HomeMy WebLinkAboutCOM 0110.001 2016-2018 Eileen O'Hara Phone: (808) 965-2712
Council Member <R* �''•+,` Fax: (808) 961-8912
Council District 4 ' " \ �''u Email: eileen.ohara@hawaiicounty.gov
Chair: Environmental •• -= Vice Chair: Planning Committee and
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Management Committee '.'+r�•OF•M;+►�: Agriculture, Water&Energy
Sustainability Committee
County of Hawaii
Hawaii County Council COUNTY CLERK
25 Aupuni Street, Suite 1402 • Hilo, Hawai'i 96720 COUNTY OF HAWAII
RECEIVED
Time 9•.YA0....+- By
DATE: March 6, 2017 Date waR t16 20t7
TO: Valerie T. Poindexter, Council Chair
and Members of the Hawai`i County Council
FROM: Eileen O'Hara, Council Member
SUBJECT: Informational materials regarding Communication 110
Attached please find informational materials (Resolution No. 126-15)relating to Communication
No. 110 (Hawai`i Earth Recycling discussion on composting program), on the agenda of the
EMC meeting on March 7, 2017. It would be greatly appreciated if the attached information
were distributed to all council members.
Thank you for your attention to this matter.
EO:bl
Att.
Comm.N l 0 I
Ref.To:
Ref.Date 7
•••+tY OIN1 •.
•
COUNTY OF HAWAII • ��� =' � • STATE OF HAWAII
•
RESOLUTION NO. 126 15
(DRAFT 2)
RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS OF A LATER FISCAL
YEAR AND OF A MULTI-FISCAL YEAR AGREEMENT FOR FURNISHING
ORGANIC WASTE DIVERSION OPERATIONS IN WEST HAWAII AND EAST
HAWAII FOR THE DEPARTMENT OF ENVIRONMENTAL MANAGEMENT
WHEREAS, the County 2009 Integrated Resources and Solid Waste Management Plan
identified that 54% or 114,000 tons of the waste disposed at County landfills were organic
materials that could he recycled, thereby preserving valuable landfill space; and
WHEREAS, the County established in 2013 organics diversion operation sites referred
to as the West Hawai`i Organics Facility adjacent to the West Hawaii Sanitary Landfill and the
East Hawai`i Organics Facility adjacent to the Hilo Sanitary Landfill where greenwaste and
untreated wood pallets are processed into mulch; and
WHEREAS, the County has an existing organics diversion contract that will expire on
December 31, 2015; and
WHEREAS, the County is developing a new procurement to replace the current contract
for the operation of the West Hawai`i Organics Facility and the East Hawai`i Organics Facility;
and
WHEREAS, the new contract(s) will be designed for the purpose of diverting organic
waste generated from county recycling and transfer stations, landfills and other private entities
and sources. The types of organic material will include, but not be limited to, greenwaste, paper,
and food; and
WHEREAS, the new procurement will solicit the costs for providing treatment of the
mulch for invasive species before being distributed to the public at the East Hawaii Organics
Facility; and
WHEREAS, each new organic waste diversion procurement will include a proposal for
providing an in-vessel (closed system) compost component for organic materials generated from
specified island sources; and
WHEREAS, the high equipment and operations start-up costs justify a multi-year
commitment to recoup costs and secure reasonable terms for equipment financing. A multi-year
commitment also provides the County the most favorable opportunity for competitive bids; and
WHEREAS, it is in the County's best interest to contract for the operation of one or more
organic waste diversion sites based on an initial multi-year agreement not to exceed ten (10)
years, with two five (5) year renewal options, provided that the contract may include an additional
one (1) year to the initial term for site preparation, mobilization and demobilization; and
WHEREAS, Article X, Section 10-11 of the County Charter requires that any contract,
lease or other obligation requiring payment of funds from the appropriations of a later fiscal year
or more than one fiscal year be approved by resolution; and
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY
OF HAWAII that in accordance with Article X, Section 10-11 of the Hawaii County Charter,
the Mayor is hereby authorized to enter into one or more ten (10) year contracts, with two five
(5) year renewal options, for services of furnishing and implementing green waste collection
sites in West Hawaii and/or East Hawai`i for the Department of Environmental Management
and that sufficient funds be budgeted in future fiscal years to cover the anticipated obligation of
the County under the terms of the agreement. The agreement shall include an in-vessel
composting component; may include an additional one (1) year to the initial term for site
preparation, mobilization and demobilization; and provide that all on-site improvements shall
belong to the County upon the expiration of the contract period.
BE IT FURTHER RESOLVED that this authorization shall remain in effect for fifteen
(15) months from the adoption of this resolution.
BE IT FINALLY RESOLVED that the County Clerk shall forward a copy of this
resolution to the Mayor, the Director of Environmental Management and the Director of Finance.
Dated at _Hilo , Hawaii, this 6th day of May _, 2015.
INTRODUCED BY:
ne
COUNCIL MEMBER, COUNTY OF 1IAWAI`I
COUNTY COUNCIL ROLL CALL VOTE
County of Hawaii AYES NOES ABS I EX
Hilo, Hawaii CHUNG X
DAVID X
I hereby certify that the foregoing RESOLUTION was by EOFF X
the vote indicated to the right hereof adopted by the COUNCIL of the
County of Hawaii on
May 6, _201 II, X
KANUHA X
ONISHI
A l l EST: PALEKA X
POINDEXTER X
6A1(-711)1j
--- WILLS X
1 �� ---� 8 0 1 0
or
Reference: C-206.6/Council
COUNTY CLERK CHAIRPERSON & PRESIDING OFFICER RESOLUTION NO. 126 15
(DRAFT 2)
2