977 informing that the County has received two payments under the Antirecession Fiscal Assistance Program (Title II of the Public Works Employment Act of 1976 - P. L. 94-369) to be used to maintain basic services which have been customarily provided by the County. Also informs that monies received must be appropriated or obligated before the six-month period which begins the day following receipt of a payment; and recom- mends that funds be used for the following; (1) Hiring of an affirmative action program specialist plus clerical help to carry out the County' s responsibi- lities under the Civil Rights Act; (2) Staffing for Mayor' s Office to continue servicing West ADOPTED: March 2, 1977 Report No. File No. __ %�..��...• M. B. No. Date: ........ 2..,..� 411 FC-4 - 2 - February 23, 1977 4u,6. (No. 124) Hawaii; (3) Staffing for Prosecutor' s Office to cont. alleviate workload in rural courts; (4) Additional funds for interim work program for youth, administered by LEAA Office; (5) Funds for modifying and enhancing computerized payroll/personnel system and accounting system; and (6) Structural repairs and renovations of parks and recreation, public works, water department and other buildings necessary for maintenance of basic services. Accept recommendations and request administration to confer with Council members on priorities as regards Item 6. e,-No. 124. 1 : From Mayor Herbert T. Matayoshi dated February 17 , 1977 , (Bill 286) responding to Finance Committee' s request of February 15, and submits an ordinance bill to amend the budget ordinance for the year. Approve and recommend passage of Bill 286 on first reading. No. 145 : GRANTS-IN-AID From From Director of Finance. Stanley A. Nakamae dated February 4, 1977 , informing that Hawaii County is to receive only $2,471, 145 of the $3, 010, 000 that was appropriated under Act 226/76 as additional grants-in-aid to Counties; they are reviewing accounts to see how this shortage can be absorbed. Receive and file. �No. 149 : 1976-77 FINANCIAL AUDIT From Haskins & Sells, Certified Public Accountants, dated February 9 , 1977 , writing to express their capability and willingness to audit the financial statements of the County of Hawaii for the year ended June 30, 1977 , as required under Section 10-13 of the Hawaii County Charter. Receive and file. (Action taken on Cl50) a<a o " 150 : 1976-77 EXTERNAL AUDIT CONTRACT TVde' * From Legislative Auditor Harry Takahashi dated February 10, 1977, submitting a list of firms that have expressed a desire to be considered for the 1976-77 annual County audit and informs it would be the Finance Committee ' s decision as to who will be gwarded' ) the audit contract. FC-4 - 3 - February 23, 1977 (No. 150) As the Finance Director was requested that the audit cont. requirements of the Community Development Block Grant Program be included, suggests it run concurrent with this year' s audit work but on a separate contract to be paid by the Community Development Block Grant Program. Recommend approval of the following: (1) Award audit contract to Haskins & Sells for FY 1976-77 and 1977-78; (2) Include Community Development Block Grant Program in FY 1976-77 audit contract; and refer to Legislative Auditor to negotiate contract. No. 165 : LITTLE HOOVER COMMISSION From Councilman Joseph R. Garcia, Jr. , dated February 14, 1977 , submitting copy of letter he wrote to Mayor Matayoshi and his reply thereto regarding the formation of a Little Hoover Commission; as future letters are received, will keep the Council apprised of the results. Receive and file. No. 166: TAX OFFICE METHOD OF APPRAISAL FOR PROPERTIES (C-2036/FC-77) From Deputy Corporation Counsel Alan M. Okamoto dated February 14, 1977 , submitting copy of the procedure used by the State Tax Office in Hilo =,to appraise real property. Any questions on the specific applica- tion of these methods to a particular parcel of real property, may be directed to Mr. Gary Menino, the appraiser at the Tax Office assigned to the area which includes the Boise Cascade development. Receive and file; and transmit copy to Mr. Andrew Levin for his information. i Motion 6 : REVENUE PROJECTIONS Finance Committee analyze the County' s revenue pro- jections and come up with parameters to be transmitted to the administration to be used as guidelines for collective bargaining purposes. (Yamashiro/Garcia) Recommend a subcommittee be created to come up with guidelines for collective bargaining purposes with Councilwoman Lai as Chairman, Councilman Sameshima as Vice Chairman, and the respective Standing Committee Chairmen as members. • • FC-4 - 4 - February 23, 1977 7 Ar ' .,. WILL' AM S. KAWAHAR't, CHAIRMAN / . (; ,.• � TAKASHI DOMINGO, VICE CH "MAN \\ JA•`S L. K.. DAHLBERG, ME 1:4, ME' E K. LAI, MEMBE° ./771 ,-1,,,e,t9 •T - MUNEO SAMESH , , MEMBER • 4 • �� .a S , COMMITTEE ON FINANCE Report No. 4 • ' AMENDMENTS - - COMMUNICATIONS 4s-zNo_. 124: ANTIRECESSION FISCAL ASSISTANCE PROGRAM From Mayor Herbert T. Matayoshi dated January 31, 1977 . informing that the County has received two payments under the Antirecession Fiscal Assistance Program . ' : (Title, II of the Public Works Employment Act of . 1976 - P. L. 94-369) to 'be.used to maintain basic services which have been customarily provided by the County. • Also informs that monies received must be appropriated or obligated before the six-month period which begins , the day following receipt of a payment; and recom- ' - . mends that- funds be used :for the following; ( 1 ) Hiring of an affirmative action program specialist plus clerical help to carry out the County' s responsibi- lities under the Civil Rights- Act;. (2) Staffing ' for Mayor' s Office to continue servicing West Hawaii; • (3 ) Staffing for .Prosecutor' s Office to alleviate workload th. rural courts; (4) Additional funds for • interim work program for youth, administered by LEAA Office; (5 ) Funds for modifying and enhancing computerized payroll/personnel system and accounting system; and (6) Structural repairs' and renovations of • • parks and recreation, public works, water department • and other buildings necessary for maintenance of basic services. Accept 'recommendations on' Items 1, 3 , 4 & 5 ; request administration to confer with Council members on . priorities as regards Item 6; refer Item 2 back to. Finance Committee. . ¢, C- No. 150 : 1976-77 EXTERNAL AUDIT CONTRACT From Legislative Auditor Harry- Takahashi dated February 10, 1977, submitting a list of firms that • ' have expressed a desire to •be considered for the • . 1976-77 annual County audit ' and informs it would be • . the .Finance Committee' s decision as to who will be awarded the audit contract.. ' • 1 . . .. .. . . . .H .. .. . . , .. . _ , _ .” _ . . . . i . _ . 1 • FC-4 Amendments No. 150 As the Finance Director was requested that the audit continued: requirements of the Community Development Block Grant Program be included, suggests it run concurrent with this year' s audit work but on a separate contract to be paid by the Community Development Block Grant Program. Recommend approval of the following: (1) Award audit contract to Haskins & Sells for FY 1976-77; (2 ) Include Community Development Block Grant Program in FY 1976-77 audit contract; and refer to Legislative Auditor to nego- tiate contract.