HomeMy WebLinkAboutBIL 011 Draft 01 2016-2018 (Part 1, Vol. II) COUNTY OF HAWAII
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PART I
VOLUME II
The Proposed Operating Budget
FY 2017 - 2018
March 1 , 2017
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TABLE OF CONTENTS
Page
Aging 1
Civil Defense Agency 14
Corporation Counsel 19
County Council 28
County Physicians 36
Elderly Activities 38
Environmental Management 52
Finance 56
Fire 80
Human Resources 108
Information Technology 116
Legislative Auditor 123
Liquor Control 127
Management 132
Mass Transit Agency 139
Miscellaneous Accounts 142
Parks & Recreation 149
Planning 191
Police 202
Prosecuting Attorney 241
Public Works 253
Research and Development 274
Highway Fund 305
Sewer Fund 317
Cemetery Fund 324
Bikeway Fund 326
Beautification Fund 328
Vehicle Disposal Fund 331
Solid Waste Fund 334
Golf Course Fund 340
Geothermal Relocation & Community Benefits Fund 344
Housing Fund 347
Geothermal Asset Fund 359
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DEPARTMENT SUMMARY
Mission Statement
To help older individuals live independently with dignity.
Department Goals
1. Forge partnerships and alliance that will give impetus to meeting Hawai`i's greatest
challenges of the aging population.
2. Assist the State Executive Office on Aging in developing a statewide ADRC system
for older adults and their families to access and receive Short and Long Term
Services (S/LTSS)within their respective counties.
3. Maximize opportunities for older adults to age well,remain active and enjoy quality
Enable people with disabilities and older adults to live in their community through the
availability of and access to high-quality Long Term Services and Supports, including
lives while engaging in their communities.
4. Supports for families and caregivers.
5. Optimize the health, safety and independence of Hawai`i's older adults.
Funding Source and Position Count
General Fund $ 689,113 General Fund 12
Grant Revenue $2,729,106 Grant Revenue/Other 5
Other $ 7,500
Total Budget: $3,425,719 Total Number of Positions 17
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Program Description
The Hawai`i County Office.of Aging (HCOA) was authorized in 1966 and is an Area
Agency on Aging(AAA). As an AAA,the Office of Aging is required to prepare and
submit for funding an Area Plan on Aging. The Area Plan describes the manner in which
this office develops its service delivery system for older persons on the Big Island.
Through an approved Area Plan, the Office of Aging obtains federal and state funds
through the State Executive Office on Aging.
Funds obtained for services are contracted to various providers in the community that
have shown the ability and willingness to deliver quality programs. AAAs are not
permitted to provide services directly. Most of the funding for the Office of Aging's
administrative expenses are provided by the County of Hawai`i.
The Office of Aging falls organizationally under the Mayor's office headed by an
Executive on Aging. HCOA has an East and West Hawai`i office and is working to have
outreach satellite offices in South and North Hawai`i. HCOA is staffed by an Executive
on Aging, three Aging Program Planners,two Access Managers, five Aging and
Disability Specialists, an Administrative Services Assistant, a Computer
Programmer/Analyst, an Assistant Analyst, and three Information and Assistance Clerks.
The Mayor of Hawaii County and HCOA have established two advisory councils,the
Committee of Aging and the Committee on People with Disabilities. The Committee on
Aging serves as an advisory council to advise HCOA on the development and
administration of the Area Plan, conducts public hearings,represents the interests of older
persons and receive and comment on all community policies,programs and actions which
affect older persons of Hawai`i County.
HCOA also spearheads the Mayor's Committee on People with Disabilities which
purpose is to advise the Mayor on all matters related to persons with disabilities. As its'
primary goal,the committee reviews and recommends actions and provides guidelines to
improve the quality of life for all people with disabilities. This is a new function for
HCOA and attributes to the goal of having a fully staffed and operating ADRC which
provides information, assistance and referral services to people with disabilities who are
looking for long-term services and supports. As its' primary goal, the committee reviews
and recommends actions and provides guidelines to improve the quality of life for all
people with disabilities.
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Program Description (continued)
Specific functions that the Hawai`i County Office of Aging undertakes in fulfilling its
mission of the development and administration of programs on aging for the County of
Hawai`i include the following:
1. Continuously assessing the needs of older persons in Hawai`i County and developing
programs aimed at meeting those needs;
2. Maintain data on the profile and needs of older persons and their caregivers in
Hawai`i County and to have this information available for other organizations and the
general public;
3. Coordinate planning with other agencies and organizations to promote new or
expanded benefits and opportunities for older persons;
4. Develop and administer an Area Plan on Aging for a comprehensive and coordinated
service delivery system in Hawai`i County;
5. Provide technical assistance, monitor, and periodically evaluate the performance of
all service providers under the Area Plan;
6. Enter into sub-grants or contracts for the provision of services outlined in the Area
Plan;
7. Represent the interests of older persons to public officials and public and private
agencies;
8. Develop and maintain a public awareness program for older persons; and
9. Monitor, evaluate, and comment on policies,programs,hearings, and community
actions which affect older persons.
Program Objectives
Maximizing opportunities for seniors to age well, remain active, and enjoy quality lives
while engaging in their communities.
1. Community Planning and Development/Healthy Aging Initiative
a. By June 2018 HCOA will have trained 45 additional participants in the Better
Choices, Better Health—Ke Ola Pono Program and 70% (seven out of ten) of
these participants will be surveyed with results showing an improvement or
maintenance of their physical health status six months after the end of each
workshop.
b. By June 2018, at least eight more Lay Leaders will be trained.
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Program Objectives (continued)
Forging partnerships and alliances that will give impetus to meeting Hawai`i's greatest
challenges of the aging population.
2. Fully-Operational Aging and Disability Resource Center
a. By June 2018, HCOA's ADRC will be fully-operational, all while the State
honors HCOA's business and clinical model of services, and ADRC staffing will
parallel the demand for services.
b. By June 2018, a 2%increase in call-ins and walk-ins will be expected at both the
East and West Hawai`i ADRC.
Developing a statewide ADRC system for older adults and their families to access and
receive Short/Long Term Support Services (S/LTSS) within their respective counties.
3. Improved access to Aging and Disability Resource Center Services
a. By June 2018, 8-out-of 10 individuals (80%) who make contact with any of the
ADRC sites will have their questions and concerns answered to their liking, and
9-out-of 10 individuals (90%).will perceive services as delivered in a professional
manner with respect and aloha.
Enablingpeople with disabilities and older adults to live in their communitythrough
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the availability of and access to high-quality Short/Long Term Services and Supports,
including supports for families and caregivers.
4. Home and Community Based Services and Caregiver Support
a. By June 2018, HCOA (through its case management contracted provider) will
meet the service needs of 350 consumers of which at least 80%will remain in
their home three months following formal services.
b. By June 2018, caregiver supports and services will increase by 2%. In 2018,
HCOA will reach the following caregivers: 300 conference participants; at least
50 hours of counseling,peer support groups and training; 50 caregivers receiving
respite services; and at least 25 consumers receiving care giving supplemental
services.
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Program Objectives (continued)
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Optimizing the health,safety, and independence of Hawai`i's older adults.
5. Public Education and Protection
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a. By June 2018, at least 100 participants will be made aware of elder abuse and
neglect.
b. A minimum of 2,060 units of legal services to an estimated 310 individuals
provided to address the need for information about legal: advice, counseling, and ,
representation. As a result, 80% of cases opened have satisfactory resolution.
c. By June 2018, a minimum of 4,200 householders,physician offices, and
organizations receive the monthly publication called the"Silver Bulletin,"which
aims to increase the knowledge of and access to benefits and programs for older
individuals and their caregivers in Hawai`i County.
Special Note:
Contracts to the Elderly Activities Division,Department of Parks &Recreation.
Funds provided to the Elderly Activities Division are deposited directly to its respective
accounts. Elderly Activities Division will provide the following contracted services and
reflects its own program objectives.
• Congregate Meals
• Training and Employment
• Home-Delivered Meals
• Nutrition Education
• Outreach
• Transportation
• Volunteer Services
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Program Highlights
The Office of Aging carried out the following major projects and/or initiatives for
FY 2016-17:
HCOA SERVED ALL REGARDLESS OF ELIGIBILITY OR AGE
AGING AND DISABILITY RESOURCE CENTER(ADRC)
• HCOA's East Hawai`i Aging and Disability Resource Center(ADRC)provide
services for all consumers regardless of age. These services include information,
referral, and options counseling for home and community-based services. There is
also an ADRC set-up at the West Hawai`i Civic Center with similar services. Each
month, the ADRC provides information, assistance, and referral to a minimum of
500 consumers, and options counseling to over 100 clients and their families.
Also,the office processed an average of 125 parking placard applications per
month at the East Hawai`i ADRC, and 80 per month at the West Hawai`i ADRC.
PUBLIC EDUCATION AND TRAINING
• The ADRC continues to create new and lasting connections in FY 2015-16 via in-
service training to over 25 community agencies, including but not limited to
Bayada Home Health, Hilo Medical Center, ILWU, Hilo Visayas Club, Hospice,
Life Care Center in Hilo and Kona, Regency at Hualalai, Tutu's House,Americare
Hawai`i, and Helping Hands Home Care.
• HCOA also coordinated 27 TV interviews which were individually aired Monday
and Tuesday nights on the Na Leo Public Access TV. This weekly show called,
"Rise Above Hawai`i with Dr. Kimo"reaches approximately 55,000 households
significantly increasing awareness of services HCOA provides.
• The Silver Bulletin continues as HCOA's monthly public education newsletter
provided to subscribers, by mail and at various pick-up points throughout the
island. 4,200 copies of the Silver Bulletin are distributed each month.
• HCOA also provides a monthly caregiver newsletter mail-out, "The Comfort of
Home Caregiver Assistance News, Caring for You,and Caring for Others." The
newsletter is mailed to approximately 500 caregivers and covers an array of
subjects that address caregiver needs. The newsletter provides suggestions on
self-care, inspirational quotes, safety tips and a monthly quiz. Copies are shared
with various providers and constituents within the community.
• Throughout the year, HCOA and the aging network focused on strengthening
support for Family Caregivers island-wide. A Caregiver Conference was
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Program Highlights (continued)
conducted in Hilo and served over 75 participants. Those served included
caregivers,providers, community partners and the general public. HCOA
worked closely with community and state partners to highlight educational
activities which included keynote speakers, break-out educational workshops
and family caregiver resource fairs.
• HCOA's conducted its first annual training for grandparents raising
grandchildren which attracted 21 grandparents providing them with tools to
help relieve the stress associated with raising grandchildren.
• Chronic Disease Self-Management Program (CDSMP) Community Leader Training
took place in Waimea at Tutu's House. Seven completed the course which will
allow an enhancement of the program by helping to facilitate more trainings
moving forward.
LEGAL COUNSEL
• HCOA's Elder Abuse Prevention Program provides a variety of legal services for
people at risk for abuse or long-term placement. During the fiscal year,HCOA
contracted Legal Aid for the provision of legal services to an estimated 260
individuals with 80% of cases resulting in a satisfactory resolution.
OUTSTANDING OLDER AMERICANS
• Over 300 family members and well-wishers attended the Outstanding Older
Americans Award Luncheon,held on May 6 at the Hilton Waikoloa Village. The
2016 outstanding seniors included Roy Haslip,Eric Mukai, Dan Reimer, Robert
Terukina, Roy Wilson, Beverly Brand, Doreen Henderson, Clair Inman, Shirley
Ann Kauhaihao, Pearl Kawahara, Mary Ann Lim, Filomena Miyamoto, Pauline
Shinshiro, and Billie Jean Whitney. Following the awards program, a random
drawing was held to pick two winners to represent the Big Island at a state-wide
function held on Oahu. The lucky winners were Roy Haslip and Clair Inman.
HCOA SERVED ACTIVE SENIORS and CAREGIVERS
Through state and federal grant funds, HCOA was able to execute county-to-county
contracts with Hawaii County Elderly Activities Division for the provision of
services. These contracted services for active seniors include:
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Program Highlights (continued)
CONGREGATE MEALS
• In FY 2016,the Hawai`i County Nutrition Program(HCNP) served 1,025 seniors
with an average of three federally approved meals per week. The purpose for
gathering at these meal sites are not just for a meal but more for socialization and
fun. HCNP also provided transportation to over 200 seniors to-and-from these
sites. Over 90% of congregate participants rated their site meals and facilities as
"Good" or"Very Good". •
RETIRED SENIORS VOLUNTEER PROGRAM(RSVP)
• The Retired Seniors Volunteer Program continually produces more volunteers
than all other counties combined. In FY 2016, over 1,400 volunteers
participated in the program at over 150 volunteer stations.
SENIOR TRAINING AND EMPLOYMENT PROGRAM (STEP)
• Each year HCOA works closely with the Hawai`i County STEP program to
ensure that older adults have opportunities for returning to the work force. In
FY 2016, 36 seniors were placed in supportive employment programs with the
intention of securing stable employment after two years.
TRANSPORTATION
• In FY 2016, Coordinated Services for the Elderly (CSE)provided over 1,000
seniors with transportation to-and-from congregate meal sites,medical and health
related visits and other community resource services.
HCOA SERVED FRAIL SENIORS AGING IN PLACE
HCOA solicited the interest of over 15 community agencies to provide wrap-around
services and supports helping frail seniors and their families divert long-term
institutional placement. Agencies were selected through a competitive Request for
Proposals process and then monitored quarterly for the appropriate delivery of
services. Hawai`i Island providers contracted by HCOA to provide community-
based services include, but are not limited to Services for Seniors, Kona Day Care,
Hawai`i Island Adult Day Care,Ho`onani Place,Mastercare, Metrocare,Nurse
Procare, Seniors Helping Seniors, Aloha Maiden, and Care Resource Hawai`i.
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Program Highlights (continued)
KUPUNA(Elder) CARE PROGRAM
• In FY 2016,the Kupuna Care Case Management program provided assistance to
376 clients, families, and caregivers in identifying needs, exploring options, and
mobilizing informal as well as formal supports to achieve the highest possible
level of client independence. Case Management assistance includes assessing
needs, developing care plans, and coordinating provision of services among
Hawai`i County providers. The Kupuna Care Home and Community Based
Services program provided the following services in FY 2015-16:
• Personal Care, Homemaker, and Chore Services were utilized for a total of
13,319 hours of assistance to seniors unable to perform daily activities(such as
eating, dressing or bathing) or instrumental activities of daily living such as
shopping or light housework.
• Adult Day Care services were provided for a total of 9,256 hours of care for
dependent adults in a supervised,protective group setting during some portion
of a twenty-four hour day thus allowing socialization for the kupuna and rest
and recuperation for the caregiver(s).
• Case Management Services were provided for a total of 7,850 hours of
assistance in assessing needs, developing care plans, and arranging services for
376 seniors and their caregivers. HCOA is proud to report that of the 376
Kupuna Care-funded seniors receiving case management in 2016, over 70%
percent were able to stay in their homes at an average cost to HCOA of$2,500
per month. This is an astonishingly low figure when average monthly costs at
Hilo's Life Care Center run$12,405, Okutsu Veteran's Home at$11,200 and
Foster Home Care or a Care Home between$3,000-$5,000. Kupuna Care case
management reduced out of pocket costs through its "least restrictive
placement" approach to transition planning that involves the development of
lasting informal partnerships for seniors at every level. By listening to our
kupuna and our partners in care, the whole community benefits from the
leveraging of this Kupuna Care funding stream.
HOME DELIVERED MEALS
In FY 2016,the Hawaii County Nutrition program served 387 homebound seniors with
five meals per week with the intent of alleviating the cost and meal prep burdens so that
these kupuna can age in their home around familiar surroundings.
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Program Highlights (continued)
CAREGIVER RESPITE
• In FY 2016, HCOA contracted for over 100 hours of individual counseling,
peer support groups, and training to help caregiver's better cope with the
burdens of caregiving. HCOA also contracted to service more than 50
caregivers providing them with over 4,000 hours of temporary relief from their
caregiving responsibilities at home or in an adult day care setting.
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Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Grants Received 2.7 mil 2.2 mil 2.7
(millions)
Contracts Administered 28 25 30
Caregiver Support
Program
GROUP 1
SERVICES 36 ind/ 124 sessions 30 ind/50 sessions 32 ind/ 108 sessions
Counseling&
Training 50 ind/4405.25 units 83 ind/4,000 units 80 ind/3,8020 units
Respite
Supplemental 10 ind/ 11 requests 25 ind/75 requests 10 ind/ 10 requests
Services
GROUP 2
SERVICES 20 ind/ 1 activities 412 ind/2 activities 200 ind/3 activities
* Information Services
Access Assistance 0 ind/0 contacts 103 ind/376 contacts 0 ind/0 contacts
Community-Based
Planning—Healthy 50 ind/9 workshops 45 ind/4 workshops 76 ind/15 workshops
Aging
Home Modification 81 ind/201 requests 103 ind/376 requests 106 ind/387 requests
Kupuna Care Services
Case Management 378 ind/$444,735 412 ind/$487,478 425 ind/$550,000
Kupuna Care HCBS 289 ind/$524,711 286 ind/$283,416 300 ind/$500,000
Legal Services 306 ind/$34,337 310 ind/$86,485 320 ind/$90,000
Public Education 4200 ind/$37,700 4,200 ind/$36,561 4,200 ind/$35,000
Transportation 1291 ind/77,378 trips 1,340 ind/87,500 trips 1,380 ind/90,000
trips
* Information statistics include educational and training presentations
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Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 17 17 17
Salaries and Wages 700,961.49 945,303 928,757
Operations 1,412,906.36 1,948,900 2,459,370
Equipment 19,119.86 2,980 34,590
Program Total 2,132,987.71 2,897,183 3,422,717
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
County Executive on Aging 1 1 1
Administrative Services Assistant I 1 1 1
Aging and Disability Services Manager 2 2 2
Aging and Disability Specialist I(1/2 time) 2 2 2
Aging and Disability Specialist I 2 2 2
Aging and Disability Specialist II 1 1 1
Aging Program Planner II 2 2 2
Aging Program Planner III 1 1 1
Computer Operator I 1 1 1
Information and Assistance Clerk 3 3 3 _
Information Systems Analyst IV 1 1 1
Total 17 17 17
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COMMITTEE ON PEOPLE WITH DISABILITIES
Program Description
The Mayor's Committee on People with Disabilities is a volunteer committee appointed
by the Mayor to advise him/her on all matters related to people with disabilities. The
committee's primary function is to review and make recommendations and provide
guidelines to improve the quality of life for people with disabilities in the County of
Hawai`i.
Program Objectives
1. Continue to advise administration on issues facing people with disabilities.
2. Work with disabilities community to help improve education and public awareness.
3. Continue to improve accessibility of County facilities and programs for people with
disabilities.
Program Highlights
1. Held meetings in Hilo.
2. Communicated all public concerns, involving the Hawai`i County, from people with
disabilities to the Mayor's Office with recommendations.
3. Evaluated volunteer parking enforcement program.
4. Established Ad Hoc Committees for Education, Housing, and Recreation.
5. Initiated meetings with Hawai`i Police Department, Mass Transit, and Public Works
to identify areas of disability awareness and accommodations to recommend to the
Mayor's Office.
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Number of Meetings Held 8 6 6
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Operations 894.91 3,160 3,002
Program Total 894.91 3,160 3,002
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CIVIL DEFENSE AGENCY
CIVIL DEFENSE AGENCY
DEPARTMENT SUMMARY
Mission Statement
To protect the community from and lessen the impact of natural and manmade hazards by
improving core capabilities in five mission areas: Prevention; Protection; Mitigation,
Response, and Recovery. Strengthen and promote whole community resiliency through
the processes of collaboration, engagement, and empowerment.
Department Goals
1. Support and maintain the continued revision,update, and enhancement of the Hawai`i
County Emergency Operations Plan and all hazard mitigation plans.
2. Conduct annual review and update of all hazard emergency operations guides and
response plans.
3. Provide basic and coordinated guidance to other public and private agencies in the
formulation and maintenance of their organization's emergency operations plan.
4. Identify, organize, and inventory the public and private resources needed to execute
the County's emergency and disaster plans.
5. Coordinate the County's post-disaster recovery and restoration operations in
coordination with state and/or federal disaster assistance programs.
6. Coordinate the countywide outdoor siren warning system replacement/upgrade
project with the Hawai`i Emergency Management Agency(formerly State Civil
Defense) and the private sector.
7. Enhance Community Resiliency through the expansion of Citizen Corps programs
throughout the county.
Funding Source and Position Count
General Fund $ 805,510 General Fund 10
Grant Revenue $ 39,000 Grant Revenue/Other
Total Budget: $1,544,510 Total Number of Positions 10
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CIVIL DEFENSE AGENCY
CIVIL DEFENSE
Program Description
The Hawai`i County Civil Defense Agency has the responsibility for administering hazard
mitigation, homeland security, emergency preparedness,response and recovery programs
for the County of Hawai`i. This responsibility involves: interagency coordination,planning,
direction, and logistics to meet population protection requirements and the demands during
post-disaster recovery operations that require state and/or federal assistance. The Civil
Defense Agency also administers and manages the Department of Homeland Security Grant
Program for all first responder agencies in the county,to include Citizen Corps activities.
Program Objectives
1. Complete the annual review and update of all Hawai`i County Civil Defense Agency
Emergency Operations Guides and Response Plans.
2. Maintain a County of Hawai`i disaster and hazard training plan and schedule to facilitate
the annual review and exercise of high risk hazard(Tsunami, Hurricane, and
Earthquake) emergency operations guides and response plans.
3. Develop and maintain a community education and outreach program to encourage and
foster resiliency through: Integration of community participation in the elements of
disaster management; more effective Communication and Coordination with community
groups and organizations; Empowering communities to develop and implement
strategies at their level to improve resiliency. This outreach effort will refer to the
acronym"ICE"that highlights the tenets of Integration, Communication/Coordination,
and Empowerment.
4. Conduct an annual review and assessment of Civil Defense public notification and
warning systems to include but not limited to:
a. The use of the mass notification systems to provide timely digital platform public
information and outreach messaging with respect to the various types of hazards and
threats experienced.
b. The expanded use of the mass notification system for other Departments in the
County.
c. The use of various social media and web based
to orms atf
p lpost and disseminate
emergency information.
5. Conduct an annual assessment of all digital or electronic systems, software, and
platforms used to:
a. Establish and maintain a Common Operating Picture (COP) for all emergencies.
b. Monitor and maintain situational awareness with emergency operations and incident
management.
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CIVIL DEFENSE AGENCY
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CIVIL DEFENSE
Program Objectives (continued)
c. Facilitate, submit,track, and process requests for assistance (RFA's) and or requests
for information(RFI's) during emergency operations and the activation of the
Emergency Operation Center(EOC).
d. Conduct and facilitate preliminary damage assessments during emergencies and
disasters.
e. Inventory and track all local (Hawai`i Island) disaster response resources.
6. Conduct and annual review of existing and new facilities being designated or
considered as emergency shelters in partnership with the Department of Education,
American Red Cross, Hawai`i County Department of Parks and Recreation, and with the
Hawaii Emergency Management Agency.
7. Continue to participate in the administration of the County of Hawai`i Radio System
Upgrade Project.
8. Continue to administer the Department of Homeland Security Grant Program for the
County of Hawai`i as administered by the Hawaii Emergency Management Agency and
the State Department of Defense. Utilize Homeland Security funds to enhance the
Emergency Operations Center(EOC), develop EOC continuity and contingency plans,
develop programs to integrate social media into our operations and develop supply
caches throughout the county in support of shelters and mass care initiative.
° 9. Conduct annual review and update of hazard maps to include but not limited to the
-tsunami evacuation maps, and provide updates to appropriate departments and
agencies on an annual basis.
10. Identify and develop a siren installation, upgrade, repair, replacement, and
preventative maintenance program in accordance and coordination with Hawai`i
Emergency Management Agency Capital Improvements Program(CIP) Funding plan
and through private subdivision developers.
Program Highlights
• Continued engagement and partnership with the Hawaii Emergency Management
Agency and the Department of Accounting and General Services (DAGS) with the
State-wide siren renovation and upgrade project.
• Participated in: seven tests and exercises, 17 outreach activities, four training
activities.
• Continued plan maintenance and revision of Standard Operating Guidelines (SOG) •
including the SOG for a Puna Geothermal Plant upset release.
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CIVIL DEFENSE AGENCY
CIVIL DEFENSE
Program Highlights (continued)
• Four full scale (all partners and stakeholders) and 12 limited or partial (select agency
or stakeholder participation based on event needs) Emergency Operations Center
activations.
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Emergency Plans Updated 5 5 5
Emergency Preparedness and Training Events 16 15 15
Exercises Conducted 1 1 1
Grants Acquired 1 1 1
Number of Staff Personnel Receiving Training 7 9 9
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Personnel 9 9 10
Salaries and Wages 617,261.08 814,546 746,294
Operations 823,478.74 602,427 797,741
Equipment 30,721.60 500 475
Program Total 1,471,461.42 1,417,473 1,544,510
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CIVIL DEFENSE AGENCY
CIVIL DEFENSE
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Actual Authorized Request
Civil Defense Administrator 1 1 1
Account Clerk 1 1 1
Accountant I 1 1 1
CD Administrative Officer 2 2 2
CD Staff Officer 2 2 2
Public Information&Disaster Recovery Specialist 1 1 1
Radio Program Manager* - - 1
Secretary 1 1 1
Total 9 9 10
* Converted Contract Position
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CORPORATION COUNSEL,
CORPORATION COUNSEL
DEPARTMENT SUMMARY
Mission Statement
The mission of the Office of the Corporation Counsel is to support County government
by providing proactive and effective legal representation while maintaining the highest
standards of professionalism and always acting in furtherance of the public interest.
Department Goals
1. To provide legal advice and representation to our County clients in a manner that
promotes countywide goals and priorities.
2. To establish an environment that cultivates and encourages our office's core values of
professionalism, accountability,teamwork,progress and service.
3. To support the professional development of our employees and provide a healthy
working environment based on mutual respect.
4. To always strive for improvement, embracing new technology and other changes that
enable us to perform our duties more efficiently and effectively.
Funding Source and Position Count
General Fund $2,693,278 General Fund 31
Grant Revenue - Grant Revenue/Other
Total Budget: $2,693,278 Total Number of Positions 31
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CORPORATION COUNSEL
LITIGATION DIVISION....___ �..� _ _.m..... e.� �.....Y
Program Description
The Office of the Corporation Counsel provides legal representation on behalf of the
County of Hawai`i, its officers, representatives and employees in resolving disputes such
as lawsuits, arbitration, mediation and claims, filed against the County of Hawai`i and its
officers, representatives and employees. The Office also represents the County of
Hawai`i and its officers, representatives and employees in judicial and quasi-judicial
actions brought by the County of Hawai`i.
Program Objectives
1. Offer training opportunities to each litigator at least twice a year,to provide them
with tools to effectively represent the County and its employees.
2. Have at least monthly litigation meetings to review the status of cases, hear concerns
and provide training and guidance.
3. Responsibly monitor pending lawsuits by recommending settlement only when
quantifiable justifications exist.
4. Revise and update forms relative to representation of multiple defendants in a single
matter in order to provide timely and accurate disclosure of potential conflicts and
ensure compliance with the Rules of Professional Conduct.
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CORPORATION COUNSEL
LITIGATION DIVISION
Program Highlights
1. Our office settled five major lawsuits which included two wrongful death cases, one
partial paraplegic case and two lawsuits filed by the ACLU. The potential liability
for these lawsuits exceeded$15 million and the County successfully resolved these
matters for$741,400.
2. Our office also obtained dismissals in eight lawsuits including Smith v. County of
Hawai`i, which sought a permanent injunction of the County's flood mapping efforts
for the Napo`opo`o junction, Joseph v. Davis, et al., which alleged the Plaintiff
sustained serious injuries when a propane hot water heater exploded and Collins v.
County,which sought damages when his house was destroyed by fire.
3. Our office also obtained favorable results at trial in County v. Smith, a condemnation
action, as well as two separate Merit Appeals Board trials which involved claims
brought by various Battalion Chiefs.
4. The litigation section's collection efforts recouped over$207,000 in outstanding solid
waste,water service fees and property damages owed to the County.
5. 82 new claims against the County for damage or injury were investigated by the
office; 20 of these claims were denied. Payments on claims for FY 2015-16 totaled
$61,854.04 which includes payments on new claims filed as well as claims continuing
from previous fiscal years. The office also assisted in filing property damage claims
on behalf of the County and obtained a total of$31,651.40 for damages or repair to
County property where another party was at fault.
21
CORPORATION COUNSEL
COUNSELING & DRAFTING
Program Description
The Counseling and Drafting Division provides legal advice and assistance to all County
departments and County boards and commissions, including the County Council. The
Division also provides legal representation on behalf of the County in administrative
proceedings, including contested case hearings and agency appeals.
Program Objectives
1. Training Opportunities. Offer training opportunities to each counseling and drafting
attorney at least twice a year so that they continue to sharpen their legal skills and
stay abreast of important developments in the law.
2. Review of documents. The Division will review and approve legal documents
submitted by the various County departments and agencies promptly. This review
will include a thorough analysis of potential exposure and liability. To the extent
possible, 75% of legal documents shall be reviewed within seven business days.
3. Drafting documents and legislation. The Division will draft documents and
legislation at the request of its County clients in a prompt manner. To the extent
possible, 75% of requests shall be completed within 21 business days.
4. Legal Opinions. The Division will thoroughly research and draft legal opinions for
its County clients in a prompt manner. To the extent possible, 75% of requests shall
be completed within 21 business days.
5. Miscellaneous Requests for Legal Assistance, including Long-term Projects. The
Division will respond to departmental and agency requests for legal service that may
not involve a formal written response or extensive legal research. These
miscellaneous requests may also include long-term projects, which are time-and
resource-consuming. For requests not requiring a formal written response or
extensive research, to the extent possible, 50% of all requests shall be completed
within 21 business days. For long-term projects, to the extent possible, requests shall
be completed within the time frame allocated for the project.
6. Training for County Officers and Employees, and Board and Commission
Members. In an effort to be proactive and keep our clients informed of relevant legal
requirements and changes in the law, the Division will provide various trainings for at
least 500 County officers and employees. Each attorney will provide at least one
training.
22
CORPORATION COUNSEL
COUNSELING & DRAFTING
Program Objectives (continued)
7. Risk Management/Mitigation. The Division will continue to work with their
respective clients in risk management activities, in conjunction with the County's risk
manager.
Program Highlights
1. The Counseling&Drafting Division received approximately 982 requests for review
and comment, 57 drafting requests, 355 requests for a legal opinion, 171 other
miscellaneous requests for legal assistance, and 304 long term project requests. In
addition, the Division attended over 1,200 meetings with their client departments.
2. The Counseling&Drafting Division conducted numerous trainings for County
employees. 11 training sessions were provided in both Hilo and Kona and a total of
457 County employees participated. Topics included: Contract Drafting, Ethics,
Contested Case Hearings, Preventing Retaliation in the Workplace, Sunshine Law,
. and the Uniform Information Practices Act. Specialized trainings were conducted
for the Police Department, the Fire Department,the Tax Board of Review,the Mass
Transit Agency, and the Department of Public Works, including: Civil Liability
Training for police officer recruits, new police supervisors, and police and fire
dispatchers,the ADA for Hele-On Bus Drivers, and Investigation and
Documentation of Code Violations for Inspectors.
3. The Divisionrovided legal advice and assistance in escrow closings on 38 homes
p g g
sold in the Kamakoa Nui Workforce Housing subdivision.
4. The Division provided legal advice and assistance in the planning and construction
phases of the Micro-Unit Housing Project that was initiated in response to the
Governor's emergency proclamations relating to homelessness.
5. The Division represented the County in the successful opposition to the Hawaiian
Electric Industries' (HEI) $4.3 billion merger request to transfer control of the
State's power company to NextEra Energy, Inc.,the largest merger request in
Hawai'i's history. The Public Utilities Commission agreed with the County's
position that NextEra's promises of rate credits, investment funds, and a rate
increase moratorium would not provide adequate benefits to ratepayers.
6. The Division provided legal advice regarding homeless people leaving their
belongings unattended at County Parks and assisted in the implementation of
23
CORPORATION COUNSEL
COUNSELING & DRAFTING
Program Highlights (continued)
procedures to process and store personal property which take into account due
process concerns raised by the ACLU.
7. The Division drafted amendments to the County Code to ensure provisions relating
to solicitation activities properly balance First Amendment protections and public
safety concerns.
8. The Division assisted the Department of Parks and Recreation in drafting new
administrative rules for the Mauna Kea Park.
9. The Division provided legal advice and assistance to the Department of Finance with
the sale of$234,515,000 of General Obligation Bonds, including preparation and
review of the County's Preliminary Official Statement and Rating presentation.
10. The Division provided legal advice and assistance to the Department of
Environmental Management and the Department of Finance regarding the County's
Organic Diversion Request for Proposals.
11. The Division represented the Tax Board of Review in 399 tax appeal cases.
12. The Division provided legal advice and assistance to Real Property Tax Division for
tax sales conducted on January 12, 2016 (61 properties sold) and June 7, 2016 (51
properties sold) to satisfy unpaid real property tax,penalty and interest, and
expenses in the amount of$434,476.00 and $427,907.00, respectively.
13. The Division assisted in drafting lease documents lease to implement the Kapulena
Agricultural Park Project which puts 441 acres of the old Hamakua Sugar Company
lands back into productive agriculture use.
24
CORPORATION COUNSEL
LITIGATION/COUNSELING & DRAFTING
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Requests for Legal Representation(Includes litigation, 562 850 850
administration hearings,arbitration and claims in which the
County is named as a party,collections and Boards and
Commissions representation.)
Requests for Legal Services(Includes all administrative 5,192 4,500 4,500
requests such as approval of documents,drafting legislation,
opinions,etc.)
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 31 31 31
Salaries and Wages 1,956,360.90 2,141,236 2,142,328
Operations 439,543.79 581,934 544,660
Equipment 2,674.12 100 790
Program Total 2,398,578.81 2,723,270 2,687,778
25
Q
CORPORATION COUNSEL
LITIGATION/COUNSELING & DRAFTING
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Corporation Counsel 1 1 1
Assistant Corporation Counsel 1 1 1
Accountant I 1 1 1
Claims Investigator-Adjustor 1 1 1
Clerk III 2 1 1
Deputy Corporation Counsel 12 12 12
Deputy Corporation Counsel Section Chief 2 2 2
Legal Assistant II 2 2 2
Legal Clerk I - 1 -
Legal Clerk II - - 1
Legal Clerk IV 1 1 1
Legal Technician I 4 4 4
Legal Technician II 1 1 1
Private Secretary 1 1 1
Senior Deputy Corporation Counsel - - -
Sr.Clerk Stenographer 1 1 1
Supervising Legal Technician 1 1 1
Total 31 31 31
26
•
CORPORATION COUNSEL
BOARD OF ETHI .. r. .y,.w__�.�.e....�. a.
S
Program Description
The Board of Ethics administers and enforces the County Code of Ethics. It receives
administrative support from the Office of the Corporation Counsel.
Program Objectives
1. Review all requests for opinions in a prompt manner.
Program Highlights
In FY 2015-16,the Board continued efforts to educate County personnel to conform to
the requirements of the County Code of Ethics.
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Requests for Opinion 11 15 15
Informal Advisory Opinions 9 12 18
Investigations and Investigative Hearings 0 1 1
Formal Opinions and Hearings 0 1 1
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Operations 2,766.12 6,100 5,500
Program Total 2,766.12 6,100 5,500
27
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COUNTY COUNCIL +
COUNTY CLERK
COUNTY COUNCIL/CLERK
DEPARTMENT SUMMARY
Mission Statement
The Office of the County Clerk strives each day to make Hawai`i County a better place by
providing the highest quality resources, staff, and support to the Hawai`i County Council
so that it can create effective and thoughtful policy. We respond to requests for
information in a cordial,professional, and timely manner. We are a diverse collection of
individuals that form a strong team devoted to fulfilling our unique role in our community.
Department Goals
1. To ensure the Council complies with all legal notice requirements for its meetings.
2. To assist the public with providing effective,meaningful input to the legislative process.
3. To ensure the timely processing of all administrative proposals for consideration by
the Council.
4. To prepare minutes of all Council and Committee meetings.
5. To conduct research on historical documents in a timely manner,provide copies of
public records, and assist the public in filing claims and registering as lobbyists.
6. To continue to seek new and innovative ways to provide access to public documents,
meeting proceedings and results, and other official records to the public.
7. To continue adding historical records and data to the Council Records System
available on the Clerk-Council web page.
8. To provide prompt and efficient reprographic services for all County departments and
agencies.
9. Distribute incoming mail within two hours from receipt. This includes distribution and
pick up of mail and interdepartmental envelopes to various County offices located in
Hilo proper.
10. To provide prompt posting of all outgoing mail and to expedite delivery of
interdepartmental and postal mailing services to all County departments and agencies.
11. Assist departments in complying with U.S. Postal Service regulations.
12. Provide professional, high-quality,nonpartisan review and research services to each
Council Member to ensure that legislation is clearly articulated, comprehensive, and
expertly formatted.
Funding Source and Position Count
General Fund $4,514,515 General Fund 86
Other Revenue - Grant Revenue/Other
Total Budget: $3,486,304 Total Number of Positions 86
28
COUNTY COUNCIL/CLERK
COUNCIL/CLERK
Department Goals (continued)
13. Work in collaboration with the Office of the Corporation Counsel and all agencies of
the County by providing review and research services,upon request,to facilitate the
introduction of sound legislation by the administration.
14. Be the ardent caretakers for our Hawai`i County Code and Hawai`i County Charter by
applying carefully developed systematic program practices to ensure accurate upkeep
and maintenance in a timely and deliberate manner.
15. Provide convenient and user-friendly public access to the laws of our County by
maintaining accurate and up-to-date versions of the Hawai`i County Code and Hawai`i
County Charter on the County website.
16. Foster the professional development of Legislative Assistants and facilitate the quality
of work product from district staff by providing relevant and systematic training on
legislative drafting, fiscal procedures and practices, and other related matters.
17. Enhance the ability of the County Council to actively participate in the actions of the
State Legislature by keeping the Council informed of legislative actions on matters
that affect the County of Hawai`i in a timely manner.
Program Description
County Council
The Hawai`i County Charter vests the legislative powers of the County with the County
Council, which is comprised of nine members, each elected from one of the nine Council
districts. The Council's primary functions are legislative and public policy formulation.
Council and Committee Services Section
The Council and Committee Services Section perform four basic functions imposed by the
Hawai`i State Constitution, Hawai`i Revised Statutes, Hawai`i County Charter, and
Hawai`i County Code: (1)provide administrative and logistical support to the County
Council; (2)provide the public with timely and adequate notice of actions pending before
the Council; (3)prepare official minutes; and(4) archive and provide public access to over
100 years of important County records and documents.
29
COUNTY COUNCIL/CLERK
COUNCIL/CLERK
Program Description (continued)
Support Services Division
The Support Services Division is responsible for reproducing, scanning, and binding
documents for all County departments and agencies; metering of outgoing postal mail; and
sorting and distributing incoming postal mail/interdepartmental envelopes.
Administrative Services
Administrative Services performs personnel and accounting functions for the Council-
Clerk's Office as well as support during the annual budget cycle.
Legislative Research Branch
The Legislative Research Branch(LRB) assists the Clerk and Council by providing
impartial research, consultation, and review of bills and resolutions; assists with budget
matters involving the Operating and Capital Budgets; maintains the Hawai`i County Code,
Hawai`i County Charter, and the Council's Rules of Procedure and Organization; and
conducts training classes for Council district staff
Program Objectives
Council and Committee Services Section
1. Fulfill legal notice requirements for all Council and Committee meetings, including
preparation of meeting agendas and posting and publication of meeting notices.
2. Prepare DVD copies of videotaped Council and Committee meetings as requested by
the public, departments, and elected officials.
3. Provide copies and access to Council records and Clerk documents upon request by the
public, departments, and elected officials in a timely manner and as required by law.
Support Services Division
1. Process all documents submitted by departments for reproduction within two business days,
unless the job requested is extremely large.
2. Process all pieces of outgoing postal and interdepartmental mail collected from
departments or received by departments no later than 2:30 p.m. on the same business
day.
30
COUNTY COUNCIL/CLERK
COUNCIL/CLERK
Program Objectives (continued)
Legislative Research Branch
1. Complete review of bills, resolutions, and amendments initiated by a Council Member
for proper form within two weeks of receipt Complex bills or resolutions may require
a longer review period.
2. Provide support to the administration, as requested and time permitting,with drafting,
analysis, and research services.
3. Prepare semi-annual supplements to the County Code for distribution within eight weeks of
receipt of final adopted ordinances,pursuant to Hawai`i County Code, Section 2-153.
4. Update the Council-Clerk's website to include revisions to the Hawai`i County Code
in the interim between supplements,revisions to the Hawai`i County Charter pursuant
to amendments that pass in the General Election, and new or amended Council Rules
of Procedure and Organization.
5. Draft ballot questions during an election year for any proposed amendments to the
Hawai`i County Charter to be placed on the General Election ballot, and update the
Charter to incorporate any amendments passed by the voters.
6. Conduct training classes for district staff on legislative drafting and budget
procedures/amendments.
7. Monitors the State Legislative Session by compiling an extensive list of bills that are
of significant interest to the County and then providing daily reports to the Council on
all activity for those bills throughout the legislative session.
8. Assist the Clerk and Council with reviewing all amendments to the Operating and
Capital Budgets and transmitting all amended drafts.
Program Highlights
Below are program highlights for the Office of the County Clerk and the Hawai`i County
Council for fiscal year 2015-2016:
1. The Council hosted the annual conference of the Hawai`i State Association of Counties at
the Sheraton Kona Resort and Spa at Keauhou Bay.
2. Council/Committee meetings were held in both Hilo and Kona with videoconferencing
made available in Hilo, Kona, Pahoa, Waimea,Na`alehu, and North Kohala.
3. Council Services scanned 2,718 documents, copied 133 DVDs, and researched 132
requests from the public.
4. Printed 30,000 color copies of informational handouts to educate the public on dengue
fever and how to prevent its spread.
31
COUNTY COUNCIL/CLERK
COUNCIL/CLERK
Program Highlights (continued)
5. LRB updated, printed, and distributed over 720 copies of the informational brochure
titled"Your County Government."
6. LRB completed the ten-year revision of the County Code.
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Council Meetings 24 25 25
Council Special Meetings 4 2 2
Committee Meetings 92 100 100
Committee Site Visits 0 3 3
Committee Special Meetings 1 3 3
Council Public Hearings 1 3 3
Committee Public Hearings 0 3 3
Number of Committee Reports 144 175 175
Number of Ordinances Enacted 129 150 150
Number of Resolutions Adopted 322 400 400
Number of Copies Duplicated 4,244,270 3,800,000 4,500,000
Number of Pieces Mailed 315,646 350,000 350,000
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 58 58 58
Salaries and Wages • 2,510,967.97 2,738,192 2,759,922
Operations 493,458.35 1,510,223 683,382
Equipment 2,438.80 13,500 43,000
Program Total 3,006,865.12 4,261,915 3,486,304
32
COUNTY COUNCIL/CLERK
COUNCIL/CLERK
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Council Chair 1 1 1
County Clerk 1 1 1
Deputy County Clerk 1 1 1
Accountant I 1 1 1
Administrative Assistant to the County Clerk 1 1 1
Clerk III 3 3 3
Council Aide 10 10 10
Council Legislative Assistant 9 9 9
Council Member 8 8 8
Council Services Assistant I 2 2 2
Council Services Assistant II 3 3 3
Council Services Supervisor 2 2 2
Deputy Executive Assistant to the Council Chair 1 1 1
Executive Assistant to the Council Chair 1 1 1
Human Resources Technician II 1 1 1
Legal Specialist 1 1 1
Legislative Analyst III 1 1 1
Legislative Information&Reference Technician 1 1 1
Legislative Specialist 4 4 4
Special Assistant 1 1 1
Support Services Clerk I 3 3 3
Support Services Clerk II 1 1 1
Support Services Supervisor 1 1 1
Total 58 58 58
33
COUNTY COUNCIL/CLERK
ELECTIONS DIVISION
Program Description
The Elections Division is responsible for all election activities in the County, including
administering Federal, State and County elections, voter registration, and voter education;
conducting absentee voting; establishing new polling places; recruiting and training
election day officials; tabulating ballots; redefining district boundaries during
redistricting; proposing election legislation; verifying signatories on petitions and
nomination papers; and maintaining the voter register.
Program Objectives
1. Recruit and train individuals for implementation of same day voter registration at all
precincts in the County.
2. To provide voter education and voter registration presentations at all public and
private high schools in the County.
3. To conduct informational sessions with nonprofit organizations to encourage
participation as election day volunteers.
4. To conduct outreach with community organizations to promote and educate voter's
on the Online Voter Registration System.
Program Highlights
•
Below are program highlights for the Elections Division for fiscal year 2015-2016:
1. Conducted the Wiki Wiki Voter Registration Drives in Hilo, Pahoa, and Kona; 417
new voters were registered.
2. Conducted the Young Voter Education Program at five high schools in the County
and registered 361 students.
3. Mailed out 63,968 Permanent Absentee Applications to all non-permanent absentee
voters.
4. Issued nominations to 103 individuals with 74 filing their papers.
5. Implemented the Online Voter Registration System with 3,753 voters using the
system.
34
COUNTY COUNCIL/CLERK
ELECTIONS DIVISION
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Registered Voters 19,897 106,000 21,900
Voter Registration Satellite Stations 22 22 22
Certificates of Registration Issued 201 300 200
Cancellations of Registration 263 200 280
Deceased Voters Deleted 1040 1,000 1,200
Number of High School Students Registered 361 200 390
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 28 28 28
Salaries and Wages 294,490.74 482,870 492,256
Operations 434,077.35 572,955 529,255
Equipment 2,473.75 2,700 6,700
Program Total 731,041.84 1,058,525 1,028,211
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Election Clerk I 1 1 1
Election Clerk II 3 3 3
Election Warehouse Worker I Temporary 4 4 4
Election Warehouse Worker II 1 1 1
Elections Program Administrator 1 1 1
Elections Program Specialist I 1 1 1
Precinct Official I 1 1 1
Precinct Official II 3 3 3
Precinct Official III 2 2 2
Senior Election Clerk 1 1 1
Temporary Election Clerk 10 10 10 _
Total 28 28 28
35
COUNTY PHYSICIANS
COUNTY PHYSICIANS
DEPARTMENT SUMMARY
Mission Statement
To render medical opinions, advise on medical matters and conduct physical
examinations as requested by the Mayor's Office and other agencies of the County.
Department Goals
Assist the County in creating a safe and healthy environment for its employees by
providing professional medical service.
Program Description
1. Provides pre-employment, PUC and other authorized physical examinations.
2. Provides review of workers' compensation claims.
3. Reviews certain sick leave cases.
4. Assists in police investigations and coroner's cases.
5. Advises County on medical matters.
Program Objectives
Continue to serve the County diligently as in the past.
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Number of Positions 4 4 4
Salaries and Wages 133,826 133,826 133,826
Program Total 133,826 133,826 133,826
Funding Source and Position Count
General Fund $ 133,826 General Fund 4
Grant Revenue - Grant Revenue
Total Budget: $ 133,826 Total Number of Positions 4
36
COUNTY PHYSICIANS
DEPARTMENT SUMMARY
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
County Physician 1 1 1
Assistant County Physician 1/2T 1 1 1
Assistant County Physician 1/4T 2 2 2
Total 4 4 4
•
37
ELDERLY ACTMTWS
ELDERLY ACTIVITIES
DEPARTMENT SUMMARY
Mission Statement
To provide a wide array of services for the public with excellence, integrity and aloha.
Department Goals
Coordinated Services Unit
1. To promote self-sufficiency by providing services by which recipients may be helped
to achieve,restore, or maintain independent living and self-direction.
2. To prevent or reduce premature or inappropriate institutional care through the
provision of home-based care which would allow the recipient to remain in or return
home.
Retired & Senior Volunteer Program
1. To address critical community needs through significant volunteer services.
2. To provide a high quality volunteer experience and opportunities for persons 55 and
older.
3. To ensure that volunteer assignments are consistent with the interests and abilities of
the volunteers and the needs of the communities served.
4. To ensure that volunteers are provided the needed orientation, in-service instructions,
individual support and supervision, and recognition for their volunteer services.
Nutrition—Congregate Nutrition Services
1. To provide meals to individuals 60 years of age and older in congregate settings.
Each meal will meet the recommended dietary allowance (RDA) as established by
the Food and Nutrition Board of the National Academy of Sciences.
Funding Source and Position Count
General Fund $2,049,694 General Fund 58
Grant Revenue $1,474,141 Grant Revenue/Other 75
Other $ 355,000
Total Budget: $3,878,835 Total Number of Positions 133
38
P
ELDERLY ACTIVITIES
DEPARTMENT SUMMARY
Department Goals (continued)
Nutrition—Home Delivered Meal Service
1. To deliver meals to the homes of individuals 60 years of age and older who are
homebound due to illness or disability. Each meal will meet the recommended dietary
allowance (RDA) as established by the Food and Nutrition Board of the National
Academy of Sciences.
Senior Community Services Employment
1. To provide low-income seniors 55 or older with current work experience in their
vocational fields of interest to prepare them to compete successfully for jobs in the
workforce at large.
2. To place these seniors in public sector or 501(c)3 private non-profit agency work sites
that provide community services,preferably to the elderly(seniors serving seniors).
3. To assist these seniors in achieving a sense of fulfillment and independence that may
enhance their self-esteem through attaining productive employment that contributes
meaningfully to the communities they live in.
39
ELDERLY ACTIVITIES
COORDINATED SERVICES UNIT
Program Description
The Coordinated Services Program for the Elderly(CSE)provides comprehensive and
coordinated services for adults 60 years and older,with the exception of CSE's
Chore/Transportation contract, which serves individuals 18 years and older. CSE's
27 full-time staff is responsible for providing Information and Assistance, Outreach,
Chore, Transportation, and Other Support Services, such as ID Card Issuance,Advocacy,
Personal Care, Financial Management, etc. The Coordinated Services Program is also a
volunteer station for the Senior Companion, Sage Plus, and Sage Watch programs.
Program Objectives
The CSE staff will strive to promote maximum independence, optimum health,personal°
dignity and self-enrichment by:
1. Provide Information and Assistance Services to 3,500 older adults.
2. Provide Outreach Services to 900 adults.
3. Provide Transportation Services to 1,000 older adults and accomplishing 34,000 trips
annually.
4. Provide Transportation Services to 60 individuals less than 60 years of age with
disabilities and accomplishing 900 trips annually.
5. Provide and complete 2,000 Referrals.
6. Provide individuals with disabilities/older adults with 5,000 hours of chore services
annually.
Program Highlights
• Staff provided 3,932 seniors with information and assistance services and 1,046
seniors with outreach services. There were 2,559 referrals such as food stamps,
Medicaid, SSI benefits, housing assistance, legal aid, energy assistance, etc, made
in FY 2015-16.
• Staff provided transportation services to 45 individuals under 60 years with
disabilities and accomplished 1,533 trips in FY 2015-16.
• Staff provided transportation services to 1,155 seniors and accomplished 39,924
trips in FY 2015-16.
• Staff issued the Hawai`i County Senior Identification Cards to 1,620 seniors 60
years and older in FY 2015-16.
40
ELDERLY ACTIVITIES
COORDINATED SERVICES UNIT
Program Highlights (continued)
• Through authorized chore hours provided by Ohana Care and Evercare contracts and
non-contracted hours, staff assisted clients with in-home chore services and provided
a total of 8,815 hours in FY 2015-16.
• During the months of July through September, staff assisted the Food Basket with
their Summer Produce Program. Staff assisted seniors with applications, as well as
picking up and delivering to home bound clients.
• Staff assisted seniors in applying for the Low Income Home Energy Assistance
Program(LIHEAP).
• CSE had another successful year assisting AARP senior tax preparations.
• Both East and West CSE organized and implemented successful volunteer
recognition events.
41
ELDERLY ACTIVITIES
COORDINATED SERVICES UNIT
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
*Information and Assistance
Number of Seniors Served 3,932 3,500 3,500
*Outreach
Number of Seniors Served 1,046 900 900
*Transportation
Number of Seniors Served 1,157 1,000 1,000
Total Trips 39,924 34,000 34,000
Number of Persons w/Disabilities under
60 years of age served 45 60 60
Total trips 1,533 900 900
*Referrals 2,559 2,000 2,000
*Chore
Total Hours 8,815 5,000 5,000
*Contract Purchase of Service Objectives for Title III
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 28 28 28
Salaries and Wages 1,007,764.02 1,065,118 1,083,918
Operations 141,272.48 189,858 190,996
Equipment - 38,000 38,000
Program Total 1,149,036.50 1,292,976 1,312,914
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Account Clerk 1 1 1
Clerk III 1 1 1
Community Service Program Assistant I 8 8 8
Community Service Worker I 8 8 8
Community Service Worker III 6 6 6
Departmental Data Processing Coordinator I 1 1 1
Elderly Activities Operations Assistant Director 1 1 1
Program Director III(Older Adults) 2 2 2
Total 28 28 28
42
ELDERLY ACTIVITIES
RETIRED AND SENIOR VOLUNTEER PROGRAM
Program Description
The Retired and Senior Volunteer Program(RSVP).provides diverse and meaningful
volunteer opportunities for persons 55 years and older. Through volunteering RSVP
volunteers are able to remain active, contributing members of the community thereby
enhancing the overall quality of their lives. Their volunteer services also help private
non-profit and public agencies (volunteer stations)to deliver services to meet a wide
range of community needs.
Some examples of RSVP volunteer assignments include: tutoring elementary students;
helping in libraries; delivering meals on wheels; screening blood pressures; instructing
senior crafts and activities; assisting with senior transportation; doing friendly visiting;
entertaining in hospitals and care homes; helping at blood banks, food banks,non-profit
health agencies and museums; staffing public information booths; helping in hospitals;
beautifying public areas; and assisting with community events and special projects of
agencies.
Program Objectives
Provide a variety of opportunities for retired and senior persons aged 55 or older to
participate more fully in the life of their community through significant volunteer
services.
1. Plan and coordinate diverse and meaningful volunteer opportunities to 1,000 persons
55 years and older.
2. Assist significantly in meeting community needs by providing 100,000 hours of
volunteer service.
3. Facilitate volunteer services through 140 volunteer stations.
4. Provide 100 volunteers to assist in Food Basket's Senior Farmers' Market Nutrition
Program.
5. Provide 40 volunteers to assist in Food Basket's Brown Bag Food Distribution.
6. Provide ten volunteers to assist in Hawai`i County Nutrition Meals—On-Wheels
Program.
7. Provide ten volunteers to assist in AARP's Tax Preparation Program.
8. Provide 30 volunteers to assist the Blood Bank of Hawai`i at community blood
drives.
9. Provide 50 volunteers to assist the Hawai`i State Department of Education with in-
school support.
10. Provide ten volunteers to assist Under His Wings' Homeless Services.
43
ELDERLY ACTIVITIES
RETIRED AND SENIOR VOLUNTEER PROGRAM
Program Highlights
• Three volunteer recognition events were held to honor all volunteers for their service.
Over a thousand volunteers were honored at these events.
• Provided accidental liability insurance to cover volunteers.
• Approved mileage claims for hundreds of volunteers.
• Worked in coordination with Hawai`i County Office of Aging and the Corporation
for National and Community Service.
• RSVP Program Director and the West Hawai`i Program assistant attended the 2016
National Senior Corps Conference in Reno,Nevada in April of 2016.
• Worked with supportive Advisory Council
• 82 volunteers served in the Christmas gift wrapping fund raiser sponsored by the
RSVP Advisory Council.
• Projects assisted by RSVP volunteers were: Hawai`i County Elderly Recreation
Services, Hawaii Island Adult Day Care Fundraising Golf Tournament, RSVP and
County of Hawai`i Blood Bank Drives, Police Department's Blood Bank Drive,
Special Olympics "Cop on Top"project, County of Hawai`i Pre-retirement
Workshop, State of Hawai`i Blood Bank Community Drive, American Heart
Association's Heart Walk, Big Island International Marathon and Triathlon,
Hospice's "Light Up a Life"project, Muscular Dystrophy Association's "Lock Up"
fund raiser, Mass Mailing for Ku'ikahi Mediation Center, Police Week,Alzheimer's
Walk, outreach at various care homes and institutions, Special Programs' Kupuna
Hula, and events by Ke Ola Pono No Na Kupuna.
44
ELDERLY ACTIVITIES
RETIRED AND SENIOR VOLUNTEER PROGRAM
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Number of Volunteers 1,129 1,120 1,000
Number of Volunteer Hours 997,815 130,000 100,000
Number of Volunteer Stations 140 140 150
No.of Sr.Farmers'Market Nutrition Program Vols. 173 100 100
Number of Food Basket's Brown Bags Volunteers 102 40 40
Number of Meals on Wheels Volunteers 18 10 10
Number of AARP Tax Prep Volunteers 10 10 10
Number of Blood Bank of Hawaii Volunteers 60 30 30
Number of Depai lnient of Education Volunteers 69 50 50
Number of Under His Wings Homeless Services 11 10 10
Volunteers
Program Expenditures
g P
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 5 5 5
Salaries and Wages 224,013.58 229,443 238,060
Operations 97,665.22 183,889 178,660
Equipment - 50 800
Program Total 321,678.80 413,382 417,520
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Account Clerk 1 1 1
Community Service Program Assistant I 2 2 2
Program Director IV(Older Adults) 1 1 1
Van Driver 1 1 1
Total 5 5 5
45
ELDERLY ACTIVITIES
NUTRITION PROGRAM
Program Description
Congregate Nutrition Services
The Older Americans Act authorized funding for local community programs to provide
nutrition services to the elderly. The congregate meals program was designed to provide
older individuals, aged 60 and older,with at least one low cost,nutritious meal, five days
a week in a congregate setting. The program includes nutrition and health education,
health assessments, recreational activities and other appropriate services for older
individuals.
Home Delivered Meal Service
The Older Americans Act authorized funding for local community programs to provide
nutrition services to the elderly. The home delivered meals program or"Meals on
Wheels" is an integral part of a community based health care system. Participants
receiving home delivered meals are aged 60 and older and homebound due to illness or
disability. The home delivered meals program provides at least one low cost,nutritious
meal, five or more days a week, delivered directly to the participants' home.
Program Objectives
Congregate Nutrition Services
To provide 60,000 nutritious meals, each containing a third of the U.S. RDA,to 900 older
individuals, aged 60 and older, at fifteen congregate nutrition sites throughout Hawai`i
County by June 30, 2017.
Home Delivered Meal Service (Meals on Wheels)
To deliver 60,000 nutritious meals, each containing a third of the U.S. RDA,to 300 frail,
homebound older individuals, aged 60 and older,throughout Hawai`i County by June 30,
2017.
46
ELDERLY ACTIVITIES
NUTRITION PROGRAM
Program Highlights
• The Nutrition Programs final numbers reflected the completion of its input of data for this
fiscal year, enabling our program to claim these Federal/ State reimbursements.
• Meals on Wheels, East Hawai`i vendor is the Hawai`i County Economic Opportunity
Council (HCEOC) and in West Hawai`i Konaco is the vendor.
• This was a transition year for the Nutrition Program; the Account Clerk transferred to
another County Department and the position remains vacant along with two CSW III
positions that are vacant. However human resources is currently recruiting for these
positions. Four new Community Service Worker III's and three Home Delivered Meals
Workers were hired as well as a temporary clerk.
• The Kohala Nutrition Program conducted a Pilot Intergeneration Kupuna Keiki Program
with the partnership of Elderly Activities Division and Queen Liliuokalani Children's
Center Kona Unit;the program was conducted at the Kohala Intergeneration building.
The program started on June 14, 2016, it ran for a six week period on Tuesday and
Thursday with thirty keiki and 12 kupuna participating.
• For the 13th year, seniors in Hawai`i County participated in the national Senior Farmer's
Market Nutrition Program. Commonly referred to as the "Senior Produce Program". This
program is overseen by the Food Basket, and uses staff and volunteers from our nutrition
sites to bag, and distribute fresh produce to seniors with low-moderate incomes.
47
ELDERLY ACTIVITIES
NUTRITION PROGRAM
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Congregate Nutrition Services
Unduplicated Elderly Served 1,025 900 900
Total Meals Served 59,614 60,000 60,000
Home Delivered Meal Service
Unduplicated Elderly Served 346 300 300
Total Meals Served 59,699 60,000 60,000
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 27 27 27
Salaries and Wages 554,922.48 631,101 630,647
Operations 738,106.07 1,059,272 1,059,187
Equipment 0.00 1,500 1,500 _
Program Total 1,293,028.55 1,691,873 1,691,334
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Account Clerk 1 1 1
Clerk III 1 1 1
Community Service Program Assistant II 1 1 1
Community Service Worker III 1/2T 15 15 15
Home Delivered Meals Worker Hrly 6 6 6
Program Director IV(Older Adults) 1 1 1
Van Driver 1 1 1
Van Driver 1/2T 1 1 1
Total 27 27 27
48
ELDERLY ACTIVITIES
SENIOR COMMUNITY SERVICES EMPLOYMENT
Program Description
Title V of the Older Americans Act Amendments funds the Senior Community Service
Employment Program(SCSEP). The U.S. Department of Labor and Industrial Relations
(DLIR) channel the funding to our State's Workforce Development Division(WDD).
WDD subcontracts with Hawai`i County Office of Aging (HCOA)which farms out this
part-time training program to the Senior Training&Employment Program (STEP) (local
title for SCSEP), which is under the Parks &Recreation's Elderly Activities Division.
This program's ultimate goal is to foster individual economic self-sufficiency through
unsubsidized employment which means employment in jobs not subsidized by this
program-i.e., not paid for through federal funds designated for SCSEP. Its administration
includes planning,budgeting, and personnel management as well as job counseling,
development,referrals, and placements into unsubsidized jobs. Enrollees are placed at
community service agencies that provide work sites, supervision and training for the
enrollees in their fields of vocational interest. At their work sites around the island, the
enrollees gain current work experience and current work references that the enrollees are
to use to get hired into jobs outside of the program. The enrollees have the chief
responsibility of making and getting the most out of their community service placements
to increase their employability and prospects of successfully mainstreaming into regular
jobs in the workforce at large.
Since federal funds pay for enrollee wages and fringe benefits, only public sector
agencies and nonprofit organizations (501(c)3) qualify as host agencies. In addition to
training provided by host agencies,the enrollees attend County workshops and Hawai`i
Community College classes (i.e.,job readiness classes, computer classes and ground
maintenance classes). The program staff also provide supportive services, such as
counseling, safety supplies as applicable, and referrals to other agencies to assist the
enrollees.
With all of this support,the enrollees understand that STEP is basically a preparation-to-
return-to work program and that their ultimate goal is to become independent from STEP
and to be financially on their own which benefits everyone.
49
ELDERLY ACTIVITIES
�_ a �u� __� _ •v... .A.._ �.....a , a�mw _. a �. �e. � _ _. _ ww.,.
SENIOR COMMUNITY SERVICES EMPLOYMENT
Program Objectives
1. Place five enrollees into unsubsidized jobs by fiscal year's end.
2. Provide services to a cumulative total of 39 enrollees by fiscal year's end.
3. Visit each enrollee at his/her work site twice a year. Conduct 40 work site visits by
fiscal year's end.
Program Highlights
1. Placed 67% of the participants in County Departments,such as:Public Works and
Finance, and the P&R Department which include:P &R Administration, P &R
Maintenance of parks, gyms and other facilities such as: Kawananakoa Gym,
Carvalho Gym and Park, Mohouli Park, Lili`uokalani Park, Mo'oheau Band Stand,
Waiakea Recreation Center, P &R Municipal Golf Course and its Nursery, Pana'ewa
Rainforest Zoo and Botanical Gardens, Elderly Recreation Services and Coordinated
Services for the Elderly at Kea'au, Depathuent of Finance Vehicle Registration&
Licensing Division, Planning Department, and Health and Safety Division.
Placed the rest of the participants in other community service agencies, such as State
libraries in Hilo and Kea'au, Waiakeawaena Elementary School Cafeteria, Komohana
Agricultural Complex, Workforce Development Division and 501(C)3 private,
nonprofit agencies, such as: Hawai`i County Economic Opportunity Council, Hawai`i
Island Food Bank, Akamai University and Mokupapapa Discovery Center.
2. Promotional coverage of the program included:
• Hilo Puna District Information and Assistance Meetings -Two I&A meetings
were held, STEP brochures were distributed island-wide to the Senior Advisory
Council leaders and members.
• Big Island Workplace Connection (BIWC)Meeting-Nine Monthly meetings
were held at the Workforce Development Division office with the BIWC partners
to discuss program achievements and upcoming events.
• Kupuna News - Submitted for publication in division four times a year.
50
ELDERLY ACTIVITIES
SENIOR COMMUNITY SERVICES EMPLOYMENT
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Federal Funded Positions 35 39 39
Number of Applicants Served 35 70 50
Number of Applicants Enrolled During the Year 1 42 10
Number of Enrollees Successfully Placed in Jobs 0 5 5
Site visits 10 50 40
Promotional Coverage of Program 8 8 8
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 73 73 73
Salaries and Wages 315,956.72 436,718 443,285
Operations 978.52 12,951 12,782
Equipment 243.42 1,000 1,000
i Program Total 317,178.66 450,669 457,067
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Account Clerk 1 1 1
Program Director II(Older Adults) 1 1 1
Program Director IV(Older Adults) 1 1 1
Senior Community Services Aid Hrly 70 70 70
Total 73 73 73
51
1
1
ENVIRONMENTAL
MANAGEMENT
ENVIRONMENTAL MANAGEMENT
DEPARTMENT SUMMARY
Mission Statement
Maintain a clean,healthy and safe island environment by managing the island's wastewater
and solid waste in a comprehensive, responsive, environmentally-safe, efficient, cost-
effective manner, and to provide excellent customer service through innovative and
sustainable programs that promote managing waste as a resource and lead our island society
toward the goal of zero waste.
Department Goals
1. To improve infrastructure, operations and procedures at the 22 transfer stations and to
increase recycling rates, facility efficiency and reduce costs.
2. To educate the public regarding the department's facilities and approach to management
of Solid Waste via public outreach methods.
3. To continue to educate the public on current recycling programs and the importance of
reduce, reuse, and recycle. Make recycling easy, which helps with landfill diversion on
the path to zero waste.
4. Continue to encourage and support the diversion of solid waste from existing landfills
and maximize the reuse,reclamation or re-purposing of our solid waste stream.
5. To evaluate current recycling services to see which services could possibly be done in-
house to reduce costs.
6. To repair, replace or rehabilitate existing sewer infrastructure.
7. To continue the Wastewater Division's Asset Management Program to ensure efficient
and effective operations
8. To provide reuse water to the community to put treated waste water effluent to beneficial
use.
9. Maintain a continuous improvement environment within the department so as to
encourage increased productivity and efficiency.
10. Investigate and implement, where economically feasible, alternative waste water
treatment technologies.
Funding Source and Position Count
General Fund $1,170,754 General Fund 27
Grant Revenue - Grant Revenue/Other -
Total Budget: $1,170,754 Total Number of Positions 27
52
ENVIRONMENTAL MANAGEMENT
ADMINISTRATION
Program Description
The Environmental Management Director serves as technical advisor to the Mayor,
Managing Director,Environmental Management Commission, and County Council on
matters pertaining to wastewater treatment and disposal, solid waste processing and
disposal,resource recovery,the recycling and disposal of all vehicles, and the removal of
the derelict and abandoned vehicles.
The Environmental Management Administration Office provides personnel management,
accounting and billing support services as well as providing general supervision and
control of the administration and operation of the Wastewater and Solid Waste Divisions
and the Business Services Section.
The Environmental Management Administration Office also provides personnel, clerical,
technical and financial support for the Environmental Management Commission.
Program Objectives
1. Establish sewer fee rates at a level to cover expenses of operations,maintenance,
repairs and replacements.
2. Maintain vehicle disposal fee system to assure financial self-sufficiency for Vehicle
Disposal program.
3. Improve the productivity and efficiency of the department through additional training
and cross training.
4. Work to strengthen and standardize our contract terms and conditions.
5. Improve the status of Wastewater accounts receivable. Reduce the average number
of days in receivables by 5% annually. Reduce the percentage of balances over 90
days past due by 5% annually.
6. Improve the status of Solid Waste accounts receivable. Reduce the average number
of days in receivables by 5% annually. Reduce the percentage of balances over 90
days past due by 5% annually.
53
ENVIRONMENTAL MANAGEMENT
ADMINISTRATION
Program Highlights
• Construction completed on major repairs and enhancements to the Glenwood
Transfer Station.
• Construction continued on the Kealakehe Sludge Removal and Aeration Upgrade
Project.
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Tipping fees as%of Solid Waste Fund expenditures 35% 25% 27%
Vehicle Disposal Fund Fee paying for%of program 100% 100% 100%
Days in Accounts Receivable in Wastewater Division 85 81 77
Days in Accounts Receivable in Solid Waste Division 60 83 54
%of Accounts Receivable over 90 days,Wastewater 55% 52% 50%
%of Accounts Receivable over 90 days,Solid Waste 28% 35% 25%
54
ENVIRONMENTAL MANAGEMENT
ADMINISTRATION
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 27 27 27
Salaries and Wages 997,551.45 1,131,702 1,128,504
Operations 22,809.78 44,867 40,730
Equipment 3,318.74 3,200 1,520
Program Total 1,023,679.97 1,179,769 1,170,754
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Director of Environmental Mgmt 1 1 1
Deputy Director of Environmental Mgmt 1 1 1
Account Clerk 4 4 4
Accountant I 3 3 3
Accountant IV 1 1 1
Business Manager 1 1 1
Civil Engineer IV 2 2 2
Clerk III 2 2 2
Contracts Clerk 1 1 1
Credit&Collections Clerk 1 1 1
Human Resources Program Specialist 1 1 1
Human Resources Technician I 1 1 1
Private Secretary 1 1 1
Senior Account Clerk 3 3 3
Student Helper I 3 3 3
Student Helper II 1 1 1
Total 27 127 27
s
55
FINANCE
FINANCE
DEPARTMENT SUMMARY
Mission Statement
The Department of Finance provides efficient and effective financial services fairly,
accurately and courteously. We serve our customers with pride and respect and enable
other departments to carry out their mission.
Department Goals
1. To facilitate an integrated county-wide financial needs plan.
2. To continue development and maintenance of fiscal policies and procedures for the
County of Hawai`i.
3. To encourage networking to facilitate intra and inter-governmental working
relationships.
4. To continue an ongoing customer service and public relations program that facilitates
interaction with the public and other departments.
5. To continue an ongoing training program to improve employee skills, including
technical training and mentoring for all personnel.
6. To continue a cross-training plan for employees for all core areas.
7. To develop and maintain written operational procedures that address the various
functions of the Finance Department to promote proper and consistent service.
Funding Source and Position Count
General Fund $ 9,980,751 General Fund 127
Grant Revenue $ 1,157,921 Grant Revenue/Other 20
Other $ 810,000
Total Budget: $ 11,948,672 Total Number of Positions 147
56
FINANCE
ADMINISTRATION/BUDGET
Program Description
Administration
The Office of the Director plans, directs, controls and coordinates activities of the
Finance Department. The department head and staff advise the Mayor of the development
and execution of administrative policies and assist the Mayor in the preparation and
execution of the operating and capital budgets. In addition,the Finance administration
section provides certain auxiliary services to departments and agencies.
The Budget Division plans, directs and coordinates the formulation,preparation,
execution,review and analysis of the County's operating budget and operating program.
Budget also monitors budget appropriations and actual expenditures to ensure compliance
with the law and also advises County officials on budgetary and long-range planning
matters.
Program Objectives
Administration
1. Conduct training sessions, large and small group settings as needed, for county
financial personnel. Desired outcome is to provide a training media for financial
support staff.
2. Maintain interaction and education for the public by participating in community
meetings and by conducting workshops on the various finance areas, including
budget, purchasing and real property tax related areas.
3. Conduct informational sessions or distribute instructive materials to division
managers, supervisors and/or staff at least four times per year, covering new or
changing regulations, rules and procedures that affect employee relations or benefits.
4. Refer procurement protests to Corporation Counsel within three working days of
receipt.
Budget
1. Prepare transmittal letters,resolutions, and/or bills for the appropriate approvals and
signatures for all fully-completed requests for council action received three days prior
to the County Council's submittal deadlines.
2. Provide guidance and assistance to departments/agencies to ensure the fiscal
responsibility and accountability in developing the operating budget.
3. Receive and process County of Hawai`i nonprofit grant applications.
57
FINANCE
ADMINISTRATION/BUDGET
Program Highlights
Administration
1. The Waimea Vehicle Registration and Licensing(VRL) office moved out of the
Waimea Police Station to their new and larger location at the Waimea Center,
65-1158 Mamalahoa Highway. The new office officially opened on November 19,
2015. Two additional employees were added to the original staff and this new
location is now able to service vehicle registration, driver's license and state
identification cards.
2. Property Management completed the acquisition of Pohoiki Bay in Puna on
November 17, 2015, encompassing 26.762 acres near Pohoiki Park, and Kahua Olohu
in Ka`u on June 30, 2016, encompassing 13 acres of former Makahiki lands. Funding
for these purchases came from the Public Access, Open Space and Natural Resources
Preservation(PONC) fund and ensures that these lands remain preserved in open
space and protected in perpetuity for the people of Hawai`i.
3. In February 2016,the Treasury Division issued$235,765,000 in general obligation
bonds. The net interest cost on these bonds was 2.31%. The proceeds of the bonds
were used for new projects as well as to pay off outstanding bond anticipation notes
and refund existing debt to save on interest cost. Moody's and Standard & Poor's
reaffirmed the County's bond ratings of Aa2 and AA-respectively.
Budget
1. The Budget Office continues to provide guidance and assistance on budget/finance
issues and items requiring legislative action. In FY 2015-16 the Office researched,
prepared, and submitted 154 required transmittal letters, resolutions and/or bills for
council action as received from the departments and agencies.
58
FINANCE
ADMINISTRATION/BUDGET
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Nonprofit Grant Recipients' Payment Processing 146 145 150
Request for Council Action Forms Processed 154 165 165
Training Sessions Held for County Fiscal Personnel 4 2 3
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 8 8 8
Salaries and Wages 594,450.58 647,014 648,694
Operations 4,668.51 19,170 19,170
Equipment - 1,000 500
Program Total 599,119.09 667,184 668,364
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Director of Finance 1 1 1
Deputy Director of Finance 1 1 1
Budget Administrator 1 1 1
Budget Specialist 1 1 1
Clerk III 1 1 1
Human Resources Specialist II 1 1 1
Human Resources Technician I 1 1 1
Private Secretary 1 1 1
Total 8 8 8
59
FINANCE
ACCOUNTS
Program Description
The Accounts Division maintains general accounting and fixed asset depreciation records
of the County; provides useful, accurate and timely financial reports to the public and
agencies;prepares payrolls and pension rolls;pays all obligations of the County; supports
the Pension Board.
Program Objectives
1. Close FY 2016-17 books and issue final June 30 Budget Status Report by October 15,
2017, and determine the General Fund's fund balance by September 30, 2017.
2. Obtain Certificate of Achievement for Excellence in Financial Reporting from the
Government Finance Officers Association(GFOA) for the County's June 30, 2017
Comprehensive Annual Financial Report.
3. Close the books and have the monthly budget status reports available in FRESH
within ten working days after the end of the month or close of the previous month,
whichever is later, except for June, July,August, September and October.
4. Support the FRESH (Financial and Resource Enterprise Software for Hawaii County)
system accounts payable, general ledger and payroll modules. This includes
maintaining and keeping abreast of changes to the current modules that Accounts is
responsible for, as well as, helping users and providing training when necessary.
5. Ensure that all claim payments made are proper and legal by pre-auditing 100% of
payment requests for accuracy and propriety,returning items that are not accurate or
proper to departments for correction.
6. Provide certificate of the availability of funds on County contracts within three
working days of the contract's submission to Accounts Division.
7. Pay vendors promptly by issuing all warrants for claims within seven working days of
the receipt of the invoice by Accounts Division.
8. Ensure that all employees receive the correct amount of pay and related benefits by.
pre-auditing 100% of payroll claims for accuracy and compliance with legal and
contractual requirements, and filing all required payroll tax forms and returns on time.
60
FINANCE
ACCOUNTS
Program Highlights
1. The County received a Certificate of Achievement for Excellence in Financial
Reporting from the Government Finance Officers Association for its June 30, 2015
® Comprehensive Annual Financial Report.
2. The Accounts Division staff was actively involved in the continued support of our
financial software, FRESH.
3. The Accounts Division staff continues to be an ongoing resource to all County
departments for financial related matters.
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Claims Checks&Electronic Funds Transfers Issued 41,767 42,000 42,000
Payroll Checks Issued 4,358 5,500 5,000
Direct Deposit Stubs Issued 55,728 57,000 58,000
Funds Maintained 42 42 43
Contracts,Amendments&Change Orders Certified 1,375 1,200 1,500
Pensioners 24 24 23
Regular&Part-Time Employees 2,630 2,600 2,650
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 13 13 13
Salaries and Wages 605,439.58 644,860 625,418
Operations 152,623.63 162,415 170,860
Equipment - 200 100
Program Total 758,063.21 807,475 796,378
61
FINANCE
ACCOUNTS
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Account Clerk 1 1 1
Accountant II 1 1 1
Accountant V 1 1 1
Accounts Payable Supervisor 1 1 1
Clerk III 1 1 1
Controller 1 1 1
Financial Systems Analyst 1 1 1
Payroll Processing Supervisor 1 1 -
Payroll Specialist II - - 1
Pre-Audit Clerk I 3 3 3
Program Manager 1 1 1
Senior Account Clerk 1 1 1
Total 13 13 13
•
62
FINANCE
PURCHASING
Program Description
The Purchasing Division assists all County agencies and programs in the purchasing of
required goods and services in accordance with Hawai'i Revised Statute 103D, Finance
Director Rules and Hawai'i County Purchasing Procedures. It is the mission of the
Purchasing Division to procure quality goods and services that meet the user's needs, at a
reasonable cost, in a fair and impartial manner, and with the maximum feasible amount of
competition. Construction projects are procured through the Public Works Department.
Program Objectives
1. Use technology effectively by processing 95% of all IFBs, RFPs and RFQs using
Public Purchase, the division's chosen e-procurement system.
2. Use technology effectively by processing 75% of all documents electronically to
the departments, agencies and public by using Public Purchase, Eden, Laser fiche
or email.
3. Provide outstanding customer service to departments and agencies by completing
draft specifications for formal advertised bidding(IFBs or RFPs) 90% of the time
within 60 days of receipt of the request.
4. Provide outstanding customer service to departments and agencies for purchases
less than the formal bidding limits, by completing the request for quotation
process 95% of the time within ten working days of receipt.
5. Provide outstanding customer service by processing 95% of routine documents
(invoice payment approvals, contracts, change orders and supplemental
agreements)within two working days of receipt, including electronic approvals.
6. Encourage staff professional development by requiring staff to attend a minimum
of one professional development training class yearly, two classes required for
supervisory staff
63
FINANCE
PURCHASING
Program Highlights
• On an annual basis,the division awards approximately thirty price term
agreements for use by County departments. The use of price term agreements are
strongly encouraged by the division as a way to reduce costs through economies
of scale, and staff time by eliminating repetitive bidding practices. New price
term agreements for the fiscal year include computer equipment, office supplies,
and portable toilets for island-wide rental. Copies of current price term
agreements are listed in the division's intranet page.
• The division has transitioned from an office supply storeroom to an on demand
contract with an office supply vendor. Departments can purchase office supplies
on the vendor's website, or at their local retail store, at the prices awarded through
the competitive bidding prices. Closing the storeroom has resulted in savings for
the County by eliminating the need to maintain a large stock of office supplies on
hand, along with time saving for staff as the supplies are delivered directly to the
department.
• The division has updated the Purchasing Manual and pCard Program and
Procedures Manual and related forms, ensuring that both documents are up-to-
date with the current requirements.
• In FY 2015-16,the division achieved an approximate savings of$4,451,106,not
including annual price term agreements, for agencies and departments through the
use of competitive sealed bidding. Savings were calculated by subtracting the
second lowest bidder's price from lowest bidder's price.
0
64
FINANCE
PURCHASING
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Purchase Orders Issued 2,491 2,300 2,400
Invoice Payment Approvals 10,805 11,000 11,000
Requisitions Received 2,403 2,250 2,300
Contracts Completed 292 175 275
Advertised Formal Bids and Requests for Proposals 126 150 135
Informal Written Requests for Quotations 874 800 850
Contract,Change Order&Supplemental Agreement 1,209 1,000 1,100
Review for Compliance
Sole Source Approvals(Exceeding$25,000) , 8 15 10
Professional Services exceeding$5,000 50 45 45
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 7 7 6
Salaries and Wages 317,403.16 295,639 300,164
Operations* 251,354.09 96,097 90,928
Equipment 1,180.00 100 50
Program Total 569,937.25 391,836 391,142
* Office Supply Storeroom discontinued FYI6-17 onward.
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Buyer I 1 1 1
Buyer III 1 1 1
Contracts Clerk 1 1 1
Procurement& Specifications Specialist 1 1 1
Purchasing Agent 1 1 1
Storekeeper 1 1 -
Student Helper I 1 1 1
Total 7 7 6
65
FINANCE
TREASURY
Program Description
The Treasury Division collects, manages, and invests the County's cash. Treasury
arranges financing (municipal bonds) for capital improvement projects and improvement
districts. This office assists in the improvement district(ID) and Community Facilities
District(CFD) formation process and administers the ID/CFD after the loan/bonds are
issued. Major accounting functions performed include the receipting of all revenues,
reconciliation of bank accounts, and accounting of tax exempt capital improvement
expenditures.
Program Objectives
1. Invest 99 percent of all funds in interest-bearing accounts or certificates.
2. Maintain sufficient liquidity to meet cash requirements.
3. Maximize interest income by attaining budgeted projection while ensuring the safety
of County funds.
4. Reconcile monthly statements within thirty days of receipt.
Program Highlights
We issued our fourth series of bond anticipation notes and continue working with four
institutional buyers in order to lessen our dependence on a single purchaser. Note
financing saves the county substantial interest costs in contrast to immediately issuing
long term bonds. It also.increases our compliance with IRS regulations by ensuring we
meet the spenddown requirements for tax exempt monies. Interest rates for the nine-
month notes equal 1.73% for the October 6, 2016 issue.
Treasury continues to assist the Department of Environmental Management in the
establishment of the county's first sewer improvement district. Treasury also is working
with the Department of Water Supply on two proposed water improvement district
projects.
66
FINANCE
TREASURY
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Improvement Districts 2 2 2
General Obligation Bonds 13 13 14
Petty Cash Vouchers Paid 642 700 700
Treasury Receipts Handled 13,313 14,000 14,000
State Revolving Fund(SRF)Loans 5 6 5
Percent of Cash Invested 100.00% 99.99% 99.99%
Rate of Return on Amount Invested .23% .30% .54%
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual ° Budget Request
Number of Positions 6 6 6
Salaries and Wages 372,172.87 349,830 329,468
Operations 14,383.62 11,984 15,007
Equipment - 200 100
Program Total 386,556.49 362,014 344,575
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Account Clerk 1 1 1
Accountant I 1 1 1
Accountant III 1 1 1
Pre-Audit Clerk I 1 1 1
Senior Account Clerk 1 1 1
Treasurer 1 1 1
Total 6 6 6
67
FINANCE
REAL PROPERTY TAX
Program Description
The Real Property Tax Division assesses all real property situated within the County of Hawai`i
for purposes of real property taxation.
Program Objectives
1. Maintain sales assessment mean ratio+1- 10% from the 100% assessment.
2. Maintain a co-efficient of dispersion at+7- 15% of the mean ratio.
3. Conduct field inspections of 100%of all building permits issued or on file for all new
construction.
4. Maintain an active educational and informational program on real property taxation.
5. Initiate proceedings for two real property tax foreclosure sales to reduce the number
of delinquent accounts and dollar amount of delinquent taxes owed to the County.
Program Highlights
1. There were a number of training opportunities offered to the staff throughout the year,
including continuing education credits for the staff that are certified or licensed
appraisers. We hosted the IAAO 331 Course, "Mass Appraisal Practices and
Procedures", in Hilo. As was a course on the Marshall & Swift Cost Approach given
by the Corelogic organization. In-house workshops on appeals, computer assisted
land pricing and other relevant topics were held on a regular basis. Further training is
scheduled.
2. The division implemented the use of field tablets (Surface Pro 3) for the appraisal
field work allowing the staff to enter data in the field as well as access the database.
Work has started on converting the current data to use Marshall & Swift,the premier
cost service to value property. The basic iasWorld (our cloud based software) setups
have been completed including Pictometry(aerial photographs) and the current
concentration is on integrating GIS into the work environment.
3. Mailings to all current holders of Disability or Homeowner's Exemptions were made
explaining the new requirements effective for FY 2016-17 that disability exemptions
be applied only in addition to homeowner's exemptions and requiring those that are
getting the homeowner's exemption file their taxes as residents in the State of
Hawai`i or request a waiver. About 50,000 letters were sent out and data had to be
updated in about a fifth of the cases resulting in a large increase in phone and over the
counter inquiries and the use of temporary help. Further outreach is planned.
68
FINANCE
_ REAL PROPERTY. .. „. . �.w .. .. .�__ u,TAX
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Parcel Count(taxable) 140,290 141,500 141,000
Parcel Count(non-taxable) 6,393 6,700 6,500
Number of Tax Bills(1St and 2nd half) 258,696 260,000 260,000
Number of Agency Records(1St and 2nd half) 64,572 66,000 66,000
Assessment Appeals 237 1,000 1,000
Number of Condominium Units 11,986 12,500 12,500
Current Year Balance Due at 6/30(millions) 5.8 8.0 8.0
Prior Year Balance Due at 6/30(millions) 9.2 11.0 11.0
Total Balance Due at 6/30(millions) 15.0 19.0 19.0
Appraisal Section-East Hawai`i
Land Inspections 287 800 350
Building Inspections 1,830 2,100 2,100
Agricultural Inspections 822 2,000 2,000
Appeal Inspections 124 400 400
Appraisal Section-West Hawai`i
Land Inspections 57 300 300
Building Inspections 849 2,000 1,800
Agricultural Inspections 146 1,000 1,000
Appeal Inspections 160 600 600
Clerical Section-East Hawaii
Exemptions Processed 2,497 5,000 3,000
Telephone Inquiries 13,960 11,000 11,000
Over-the-Counter Inquiries 8,351 7,500 7,500
Address Changes 11,422 10,000 12,000
Amended Assessment Notices Prepared 2,037 1,600 2,000
Clerical Section-West Hawaii
Exemptions Processed 2,167 3,000 3,000
Telephone Inquiries 7,948 6,750 6,750
Over-the-Counter Inquiries 9,501 6,000 6,000
Address Changes 5,340 5,000 6,000
Amended Assessment Notices Prepared 1,275 1,000 1,200
Collections Section
Current Year Collection(Targeted Revenue) 240,000,000 240,000,000 255,000,000
Prior Year Collection(Targeted Revenue) 6,850,000 7,000,000 7,000,000
Delinquent Accounts Closed 200 1,000 1,000
Foreclosure Action: 2 2 2
Properties Sold 112 180 180
Revenues Collected 431,000 300,000 300,000
Mapping Section
Total Documents Processed 11,877 14,000 14,000
Ownership Changes 10,579 12,000 12,000
Revised Parcel Maps 785 700 800
69
FINANCE
REAL PROPERTY TAX
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 47 47 47
Salaries and Wages 1,976,174.82 2,266,247 2,264,610
Operations 1,057,855.19 1,603,090 1,242,215
Equipment 21,628.24 12,625 5,283
Program Total 3,055,658.25 3,881,962 3,512,108
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Abstractor I 4 4 4
Abstractor II 1 1 1
Accountant II 1 1 1
Assistant County RP Tax Administrator 1 1 1
Cashier II 2 2 2
County Real Property Tax Administrator 1 1 1
Geographic Information System Analyst II 1 1 1
Real Property Appeals Board Clerk 1 1 1
Real Property Appraiser IV 12 12 12
Real Property Appraiser V 2 2 2
Real Property Appraiser VI 1 1 1
Real Property Tax Clerk 12 12 12
Real Property Valuation Analyst III 2 2 2
Senior Account Clerk 1 1 1
Supervising Real Property Tax Clerk I 1 1 1
Supervising Real Property Tax Clerk II 1 1 1
Tax Collection Assistant 3 3 3
Total 47 47 47
70
FINANCE
RISK MANAGEMENT
Program Description
The Risk Management Division is responsible for developing and implementing a
program to manage risk in order to protect County assets, minimize the interruption of
vital services,provide a safe environment for the public and County employees, and
reduce the cost of accidents and other financial losses.
Program Objectives
1. Continue to develop the Risk Management Division so as to be able to respond to
inquiries and requests for assistance within a reasonable time.
2. Annually meet and collaborate with departments to discuss current risk issues, assess
the policies and procedures in place and make necessary modifications to reduce risk
and improve regulation compliance.
3. Annually review the County's self-insurance program and research insurance industry
products to determine the most advantageous program to reduce potential financial loss
and provide adequate protection.
4. Meet every four months with Risk Management Committee to discuss activity and
current risk issues.
5. Meet monthly with Safety Division Administrator to discuss areas of safety concern
and schedule safety and training programs to minimize the impact of such concerns.
Program Highlights
• Insurance procurement for the FY 2015-16 season resulted in discount of premium
expense for renewal of Mass Transit, Fire EMT and Helicopter policies, and County
property policy while most other policy premiums remained constant during this time
of market increases.
• Risk Management Committee meetings were held every four months throughout the
year and have been a well-attended forum for department/agency representatives to
learn of division activity and discuss action for particular concerns. A plan has been
put in place for the division to visit County facilities to assess risk issues and suggest
remedial action where appropriate.
• Data base for accidents is being maintained so as to recognize areas of concern and
provide accurate information to effected department/agency to assist in resolution
thereof. Departmental Safety Committees have been established to provide employees
an opportunity to discuss and address safety concerns and have a voice in their
department's well-being.
71
FINANCE
RISK MANAGEMENT
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Department consultations held re: risk factors 10 10 10
New risk management initiatives carried out 3 3 3
Risk Management Committee meetings 3 3 3
Insurance evaluation and procurement 12 13 12 1
Safety Division meetings re:training 6 12 6
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 1 1 1
Salaries and Wages 86,337.35 92,039 94,180
Operations 3,422.42. 2,325 1,575
Equipment - 350 350
Program Total 89,759.77 94,714 95,855
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Risk Management Officer 1 1 1
Total 1 1 1
72
FINANCE
PROPERTY 9w�
MANAGEMENT
Program Description
The Property Management Division is responsible for the acquisition and disposal of the
County's real property including land,remnants, easements, sale of abandoned roads,
buildings and other miscellaneous real property assets. This includes the acquisition of
right-of-ways, Governor's Executive Orders for State owned lands, easements,right-of-
entries and other types of real estate interests in connection with the Department of Public
Works, Department of Environmental Management, Department of Parks and Recreation
and other general County purposes.
The division manages, administers and maintains the fiscal responsibility for leasing of private
lands for County use in addition to leasing of County land and buildings to private users.
The Property Management Division is responsible for being the office of record for the
maintenance of records related to the County's acquisition and disposal of real and
personal property assets.
The division supports the Public Access, Open Space and Natural Resources Preservation
Commission(PONC) and preparation of its annual recommendations to the Mayor of
lands worthy of preservation for further forwarding to the County Council. In addition,
the PONC Commission has also been tasked with reviewing stewardship grant
applications submitted by non-profits who are interested in maintaining the lands
acquired with monies from the PONC Fund. The division is also responsible for the
negotiation and acquisition of lands authorized by the County Council utilizing the Public
Access, Open Space and Natural Resources Preservation Fund.
Program Objectives
1. Provide support for PONC in meeting its requirement of submitting its annual list of
prioritized properties to the Mayor by December 31, 2017.
2. Identify and initiate negotiations on the purchase of the next property pursuant to
recommendations by PONC,the Mayor and as authorized by the County Council.
3. Provide support for PONC as they review, evaluate and make recommendations to
the director of Parks and Recreation regarding applications for stewardship grants
from the PONC Maintenance Fund.
4. Provide support for the land management and right-of way acquisition needs for all
County departments.
5. Provide administrative and fiscal management of County leased properties and insure
leases are paid on time.
6. Dispose of surplus real property as requested and authorized by the Director of
Finance.
73
FINANCE
PROPERTY MANAGEMENT
Program Objectives (continued)
7. Maintain the fixed assets record system of County property and submit the annual
fixed asset report to the County Council.
8. Hold at least one public auction for the disposal of useable surplus County owned
personal property.
Program Highlights
Most recently, Property Management Division participated in the open space acquisition
of 13 acres in Na`alehu, Ka`u also referred to as Kahud Olohu. A portion of the parcel is
within an area known to be the site of traditional gaming fields and Makahiki grounds.
Acquisition by the County will preserve culturally important sites with a long-term goal
of local community groups and descendants to steward these lands and re-institute
Hawaiian cultural games during the traditional Makahiki season.
Property Management Division participated in the open space acquisition of 26.762 acres
of land in Pohoiki Bay near the existing Pohoiki Park in Puna. These lands contain
significant culturaland historic sites including a canoe landing site in addition to a low
lying Native Hawaiian Forest with a dedicated Native Hawaiian Forest Management
Plan.
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Surplus personal property auctions 1 1 1
Surplus real property sales 1 1 1
Real property transactions 2 10 10
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 4 4 4
Salaries and Wages 206,072.80 215,094 218,520
Operations 1,620,652.36 1,976,716 1,997,486
Equipment 5,392.11 200 100
PONC—Open Space Commission 3,475.53 5,250 5,250
Program Total 1,835,592.80 2,197,260 2,221,356
74
FINANCE
PROPERTY MANAGEMENT
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Property Management Specialist 1 1 1
Property Manager 1 1 1
Property Management Technician 1 1 1
Senior Account Clerk 1 1 1
Total 4 4 4
75
FINANCE
VEHICLE REGISTRATION AND LICENSING
Program Description
The Vehicle Registration and Licensing Division administers the functions of driver
licensing, commercial driver licensing, motor vehicle registration, periodic motor vehicle
inspections, issues bicycle, and business licenses and monitors the issuing of dog licenses
and issues State identification cards. The Driver's License Section issues Driver's
Licenses and Commercial Driver's Licenses. The Motor Vehicle Registration Section
issues vehicle, bicycle and select business registrations. The Periodic Inspection Section
authorizes and monitors Vehicle Inspection providers.
Program Objectives
Vehicle Registration
1. Process mail within three business days from date received.
2. Recommend and implement at least one change in operations to enhance customer
service experience.
3. To have 90 percent of`Service Excellence Surveys' indicate"Excellent" overall
efficiency rating in responding to customer concerns.
Licensing
1. Respond to inquiries and requests for renewals/duplicates by mail within four
business days from date received.
2. Recommend and implement at least one change in operations to enhance customer
service experience.
3. To have 90 percent of`Service Excellence Surveys' indicate "Excellent" overall
efficiency rating in responding to customer concerns.
Periodic Motor Vehicle Inspection
1. Conduct at least 1,000 inspections of stations issuing safety checks.
76
FINANCE
VEHICLE REGISTRATION AND LICENSING
Program Highlights
• An ATM machine was installed within the West Hawaii Civic Center, Vehicle
Registration&Licensing office to provide customers with another avenue for making
a payment.
• On November 3,2015,the Waimea VRL office moved out of the Waimea Police
Station to their new home located at the Waimea Center, 65-1158 Mamalahoa
Highway. The new office officially opened on November 19, 2015. Two additional
employees were added to the original staff. The Waimea VRL office is able to
service vehicle registration, driver's license and state identification.
• Another milestone is the installation of the "QFlow" system at the West Hawai`i
Civic Center office. The QFlow system which became operational in April 2016 is
our current numbering system for this office. Customers are provided a number at
check in and called to the next available clerk electronically through our TV monitor.
• On January 1, 2016,we began issuing Limited Purpose Driver's license to individuals
who are unable to provide proof of legal presence in the United States at our Hilo and
Kona offices.
• Vehicle registration online fee usage increased ten percent from last year. We are
averaging 1,250 vehicles per month.
77
FINANCE
VEHICLE REGISTRATION AND LICENSING
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Vehicles(Registrations Processed) 192,774 192,000 193,000
MV Transfers 40,223 41,500 41,500
Duplicate Certificates 9,291 9,400 9,400
Non-Resident Permits 220 50 200
Business and Occupation Licenses 55 80 65
Bicycle Licenses 4,749 5,000 5,000
Dog Licenses 7,350. 5,000 5,000
Subpoena Certificates 1,690 2,000 2,000
Written Driver's Tests 11,585 11,920 11,920
Driver Road Tests _ 5,406 4,607 5,400
CDL Written Driver's Tests 1,142 1,000 1,000
State Identification Cards 8,084. 9,130 9,000
Inspections of Safety Check Issuers 1,048 1,237 1,100
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 61 61 61
Salaries and Wages 2,314,228.79 2,835,813 2,784,929
Operations 684,591.61 1,116,385 1,131,165
Equipment 94,256.43 4,650 2,800
Program Total 3,093,076.83 3,956,848 3,918,894
78
4
FINANCE
VEHICLE REGISTRATION AND LICENSING
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Accountant I 1 1 1
Account Clerk 1 1 1
Clerk III 6 6 6
Driver License Clerk I 1 1 -
Driver License Clerk II 2 2 2
Driver License Examiner I 9 9 9
Driver License Examiner II 3 3 3
Motor Vehicle Control Inspector I 3 3 3
Motor Vehicle Control Inspector II 1 1 1
Motor Vehicle Registration Clerk I 10 11 7
Motor Vehicle Registration Clerk II 2 2 2
MV Financial Responsibility Clerk I 2 2 2
Student Helper I 1 1 1
Supervising Driver License Examiner 1 1 1
Supervising DL Financial Responsibility Clerk 1 1 1
Supervising Motor Vehicle Registration Clerk 1 1 1
Vehicle Registration&Licensing Administrator 1 1 1
Vehicle Registration&Licensing Clerk 15 14 19
Total 61 61 61
Cost for five of the Motor Vehicle Registration Clerk I and two of the Vehicle Registration&Licensing
Clerk positions are reimbursed by the State Department of Transportation.
79
FIRE
FIRE
DEPARTMENT SUMMARY
Mission Statement
"Providing exceptional, all hazards emergency services to the residents and visitors of
Hawai`i Island."
Department Goals
Over the past several years, Hawai`i County has been exposed to a multitude of
emergency incidents that have resulted in a multi-disciplinary approach to the mitigation
of these incidents. The Hawai`i Fire Department's mission statement clearly defines that
this organization is tasked with providing the residents and visitors of Hawai`i County
with the mitigation of these diverse all hazard emergency incidents. This diversity of
emergency incidents present an ever-growing demand for our services. The department's
2015-2020 Strategic Plan provides the foundation for the department to meet the
community's protection requirements.
Through its Strategic Plan,the Hawai`i Fire Department is steered toward the following
guiding goals and objectives:
1. The Hawai`i Fire Department willprotect the citizens and visitors of Hawai`i County
by developing, implementing, and maintaining program strategies that provide for a
positive influence in reducing the effects of fire related incidents which would
produce losses throughout Hawai`i County. Fire losses include:
a. Loss of Life: The actual loss of human life attributed to fire related incidents.
b. Loss of Property: The estimated property value loss attributed to fire related
incidents.
c. Socioeconomic Impact: The direct impact on fire related incidents upon
community social and financial stability.
d. Environmental Impact: The loss or damage of natural or cultural resources as a
result of fire related incidents.
Funding Source and Position Count
General Fund $27,729,348 General Fund 382
_EMS Contract Revenue $16,536,274_ Grant Revenue/Other 120
Hapuna LG Contract $ 553,414 Split Funding: GF/Grant/Other 27
Grant Revenue $ 185,000
Other $ 139,000
Total Budget: $45,143,036 Total Number of Positions 529
80
FIRE
DEPARTMENT SUMMARY
Department Goals (continued)
2. The Hawai`i Fire is the only municipal Fire Department Based Emergency Medical
Services (EMS) Program in the State of Hawai`i. With respect to our EMS Program,
the Hawai`i Fire Department will: Develop, implement, and maintain program
strategies that will directly influence the quality of pre-hospital emergency medical
services throughout the island of Hawai`i. Such strategies and tactics would in a
positive manner directly impact and positively influence:
a. Patient survivability in the presence of a pre-hospital illness or injury.
b. Patient disability associated with pre-hospital illness or injury.
3. The Hawai`i Fire Department will: Develop, implement, and maintain program
strategies that will support the effective response and mitigation of mass casualty and
disaster type incidents or events in collaboration with all County of Hawai`i's public
safety agencies tasked with the planning for, response to, and mitigation of events
both natural and man-made.
4. The Hawai`i Fire Department will: Develop, implement, and maintain strategies that
will have a direct and positive impact on the response and mitigation of various
hazardous materials type incidents. Similar to fire related incidents,this would
include the influence of:
a. The reduction or minimizing of public exposure to hazardous materials incidents.
b. The reduction or minimizing of environmental impact from hazardous materials
incidents.
5. The Hawai`i Fire Department will: Develop, implement, and maintain strategies that
will have a direct and positive influence on the safety and recreational satisfaction of
patrons of County protected beach parks and shoreline areas.
6. The Hawai`i Fire Department will: Develop, implement, and maintain strategies that
will support and enhance the effectiveness to respond to and mitigate search and
rescue type incidents.
O
81
FIRE
DEPARTMENT SUMMARY
Department Objectives
1. Utilizing the following mechanisms or processes, department goal attainment would be
pursued and achieved by maximizing available resources:
a. Pre-Incident Strategies and Tactics. This would include the consideration and
possible implementation of prevention and public education programs focused on
identified issues and target audiences, with the intent on taking proactive steps to
preventing incidents and accidents thereby reducing losses and morbidity and
disability. Further,through more proactive and preventative actions and partnerships
with programs such as CERT (community emergency response team) a community
based first response concept may be encouraged and promoted within our community
to reduce the dependency or reliance on government to address or respond to
community needs in times of reduced resources and services or when system
capabilities or capacities are exceeded such as with large scale disasters.
b. Preparedness and Capability Enhancement. Based on the respective missions and
service delivery expectations, identify, adopt, and implement resource and training
standards aimed at providing the highest quality of service.
c. Post Incident Analysis. This Component is essential to and directly associated with
the development of pre-incident strategies and tactics. Through the standard Post
Incident Debriefing,mission performance as well as outside contributing factors or
circumstances surrounding the emergency incident, are useful tools to identify and
develop new program measures or strategies to include public education and
awareness as well as hazard and risk identification.
d. Operational Tactics and Strategies. Concurrently with the support of preparedness
and capability enhancement, identify, establish, and implement operational tactics and
strategies that will maximize operational effectiveness and overall incident mitigation
safety. It is with this component that a philosophy of risk management should be
considered and acknowledge the following:
• Risk life to save viable life
• Consider significant risk to recover lost life or save property that can be saved
• Risk little to nothing for that which cannot be saved
82
FIRE
DEPARTMENT SUMMARY
Department Objectives (continued)
2. Continue/maintain annual review of industry and government standards for current
mission and service delivery. Such standards may include, but are not limited to
apparatus and equipment, staffing levels,training, response times, and service area
demographics. Referenced recognized standards may include but are not limited to
such organizations as:National Fire Protection Association(NFPA), Insurance
Services Office (ISO), and the Hawai`i Insurance Bureau,the State of Hawai`i
Department of Health, and the United States Lifeguarding Association.
3. Maintain annual review of department's ability to meet service delivery standards.
4. Identify specific resource,personnel, and training requirements to achieve recognized
standards.
5. Identify funding sources for proposed reforms to include alternative funding
programs and inter-agency cost sharing or partnerships.
83
FIRE
EMERGENCY OPERATIONS DIVISION
Program Description
The Emergency Operations Division represents the service delivery and emergency response
and emergency mission performance components of the Hawai`i Fire Department. Although
the effectiveness of the Emergency Operations Division in fulfilling its missions is reliant
and dependent upon the support and assistance of other divisions, bureaus, and sections of
the organization, in the development of the program budget each sub-unit(Operations, EMS,
Special Operations [Rescue and Hazmat Operations], Ocean Safety), and the sub-units of the
Support Services Division(Fire Prevention,Auxiliary Services, Training, Volunteer
Training) are addressed accordingly and respectively.
The Emergency Operations Division is tasked with the delivery and performance of Fire
Protection and Suppression (structural, wild land, transportation, etc.), Emergency
Medical Services, Search and Rescue, Hazardous Materials Incident response, and a
variety public safety services at County staffed and guarded beaches through its Ocean
Safety Program. These services are recognized as critical and essential life safety and
property conservation programs.
In addition to public sentiment or customer satisfaction and expectations,the various
programs are measured against recognized industry standards such as those established
by the National Fire Protection Association(NFPA). Such standards support a more
qualitative and quantitative assessment of program performance.
Program Objectives
1. Implement training of all operations Fire Captains to assume the duties of Operations
Battalion Chief by August 2017. Identify top three things that would incentivize
interest, and proceed with the necessary proposals.
2. Assess and make amendments to the operations retraining and recertification calendar
by December 2017. This program calendar is designed to give personnel adequate
notice of expirations as well as any upcoming training and recertification classes.
Look into utilizing the "Blackboard"notification process as a means to notify all
personnel of upcoming training classes.
3. Review and make necessary amendments to the "in-station training"program by
February 2018. This program identifies what type drill(s)will be conducted as well as
its frequency. Written exams may be required. Assist in making proposals to increase
training staff.
84
FIRE
EMERGENCY OPERATIONS DIVISION
Program Objectives (continued)
4. Create Policies and Procedures for the HFD Professional Affairs Committee by April 2018.
This committee will be tasked to conduct specialized investigations, and annual review of the
Hawai`i Fire Department Policies and Procedures, Rules and Regulations, Memorandum of
Understanding, and Memorandum of Agreements.
5. Schedule training for all supervisory personnel on the process,procedure and completion of
all Fiscal and Human Resources documents by June 2018.
Program Highlights
•
• During FY 2015-16,the Hawai`i Fire Department responded to a total of 24,551 calls
for assistance from the public: 750 fire/Explosion related, 16,960 EMS related, 124
water/land rescue, 195 hazardous conditions, 1,744 public service, 4,082 good intent,
331 false, 14 severe weather, and 5 public complaint incidents.
• Filling of critical vacant positions in the Fire Department through internal
promotional examinations and new hiring.
• Continue to provide mandatory Incident Command System training to personnel.
• Continue to provide support for community events with EMS or Fire Standby such as
providing Blood Pressure screening, Static displays, Fire Extinguisher Training, CPR
Instruction and Safety Talks.
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Number of Responses: Actual Budget Estimate
Fire 750 575 750
EMS/Rescue 17,084 16,700 17,400
Hazardous Material Conditions 209 450 300
Others/Needless/Special Service 6,162 6,000 6,200
85
0
FIRE
EMERGENCY OPERATIONS DIVISION
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 454 454 454
Salaries and Wages 34,469,578.72 36,069,680 34,077,451
Operations 3,993,342.18 4,503,622 4,283,088.00
Equipment 590,112.49 425,995 346,445
Equipment-Federal/Private 127,126.54 115,000 115,000
LEPC 14,885.17 45,000 45,000
Program Total 39,195,045.10 41,159,297 38,866,984
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Actual Budget Request
Fire Chief • 1 1 1
Deputy Fire Chief 1 1 1
Account Clerk 3 3 3
Accountant I 2 2 2
Accountant IV 1 1 1
Aeromedical Helicopter Pilot 3 3 3
Assistant Fire Chief 2 2 2
Battalion Chief 9 9 9
Chief Aeromedical Helicopter Pilot 1 1 1
Clerk III 1 1 1
Fire Captain 53 53 53
Fire Communications Supervisor 1 1 1
Fire Equipment Operator 60 60 60
Fire Fighter 147 147 147
Fire Fighter Recruit(Temp) 60 60 60
Fire Radio Dispatcher II 12 12 12
Fire Radio Dispatcher III 3 3 3
Fire Rescue Specialist 18 18 18
Fire/EMS Specialist I 3 3 3
Fire/EMS Specialist II 45 45 45
Fire/EMS Specialist III 2 2 2
Fire/Hazardous Materials Specialist 18 18 18
Human Resources Assistant 1 1 1
Human Resources Program Specialist 1 1 1
Human Resources Technician I 1 1 1
Private Secretary 1 1 1
Senior Account Clerk 2 2 2
Storekeeper 2 2 2
Total 454 454 454
86
FIRE
EMERGENCY OPERATIONS DIVISION
Emergency Medical Services (EMS) Bureau
Program Description
The Emergency Medical Services (EMS) Bureau is directly aligned with the Emergency
Operations Division and provides program support and coordination. The EMS Bureau
participates in the development of recommendations relating to program budgets, equipment
acquisition,policy and procedure establishment and also acts as the department's liaison with
the many health care agencies of our community. Another essential function of the EMS
Bureau is coordination of Emergency Medical Technician(EMT) and Mobile Intensive Care
Technician(MICT or Paramedic)training. As the department's liaison, the EMS Bureau
assists our community health organizations in the prevention,treatment, and recovery from
community health hazards.
Program Objectives
1. Approach the County of Hawai`i officials and State Legislature with request to fund
additional ambulance services in the district of Puna. Goal will be to meet with officials in
the second quarter of FY 2017 in preparation for submittal of requests for the 2018
legislative session.
2. Continue with the promotion of the EMS Career Ladder and MICT recruitment effort by
actively supporting prospective MICT candidates for the targeted August 2017 MICT
class. Goal is to fill the class with 12 highly qualified personnel.
3. Establish financial plan to replace current Zoll E Series EKG defibrillator cache,which is
nearing the medical standard seven year end of life recommendation. Goal is to replace
current cache by end of fiscal period.
4. Continue to develop Community Paramedicine (CP)/Incident Reduction program on
Hawai`i Island through collaboration with partnering healthcare agencies and community
organizations. Collect data from our ongoing outreach with an objective to show
measurable value of our grant funded West Hawai`i FMS III Community Paramedicine/
Incident Reduction position in hope to support request for permanent funding from State
EMS. Goal is to acquire permanent funding by October 2017.
a. Continue working with State EMS to develop Statewide Community Paramedic
Program.
5. Continue Community Outreach/Injury Prevention programs. •
a. Hands Only CPR—Build sustainability in the DOE program by identifying Champion
teachers in east and west Hawai`i who can lead instruct and manage in house delivery
of HO CPR training.
b. Child Passenger Safety Inspection Clinics (CPS)—Conduct two Island-wide inspection
clinics throughout fiscal period.
87
II
FIRE
EMERGENCY OPERATIONS DIVISION
Emergency Medical Services (EMS) Bureau
Program Objectives (continued)
6. Host the world renowned Resuscitation Academy here on the Big Island(first time ever in
Hawai`i) featuring the ongoing efforts in Hawai`i County through the Hawai`i Fire
Department to improve Cardiac Arrest survival rates on Hawai`i Island.
7. Continue to aggressively pursue alternative funding opportunities to facilitate acquisition
of new equipment and/or training opportunities throughout the fiscal period.
Program Highlights
• In August 2015, HFD rolled out its long awaited High Performance(HP) CPR
training to all Operations personnel. The feedback for the training, concept and
vision was greatly appreciated by all personnel involved. Since inception, multiple
cardiac arrest survivor incidents have been positively documented.
• On August 10, 2016, eight personnel started the Fall 2015 MICT program with the
Kapi`olani Community College (KCC). Personnel undertook 11 months of extensive,
intense, didactic, and clinical and internship training. The didactic training was held
here on island with a portion of their clinical and internship training done on Oahu.
All eight personnel successfully passed the KCC MICT program.
• EMS Bureau actively contributed with the "Fight the Bite" campaign in the Dengue
outbreak servicing the vulnerable populations and communities with limited to no
access to healthcare. As part of the Multi-Disciplinary Team,EMS Bureau personnel
assisted with public outreach, handed out repellent, conducted field screenings and
blood draws of suspected cases.
• North Hawai`i Community Hospital (NHCH)underwent Trauma Reverification Site
Survey. During the survey by the American College of Surgeon reviewers, it was
noted that our HFD EMS teams had exemplary marks for their patient documentation
(ePCR) on trauma, "some of the best in the country!" as it was officially reported.
• Three-day Critical Incident Stress Management (CISM) Peer Support Team training
was completed in the first week of May. Twenty-four personnel completed the
certification training. A few days after the training,the Peer Support Team was
activated and responded to its first debriefing. Personnel involved had only positive
things to say about the debriefing and appreciated the process.
• Alternative funding acquired for Fiscal Year 2015-16 period through the efforts of
Captain Jesse Ebersole: State Highway Airbags ($45,464); State Highway Emergency
Lighting ($78,641); State Highway CPS Program ($13,500); State Highway eDraulic
($30,000); AFG SCBA replacement(1.3 million); Office of Aging ($100,000); Shippers
Wharf Prof Development($55,000).
88
FIRE
EMERGENCY OPERATIONS DIVISION
ERG N
Emergency Medical Services (EMS) Bureau
Program Highlights (continued)
• Hands Only CPR wrapped up its third academic school year. Over 7,000 people to
date have been trained in Hands Only CPR:
Elementary Schools:
1. Mt. View Elementary
2. Kea`au Elementary
3. EB De Silva Elementary
4. Waiakeawaena Elementary
5. Kalaniana`ole School
Intermediate Schools:
1. Hilo Intermediate
2. Waiakea Intermediate
3. Kea'au Intermediate
High Schools:
1. Kea'au High School
2. Hawai`i Prep Academy
3. Konawaena High School
4. Pahoa High School
5. Kealakehe High School
6. Waiakea High School (students and faculty)
7. Ka`u High School
8. Hilo High School
University:
1. UH-Hilo
DOE Administration:
1. Puna District Principles and Administration
89
FIRE
EMERGENCY OPERATIONS DIVISION
SPECIAL OPERATIONS BUREAU
Rescue Operations
Program Description
To provide professional and effective search and rescue services with regards to
maritime, swift water, land, and urban search and rescue type incidents.
Program Objectives
g J
1. Finalize Rescue Field Operating Guidelines/Response Policies for SCUBA,
Swiftwater, Wildland, and Rope Rescue by June 2018.
2. Continue to be actively involved in procuring funds through grants and other
alternative sources by December 2017.
3. Develop and implement a Dive Rescue program conducting in-house training with
both rescue stations by December 2017.
4. Implement an in-house Confined Space Rescue training program that includes all of
our personnel who work as part of the hazmat or rescue team by June 2018.
Program Highlights
• Implemented a Confined Space Rescue program and trained all of our rescue
personnel. Three of our personnel are also trained as Confined Space instructors that
allows our department to conduct our own training internally.
• The annual Daniel Sayre awards dinner was held on September 5, 2015 and there
were 14 recipients of this award. To date,the Sayre Foundation has provided over
one million dollars to the Hawai`i Fire Department toward training and equipment.
• Conducted a simulated Search and Rescue (SAR) exercise with the US Coast Guard.
We also reviewed the Memorandum of Agreement that is currently in place with the
USCG and the County of Hawai`i.
90
FIRE
EMERGENCY OPERATIONS DIVISION
SPECIAL OPERATIONS BUREAU
Hazmat Operations
Program Description
To provide professional, effective and safe response to and mitigation of hazardous
materials,weapons of mass destruction and bioterrorism incidents.
Program Objectives
1. Develop and implement a Hazardous Materials Technician level recertification
training program for all Hazmat technician personnel by December 2017.
2. Establish a line budget to effectively plan for purchasing, maintenance,updating, and
repair of equipment by June 2018.
3. Continue to provide training for our Hazmat teams in a coordinated effort with the
93rd CST, State RAD Team, and other outside agencies, and identify opportunities for
partnerships and shared resources by December 2017.
4. Procure updated chemical equipment with the capability to identify potentially
explosive and other unknown chemicals on-scene for public safety and environmental
protection by June 2018.
Program Highlights
• We have made available and have sent personnel to training that is federally funded
by the Department of Homeland Security and Office of Domestic Preparedness for
classes in radiological incidents,response to terrorist bombings, and incidents
involving weapons of mass destruction.
• Procured 4 radiological meters for our two Hazmat stations in east and West Hawaii.
These units were funded by the Local Emergency Planning Committee (LEPC). The
LEPC also provided funding for three of our personnel to attend the Hazmat
Continuing Challenge that was held in September 2015 in Sacramento, California.
• Worked with the 93rd Civil Support Team in a multi-agency tabletop and full-scale
exercise simulating response to a chemical leak with an active shooter.
91
FIRE
OCEAN SAFETY
Program Description
The Ocean Safety Bureau is tasked with the development and delivery of ocean safety
operations and public safety education programs utilizing a team of highly skilled and
dedicated Water Safety Officers. It maintains safety services,promotes preventative actions,
and facilitates basic emergency life support functions. Ocean Safety is the principal resource
and consultant on all matters relating to ocean safety on the Island of Hawai`i.
Program Objectives
1. Continue pursuit of target manpower goals of providing a minimum of two Water
Safety Officers daily per tower in accordance with our operational schedule to have at
least two Water Safety Officers on duty during weekends,holidays and summer and
winter vacation. This would entail the addition of two full-time positions at Hapuna
and two full-time positions is Hilo by June 2018.
2. Create two Water Safety Officer III positions for training, supervisory, and
administrative support assigned to East and West Hawai`i and four WSO III positions
for adequate supervision in each district by June 2018.
3. Continue to co-sponsor with Hawaiian Lifeguard Association(HLA)the Big Island
Junior Lifeguard program at five locations: Hilo, Puna, Punalu'u, Kailua-Kona, and
Hapuna,to promote ocean safety through education and activities to youth ages 12-
17. Programs to be implemented during July and August 2017.
4. Expand our RWC program to include coverage in the three additional districts (Hilo,
Punalu'u, and Kona) by June 2018.
5. Increase our public alert capabilities by adding a PA system to the La`aloa Beach and
Kahalu'u south tower by December 2017.
92
FIRE
OCEAN SAFETY
Program Highlights
• Implemented our Rescue Water Craft(Jet Ski)program in July 2015 stationed at the
Hapuna and Isaac Hale beaches. We have 68 documented rescues utilizing our RWC
for FY 2015-16. Our RWC was also utilized for safety at the Ironman, Honu, and
Hilo triathlons and many other ocean events and demonstrations.
• The Hawaii Fire Department hosted the 2015 Ocean Safety Drowning Prevention
conference in August 2015 with attendees from throughout the state. We also hosted
the State Jr. Lifeguard championships at Hapuna Beach with 170 participants.
• The United States Lifesaving Association(USLA)held their annual Board of
Directors meeting and conference here on Hawai`i Island. One of our Water Safety
Officers, Darren Hauanio was presented with an award for bravery from the USLA
for an incident that occurred at the Kahalu`u Beach.
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Beaches with WSO Staff/Patrolled 12 12 12
Persons Served at Beaches 2,730,509 2,800,000 2,900,000
Beach/Park Rule Violations 56 100 100
Preventative Actions 198,140 180,000 180,000
Minor First Aid 9,471 20,000 15,000
Public Contacts 300,006 300,000 300,000
Individuals Rescued at Beaches 549 400 600
Major First Aid Given at Beaches 276 200 300
Resuscitations 7 5 10
Drownings 3 0 0
Surfmg Accidents 140 60 150
Scuba Accidents 0 2 2
Jump Dive Accidents 5 2 2
I.R.B.Assistance 0 0 0
Ambulance Assistance 119 80 100
Fire Assistance 15 20 20
Helicopter Assistance 2 10 10
Police Assistance 8 20 20
Lost Child 0 3 3
Shark Attack 1 2 2
Jellyfish/Man o`War Sting 70 25 25
93
O
FIRE
OCEAN SAFETY
Beach Attendance
Location Total Count Total Count Total Count
e
2013-14 2014-15 2015-16
Kahalu`u Beach Park 445,400 456,985 437,650
La'aloa Beach Park(Magic Sands) 295,296 256,932 250,043
Hapuna Beach State Park 683,004 674,824 686,180
Spencer Beach Park* 77,381 69,355 - 48,445
Honoli'i Beach Park 129,095 130,237 131,685
Onekahakaha Beach Park* 111,470 122,393 141,269
Carlsmith Beach Park* 75,523 73,091 102,289
Leleiwi Beach Park* 50,784 53,050 42,098
Richardson's Ocean Park 186,656 172,824 212,950
Ahalanui Beach Park 177,399 170,504 243,447
Isaac Hale Memorial Beach Park 188,963 210,140 211,397
Punalu'u Blacksands Beach Park 260,270 263,040 223,056
Total 2,681,241 2,653,375 2,730,509
*Not guarded daily
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 55 55 55
Salaries and Wages 2,214,278.67 2,490,349 2,763,156
Operations 63,364.70 80,776 79,746
Equipment 9,648.51 58,900 3,510
Program Total 2,287,291.88 2,630,025 2,846,412
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Actual Budget Request
Water Safety Officer I Temp 5/12T 5 5 5
Water Safety Officer II 31 31 31
Water Safety Officer II 3/4T 3 3 3
Water Safety Officer II 1/2T. 12 12 12
Water Safety Officer II 3/5T 1 1 1
Water Safety Officer III 1 1 1
Water Safety Officer IV 2 2 2
Total 55 55 55
94
FIRE
FIRE PREVENTION BUREAU
Program Description
The Fire Prevention Bureau plays an integral role in the development, implementation,
and maintenance of all Fire and life safety codes,programs, and systems affecting the
County of Hawai`i. The Bureau is responsible for the review, comment, and approval of
all new building and construction plans,with the exception of one and two, single family
dwellings. They are tasked with the enforcement of all applicable fire codes, standards,
statutes, laws, and regulations; conduct building and site inspections;test and approve all
fire and life safety system installations;provide fire and life safety training through
public education efforts; conduct fire investigations to determine origin and cause;
facilitate the state of Hawai`i's only arson canine program; assist other county agencies in
life safety and occupancy enforcement; and investigate all public complaints in regards to
fire and life safety. The Fire Prevention Bureau views the achievement of organizational
goals and objectives from the perspective of education through prevention. This
proactive role, although difficult to measure and quantify,has a direct impact on the
reduction of fire losses affecting both life and property. It is the desire and intent of the
Fire Administration and the Fire Prevention Bureau to expand its public education
programs based on the identification of specific trends and identifiable causes
contributing to fire losses.
Program Objectives
1. Take an aggressive approach to public education in regards to fire prevention and life
safety awareness. Main topics to include smoke alarm/home inspection program,
firefighter safety guide and school visit program, pre-emergency planning.
2. Continue the adoption process of the 2015 NFPA 1 State Fire Code as well as the
adoption process of the new Hawai`i County fire code.
3. Educate suppression personnel in conducting basic inspections related to preplanning
inspections,basic fire investigations and community risk reduction programs.
95
FIRE
FIRE PREVENTION BUREAU
Program Highlights
• Started new kitchen hood, duct, and suppression system enforcement program.
Program focuses on ensuring that the three main components of the commercial
kitchen system meets the Fire codes. Owners of restaurants are educated on the
proper maintenance of the systems which will bring continued compliance.
• Smoke detector/home inspection program reached 104 homes and over 520 smoke
detectors were installed. The program's target audience is our elderly population.
• Fire Prevention Bureau continues to take the lead role in fire and life safety
enforcement for the Merrie Monarch,the 4th of July festivities,the KWXX
Ho'olaule'a,the EK Fernandez County fair in both Hilo and Kona, assists the
Department of Liquor Control with overcrowding issues at various assembly
occupancies, and the New Year festivities.
• Conducted Fire Prevention Week/Month assemblies at 27 elementary schools and
over 6,000 Hawai`i Island keikis were reached.
• Arson K9 Kaimi was instrumental in the conviction of an arson case.
96
FIRE -
�.,
FIRE PREVENTION BUREAU
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate*
Inspections—Occupancy 1,350 1,800 2,100
-Fire Protection Equipment 194 350 350
Building Plans 1,051 1,100 > 1,100
Fire Safety and Extinguisher Training Classes 335 350 350
Meetings,Training,and Conference 570 450 450
Complaints Investigated 40 75 75
Arson K9 Team-Deployment 21 24 24
*Note: These figures represent projections based on average of previous years'statistics.
Program Expenditures
FY 2015-16 1 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 8 8 8
Salaries and Wages 504,016.86 786,937 799,798
Operations 57,077.77 53,564 51,878
Equipment . - - -
Program Total 561,094.63 840,501 851,676
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Actual Budget Request
Fire Captain 2 2 2
Fire Prevention Inspector I 3 3 3
Fire Prevention Inspector II 2 2 2
Battalion Chief 1 1 1
Total 8 8 8
97
FIRE
AUXILIARY SERVICES BUREAU
Program Descriptions
The Hawai`i Fire Department's Auxiliary Services Bureau is comprised of three support
sections: 1) Fire Equipment Maintenance Section, 2) Fire and Emergency
Communications Section, and 3) Warehouse and Supply Section. Each of these sections
is vital to the organization's ability to deliver and sustain essential emergency services.
As described and defined below, each section provides a variety of functions and services
either in support of emergency operations or in conjunction or association with the
Emergency Operations Division.
Fire Equipment Maintenance Section
'The Fire Equipment Maintenance Section provides the repair and support services for all
department vehicles, apparatus and portable equipment. Personnel also participate in the
design and specification of new equipment and apparatus to be acquired. This support
section is a critical component in the maintenance of emergency services and mission
readiness of the fire department. The support role of the Fire Equipment Maintenance
Section is essential and critical to the success of the department in meeting its goals and
objectives. As the organization's mission and service delivery demands continue to
increase,the maintenance and repair of the department's vehicle and apparatus fleet
continue to grow at exponential rates. Combined with the fact that the fleet continues to
age,which is reflective of an increase in repairs,the sustainability of emergency
operations is dependent upon the support and maintenance of all apparatus and
equipment.
Program Objectives
1. Complete construction of mezzanine to create storage space for parts currently taking
up space in other critical areas.
2. Create an exterior covered work area to provide an additional space to work on
vehicles during inclement weather.
98
FIRE
AUXILIARY SERVICES BUREAU
Program Highlights
• Mechanic traveled to Appleton Wisconsin to accept new Pierce Engines for Central
Fire Station and Hawaiian Paradise Park Fire Station.
• Received 3,000 gallon Tanker for Central Fire Station.
• Conducted Island-wide DOT safety inspections for department vehicles.
• Received new KME engines for Kea'au Fire Station and Honoka`a Fire Station
• Received a new brush truck for Pahoa Fire Station.
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate*
Shop—Vehicle Repairs 1,327 1,400 1,400
Contractual—Vehicle Repairs 102 400 400
Annual PUC Safety Inspections 103 200 200
*Note: These figures represent projections based on average of previous years'statistics.
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 7 7 7
Salaries and Wages 338,222.72 357,964 368,172
Operations 352,554.14 340,047 338,115
Equipment - -Program Total 690,776.86 698,011 706,287
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Actual Budget Request
Chief Mechanic,HFD 1 1 1
Fire Equipment Mechanic 5 5 5
Helicopter Mechanic 1 1 1
Total 7 7 7
99
FIRE
AUXILIARY SERVICES BUREAU
Fire Communications Control Center
The Fire Communications Control Center is the focal point through which all emergency
service requests are made via the telephone as well as via the radio communications
system. In addition, all Fire Department operational activities and communication are
coordinated through the Fire Communications Control Center to include flight following
for our two helicopter aircrafts. Fire Radio Dispatchers also provide on-line pre-arrival
medical instruction or Emergency Medical Dispatching services to persons placing 911
calls and are able to perform basic potentially life-saving maneuvers or techniques. It must
be stressed and emphasized that the roles and responsibilities of the Fire Radio Dispatchers
and the department's Communication Section extends far beyond that of a simple call
taking and routing center. The Fire Radio Dispatchers support and affect a critical
communications network and system that is designed to provide essential lifesaving
instructions and directions to persons in crisis as well as to serve as a conduit and link for
all operational communication needs.
Program Objectives
1. Revise Fire Radio Dispatcher I hiring process to produce better outcomes in the
hiring process.
2. Document need and prepare request for additional positions by the end of FY 2017-
18.
3. Research and develop a three year plan to implement accreditation of the Hawai`i
Fire Department Fire Communication center by the end of FY 2017-18.
4. Research and develop a Public Education Program which will provide the community
with an understanding of the 9-1-1 emergency system by the end of FY 2017-18.
Program Highlights
• Hired seven new Fire Radio Dispatcher I's; currently three remain and look to pass
their probationary period.
• Planned out changes to technology in Dispatch during Fiscal Year 2016-17.
100
FIRE
AUXILIARY SERVICES BUREAU
Warehouse and Supply Section
The Warehouse and Supply Section provides a lifeline of logistical support to all
divisions, bureaus, and sections of the Fire Department. This includes the receipt,
inventory, and distribution of all emergency operations equipment purchases and
ancillary supply and equipment inventory and distribution. Although historically, and
inclusive of this budget document,the Warehouse and Supply Section has been
incorporated within the Emergency Operations Division, it is desirable and intended that
his section be removed and recognized for its unique and inherent fiscal needs and
obligations.
Program Objectives
1. Streamline warehouse processes through the elimination of non-essential processes
through a review of process mapping to identify redundancy by the end of September
2017.
2. Increase distribution center efficiency and accountability through implementation of
an electronic inventory management system by December 2017.
3. Compile data to justify an increase in warehouse staff to maintain inventory system
for department by January 2018 to request position in FY 2019-20 budget.
4. Establish a 5S based warehouse system by end of FY 2017-18.
Program Highlights
• Deployed new pack radios to all personnel, APX 6000 to paid staff, and APX 4000's
to volunteers. Removed all old pack radios for disposal.
• Deployed new stabilization Rescue 42 struts to all stations and arranged training for
officers.
• Purchase and replacement for worn out equipment.
• Continue to clean,update and reorganize warehouse to maintain inventory efficiency.
101
FIRE
TRAINING BUREAU
Program Description
The Training Bureau is responsible for the overall training of the Hawai`i Fire
Department personnel and the volunteers. The Training Bureau provides the foundation
from which the department establishes its standards of operation and conduct. These ,
areas consist of the training of all new Fire Fighters, company personnel, and the
volunteer division. The primary functions of the Training Bureau are to provide the
necessary resources to support the continued training and evaluation of all personnel to
instill and maintain the highest level of competency and proficiency, and to promote
safety to prevent work-related accidents and injuries.
The role and function of the Training Bureau has been expanded to include the
identification, adoption, delivery, and maintenance of specialty training including but not
limited to: Hazmat, Rescue, and Emergency Medical Services (EMS). These functions
are aimed at supporting improved public service, promoting career development, improve
operational and financial effectiveness, and to provide a safe working environment while
conforming to standards and/or regulations associated with our occupation.
Program Objectives
1. Maintain training documentation and administrative requirements for Fire Fighter
required certifications.
2. Establish a Company Officer Training curriculum which includes an initial Train the
Trainer to establish instructors, a detailed budget, a detailed training plan and a
timeline for scheduled training to be initiated.
3. Continue to deliver training programs and exercises that utilizes the new Driving
Simulator and the Live Fire Training Simulator.
4. Continue to host annual NFA two day off-campus courses and maintain training
opportunities through the State Fire Council and the National Fire Academy.
5. Develop and implement strategies to re-organize the Training Bureau inclusive of
training curriculum,programs and Training Bureau staffing.
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FIRE
TRAINING BUREAU
Program Highlights
• Graduation of the 44th Fire Fighter Recruit Class on June 10, 2016. 25 Fire Recruits
assigned to various stations to further their training.
• National Fire Academy(NFA): continue training with the NFA Programs; on and off
campus courses offered to our personnel.
• Continued to provide optimum service to the residents and visitors of Hawai`i County
by coordinating effective training with partnering agencies and providing proper
staffing.
Program Measures -
FY 2015-16 FY 2016-17 FY 2017-18
Actual* Budget Estimate**
Fire Training Bureau Program Delivery(Hours):
Fire Fighter Recruit Training 2,670 3,500 3,100
Fire/Rescue Training(Operations) 742 1,500 1,100
Public Education Training(Fire Extinguisher Tmg) 8 240 130
Hazardous Material Training 312 420 400
Medical First Responder Training 122 600 400
Incident Command/Officer Training 32 300 200
Driver Improvement Training 2,529 4,800 4,000
Wildland Training 200 250 200
Administrative Duties*** 1,992 4,200 3,100
*Note: It should be noted that the program delivery hours depicted represent instructor hours,and those same hours reflect,on
occasion,multiple instructors delivering the curriculum concurrently. For example,various modules for the fire fighter recruit
training curriculum require multiple instructors monitoring training program delivery.
**These figures represent projections based on average of previous years'statistics.
**Administrative duties include hours aside from actual program curriculum delivery and includes documentation of program
mandates in compliance with HIOSH and other regulatory mandates.
Program Expenditures**
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 5 5 5
Salaries and Wages. 339,969.41 388,456 395,677
Operations 67,216.19 97,264 80,284
Equipment - _
Program Total 407,185.60 485,720 475,961
**Includes Training Bureau/Volunteer Fire Service
103
FIRE
TRAINING BUREAU
Personnel Position Summary**
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Actual Budget Request
Fire Captain 3 3 3
Fire Apparatus Trainer - - -
Fire Equipment Operator 1 1 1
Student Helper I 1 1 1
Total 5 5 5
**Includes Training Bureau/Volunteer Fire Service
104
FIRE
VOLUNTEER TRAINING SECTION
Program Description
The Volunteer Training Section provides direction, coordination, support, and oversight
of the Volunteer Firefighting training program.
The Hawai`i Fire Department is the only fire department in the State of Hawai`i that is
considered to be a combination fire department whereby the emergency response
workforce is comprised of both paid career and volunteer responders. The primary
function of the Volunteer Training Section is to train all volunteers to the highest level,
promoting safety and adherence with the core values of the Hawai`i Fire Department.
Program Objectives
1. Continue digital radio communications training to all volunteer personnel.
2. Replacement of aging vehicle fleet by December 2017.
3. Re-train all Volunteers on First Aid/Hands only CPR/AED training by June 2018.
4. Continue integration of Hawaii Fire Department operations personnel with Hawaii
Fire Department Volunteer Fire companies.
Program Highlights
• Completed First Aid/CPR Training and Certification in March 2016.
• Completed Driver Training class and testing to issue permits for 11 volunteer Fire
Fighters to begin driver training to be certified as drivers.
• Completed Radio/Communications Training and distributed portable radios to all
volunteers.
•
105
FIRE
VOLUNTEER TRAINING SECTION
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate**
Volunteer Training:
Admin.,Research,Prep.(Hrs.) 2,980 2,926 2,980
Volunteer Company Training(Hrs.) 597 651 620
Volunteer Companies 20 20 20
Volunteer Fire Fighters 158 190 175
**Note: These figures represent projections based on average of previous years'statistics.
Program Expenditures
Refer to Training Bureau.
Personnel Position Summary
Refer to Training Bureau.
106
FIRE
MISCELLANEOUS
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Helicopter Services 1,182,140.85 1,326,693 1,320,716
Basic EMT Training - - -
Fire Grants 457,393.13 50,000 50,000
Fire Depts Private Contributions - 25,000 25,000
Total 1,639,533.98 1,401,693 1,395,716
107
HUMAN RESOURCE
HUMAN RESOURCES
DEPARTMENT SUMMARY
Mission Statement
To be the employer of choice within the County and Island of Hawai`i by encouraging
and supporting all efforts to nurture a healthy, safe, and rewarding work environment and
community. As the human resource team,we are quality driven and committed to
sharing our expertise with departments and employees to enable them to better
accomplish their missions.
Department Goals
1. To provide names of qualified individuals to hiring departments on a timely basis for
the filling of their civil service vacancies.
2. To provide a classification and pay system that ensures an equitable compensation system.
3. To provide timely advice and assistance to all County agencies consistent with
applicable laws affecting human resource management.
4. To identify County training needs and provide training and personnel development
programs that will enhance the skills of County employees,provide a safe working
environment, and, ensure compliance with applicable laws affecting human resource
management.
5. To recognize County employees for their accomplishments.
6. To support the Merit Appeals Board and the Salary Commission with their duties and
functions.
7. To develop, implement, and maintain appropriate policies,procedures, and reports
required by law or by operational needs.
8. To negotiate and provide adjustments in wages, hours, and terms and conditions of
employment for County employees.
9. To identify and pursue appropriate changes in law, rules, contracts,policies and
procedures affecting human resource management.
10. To identify and reduce/eliminate unsafe and hazardous working conditions and work
practices in an effort to reduce the number of work place injuries and illnesses.
11. To process workers' compensation claims with respect and compassion for injured
workers, the ultimate goal of which is to return employee to his or her regular full
employment as a productive worker.
Funding Source and Position Count
General Fund $1,978,523 General Fund 49
Grant Revenue - Grant Revenue/Other 1
Total Budget: $1,978,523 Total Number of Positions 50
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HUMAN RESOURCES ..
Department Goals (continued)
12. To ensure departments and agencies are in compliance with applicable laws affecting
human resource management.
13. To assist, encourage, and insure, County compliance with laws, rules, and policies
relative to equal opportunity and employment.
Program Description
The Department of Human Resources is the central human resource agency for the
County of Hawai`i whose functions include administering the civil service laws as they
apply to the County. As the central human resource agency for the County,the
department has responsibility for strategic planning, workforce planning and
employment, equal opportunity,personnel development, compensation and benefits,
employee and labor relations, and occupational health and safety.
Program Objectives
Classification and Pay
1. Review and process position redescription reviews within five workdays of receipt.
2. Review and process reallocations for recruitment within ten workdays of receipt.
Labor Relations
1. Hear and respond to employer-level grievances within 60 days from receipt.
2. Answer all written departmental inquiries relating to the administration and
interpretation of all collective bargaining agreements and executive orders within 14
days from date of receipt if it does not require inter jurisdictional action, 30 days if it
does.
3. Provide background and other technical information required by the Corporation
Counsel's Office for the arbitration of grievances within 14 days from the date of
request.
Personnel and Organizational Development
1. Conduct the New Hire Orientation class once a month.
2. Provide at least six Customer Service Skills Training sessions annually.
3. Provide at least six Supervisory Skills Training sessions annually.
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HUMAN RESOURCES
Program Objectives (continued)
Personnel and Organizational Development(continued)
4. Identify at least two Personnel Development needs &implement County-wide
program.
5. Annually coordinate the Prevention of Workplace Violence training program.
6. By September 30, 2017, hold the annual Pre-retirement Workshop.
7. Issue the Fall 2017 and Spring 2018 Training Catalogues.
Equal Opportunity
1. Respond to and resolve inquiries and complaints from the public and Hawai`i County
employees regarding various civil rights laws within 14 days from date received
unless extensive research/investigation or action/information from other departments
is required to properly respond to the inquiries and complaints.
2. By June 30, 2018, deliver two supervisory training classes, two non-supervisory
training classes and two other EO/ADA civil rights compliance classes, depending
upon identified needs.
Administrative Services
1. Conduct two department/agency audits each quarter on personnel files,temporary
assignment records,postings, etc. to ensure compliance with personnel laws,rules,
policies and procedures, collective bargaining agreements and executive orders.
2. With the exception of mass pay adjustments transactions, audit and approve properly
completed and submitted payroll certification forms within five workdays of receipt.
Audit and approve mass pay adjustment payroll certification forms within two weeks
of the last form received.
3. Review and act upon properly completed and submitted Flexible Spending Plan
change in status forms within two workdays of receipt.
4. By December 31, 2017, hold an annual employee awards program.
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HUMAN RESOURCES
Program Objectives (continued)
Recruitment and Examination
1. Establish eligible lists to assist hiring departments fill their vacancies:
• Within two months for registration recruitments and small/medium size open-
competitive recruitments requiring a written examination.
• Within three months for large size open-competitive recruitments requiring a
written examination.
• Within two months for open-competitive recruitments requiring a training and
experience evaluation(T&E).
• Within four months for the Police Officer I recruitment requiring a written
examination and a performance test.
2. Establish internal recruitment lists to assist hiring departments fill their vacancies
within one month for internal recruitments within the department or internal
recruitments within the County.
3. Certify (refer)names from available eligible lists to hiring departments within four
workdays from receipt of the request for the list.
4. Coordinate the placement of Hawai`i Community College Cooperative Vocational
Education(CVE) students within the County by October 31 of every year.
Health and Safety
1. Coordinate and/or conduct safety inspections of at least six County facilities.
2. Provide requested safety and equipment training within two months of original
request.
3. Provide three HIOSH-required training programs per quarter.
4. Provide at least six Defensive Driver Courses (DDC)to County employees during the
fiscal year.
5. Conduct a semi-annual workers compensation claims review.
Program Highlights
• Revised the Rules of the Department of Human Resources, Title 1 - Rules of the
Director effective January 31, 2016.
• Coordinated County's Leave Sharing Program: two requests for shared leave
hours were approved; 56 employees donated 1,687.60 hours of vacation leave.
• Facilitated Flexible Spending Plan: As a cafeteria plan under section 125 of the
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HUMAN RESOURCES
HUMAN RESOURCES
Program Highlights (continued)
Internal Revenue Service Code,the County's Flexible Spending Plan allows
participants to pay for health insurance premiums and medical and dependent care
expenses with pretax dollars. As a result,participants realize both state and
federal income tax savings as well as FICA tax savings. In Plan Year 2015-2016,
the County saved approximately$526,849 in FICA taxes. During this period,
2,021 employees participated in the plan.
• Assisted the County Tuition Reimbursement Committee in awarding $14,962.48
to nine employees.
• Participated in the state-wide UPW Repricing Pilot Program that received a total
of 71 requests, of which 55 were heard. Hearings were held on four islands to
provide each requestor the opportunity to testify in person.
• Assisted Civil Defense with provision of American Sign Language (ASL)
interpreters for two dengue fever outreach meetings.
• The EO Officer coordinated with the Department of Public Works to create a
route for easier pedestrian access around the Ho`olulu Complex in Hilo.
• Coordinated island wide influenza vaccines with KTA for 428 employees.
• Heard and responded to 18 employer-level grievances.
• Participated in the negotiation of one collective bargaining agreement(for new
bargaining unit 14).
• Conducted 241 open-competitive recruitments and 83 internal recruitments to fill
400 vacancies.
• Received 10,968 applications.
• Participated in seven job fairs and conducted two recruitment talks promoting the
County of Hawai'i as the employer of choice.
• Delivered "The Legal Framework for Making Electronic Documents Accessible
to People with Disabilities" at the Municipal Law Conference in August 2015.
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HUMAN RESOURCES
HUMAN RESOURCES
Program Highlights (continued)
• Conducted three supervisory Anti-Discrimination and Harassment training
sessions for 31 participants and nine non-supervisory classes for 181 participants.
• Provided and/or coordinated over 94 island wide safety training on various safety
topics.
• Conducted five county-wide training sessions on personnel management
(Discipline, Job Performance Reviews, Performance Improvement Plans) and two
departmental training sessions (Internal Investigations).
• Conducted 14 customer service trainings in both East and West Hawai`i that
covered customer service basics,building relationships,telephone and email
communication, effective communication, critical thinking and problem solving
skills. Also conducted Customer Service Training tailored for 49 Hawai`i County
Mass Transit Bus Operators.
• Conducted 19 supervisory skills trainings in both East and West Hawaii that
covered supervisory basics, clear communication, morale improvement,
influential leadership skills, conflict resolution, adapting to change, employee
development,team building, critical thinking, and problem solving.
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HUMAN RESOURCES
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate ,
No.of Positions
Permanent Full-Time 2,802 2,801 2,818
Permanent Part-Time 206 206 207
Temporary Full-Time 262 262 262
Temporary Part-Time 11 11 11
Total No. of Positions 3,281 3,280 3,298
Applications Reviewed 10,968 11,000 11,000
Internal Recruitments Conducted 83 115 100
Open Competitive Recruitments Conducted 241 180 200
Examinations Administered 226 150 175
Certifications Completed 502 500 500
Personnel Transactions Processed 7,867 6;800 7,500
FSP Change Forms Reviewed/Processed 273 250 275
No.of POD*Training Programs Offered 38 60 40
No. of POD Training Sessions Conducted 70 80 60
No. of Employees Who Attended POD Training 820 800 600
CVE Students Placed 13 15 15
Initial Allocations 37 0 3
Reallocations 322** 250 300
New Classes 8 5 5
Position Redescription Reviews 127 125 125
Class Specification Amendments 73 50 50
Step 3 Grievances Heard 17 25 20
Merit Appeals Board Meetings 7 12 12
Merit Appeals Board Hearings 6 4 5
Salary Commission Meeting s 0 9 9
Tool Testing 2 2 2
Monthly Reports-Accidents 12 12 12
Safety Inspections 8 6 6
Medical Bills Processed 3,859 4,000 4,000
First Aid Classes—Trained Employees 105 100 100
Driver Training&Equipment(No. of Employees) 22 25 25
* Personnel and Organizational Development(POD)
** Includes 292 reallocations for recruitment purposes
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HUMAN RESOURCES
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 50 50 50
Salaries and Wages 1,620,864.85 1,665,660 1,668,215
Operations 306,656.17 330,948 296,883
Equipment 7,931.33 10,050 13,425
Program Total 1,935,452.35 2,006,658 1,978,523
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Director of Human Resources 1 1 1
Deputy Director of Human Resources 1 1 1
Administrative Services Officer II 1 1 1
Clerk III 1 1 1
Equal Opportunity Officer 1 1 1
Equipment Operations Instructor(Temporary) 2 2 2
Human Resources Assistant 2 2 2
Human Resources Manager II 4 4 5
Human Resources Manager III 1 1 -
Human Resources Program Specialist 2 2 2
Human Resources Specialist I 3 3 2
Human Resources Specialist II 1 1 1
Human Resources Technician I 1 - -
Human Resources Technician II 5 6 6
Safety Specialist - - 1
Secretary-Reporter 1 1 1
Student Helper I 1 1 1
Workers' Compensation Claims Specialist III 2 2 2
Workers' Compensation Position 20 20 20
Total 50 50 50
115
INFORMATION
TECHNOLOGY
INFORMATION TECHNOLOGY
DEPARTMENT SUMMARY
Mission Statement
The Department of Information Technology is committed to providing quality technical
support and services to all County Departments and Agencies. We support the County of
Hawai`i's goals through the use of Information Technology, Professionalism, and
Teamwork.
Department Goals
1. To manage, expand and enhance countywide computer networks to enable computer
system interconnectivity and information sharing among all departments and agencies.
2. To keep critical information systems available (VoIP phones, e-Mail, Emergency
Operations Centers,Video Conferencing and Network availability) during times of
disaster.
3. To coordinate and assist County department and agency efforts to implement computer
systems and applications consistent with the County's overall priorities and available
resources.
4. To plan, coordinate, and assist with the development of a countywide Geographic
Information System.
5. To improve individual employee capabilities and productivity through training.
6. To provide opportunities for the citizens to access County government records and to
transact business with the County government using computer technology.
7. To continue to develop and improve common Information Technology policies,
standards, and procedures to guide County departments and agencies.
Program Description
Information Technology provides the technical leadership in all aspects of computer use for
the County of Hawai`i, including GIS, financial and departmental applications,hardware
and software support, telecommunications and network functions.
Funding Source and Position Count
General Fund $2,489,933 General Fund 21
Grant Revenue - Grant Revenue
Total Budget: $2,489,933 Total Number of Positions 21
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INFORMATION TECHNOLOGY
Program Description (continued)
Information Technology provides advice and support for computer systems and
applications utilized by various County departments and agencies,performs systems
analysis and programming functions,maintains data security, and conducts in-house
computer training classes.
User Support Section
Help Desk:
Help Desk is the first level technical support for all computer issues for the County of
Hawai`i. This group has staff located in both Hilo and Kona and responds to questions
and problems raised by County users at locations island-wide. This branch provides
technical support and assistance with desktop PCs, Laptops,mobile devices,peripherals
and audio/visual equipment. Assistance with basic application software questions and
network connectivity issues is also provided.
Applications:
Analyzes, designs, develops,tests, implements, and supports computer applications for
the County of Hawai`i. This branch provides software support, custom reports and
technical advice for the County's mission critical applications, such as the enterprise
financial system known as FRESH,Utility Billing, Document Management, FireRMS
and Building Permits. This group also coordinates inter-departmental use of GIS and the
creation, acquisition, sharing, and distribution of GIS data. The County of Hawai`i
website and internal intranet site are also managed and maintained by the Applications
staff.
Systems Support Section
Network:
Responsible for the evaluation, design, selection,purchase, implementation, and
administration of County local area networks (LAN), Wide Area Networks (WAN), and
Network Operating Systems (NOS). This branch oversees all network communications,
VOIP system setups,new Audio/Video setup and the Firewalls that protect the County of
Hawai`i systems. Problem resolution for all network, server, and workstation-based
hardware systems is provided by the Network staff.
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INFORMATION TECHNOLOGY
INFORMATION TECHNOLOGY
Program Description (continued)
Shared Services
Responsible for the evaluation, design, selection,purchase, implementation, and
administration of the County of Hawai`i shared systems. This branch oversees all
network security, Active Directory implementation,Virus protection, Exchange and
email; file storage and data backup systems. Problem resolution for all network, server,
and workstation-based software systems is provided by the Shared Services staff
Program Objectives
1. Provide a reliable and managed network for the County of Hawai`i, implement higher
level protocols and extend the network to include faster and reliable network
connectivity for County locations.
2. Expand and maintain the County of Hawai`i server and application support, assist
County Departments with Application implementations and expand the use of cloud
based technologies.
3. Maintain and enhance the reliability, cyber security, and redundancy of the County's
information technology infrastructures and consolidate network security and external
threat management for all County Agencies.
4. Review and improve Information Technology's customer support and services, and
expand the use of automated features to facilitate user setups and maintain current
software on client workstations.
5. Coordinate and manage a County-wide Geographic Information System (GIS).
Create GIS web mapping applications for use by both County Staff and the general
public. Provide GIS training for County Staff to expand its usage.
Program Highlights
FY 2015— 16 was a year of technical improvements and growth for the County. Major
upgrade projects have increased the efficiency, reliability, security and user accessibility
to resources and technologies.
• The County network was redesigned and reconfigured to implement a higher level
protocol, Layer 3, to provide more reliable and secure connections. New switches
were placed into service at the County Building, Aupuni Center and ADRC.
• Increased the number of servers that have been virtualized. This saves the county
money in equipment and physical space requirements, as servers are bundled and run
on shared equipment.
•
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INFORMATION TECHNOLOGY
INFORMATION TECHNOLOGY
Program Highlights (continued)
• The County network was extended to include faster and more reliable network
connectivity for remote locations:North Kohala, Keauhou, Kailua, Pahala, Hawaiian
Paradise Park, Kawailani, Kaumana, Makalei, Waiakea, Waikoloa and Captain Cook
Fire Stations. As well as Aunty Sally Luau House, Kealakekua Traffic and the Mass
Transit Agency.
• A new Internet connection and Firewall was established at WHCC and the Internet
traffic load balanced between East and West, increasing speed and security for users.
• Completed grant funded VoIP upgrade and Call manager virtualization as well as an
Enterprise GIS upgrade.
• DIT provided hands-on training to County employees in Adobe Fillable Forms, ADA
compliance and SharePoint Intranet editing. DIT also purchased online training with
unlimited course vouchers that can be used by any County of Hawai`i employee. The
course materials span back office technical products from Cisco,Microsoft,VMware
and more, as well as end user training for Windows 8.1, Office 2013 suite and
SharePoint.
• Completed a County wide PC replacement program for units with the XP operating
system.
• Completed a migration to a new HawaiiCounty.gov domain. This included the
implementation of internal exchange email as well as Email server consolidations.
Trusts were established with other County domains to allow for shared email
services, and large applications such as Eden Financial Enterprise Software and
Laserfiche document management.
• Assisted County Departments with upgrades to mission critical applications such as:
o CommunityViz Project with Planning Department in support of the General
Plan update.
o Implementation of IASWorld and Qpublic website updates for Finance/Real
Property.
o Implementation of Qflow and the opening of the Waimea VRL satellite office
for Finance/VRL.
o Implementation of federally mandated Affordable Care Act reporting for
Finance/Accounts and Human Resources.
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INFORMATION TECHNOLOGY
INFORMATION TECHNOLOGY
Program Highlights (continued)
o FireRMS upgrade to version 5.01, created a local emergency Planning
committee (LEPC) website and implementation of First Watch for the Fire
Department.
o HURREVAC software implementation, Radio System Upgrade project
assistance and Dengue Fever Outbreak mapping for Civil Defense.
o Technical assistance and presentations on ADA technology at the 8th Annual
Statewide Municipal Attorney's Training Conference—Ho`okaulike.
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INFORMATION TECHNOLOGY
INFORMATION TECHNOLOGY
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Computer Systems
Servers:Retired/New/Total 12/9/75 5/10/77 15/10/80
New network nodes added/Total nodes 8/43 8/35 12/55
New/replacement PC's setup 396 . 250 200
'Total workstations supported 1,283 1,400 1,300
Computer Applications
Total Running on C&C, State,Federal,Outside Computers 21 20 22 I
Total Running on in-house LANs and PC Systems 145 140 145
Information Technology In-House Custom Written 46 45 46
Information Technology support w/3rd Party Vendor 99 95 98
GIS Licensed Users:Information Technology/Other Dept 55 44 55
GIS Data Layers Public Domain ° 50 50 50
In-House/County of Hawai`i 115 115 115
Imagery/Percent of Island covered 100% 100% 100%
Other Work Statistics
Primary Computer System Uptime During Normal Work Hours 99% 99% 99%
(247 days x 8.75 hrs.)
Computer Training Classes and Workshops Offered 358 250 350
Computer Training Classes Attendees 347 300 350
Service Desk Calls 7,760 9,500 7,000
Average Service Desk Calls/Day 32 38 28
Average number of days a support call is Open 7.5 7.5 7
Voice Over IP
Numbers Supported 894 1,675 924
o Call Manager Servers 3 3 3
Voicemail Servers 2 2 2
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INFORMATION TECHNOLOGY
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Number of Positions 21 21 21
Salaries and Wages 1,101,732.56 1,251,150 1,258,728
Operations 928,802.02 1,154,640 1,149,105
Equipment 561,151.75 184,600 82,100
Program Total 2,591,686.33 2,590,390 2,489,933
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Actual Authorized Request
Director of Information Technology 1 1 1
Geographic Information Systems Analyst III 1 1 1
Information Systems Analyst I 3 3 -
Information Systems Analyst II - - 3
Information Systems Analyst III 5 5 5
Information Systems Analyst IV 2 2 2
Information Systems Analyst V 6 6 6
Information Systems Program Manager 2 2 2
Private Secretary 1 1 1
Total 21 21 21
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LEGISLATIVE AUDITOR
LEGISLATIVE AUDITOR
DEPARTMENT SUMMARY
Mission Statement
Hawai`i County Charter section 3-18 establishes an independent audit function within the
Legislative Branch through the Office of the Legislative Auditor. It is our mission to
serve the Council and citizens of Hawai`i County by promoting accountability, fiscal
integrity, and openness in local government and to serve as a catalyst for improving
County government. Through performance and/or financial audits of County agencies
and programs,the Office of the Legislative Auditor examines the use of public funds,
evaluates operations and activities, and provides findings and recommendations to
elected officials and citizens in an objective manner. Our work is intended to assist
County government in its management of public resources, delivery of public services,
and stewardship of public trust.
Department Goals
1. To procure an external certified public accountant to conduct an annual independent
post-audit of the County's financial transactions to assist the Council in complying
with requirements of the Hawai`i County Charter.
2. To conduct or cause to be conducted performance and/or financial audits and special
studies of the funds, services, and operations of any County agency, executive
agency, and/or program, as set forth by the Legislative Auditor in an annual audit
plan that shall be transmitted to the Council and the Mayor and filed with the County
Clerk as a public record.
3. To conduct or cause to be conducted follow-up performance reviews to monitor and
evaluate the implementation of audit recommendations by audited County entities.
4. To assist the Council in its efforts to ensure openness and accountability in the
expenditure of public funds, as may be requested by the Council by resolution.
Funding Source and Position Count
General Fund $746,454 General Fund 5
Grant Revenue - Grant Revenue/Other
Total Budget: $746,454 Total Number of Positions 5
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LEGISLATIVE AUDITOR
LEGISLATIVE AUDITOR
Program Description
The Office of the Legislative Auditor developed an internal operations or audit manual,
which was adopted by the Council in 2006 and updated in 2013 and 2016,to provide
consistency and conformance with generally accepted government auditing standards
(GAGAS) in the performance of our audit responsibilities and reporting procedures. The
Office of the Legislative Auditor develops an annual audit plan based on a risk
assessment of County agencies,programs, and funds utilizing objective methodology to
identify priority areas for assignment of audit resources.
To assist the Council in complying with requirements of the Hawai`i County Charter,the
Office of the Legislative Auditor is responsible for the procurement of an external
certified public accountant to conduct an annual independent post-audit of the County's
accounts and financial transactions.
Program Objectives
1. To procure an independent certified public accountant to conduct an annual post-audit
of the County's accounts and financial transactions (HawaiiCounty Charter §10-13).
2. To file an annual audit plan with the Council based on a County-wide risk assessment
of funds,programs, services, and operations of any County agency, executive agency,
or program, which is supported, in whole or in part, by County funds (Hawaii
County Charter §3-18).
3. To conduct or cause to be conducted performance and/or financial audits of County
agencies,programs, and/or operations in accordance with the annual audit plan, or as
determined necessary by the Legislative Auditor(Hawai`i County Charter §3-18).
4. To conduct or cause to be conducted follow-up performance and/or financial reviews
of audited entities in accordance with the annual audit plan, or as determined
necessary by the Legislative Auditor(HawaiiCounty Charter §3-18).
5. To conduct or cause to be conducted special studies or projects to ensure openness
and accountability in the expenditure of public funds.
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LEGISLATIVE AUDITOR
LEGISLATIVE AUDITOR
Program Highlights
Financial Audits. Pursuant to Hawai`i County Charter §10-13, the Office of the
Legislative Auditor procured an independent external auditor to conduct the annual
financial audits for the four-year period FY 2013-14 through FY 2017-18 and awarded
Contract No. c.004162 to N&K CPAs, Inc. on December 5, 2013. As part of this
contract,the scope of work includes an audit the County's Comprehensive Annual
Financial Report, an audit of the Department of Water Supply's Financial Statement, a
Single Audit of Federal Financial Assistance Programs, Landfill Financial Assurance
Report, and Office of Housing Section 8 Report.
Performance Audits:
Audit Plan for FY 2016-17. The Office of the Legislative Auditor is nearing completion of
a performance audit of inventory management at the Department of Public Works,
Highway Maintenance Division. Two other audits are in progress including cash handling
at the Department of Water and hiring practices at the Department of Human Resources.
Both of these reports will be issued during FY 2016-17. The Office of the Legislative
Auditor is also currently examining possible performance audits of countywide overtime,
Department of Finance Real Property Tax delinquent property taxes, and follow-up
performance audits for purchasing cards and Parks &Recreation facilities management.
Our audit reports are available on-line at
http://records.co.hawaii.hi.us/Weblink8/Browse.aspx?dbid=l&startid=18592.
Special Studies or Projects:
Annual Audit Plan and Risk Assessment: The Office of the Legislative Auditor will
update their Annual Audit Plan based on the results of its 2014 countywide risk
assessment survey and other known or inherent risk factors.
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LEGISLATIVE AUDITOR
LEGISLATIVE AUDITOR
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Annual Audit Plan Filed with Council Yes Yes Yes
Performance and/or Financial Audits Completed 3 4 4
Performance and/or Financial Audits Ongoing 2 2 2
Special Studies or Projects Completed 1 1 2
Special Studies or Projects Ongoing 1 1 1
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 5 5 5
Salaries and Wages 344,322.91 342,044 345,044
Operations(includes external audit of County finances) 269,616.62 413,040 400,410
Equipment - 2,000 1,000
Program Total 613,939.53 757,084 746,454
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Legislative Auditor 1 1 1
Administrative Assistant to the Legislative Auditor 1 1 1
Audit Analyst 3 3 3
Total 5 5 5
126
LIQUOR CONTROL
LIQUOR CONTROL
DEPARTMENT SUMMARY
Mission Statement
To promote the health, safety and welfare of the general public by regulating the
importation, manufacture, distribution, sale and service of alcoholic liquors in the County
of Hawai`i.
Department Goals
1. To govern operations of liquor licensees which promote reasonable practices in the
sale or service of liquors by Rules of the Liquor Commission and/or implementation
of programs which promote compliance to liquor laws.
2. To enforce the liquor laws of the State and County of Hawai`i.
3. To grant,renew or deny liquor license applications and permits in accordance to law.
4. To provide efficient administrative services.
5. To educate licensees, staff, commission, board members and the public on liquor laws
and issues affecting their activities.
6. To conduct and/or support public and youth programs whether through education,
enforcement, or activities which promote compliance to liquor laws and responsible
drinking.
7. To help support businesses and industries involved in the sale of liquor, by
streamlining and updating current licensing and enforcement practices and
procedures.
8. To increase use of online database and electronic filing system-(to include
applications and renewals.)
9. To increase use of electronic licensee notification system.
10. To implement an online payment(fees and fines) system.
Funding Source and Position Count
General Fund - General Fund
Grant Revenue - Grant Revenue/Other
License Fees $2,105,398 License Fees 19
Total Budget $2,105,398 Total Number of Positions 19
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LIQUOR CONTROL
LIQUOR CONTROL
Program Description
1. To grant, renew and refuse applications or liquor licenses for the manufacture,
importation and sale of liquor.
2. To amend or adopt rules having the force and effect of law in the county.
3. To enforce state and county liquor laws by inspections of licensed premises and
investigations of complaints or violations for referral to the Liquor Control
Adjudication Board.
4. To provide services to and on behalf of the Liquor Commission and Liquor Control
Adjudication Board, including the review and amendment of procedures and duties.
5. To provide education to licensees, staff, Commission, Board and the public.
6. To review county and state liquor laws toward uniformity.
7. To conduct and/or support public and youth programs whether through education,
enforcement, or activities which promote compliance to liquor laws.
8. To help support businesses and industries involved in the sale of liquor,by
streamlining and updating current licensing and enforcement practices and
procedures.
Program Objectives
1. Licensing:
a. Conduct 30 interviews with new liquor license applicants.
b. Process 30 new license applications.
c. Conduct 30 site visits to applicant premises.
2. Operations:
a. Hold minimum of 18 manager examinations in Hilo and 36 in Kona for
approximately 900 employees of licensed establishments. Classes and
examinations to be offered to all licensees' staff, including minor-aged
employees.
b. Conduct minimum of 850 licensee checks per month to promote compliance to
liquor laws by liquor licensees.
c. Provide all staff, commissioners and board members education via county, state
and nationally sponsored programs.
3. Public Programs:
a. Provide minimum of two youth,public and enforcement programs which promote
compliance to liquor laws.
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LIQUOR CONTROL
LIQUOR CONTROL
Program Highlights
1. There were no significant liquor related legislation in 2016.
2. The department donated $9,000 as part of its Project Grad program. The funds were
used to provide eight high school senior classes with fun-filled, alcohol-free and
drug-free activities on their graduation night.
3. To support activities and programs that promote compliance and education of our
liquor laws,the Department of Liquor Control processed thirty-six district
contingency fund grants requested by our Council Members. Funds provided safe,
secure, alcohol-free and drug-free places for students to have activities such as
Project Grad, robotics competitions, international student exchanges and more.
Community events such as Ka`u's Splash Bash, community beach clean-ups, art
therapy sessions, a ho`olaue`a and food distributions focused on health and wellness
through clean,healthy activities in alcohol-free locations.
4. Funding was provided to assist with the D.A.R.E. Day activity on the Big Island.
This activity, in a safe, secure and supervised environment, is a celebration for
students in grades five through eight who have completed a ten lesson alcohol-free
and drug-free curriculum.
5. The department had two public service announcements air on Lava 105.3FM and
KKOA 107.7FM radio. Both reminded drivers to not drink and drive and was
therefore aired around the Christmas and New Year holidays. The other aired as
summer began and more drivers, especially our college and high school students,
were more likely to be on the road.
6. The National Conference of State Liquor Administrators (NCSLA) awarded the 2018
National NCSLA Conference to the Hawai`i County Department of Liquor Control.
The department will be the host to approximately 500 attendees and their families at
the Hilton Waikoloa Village in June 2018.
7. Support for the Weekend Bus Rides for the University of Hawai`i campuses ended
due to low ridership. Although the intent was to provide safe, alcohol-free and drug-
free rides for students to run errands, shop at the Prince Kuhio Mall or go to the
movies,participation was not high enough to keep this program going.
8. Compliance checks are conducted year round against retail and dispenser licensees to
combat the sale of liquors to minors.
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LIQUOR CONTROL
LIQUOR CONTROL
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Estimate Estimate
Licensing _
Applications for Licenses
Interviews for Applications 69 90 90
Regular 24 50 50
Renewal 382 380 380
Special 93 75 75
Transient Vessel 145 200 200
Catered Functions 85 250 250
Miscellaneous Applications 310 300 300
Permit Applications 1,033 1,000 1,000
Site Inspection 34 60 60
Liquor Commission
Public Hearings on Rules and Regulations 2 0 0
Meetings(Public Hearings,Preliminary Hearings, 12 14 14
Special Meetings,Workshops)
Site Visitations 0 2 2
Liquor Control Adjudication Board
Public Hearings on Rules and Regulations 0 0 0
Meetings(Public Hearings, Special meetings, 5 4 5
Workshops)
Violations to Board 28 45 45
Operations
Warning and Citations 35 75 75
Manager Examinations 1,588 1,500 1,500
Manager Registration(activate existing manager 533 250 500-
cards)
Audio Surveillance Checks 12 25 25
Field Inspections Per Month 1,467 1,500 1,500
Public Complaints 23 15 15
Investigations 63 150 150
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 19 19 19
Salaries and Wages 797,367.44 959,768 963,698
Operations 907,531.33 1,129,700 1,084,400
Equipment 7,519.30 6,160 5,300
Public Programs 77,471.63 27,500 52,000
Program Total 1,789,889.70 2,123,128 2,105,398
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LIQUOR CONTROL
LIQUOR CONTROL
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Director of Liquor Control 1 1 1
Administrative Assistant 1 1 1
Administrative Services Assistant I 1 1 1
Clerk III 1 1 1
Liquor Control Administrative Officer 1 1 1
Liquor Control Investigator II 8 7 7
Liquor Control Investigator III 2 2 2
Liquor Control Licensing Officer 1 1 1 •
Liquor Control Licensing Technician I - 1 1
Liquor Licensing Clerk 1 1 1
Private Secretary 1 1 1
Secretary to Board and Commission 1 1 1
Total 19 19 19
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MANAGEMENT
MANAGEMENT
DEPARTMENT SUMMARY
Mission Statement
To create a place where people of all incomes and ethnicities trust and participate with
their County government to make this County a better place to live, work, and play
together.
Department Goals
Administration
1. Budget prudently to deliver services efficiently,plan for long-term liabilities and
contingencies, and optimize revenue generation.
2. Foster a work environment where County employees are trained,managed, and
appreciated to fulfill their duties to the best of their abilities.
3. Collaborate among departments to promote effectiveness and innovation.
4. Partner with the nonprofit and private sectors to diversify economic development.
5. Prepare to be resilient to disasters.
6. Encourage civic participation with appointments to boards and commissions, and an
active community planning system that exemplifies democracy at its best.
7. Communicate with the public with a two-way system that informs and is responsive
to requests and complaints.
8. Respect and sustain the natural and cultural heritage of this County.
Information and Assistance Center(formerly known as Clerical Services Center)
To support the Mayor's Office to fill vacant board and commission positions,respond to
complaints,manage personnel and budgetary processes, and provide clerical services.
Funding Source and Position Count
General Fund $1,343,927 General Fund 16
Grant Revenue $ 30,000 Grant Revenue/Other 4
Total Budget: $1,373,927 Total Number of Positions 20
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MANAGEMENT
ADMINISTRATION
Program Description
The Office of Management provides leadership, direction and supervision for
departments and agencies of the County of Hawai`i, ensures that the duties and
responsibilities of the executive branch are faithfully discharged in accordance with the
provisions of the County Charter, and addresses the needs, concerns and interests of the
people of the Island of Hawaii.
Program Objectives
• Protect the health, safety and welfare of all residents and visitors in the County of Hawaii.
• Improve communications with residents about County programs and services.
• Provide timely and meaningful responses to complaints.
• Continue traveling to meet with residents in each district.
• Build effective partnerships with federal, state and private agencies.
• Continue to develop the County's island-wide bus system.
• Develop both Agricultural and Energy programs and initiatives that lead to a more secure
and sustainable future.
• Be a catalyst for Health by promoting healthy lifestyles and healthy communities.
• Develop infrastructure projects that connect our communities and to provide recreational
opportunities for our communities.
• Continue to broaden our Asia Pacific partnerships and economic development
opportunities.
• Lower County costs and expenditures; raise County revenue streams.
Program Highlights
• Provided leadership,,direction and assistance to County departments as they work towards
their goals and objectives.
• Maintained funding levels for critical, core County government services despite rising cost
of healthcare, energy and collective bargaining agreements.
• Increased support for tourism in the areas of Airlift, Marketing and CMI initiatives which
resulted with increases in all areas.
• Convened a meeting of fleet owners on the County of Hawai`i to determine best practices
and ways to reduce our dependence on imported fossil fuels. One recommendation was to
utilize locally produced biodiesel to replace imported diesel which is now being
implemented.
• Secured CIP funds for more LED street lamp conversions which reduce the energy required
to light our streets by 50%.
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MANAGEMENT
ADMINISTRATION
Program Highlights (continued)
• Increase awareness for healthy living through the creation of a Hilo Triathlon which proved
very successful with demand increasing for it be an annual event.
• Continued progress on healthy playgrounds various communities around the island
including Waiakea Uka Park, Kailua Park, Carvalho Park and Mountain View Park as well
as Master Planned Parks going forward in Waimea,Pahoa, Kailua-Kona(Makaeo) and
Kealakehe Communities.
• Continued progress on road improvements and projects island-wide such as the completion
of Paniolo Drive in Waikoloa and Ka'iminani Drive in Kona. Current work includes
Ponahawai Street, Kamehameha Avenue, and Kapi'olani Street Extension in Hilo as well
as La'aloa and Mamalahoa Bypass in Kona.
• Acquired Mauna Kea State Park form the State and are improving much of that
infrastructure to create a safe, convenient, and beautified resting and recreation area under
the new name of Mauna Kea Recreation Area.
• Broadened our communication efforts with the community through channels that include
our website HawaiiCountyMayor.com, social media presences on Facebook and Twitter, as
well as resuming production of Holomua,the newsletter of the Mayor's office which is
available now in print at most County offices as well as online.
• Provided leadership, communication and resources in dealing with the impacts of both
Hurricane Iselle as well as our current Lava flow situation.
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MANAGEMENT
ADMINISTRATION �.
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
*Incoming&Outgoing Correspondence 3,915 6,000 6,000
*Incoming correspondence only
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 16 16 16
Salaries and Wages 1,158,017.08 1,077,525 979,934
Operations 208,953.38 285,732 257,732
Equipment - 2,550 1,275
Program Total 1,366,970.46 1,365,807 1,238,941
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Mayor 1 1 1
Managing Director 1 1 1
Deputy Managing Director 1 1 1
Clerical Services Assistant 2 2 2
Data Processing Control Clerk I 1 1 1
Executive Assistant II 1/2T 1 1 1
Executive Assistant III 4 4 4
Private Secretary to the Managing Director 1 1 1
Private Secretary to the Mayor 1 1 1
Program Manager(Temp) 1 1 1
Public Relations Specialist 1 1 1
Student Helper I 1 1 1
Total 16 16 16
135
MANAGEMENT
COST OF GOVERNMENT
(Formerly with Corporation Counsel)
Program Description
The Cost of Government Commission studies and investigates the organizations and
methods of operations of all County departments, commissions, boards, offices and other
instrumentalities of all branches of the County government and determines what changes,
if any,may be desirable.
Program Objectives
1. Examine and investigate the organizations and methods of operations of all County
departments, commissions, boards, offices and other instrumentalities of all branches
of the County government and determines and recommends changes, if any, by the
Charter-imposed deadline.
Program Highlights
A new Cost of Government Commission will be appointed to terms starting one year
after the beginning of the term of the mayor, and shall submit its report not later than
eleven months after its appointment.
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Departments/boards/commissions reviewed N/A N/A N/A
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Operations - -
Program Total - - -
136
MANAGEMENT
INFORMATION AND ASSISTANCE CENTER
Program Description
The Information and Assistance Center staff provides secretarial/clerical and
administrative staff assistance to the Office of the Mayor and other County agencies, as
well as to the Cost of Government Commission,the Geothermal Energy Working Group,
and the Committee on Early Childhood. The Information and Assistance Center is
responsible for the processing and initial screening of all applicants for Hawai`i County
Boards and Commissions. It keeps the data base of all applicants as well as those who
are currently serving. The correspondence between the Mayor and applicants is also
handled by the Information and Assistance Center. The Information and Assistance
Center assists the public with information about all county, state and federal government
agencies and community agencies and services. The staff receives, logs, and refers
complaints. It administers the issuance of disabled parking placards island wide. The
Information and Assistance Center is the agency that is responsible for reservations of the
Aupuni Center Conference Room, and the County Building Conference Rooms
(Hamakua&Puna), issues forms and keys, and maintains the calendar of events for those
venues.
Program Objectives
1. Assist the clerical workload of the Mayor's Office, the Cost of Government
Commission, Geothermal Energy Working Group, and Committee on Early
Childhood,the Game Management Advisory Commission, and all County
departments and agencies daily.
2. Process all applicants for Hawai`i County Boards and Commissions,keep data base
of applicants and active members current.
3. Receives and handles complaints filed, refers complaints for resolution to appropriate
departments or person(s), and follows up to ensure that action has been taken within a
maximum two week turnaround time.
4. Assists in updating the County Web Calendar,provides information for the County
Web Newsletter; and maintains and updates the community bulletin board at the
County Building.
5. Assists the public with a variety of information; i.e. current community events; direct
folks to State or County agencies,phone numbers, and directions.
6. Oversees the operations of daily issuance of disabled parking permits;
maintain/update files with entry of data into the centralized statewide database.
7. Take reservations for Aupuni Center Conference Room, and County Building
Conference Rooms (Hamakua&Puna), issue forms and keys, and maintain calendar
of events.
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MANAGEMENT
INFORMATION AND ASSISTANCE CENTER
Program Highlights
1. Assisted Mayor's Office with restoration project at Richardson's Ocean Center.
2. Provided assistance to culture and arts services at Richardson's Ocean Center
regarding Worldwide Hokule'a Voyage exhibit for scheduled group excursions such
as Youth Challenge Academy, Easter Seals, Brantley Center, and numerous public
and charter schools ranging from preschool through high school.
3. Assisted Mayor's administration with incident command centers aid to Lava Flow,
Tropical Storms and Hurricane occurrences.
4. Assisted Mayor's Office with restoration project at Mauna Kea Recreation Area.
5. Coordinated and assisted Mayor's Office in various community events and activities
around Hawai`i Island.
6. Manages the West Hawai`i Civic Center use of grounds, conference rooms,
maintenance, electric vehicles, holiday decorating and tours of the facility.
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Disabled Parking Permits Issued 1476 3,000 3,000
Complaints Received - 150 -
Boards and Commission Applications processed 89 150 100
Aupuni and County Conference Rooms reservations 1474 700 1500
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 4 4 4
Salaries and Wages 148,760.20 180,681 99,736
Operations 1,942.98 35,150 35,150
Equipment - 200 100
Program Total 150,703.18 216,031 134,986
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Administrative Services Assistant I 1 1 1
Administrative Specialist 1 1 1
Clerical Services Assistant 2 2 2
Total 4 4 4
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MASS TRANSIT AGENCY
e
MASS TRANSIT AGENCY
DEPARTMENT SUMMARY
Mission Statement
To improve the lifestyle of the residents of the County of Hawai`i by increasing their
mobility, and providing accessible transportation alternatives to the private automobile.
Department Goals
1. Improve transportation mobility for the public, including service for the mobility
impaired.
2. Assist the public in obtaining transportation alternatives to the private automobile
through the use of buses,paratransit services, and shared-ride taxis.
3. To allow users of the transportation system to travel to work, health services,
educational institutions,business and commerce centers, after school activities, and
recreational sites.
Program Description
The Mass Transit Agency plans, directs, and coordinates the activities of the Hawai`i
County public transportation system. The agency also provides administrative support for
the Hawai`i County Transportation Commission.
Funding Source and Position Count
General Fund $4,881,350 General Fund 13
Grant Revenue $1,710,500 Grant Revenue/Other
Total Budget: $6,591,850 Total Number of Positions 13
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MASS TRANSIT AGENCY
MASS TRANSIT AGENCY
Program Objectives
1. Increase system ridership from FY 2016-17.
2. Resolve and follow-up on all complaints within two weeks.
3. Maintain the current level of services for public transportation.
4. Continue expansion of official bus shelter and bus stop sign program.
Program Highlights
1. Ridership continues to grow. Bus ridership amounted to 874,424 passenger trips
while the shared ride taxi program provided 137,890 passenger trips.
2. Expanded the Intra Kona bus route to service Hawaii Community College Palamanui
Campus.
3. Continued to support various local community events by providing safe and efficient
transportation.
4. Completed specifications and awarded contract to implement Hele-On Kako`o
Paratransit services, complementing fixed routes in the Hilo and Kona areas.
Services will offer origin to destination service for individuals with a disability who
are unable to utilize the regular Hele-On bus services. Services to begin July 1, 2016.
5. Awarded contract and began construction of the Mass Transit Baseyard Facility. The
facility will house 55 buses, administration and operations personnel.
6. Island-wide bus shelter program is ongoing. With the assistance of Public Works,
bus shelters for Hawaii were redesigned.
7. Selected a consultant to develop Hawaii County's Transit Master Plan.
8. Received 2—49 passenger motor coach vehicles to replace part of an aging fleet
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Total Passengers 874,424 980,000 900,000
Cost Per Passenger $10.54 $12.34 $11.76
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 11 11 13
Salaries and Wages 596,357.07 712,288 731,570
Operations 1,697,577.23 3,248,610 4,860,280
Equipment 1,140,511.46 1,550,000 1,000,000
Program Total 3,434,445.76 5,510,898 6,591,850
140
MASS TRANSIT AGENCY
MASS TRANSIT AGENCY
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Mass Transit Administrator 1 1 1
Account Clerk 1 1 2
Automotive Mechanic I 4 4 4
Automotive Mechanic II 1 1 1
Clerk II 1 1 1
Mass Transit Assistant 1 1 1
Mass Transit Operations Assistant 1 1 1
Mass Transit Specialist I 1 1 1
Paratransit Coordinator* - - 1
Total 11 11 13
*Converted Contract Position
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1I CEL t0 US
MISCELLANEOUS
ANIMAL CONTROL
Mission Statement
The Hawai`i Island Humane Society(HIHS), contracted by the County to provide animal
control services, is a 501(c)3 nonprofit organization, whose mission is to prevent cruelty
to animals, eliminate pet overpopulation, and enhance the bond between humans and
animals.
Goal
To investigate and resolve animal-related complaints and enforce animal control laws.
To develop comprehensive educational programs and spay/neuter programs aimed at
reducing the number of animal-related problems in our community.
Program Description
The HIHS is responsible for the Animal Control contract, which involves enforcing
Hawai`i County Code Chapter 4 Animal Control related laws and State of Hawai`i Laws
(Hawai`i Revised Statutes 142). These laws currently include ordinances related to the
following:
• Vicious Dogs
• Stray Animals/Impoundment
• Animal Licensing
• Cruelty and Neglect Investigations
HIHS Officers are badged through training provided by HIHS and County agencies. The
Animal Control Officers (ACOS)then respond and resolve animal control situations by
educating the public about responsible pet ownership and appropriate animal control laws
and penalties as well as issuing complaint and comply notices, citations, and vicious dog
designations. HIHS Officers are available 24 hours a day, seven days a week to respond
to animal related emergencies.
HIHS must accept all animals, regardless of condition, into its three shelters in Kona,
Kea'au, and Waimea. We are responsible for sheltering and caring for all animals and
providing opportunity for reunification with owners. Other services related to the
contract include dog licensing, administration of the Spay/Neuter Community Assistance
Program, and legislative support of improved animal-related laws.
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MISCELLANEOUS
ANIMAL CONTROL
Program Description (continued)
In addition, HIHS provides adoption services, low-cost microchipping, education for
adults and children, foster-care programs, volunteer opportunities, cat registrations, and
basic and preventative medical care for shelter animals. HIHS community programs
focus on creating better relationships between people and animals, and educating the
public on the importance of spaying and neutering and humane treatment of animals.
Program Objectives
1. 90% of vicious dog calls will be responded to within two hours.
2. 90% of loose animal posing a public safety hazard calls will be responded to within
two hours.
3. 90% of injured animal related calls will be responded to within two hours.
4. 90% of calls for animal control assistance by the police will be responded to within
three hours.
5. 90% of animal cruelty and neglect cases will be responded to in 24 hours and
resolved in 14 working days.
6. 90% of license, loose dog and any non-cruelty/neglect cases will be responded to in
48 hours and resolved in five working days.
7. 84 Sweeps of problem communities per year.
Program Highlights
• HIHS has taken the initiative to regularly patrol previously problem areas. We are
working closely with Community Policing in all districts to educate and resolve
potential problems before they escalate.
• We continue to work on disaster preparedness and stand ready to assist the Red Cross
in pet management at Shelters in the event of an emergency. We are also partnering
with the Hawai`i County Civil Defense to be prepared in case of an emergency.
• We continue to introduce new spay/neuter programs that have allowed us to increase
the numbers of surgeries that we can perform and the number of free or low-cost
surgeries provided to the community, at HIHS expense. Acting as the administrator
for the County Spay/Neuter Assistance Program we provided over 2,375 free
spay/neuter vouchers to the community last fiscal year. This program is on track to
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MISCELLANEOUS
ANIMAL CONTROL
Program Highlights (continued)
provide the same amount or more this fiscal year. This program is a win-win for our
Island and we are encouraged that this program has continued. HIHS was able to
offer an additional 1,269 in free or discounted spay/neuter surgeries through our
programs.
The following are highlights of what we are working towards in the 2016 fiscal year.
° • We will continue to increase efficiency in scheduling of man-hours, improved
systems, cost-cutting, educating the community in the importance of spaying and
neutering, and education of the next generation with our Humane Education Program.
• We plan on continuing the education and training of our Animal Control Officers, as
well as employees in other departments. Areas of concentration this year will
continue to be customer service, disaster preparedness, resolving problems and
animal law enforcement.
• HIHS will increase programs to the under-served in our community. These programs
include: discounted or free spays and neuters and access to donated pet food.
• We will continue to increase outreach and education opportunities to the public on
responsible pet ownership and animal-related laws.
• We will continue to build a better relationship with the Police Department, County
Council and the Administration, as well as other state and federal agencies.
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MISCELLANEOUS
ANIMAL CONTROL
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Percentage of vicious dog calls will be responded to within 100% 90% 90%
two hours (84 of 84)
Percentage of loose animal posing a public safety calls will be 99.25% 90% 90%
responded to within two hours (132 of 133)
Percentage of injured animal related calls will be responded to 100% 90% 90%
within two hours (300 of 300)
Percentage of animal control assistance by the police will be 98.67% 90% 90%
responded to within three hours (148 of 150)
Percentage of animal cruelty and neglect cases will be 97.86% 90% 90%
responded to in 24 hours and resolved in 14 working days (505 of 516)
Percentage of license,loose dog and any non-cruelty/neglect 97.61% 90% 90%
cases will be responded to in 48 hours and resolved in five (2043 of
working days 2093) _
Number of sweeps of problem communities per year 109 90 100
Animal Intake
Stray/Feral 11,797 12,500 12,500
Owner Surrendered 2,594 3,500 3,500
Total Intake 14,391 16,000 16,000
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MISCELLANEOUS
ANIMAL CONTROL
Program Measures (continued)
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Redeemed 1,288 1,200 1,500
Adopted 3,386 3,200 3,500
Adopted animal returned to HIHS for health reasons 0 20 20
Euthanized 9,452 11,600 9,400
Adoption percentage(Based on total intake numbers) 36.82% 25.0% 40.00%
Adoption percentage(Based on Adoptable Animals) 99.79% 85.0% 95.00%
Animal control related calls 8,661 8,000 8,000
Dog license issued 7,708 7,500 7,500
Dog license fees collected $21,460 $20,750 $20,750
Cat licenses issued 1,061 925 925
After-hour emergency call-outs 534 1,400 1,000
Miles traveled 232,674 230,000 230,000
Dead animals collected 687 600 600
Complaint/comply notices issued 1,061 1,000 1,000
Citations issued
HCC 4-30 Dog Running Loose 110 250 250
HRS 143-2 License Violation 33 50 50
HRS 7-11-1109 Cruelty to Animals 16 35 35
Other(inc.Vicious Dog) 44 90 90
Total Citations 203 425 425
Citations issued to repeat offenders 38 40 40
Number of animal pickups 318 500 500
Number of trap rentals 976 1,000 1,000
Spay/neuter coupons issued 2,802 3,000 3,000
Number of Animal Control Officers
Kea`au(also serving Hilo,Hamakua,Kea'au,Puna, 5 5 5
Ka'u)
Kona(also serving South Kona,Oceanview) 3 3 3
Waimea(also serving Honoka`a,Waikoloa,Kohala) 4 4 4
Total Animal Control Officers 12 12 12
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MISCELLANEOUS
ANIMAL CONTROL
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Operations 1,982,499.96 2,081,625 2,081,625
Program Total 1,982,499.96 2,081,625 2,081,625
147
MISCELLANEOUS
MISCELLANEOUS/COUNTYWIDE COSTS
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Animal Control 1,982,499.96 2,081,625 2,081,625
Nonprofit Grants 1,477,625.00 1,500,000 1,500,000
Schools 47,361.52 58,500 58,500
Fringe Benefits
State Retirement System 30,478,762.72_ 34,500,000 40,000,000
FICA 5,648,306.47 7,000,000 7,200,000
County Pensions 55,015.67 65,000 65,000
Health Fund 27,756,663.38 31,000,000 33,200,000
Post-employment Benefits 7,191,114.00 11,495,000 14,867,200
Worker's Compensation 1,810,837.38 2,203,500 2,203,500
Unemployment Compensation 207,403.59 250,000 250,000
Vacation Pay - 500,000 500,000
Total Fringe Benefits 76,655,589.69 90,653,625 101,925,825
Bond Issue/Debt Service
Interest 14,635,537.00 18,985,217 18,416,678
Bond Redemption 22,107,151.00_ 24,872,914 30,212,835
Total Bond Issue/Debt Service 36,742,688.00 43,858,131 48,629,513
Supplemental Transfers
Transfer to Capital Project Fund 131,481.00 - -
Transfer to Housing Fund 1,611,502.26 1,810,896 1,813,559
Transfer to Self Insurance Fund - - -
Transfer to Solid Waste Fund 16,608,221.00 18,679,575 18,630,369
Transfer to Golf Course Fund 462,856.00 477,519 496,954
Transfer to Disaster/Emergency Fund 250,000.00 250,000 250,000.00
Transfer to Public Access/Open Space Preserve Fund 4,980,901.52 5,330,000 5,641,920
Transfer to Pub Acc/Open Space Preserve Maint Fund 622,612.69 666,250 705,240
Transfer to Budget Stabilization Fund 250,000.00 250,000 250,000.00 .
Transfer to Highway Fund 47,100.00 - -
Transfer to Sewer Fund 2,280,878.00 2,120,785 1,899,144
Total Supplemental Transfers 27,245,552.47 29,585,025 29,687,186
Other Costs
Provision for Compensation Adjustment - 600,000 -
Sundry Refund 9,236.77 15,000 15,000
Provision for Reallocation - 35,000 35,000
Miscellaneous Insurance Claims&Judgments 630,527.02 750,000 750,000
Public Safety Disaster/Emergency 86,219.90 250,000 250,000
Miscellaneous(Block&Housing Grants,Home Pgm) 3,217,796.55 250,000 150,000
Total Other Costs 3,943,780.24 1,900,000 1,200,000
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PARKS & RECREATION
a
PARKS & RECREATION
DEPARTMENT SUMMARY
Mission Statement
To provide a wide array of services for the public with excellence, integrity and aloha.
Department Goals
Service
• Provide and/or facilitate a wide array of services and opportunities that meet the
needs of the Big Island community while maintaining cultural uniqueness of our rich
heritage, diversity and the aloha spirit.
• Conduct the P&R "Service Survey" to evaluate the quality of services provided and
report the results quarterly.
• Keep the public informed of the availability of programs and facilities via various
media outlets including a departmental website.
Facilities
• Provide safe, clean, enjoyable, accessible and aesthetically pleasing facilities by:
o Implementing the transition plan for ADA compliance.
o Implementing the transition plan for playground safety and equipment.
o Continue to develop and implement maintenance standards.
o Maintaining a five year plan for repairs and maintenance.
o Providing regular facility and safety inspections and monitoring the results and
recommendations.
o Determine the need for additional recreational facilities throughout the Big Island
via public meetings and service surveys.
o Assess current facility use and analyze for optimum utilization.
Fiscal Responsibility
• Refine fiscal management and performance of the department.
• Develop alternative strategies to generate supplemental resources in order to maintain
and enhance operations (grants, cost sharing, donations, etc.).
Funding Source and Position Count
General Fund $20,670,669 General Fund 399
Grant Revenue $ 90,000 Grant Revenue/Other 2
Other $ 654,000
Total Budget: $21,414,669 Total Number of Positions 401
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PARKS & RECREATION
DEPARTMENT SUMMARY
Department Goals (continued)
Partnerships
• Pursue help from persons and groups to improve and maintain recreational facilities
and enhance programs.
Safety
• Provide proper safety equipment for all employees.
• Maintain, update and keep all employees current with health and safety requirements
and testing, such as hearing tests,hepatitis immunization for covered individuals,
CDL licenses, etc.
• Perform regular safety inspections of all facilities.
• Provide a mechanism to address safety concerns of all employees.
Training
• Provide for personal and professional growth opportunities for all staff.
• Provide training for the public in areas that will help P&R carry out its mission or
enhance its staffs personal growth.
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PARKS & RECREATION
ALAE CEMETERY
Program Description
The 'Mae Cemetery provides an affordable and accessible public memorial park to
accommodate the burials of the general public regardless of race, color, creed, or
financial standing.
Program Objectives
1. Conduct maintenance and repair activities.
2. Assign and record all burials.
Program Highlights
Provided custodial facility support for the Annual Ireito Hoyo Service.
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Total Acreage 42.37 42.37 42.37
Burials 66 65 70
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Number of Positions 4 4 4
Salaries and Wages 155,019.68 169,464 171,196
Operations 10,503.87 13,254 13,185
Equipment 409.62_ 400 200
Program Total 165,933.17 183,118 184,581
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Park Caretaker I 2 2 2
Power Mower Operator 2 2 2
Total 4 4 4
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PARKS & RECREATION
CEMVETERANSETERIES METERIES
E E — EAST AND WEST HAWAI'I
Program Description
The East and West Hawai`i Veterans Cemeteries accommodate the local burial needs of
Big Island Armed Forces Veterans and eligible members.
Program Objectives
1. Continue to coordinate development of the East and West Hawai`i Veterans
Cemeteries with the Veterans Advisory Committee and the Department of Defense.
2. Continue maintenance of cemetery grounds.
3. Assign and record all burials.
Program Highlights
Assist in the continual expansion of the West Hawai`i Veterans Cemetery.
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Total Acreage 78.78 78.78 78.78
Burials 234 250 275
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Number of Positions 5 5 5
Salaries and Wages 167,071.94 158,769 162,124
Operations 59,997.74 60,285 58,344
Equipment 767.69 400 80221,2680
Program Total 227,837.37 219,454 222,209
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Equipment Operator II Temp 1 1 1
Park Caretaker I 3 3 3
Veterans Cemetery Caretaker/Equip Operator 1 1 1
Total 5 5 5
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PARKS & RECREATION
RURAL CEMETERIES
Program Description
The Parks Maintenance Division ensures that the grounds and facilities of cemeteries in
Hamakua, Kohala, and Kona are properly maintained.
Program Objectives
1. Continue maintenance of cemetery grounds.
2. Assign and record all burials.
Program Highlights
None.
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Cemeteries
North Hilo/Hamakua District: 0 4 4
Honoka`a,Kukuihaele,Kuka'iau,Laupahoehoe
North/South Kohala District: 4 16 16
Haw%Waimea
North/South Kona District: 13 16 20
Keopu,Na'alehu
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Operations 614.75 750 750
Program Total 614.75 750 750
153
PARKS & RECREATION
HAWAII COUNTY BAND
Program Description
The Hawai`i County Band was established in 1883 and has provided music for parades,
concerts, festivals, ceremonies, and other special events throughout the entire Big Island
for the past 134 years. Presently,the Hawai`i County Band performs as a representative
of the County of Hawai`i and continues to enhance events throughout all districts of the
island by providing entertaining and appropriate music. The band also serves as a musical
resource for the County and State of Hawai`i.
Program Objectives
1. Provide musical services for the island residents and visitors by working with
community organizations and providing 40 musical services annually (e.g. parades,
ceremonies, festivals, concerts and special events).
2. Provide 12 monthly Mo`oheau Bandstand concerts that are entertaining, educational,
musically challenging, and historically significant.
3. Feature at least two young musicians as soloists at the April or May Mo`oheau
Bandstand Concert,which provides musically educating opportunities for the young
people of the County of Hawai`i, annually.
4. Introduce 20 new musical pieces per year to provide musical challenges to the band
members.
Program Highlights
• Provided 40 performance services during FY 2015-16.
• Featured 12 monthly Mo`oheau Bandstand Concerts (100 year tradition). All were
well attended and well received by the crowd.
• Annual April/May Mo`oheau Bandstand Concert featured high school students as
soloists.
• July 4th Mo`oheau Bandstand Concert in conjunction with the Jaycees Fireworks
Display.
• Participated in Veterans Ceremonies (Veterans Day, Club 100 and Memorial Day).
• Participated in various parades throughout the island (Volcano Independence Day,
Waimea Aloha Festival, Kona Coffee Festival, Hilo Christmas Parade, International
Festival Parade, Pahoa Christmas Parade and Merrie Monarch Parade).
• Participation in various civic events (Portuguese Day, & Kamehameha Day Lei
Draping Ceremony).
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HAWAI'I COUNTY BAND
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Performance Services 40 40 40
Rehearsals 95 95 95
Estimated Attendance
20 Parades 50,000 50,000 50,000
5 Ceremonies 3,000 3,000 3,000
22 Concerts 5,000 5,000 5,000
8 Special Events 5,000 5,000 5,000
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 40 40 40
Salaries and Wages 165,631.05 238,264 234,517
Operations 5,375.00 4,075 3,875
Program Total 171,006.05 242,339 238,392
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Band Director 1 1 1
Assistant Band Director(Hrly) 1 1 1
Musician I(Hrly) 4 4 4
•
Musician II (Hrly) 7 7 7
Musician III (Hrly) 10 10 10
Musician IV(Hrly) 9 9 9
Musician V(Hrly) 8 8 8
Total 40 40 40
Note: All positions are part-time with the exception of the Band Director.
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PARKS & RECREATION
WEST HAWAI'I BAND
Program Description
The West Hawai`i Band provides music for parades, ceremonies and other events,
principally in the Hamakua,Kohala and Kona districts,to support and inspire traditional
and emerging cultural, charitable, educational,recreational and economic activities, and
provides musical enjoyment and satisfaction for residents and visitors of diverse ages and
backgrounds,through performance and rehearsal.
Program Objectives
1. Provide musical services for island residents and visitors by working with community
organizations and providing 20—25 musical services annually ( e.g. Parades,
ceremonies, festivals, concerts, and special events).
2. Provide six concerts that are entertaining, educational, musically challenging and
historically significant.
3. Feature a young musician as soloist at the March or May monthly concert, to provide
music education opportunities for the young musicians of Hawai`i County.
4. Introduce 20 new pieces per year to provide musical challenges for the band.
Program Highlights
1. The West Hawai`i Band provided 26 performance services through its collaboration
with organizations such as the Hawai`i International Billfish Tournament, Ironman
Foundation, Inc., Daughters of Hawai`i,Nisei Veteran's Association, Merrie
Monarchs Glee Club, Halau Hula Na Pua U'I 0 Hawai`i, Hualalai Regency, Kailua-
Kona Parades Organization, Waimea Parades Organization and the Veteran's
Association.
2. The West Hawai`i Band performed ten monthly concerts for its monthly series at
Hale Halawai. Two monthly concerts were canceled due to hurricane closings. The
concerts were well attended and were programmed with musically challenging works
from the Hawaiian, Classical, Jazz, Popular, Broadway musical and standard concert
band music libraries and each piece was presented with a short educational and
entertaining lecture about its composer and significance in music and world history.
3. The Band also played five concerts at its series at the historic Hulihe`e Palace,
offering music with the Merrie Monarchs Glee Club and the Halau Hula Na Pua U'I
O Hawai`i to commemorate the birthdays of Hawaiian monarchs.
4. The West Hawaii Band's Hale Halawai May Concert featured two young musicians
from West Hawai`i.
5. The West Hawai`i Band has introduced 20 new pieces during the fiscal year; most of
which were performed during the free monthly concerts.
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PARKS & RECREATION
WEST HAWAI'I BAND
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Performances 27 25 25
Rehearsals 53 45 45
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 19 19 19
Salaries and Wages 28,384.73 40,871 35,297
Program Total 28,384.73 40,871 35,297
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Assistant Band Director (Hrly) 1 1 1
Musician I(Hrly) 4 4 4
Musician II(Hrly) 7 7 7
Musician III(Hrly) 6 .6 6
Musician IV(Hrly) 1 1 1
Total 19 19 19
Note: All positions are part-time.
•
157
PARKS & RECREATION
ADMINISTRATION
Program Description
The Parks &Recreation Administration provides organizational support services to all
the divisions/sections and bands to achieve the development and implementation of the
department's mission.
Program Objectives
1. Continue to distribute the P&R Service survey at all staffed facilities and
activities/events conducted by the department.
2. Continue to update information for Divisions and Sections on the County of Hawai`i
website on a timely basis.
3. Continue implementation of the transition plan for accessibility to public facilities
during the fiscal year.
4. Continue implementation of the transition plan for playground safety and accessibility
during the fiscal year.
5. Maximize resources by encouraging the"Friends of the Park"program and identify a
minimum of five community service projects that focus on maintenance and/or
improvements to park facilities.
6. Provide at least one technical job specific training for 50% of administrative staff
Program Highlights
CIP Projects Completed in FY 2015-16:
• Honomu Gymnasium Re-Roofing &Repairs
• Mauna Kea Recreation Area New Playground
• Isaac K Hale Beach Park New Shade Canopies
• Carvalho Park Ballfield Light Pole Replacement
• University Heights Park Re-Roofing&Repairs
• Hilo Armory Re-Roofing
• Onekahakaha Beach Park Pavilion#7
• Pana'ewa Park Site Accessibility Improvements
• Kohala EAD Building Accessibility Improvements
• Lili'uokalani Gardens Torii Gate
• Pana'ewa Rainforest Zoo New Play Area
• Carvalho Park&Pi'ihonua Gym Re-Roofing&Repairs
• Kona Imin Center Accessibility Improvements
• Edith Kanaka'ole Multi-Purpose Tennis Stadium New Flooring
• Ali'i Kai Subdivision New Park Development
• Kaipalaoa Landing Park Amenities and Improvements
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PARKS & RECREATION
ADMINISTRATION
Program Highlights (continued)
• Clem Akina Park Accessibility Improvements
• Kawananakoa Gymnasium Playground Resurfacing
• Kamehameha Park Gateball Storage &New Pavilion
• Carvalho Park Ballfield Cross Arms Replacement
• Kohala District Court House Re-Roofing&Repairs
• Pana'ewa Park Play Court Building New Court Flooring
• Andrews Gym Roof Patching
• Kamehameha Park Grandstand Demolition
• Pahala Community Center New Playground
• Waiakea Uka Gym Fire Damage Repairs
• Na'alehu Park New Playground
Volunteer Projects:
• Reed's Bay Picnic Table and Landscaping
• Ainaola Park Chain Link Fence and Landscaping
• Ainaola Park Benches and Concrete Sidewalk
• Machado Acres Park Fencing
• Waiakea Uka Gym Landscaping
• Pana'ewa Zoo Concrete Pad for Benches
• Pana'ewa Equestrian Center Ply-Wood Replacement
• NAS Swimming Pool Re-Roofing
159
PARKS & RECREATION
ADMINISTRATION
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Camping Permits Issued 6,688 5,500 5,500
Pavilion Permits Issued 2,552 3,000 3,000
No of Completed Service Surveys 1,189 500 500
Surveys Rating Quality of Service as Satisfactory or 99% 85% 85%
greater
Surveys Rating Facilities as Adequately Maintained 99% 85% 85%
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 25 25 25
Salaries and Wages 1,636,742.21 1,386,058 1,392,671
Operations 366,137.25 643,613 526,563
Equipment 503,958.20 1,301 550
Program Total 2,506,837.66 2,030,972 1,919,784
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Parks&Recreation Director 1 1 1
� Deputy Parks&Recreation Director 1 1 1
Account Clerk 3 3 3
Accountant I 2 2 2
Accountant IV 1 1 1
Architectural Drafting Tech I 1 1 1
Architectural Drafting Tech II 1 1 1
Business Manager 1 1 1
Clerk II 1 1 1
Clerk III 1 1 1
Department Contracts Assistant 1 1 1
Human Resources Assistant 1 1 1
Human Resources Program Specialist 1 1 1
Human Resources Technician I 1 1 1
Park Planner 1 1 1
Park Projects Manager 4 4 4
Private Secretary 1 1 1
Projects Administrator 1 1 1
Student Helper I 1 1 1
Total 25 25 25
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PARKS & RECREATION
PARKS MAINTENANCE
Program Description
The Parks Maintenance Division maintains neighborhood parks, beach parks,
playgrounds, ball fields, and other recreational facilities; undertakes construction,repairs
and renovation projects for buildings, equipment and grounds; operates a plant nursery to
support landscaping and beautification projects; operates a storeroom for departmental
maintenance supplies.
Program Objectives
1. Maintain completion range of approximately 2,500 work orders on an annual basis.
2. Undertake two park improvements projects per district, one of which involves a
community group.
3. Monitor complaints filed for strategic planning purposes for maintenance and services
improvements.
• Record complaints by: type,number, district, etc., and implement necessary
maintenance procedures, standards,training, and discipline for corrections.
• Make annual inspections of facilities with responsible supervisor(nine districts).
Analyze and discuss methods of improvements.
4. Provide communities with safe facilities and grounds.
• Conduct safety inspections of P &R facilities:
1. Weekly by district supervisors (52 per supervisor=468 total
inspections/year);
2. Monthly by the Park Superintendent.
5. Provide employees with a safe working environment.
• Participate with department safety committee and discuss and evaluate accident
reports.
• Correct any hazardous conditions or practices.
• Provide a minimum of one safety instructional sessions per crew each month.
• Review and upgrade Park Maintenance Safety and Health Programs.
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PARKS & RECREATION
PARKS MAINTENANCE
Program Highlights
Park Maintenance -Beautification and Improvement Projects
During FY 2015-16, Park Maintenance District Supervisors were directed to initiate park
improvement projects via their maintenance staffs and various community organizations
and volunteers. Park improvement projects are defined as all types of tasks, other than
normal daily maintenance work,that enhance the conditions or aesthetics of parks.
Examples include such activities as general clean-ups,tree planting, landscaping, land
clearing,painting,major repairs, etc. A grand total of 58 beautification and improvement
projects were completed during FY 2015-16. The Division will continue to nurture and
harbor working relations with various agencies, church organizations, schools, and
informal groups as the Division profits greatly from these alliances.
Parks Maintenance- Community Involvement and Support
During FY 2015-16,the Park Maintenance Division was called upon to assist and support
various divisions and organizations in carrying out special events and projects by
providing manpower, equipment, and supplies. Special events and projects included the
Kamehameha Day Celebration at Coconut Island; Bayfront Fourth of July festivities;
Community Players Association at Kalakaua Park; Bayfront Canoe Races; Heart
Association Run at Lili`uokalani Park; Ho`olaule`a at Downtown Hilo; Hawai`i County
Fair at Ho'olulu Complex; Veterans and Memorial Day Ceremonies at Veterans "
Cemeteries; Ireito Memorial Services at 'Alae Cemetery; Kam Day Parade at N. Kohala;
various softball tournaments; the Cherry Blossom Festival at Waimea; Merrie Monarch at
Hilo; Iron Man at Kona; and the Hilo Triathlon.
Park Maintenance- Safety Initiatives
To ensure the safety of park patrons, as well as Park Maintenance personnel, District Park
Maintenance Supervisors collectively conducted a grand total of 468 weekly safety
inspections of their respective inventory of facilities during FY 2015-16. The
Superintendent of Park Maintenance and the District Superintendent of W. Hawai`i
conducted numerous, unannounced safety audits in all seven districts. During these
inspections, safety concerns and deficiencies in prescribed standard of cleanliness,
sanitation, and facilities maintenance, were noted and corrective action was taken.
Emphasis was also placed on employee safety training. Each supervisor was instructed to
conduct a minimum of one training session per month. In total, the Division collectively
conducted 181+safety training classes, covering a myriad of HIOSH and site-specific
safety topics.
162
PARKS & RECREATION
PARKS MAINTENANCE
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
a Facilities Maintained: Actual Budget Estimate
Beach Parks 39 39 40
Parks&Playgrounds 56 61 65
Gyms&Recreation Centers 32 33 36
Swimming Pools 9 9 9
Tennis Facilities 20 20 20
Other Facilities 43 43 43
Complaints Received 35 36 35
Beautification Projects 100 95 100
Work Orders Completed 2,500 _ 1,600 1,600
Training Sessions 170 170 181
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 160 166 166
Salaries and Wages 5,590,032.01 6,344,174 6,446,069
Operations 3,324,456.34 3,575,566 3,487,970
Equipment 627,841.91 8,550 3,400
Program Total 9,542,330.26 9,928,290 9,937,439
•
163
PARKS & RECREATION
PARKS MAINTENANCE
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Building&Grounds Utility Worker 2 2 2
Building&Grounds Utility Worker-Temp 2 2 2
Building Maintenance Worker 3 3 3
Building Maintenance Worker-Temp 1 1 1
Building Repair and Maintenance Supervisor 1 1 1
Carpenter-Cabinet Maker 2 2 2
Clerk II 1 1 1
Custodian/Groundskeeper I 7 7 7
Electrical Pump-Mechanical Electrician 1 1 1
Electronic Equipment Repairer 1 1 1
Equipment Operator I 1 1 1
Equipment Operator II 6 6 6
Equipment Operator II-Temp 2 2 2
Facilities Mtnce&Svc Wkr I 0 3 3
Laborer II 6 6 6
Laborer II-Temp 3 3 3
Lead Carpenter-Cabinet Maker 1 1 1
Lead Electronic Equipment Repairer 1 1 1
Lead Painter 1 1 1
Lead Plumber 1 1 1
Mechanical Repair Welding Supervisor 1 1 1
Mechanical Repairer-Temp 1 1 1
Mechanical Repairer-Welder 3 3 3
Painter 1 1 1
Park Caretaker I 59 60 60
Park Caretaker I—1/2T - 1 1
Park Caretaker I—2/5T 1 1 1
Park Caretaker I—3/5T 1 1 1
Park Caretaker II 5 5 5
Park Caretaker III 1 1 1
Park Construction&Maintenance Supervisor 1 1 1
Park Facilities Refuse Collector 3 3 3
Park Maintenance Supervisor I 2 2 2
Park Maintenance Supervisor II 3 3 3
Park Maintenance Supervisor III 1 1 1
Park Maintenance Supervisor IV 1 1 1
Park Maintenance Supervisor V 1 1 1
Parks District Superintendent 1 1 1
Plumber 2 2 2
Power Mower Operator 9 10 10
164
PARKS & RECREATION
PARKS MAINTENANCE
Personnel Position Summary(continued)
Power Mower Operator-Temp 1 1 1
Senior Account Clerk 1 1 1
Storekeeper 1 1 1
Superintendent of Park Maintenance 1 1 1
Tractor Mower Operator 5 5 5
Tractor Mower Operator-Temp 1 1 1
Tree Trimmer 3 3 3
Tree Trimmer-Equipment Operator II 1 1 1
Tree Trimmer-Heavy Truck Driver 1 1 1
Tree Trimming Crew Supervisor 1 1 1
Tree Trimming—Park Maintenance Supervisor 1 1 1
Vector Control Specialist 3 3 3 I
Total 160 166 166
165
PARKS & RECREATION
RECREATION
Program Description
The Recreation Division plans, conducts, arranges or promotes organized recreation,
athletics, crafts and other leisure time activities for all age groups at recreation centers
and facilities throughout the County of Hawai`i.
Program Objectives
1. Provide introductory instruction in all recreational facilities in at least four of the
following Athletic Activities (basketball, baseball,volleyball, track and field,tennis,
flag football, badminton) for children and adults, one or more in each respective
season(i.e. Fall—basketball; Winter—baseball and track/field; Spring—volleyball;
summer—tennis/Physical Fitness).
2. Provide at least eight arts and craft activities for children and adults in all recreational
facilities (i.e. Fall—Halloween/Thanksgiving/Christmas craft activities; Winter—
Valentines/St. Patrick/Easter activities; Multi-media crafts etc.).
3. Maintain a safe facility, free of hazards for all activities, patrons and employees by
conducting daily safety inspections and remitting work orders as necessary to correct
unsafe conditions. A comprehensive safety inspection to be conducted on a semi-
annual basis.
4. Plan, organize and implement a minimum of two district-wide events in each
respective district that is responsive to the respective community's needs and interests
(i.e. Hilo District—The Biggest Easter Egg Celebration; Hamakua District—
Hamakua Fun Day; etc.).
5. Develop a minimum of six partnerships with other recreation providers as well as
community organizations to maximize service and activities to the public (i.e.
summer camping program in partnership with the YMCA).
6. Plan, organize and implement a minimum of two island-wide special events. (i.e.
keiki triathlon, age group and exponent track meets,winter basketball tournament,
etc.).
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PARKS & RECREATION
RECREATION
Program Highlights
3rd ANNUAL JIMMY YAGI SUMMER HOOPS BASKETBALL CAMP:
The Annual Jimmy Yagi Summer Hoops camp was held on July 20-24, 2015, at the
Afook-Chinen Civic Auditorium and Pana`ewa Play Courts. Lead Clinician for clinic
was UH Hilo Women's Basketball Coach David Kaneshiro and other guest clinicians that
helped to coach 150 plus participants.
2015 OHANA SHORELINE FISHING TOURNAMENT:
Our Ohana Shoreline Fishing Tournament continues to be an outstanding program to
bring families and friends of all age groups together doing one of Hawai`i's favorite
activity, Shoreline fishing. We once again had an increase in the number of participants
which totaled more than 550. The start of this three day event began on August 21 and
ended with the weigh at 12 noon on August 23. Donations for the prizes were received
from various businesses throughout the state as well as from the mainland, and other
prizes were purchased with the registration fees collected.
35th ANNUAL WINTER BASKETBALL CLASSIC:
In partnership with the Hawai`i Isle Police Activities League (Hi-Pal), the 35th Annual
Winter Classic was held on December 26-29, 2015, at various East Hawaii
Gymnasiums. Teams from the Big Island participated, as well as,teams throughout the
state. This tournament was open to all boys & girls, in age groups 8 &under,,9&10,
11&12, and 13&14 years old.
TRACK& FIELD:
This gear we had an issue in securing a venue for our East Hawai'i meets. As a result,
the dates and locations had to be adjusted. Our Exponent meet which is usually our
second meet was held on January 30, 2016 and our Age Group Track and Field meet was
held on February 20, 2016. Both of these meets were held simultaneously at the Kea'au
High School and Konawaena High School track ovals on both of these dates. The
exponent meet which is a little different from the age group meet allows a child with a
smaller physical stature of a certain age and opportunity to compete against other
participants with similar physical stature. Over 1,000 youngsters participated at each
meet. Medal for 1st-3rd place winners in both meets was awarded.
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PARKS & RECREATION
RECREATION
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Program/Events Countywide Countywide Countywide
Participants Participants Participants
Actual Budget Estimate
Instructional Sports Program(Baseball, Softball,
Basketball,Floor Hockey,Pickle Ball,Volleyball, 2,757,546 2,200,000 2,500,000
Tennis,Track&Field,Croquette)
Arts&Crafts 35,852 45,000 45,000
Organized P&R Sports Games/Clinics(Baseball,
Basketball,Volleyball) 1,229,183 1,000,000 1,400,000
Music and Dance 124,339 100,000 100,000
Drama, Storytelling,Puppetry 24,349 23,000 23,500
Physical Fitness/Aerobic for Tots to Senior Citizens 365,846 240,000 400,000
Outdoor/Nature Activities/Hiking Programs 23,542 27,000 27,000
Special Events* 234,568 170,000 200,000
TOTAL 4,795,225 3,805,000 4,695,500
Persons Utilizing Facilities—Total 4,549,403 4,200,000 4,700,000
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 47 49 49
Salaries and Wages 2,019,332.33 2,226,779 2,305,346
Operations 562,923.27 786,271 773,171
Equipment 45,051.60 100 100
Program Total 2,627,307.20 3,013,150 3,078,617
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PARKS & RECREATION
RECREATION
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Clerk II 1 1 1
Clerk III 1 1 1
Recreation Administrator 1 1 1
Recreation Director II 22 22 22
Recreation Director II—1/2T 1 1 1
Recreation Director IV 4 5 5
Recreation Specialist II 2 2 2
Recreation Technician II 4 4 4
Recreation Technician II—1/2T 3 3, 3
Recreation Technician III 2 3 3
Recreation Technician III—1/2T 3 3 3
Recreation Technician III—2/5T 1 1 1
Recreation Technician III—3/4T 1 1 1
Senior Account Clerk 1 1 1
Total 47 49 49
169
PARKS & RECREATION
SUMMER AND INTER-SESSION PROGRAM
Program Description
The Summer and Inter-Session Program provides for the County of Hawai`i's elementary
school children, a five to six week, diversified recreational program, including team
sports, games, arts and crafts, drama, music, dance, etc. highlighted with excursions and
enrichment activities.
Program Objectives
1. Conduct a minimum of 20 Summer Fun programs island-wide.
2. Continue to conduct longer programs hours at majority of the sites.
3. Work in partnership with the Department of Education Child Nutrition Program and
vendors with county meal contracts to sponsor free lunch programs for all summer
fun sites that qualify and meet the requirements for this program.
4. Supplement the regular Summer Fun program with various enrichment-type programs
for those willing to pay the higher fee:
• Develop and implement a teen-scene program at the Pu`u`eo Community Center
in East Hawai`i,teaching life's skills with emphasis on leadership training. This
will run for six weeks from 8 a.m. to 3 p.m.,targeting teens 12— 17 years old.
5. Develop a minimum of two Winter Intersession programs island-wide.
6. Integrate children with disabilities into the summer and inter-session programs
wherever possible,through the assistance of the Recreation Specialist II.
Program Highlights
WINTER INTERSESSION PROGRAM:
During the two week Department of Education Winter Break from December 21-31,
2015 we had two sites in the Hilo District that offered programs from 8:00 am - 3:00 pm.
The two sites that offered these programs were Pana`ewa Park and Wainaku Gym. The
program was offered at Pana`ewa Park due to the fire damage at the Stanley Costales
Waiakea Uka Gym on December 10, 2014, which was closed for repair. An overnighter
program was also offered at the Kawananakoa Gym from December 21-22, 2015.
The Pana`ewa Park program registered 54 children, Wainaku Gym 28 children and for the
Kawananakoa Ike Kai Overnighter Program there were 25 children registered.
Other sites throughout the island adjusted their work hours to better service the children
in their communities instead of having a structured program.
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SUMMER AND INTER-SESSION PROGRAM
SUMMER FUN PROGRAM:
The 2016 Summer Fun program was a six week program from June 6 thru July 15, 2016,
and offered a variety of fun-filled activities and excursions to beaches,movies, etc. for
the children. This year we had a total of 21 sites offering the Summer Fun program
island-wide with 1,269 children registered. Both Andrews Gym and Stanley Costales
Waiakea Uka Gym offered an 8:00 am-5:00 pm program. All other sites offered summer
programs from 8:00 am- 3:00 pm or 8:00 am-2:00 pm.
A total of 12 Summer Fun sites qualified for the USDA Summer Food Service lunch
program with a total of 10,907 lunches served. The lunches were provided by vendor
Kona Pacific Public Charter School for West Hawai'i and vendor HCEOC for East
Hawai'i.
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Persons Served—Summer Fun/Intersession 1,392 1,700 1,700
PROJECTED SITES/POTENTIAL ENROLLMENT INCLUDING SUMMER/INTER- _
SESSION/AFTERNOON PROGRAMS
Districts Regular Enrich- Summer Teen Aquatic After- Leader Special Inter- Total Total
Summer ment Fun Prog Enrich- noon ship Events Sessions Sites Children
Fun Prog Acad ment Prog Camp
Sites Prog
Hilo 6 2 - 1 - - - - 2 11 713
Puna/Ka`u 5 - - - - - - - - 5 203
Hamakua 3 - - - - - - - - 3 145
N/S Kona 3 - - - - - - - - 3 180
N/S Kohala 3 - - - - - - - - 3 151
TOTAL 20 2 - 1 - - - - 2 25 1,392
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Salaries and Wages* 180,861.80 208,098 208,098
Operations 199,378,.41 300,000 300,000
Program Total 380,240.21 508,098 508,098
* Salaries and Wages for seasonally contracted employees. Personnel Position Summary not available.
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PARKS & RECREATION
HO'OLULU PARK COMPLEX
Program Description
The Ho`olulu Complex assures the safe, sanitary, and efficient use of all facilities at the
Ho`olulu Complex (Dr. Francis F. C. Wong Stadium, Afook-Chinen Civic Auditorium,
Edith Kanaka'ole Multi-Purpose Stadium, Walter Victor Baseball Complex, Aunty Sally
Kaleohano's Luau Hale, Butler Building and Hilo Drag Strip).
Maximizing the use of all facilities by servicing everyone in an equitable and fair
manner, and through careful scheduling and accommodating of:
1. Public requests for private parties and sports activities.
2. Professional or non-profit agencies that promote East Hawai`i or island-wide events.
3. School activities and sporting events.
4. Agencies that promote activities for statewide, national or international participants.
5. County and department functions.
Program Objectives
1. Provide clean, safe and well-maintained facilities:
a. Close each facility once per year for general clean up and minor repairs.
b. Pressure-wash each facility semi-annually.
c. Check on safety hazards daily.
d. Clean and sanitize facilities before and after events.
e. Work with Safety Committee to have courtesy safety inspection annually.
2. Provide a well-manicured playing surface at all ballfields (Wong Stadium and Walter
Victor Baseball Complex):
a. Mow lawn weekly, weather permitting.
b. Close each ballfield at least one week annually for field renovations.
c. Fertilize ballfields annually.
3. Provide training for staff:
a. Conduct safety talks on different topics every month.
b. Retrain employees on equipment use semi-annually.
c. Have supervisors conduct equipment maintenance training and have equipment
maintained weekly.
d. Provide refresher course on Material Safety Data Sheet annually.
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HO'OLULU PARK COMPLEX
Program Objectives (continued)
4. Enforce rules and educate sponsors:
a. Comply with Federal ADA, State OSHA, County, Department and Complex rules
and regulations.
b. Revise rules annually.
c. Distribute rules with all applications.
5. Work with Hilo Jaycees, Intake Service, schools and community groups for
improvements to the Ho`olulu Complex:
a. Complete one major improvement project.
b. Do beautification/landscaping project for each facility annually.
6. Maximize use of all facilities within the Ho`olulu Complex by accommodating an
estimated 2,400 activities annually.
Program Highlights
The following were the major events held at the Ho`olulu Complex:
• P&R Summer Fun Program at Waiakea-Uka Gym, June 8-July 17, 2015
• Hilo Slack Key Music Festival, July 12, 2015
• American Cancer Society-Relay for Life, July 18-19, 2015
• 3rd Annual Jimmy Yagi Summer Hoops Camp, July 21-24, 2015
• Plant Shows: August 6-9, 2015, October 2-3, 2015, April 15-16, 2016,
June 2-5, 2016
• BIIF Football,Basketball, Softball, Volleyball and Baseball Games and Playoffs,
August 2015-April 2016
• 66th Annual Hawai`i County Fair, September 10-13, 2015
• Big Island Slack Key Guitar Festival, September 20, 2015
• Dog Shows: October 3-4, 2015, December 5-6, 2015, June 11-12, 2016
• Merrie Monarch Keiki Hula Festival, October 10, 2015
• Big Island Construction Career Day, October 29, 2015
• Big Island Pop Warner Football League Playoffs, November 8, 2015
• Conventions: October 31 -November 1, 2015, May 28-29, 2016
• Paradise Roller Girls Roller Derby Events: October 30, 2015,April 30, 2016,
May 14, 2016, June 4, 2016
• Craft Fairs: November 20-21, 2015,November 27-28, 2015, December 4-5, 2015
• AJA Memorial Baseball Season, December 6, 2015-February 28, 2016
•
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HO'OLULU PARK COMPLEX
Program Highlights (continued)
• AJA State Baseball Tournament, April 9-10, 2016
• Car Shows: August 15, 2015, June 17-18, 2016
• HI-PAL Winter Basketball Classic, December 26-29, 2015
• UB40 Concert, February 6, 2016
• UHH Baseball Season Games, February 6—May 1, 2016
• Hilo Minibig Indoor Soccer Tournament, January 23-24, 29-31, 2016
• UHH Men and Women's Basketball Season Games, November 19, 2015—
February 27, 2016
• World Assoc. of Benchers&Dead Lifters Competition, February 21, 2016
• Youth Volleyball Tournaments: March 7-12, 14-19, 2016, April 11-16, 2016
• Haili Invitational Tournament, March 21-26, 2016
• 53rd Annual Merrie Monarch Festival, March 27—April 2, 2016
• Boy Scouts Makahiki, April 9, 2016
• Harlem Globetrotters Show, April 22, 2016
• State DII Baseball Championships, May 5-7, 2016
• High School and HCC/UHH Commencements, May 13-28, 2016
• USTA League Mixed 18 & Over Sectional Championship, June 25-26, 2016
The Ho`olulu Complex accommodated many more activities and events on a daily basis
and was heavily used on weekends.
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HO'OLULU PARK COMPLEX
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Persons Served—Aggregate Total 623,700 750,000 750,000
Activities Accommodated: 3,695 4,000 4,000
Afook-Chinen Auditorium&Butler Building:
Revenue Making 217 140, 200
No Revenues 181 100 150
Kanaka`ole Multi-Purpose Stadium:
Revenue Making 1,123 1,420 1,400
No Revenues 104 110 120
Wong&Victor Stadiums:
Revenue Making 288 320 300
No Revenues 1,199 1,200 1,200
Seven Seas Luau House:
Revenue Making 171 150 160
No Revenues 359 290 350
Hilo Drag Strip
Revenue Making 26 60 60
No Revenues 27 50 60
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 17 17 17
Salaries and Wages 585,997.80 653,768 638,721
Operations 303,628.13 381,943 368,443
Equipment 30,139.10 100 2,100
Program Total 919,765.03 1,035,811 1,009,264
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Account Clerk 1 1 1
Building Maintenance Worker 1 1 1
Facilities Maintenance and Service Worker I 10 10 10
Facilities Maintenance and Service Worker II 3 3 3
Ho`olulu Complex Maintenance Supervisor 1 1 1
Recreation Specialist II 1 1 1
Total 17 17 17
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PARKS & RECREATION
AQUATICS
Program Description
The Aquatics Section develops and initiates water safety operations and programs
utilizing training and education of all Aquatic staff. Aquatics promotes water safety to
the public by conducting American Red Cross classes in Swimming, Lifeguarding, CPR,
AED, First Aid and Basic Water Rescue. It conducts swim competitions for beginners
(Novice program) and advanced(open water competitions) swimmers.
Aquatics maintains safety services and initiates preventative actions,progressively
implementing advanced safety equipment and strategies to meet our goals and act as a
resource and consultant on matters relating to water safety on the Island of Hawai`i.
Program Objectives
1. Provide services at our nine pool facilities with at least two lifeguards on duty daily at
Kona Community Aquatics Center(KCAC), Pahoa Pool, and Sparky Kawamoto
Swim Stadium. Honoka`a, Laupahoehoe, Kohala, Pahala and Konawaena will have at
least one lifeguard on duty seven days a week. NAS pool will have at least one swim
instructor/lifeguard on duty Monday through Friday.
2. Maintain safe and clean facilities, free of hazards for all activities,patrons and
° employees by maintaining acceptable pool chemical levels, conducting daily safety
inspections and remitting work orders as necessary to correct unsafe conditions. A
comprehensive safety inspection to be conducted on a semi-annual basis.
3. Offer recreational and lap swimming for approximately 850,000 patrons. Offer Learn
to Swim and other water related courses to approximately 3,000 patrons and at least
eight weeks of Learn to Swim lessons in the summer at all pools.
4. Develop and distribute a quarterly brochure of County of Hawai`i pool facilities
highlighting recreational and adult lap swimming hours as well as water aerobics,
swim lessons, special events, activities and programs.
5. Conduct one American Red Cross Lifeguarding/First Aid/CPR/AED class at each of
our nine pool facilities during the fiscal year.
6. Plan,promote and coordinate five Novice Swim meets serving approximately 350
participants during the August through October 2016 season.
7. Sponsor one open water swim competition.
8. Promote workplace safety for all staff by providing personal protective equipment
and safety training on an ongoing basis.
9. Conduct American Red Cross blood borne pathogens training on an annual basis in
January or February for the entire division.
10. Develop at least two partnerships with swimming clubs to encourage competitive
swimming throughout the island.
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AQUATICS
Program Objectives (continued)
11. Reduce utility costs at all facilities by implementing green technologies and proactive
practices.
12. Reduce chemical costs at all facilities by prudent work practices, education and
technologies.
Program Highlights
LEARN TO SWIM (LTS)
The Aquatics section held the American Red Cross Learn to swim at all nine pools
around the island. Session A&B was held in June of 2015, Sessions C was held from
July 6-17, 2015 and Session D from July 20-28, 2015. Session D was a short session due
to DOE starting school on July 29. We had a total of 453 participants for the last two
sessions of the American Red Cross Learn to Swim Program,total for the overall
program was 936. Kohala offered a Jr. Frogman/Diving classes and Laupahoehoe
offered swim clinics.
NOVICE SWIM SEASON
The novice swim season started on August 10, 2015,with the first swim meet at the
Pahoa pool followed by meets at KCAC on September 12,NAS on September 26. The
Championships were held at the Kawamoto pool on October 24. There was a total of 327
participants.
GET THE DRIFT & BAG IT
Get the Drift&Bag It campaign started in September and ran through November, 2015.
Aquatics Recreation Specialist Terry Miura sent out information and signup flyers to
groups and schools. Once the groups and sites were identified, she prepared the trash
bags, gloves, data cards and clean-up information for them. A total of 494 volunteers
picked up over 3,645 pounds of marine debris at various sites around Hawai`i Island.
Cigarette butts were number one again, almost 30% of all items recorded. Mahalo letters
and certificates were sent out.
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AQUATICS
Program Highlights (continued)
28th Annual Richardson's Ocean Swim
The annual Richardson's Ocean Swim was held on July 26, 2015 with 123 swimmers
taking part. The public was very happy to have the swim back after being canceled last
year. Hawai`i Fire Department's Ocean Safety and Palekana Kai both provided a jet ski
for this event. The professional water safety personnel on the course make all the
difference in terms of safety for the swimmers
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Swimming Pools 9 9 9
Persons Served at Pools 911,875 850,000 875,000
Novice Meets/Participants 5/327 5/400 5/400
Learn to Swim(participants) 1,343 1,500 1,343
Classes at Richardson's Ocean Park(participants) 0 0 0
Classes Provided by Aquatics Division 2,300 2,000 2,500
Pool Attendance
Location Total Count Total Count Total Count
2013-14 2014-15 2015-16
Honoka`a 22,823 20,738 26,499
Kawamoto 186,226 210,177 217,142
Kohala 32,687 41,257 36,691
Konawaena 49,246 48,181 51,086
Laupahoehoe 40,974 42,704 37,283
NAS * 55,238 46,274 48,797
Pahala 15,754 18,496 24,733
Palma 136,241 152,828 152,123
Kona Community Aquatic Center 306,372 267,890 317,521
Total 845,561 848,545 911,875
*Pool closed on weekends
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AQUATICS
Program Expenditures
0 FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 51 51 51
Salaries and Wages 1,338,457.83 1,448,894 1,476,570
Operations 888,184.77 1,041,197 1,023,977
Equipment 32,107.25 6,700 4,200
Program Total 2,258,749.85 2,496,791 2,504,747
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Account Clerk 1 1 1
Aquatic Pool Manager - - -
Pool Lifeguard 13 13 13
Pool Lifeguard 1/2T 4 4 4
Pool Lifeguard 1/2T Temp 6 6 6
Pool Lifeguard 3/5T 5 5 5
Recreation Specialist I 1 1 1
Senior Pool Lifeguard 9 9 9
Swimming Instructor - - -
Swimming Instructor 1/2T Temp 3 3 3
Swimming Instructor Temp 3 3 3
Swimming Pool Custodian 3 3 3
Swimming Pool Custodian 1/2T 3 3 3
Total 51 51 51
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PARKS & RECREATION
CULTURE & EDUCATION
Program Description
The Culture &Education Section promotes, perpetuates and encourages activities and
programs in culture, art,history and the humanities.
Program Objectives
1. Provide 97 workshops and classroom instructions in various disciplines, music,
dance, drama, arts, crafts, and natural sciences at established sites Countywide.
2. Develop and conduct at least one Cultural/Community event per quarter to preserve
ethnic traditions and heritage, encourage craftsmanship and cottage industry.
3. Market programs by securing community involvement and financial support through
six partnerships/sponsorships.
4. Advertise and promote the Cultural &Education programs and activities through our
quarterly"Arts Visions"newsletter and media such as radio,television,periodicals
and newspapers.
Program Highlights
1. Paradise Cruise Car Expo in Honoka`a 2015
2. Fourth of July Paradise Cruise Classic Car Expo
3. Independence Day"Blast"
4. 2015 Queen Lili`uokalani Festival
5. 2015 Hilo World Peace Festival
6. Japan Navy Training Squadron Cultural Exchange and Public Performance
7. Merrie Monarch Keiki Hula Competition
8. Christmas Wreath Exhibition at Aupuni Center
9. "Magic of the Season"Festivity 2015
10. 2016 Waimea Cherry Blossom Heritage Festival
11. Hula Haku Lei Making Workshop
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PARKS & RECREATION
CULTURE & EDUCATION
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Classes/Workshops(Countywide) 113 97 99
East Hawai`i 111 55 60
West Hawaii 2 42 39
Participants in Classes/Workshops(Countywide) 736 1,400 1500
East Hawaii 733 810 900
West Hawaii 3 590 600
Total Participants Served Countywide 109,650 60,000 110,000
East Hawai`i 65,890 40,000 75,000
West Hawai`i 43,760 20,000 35,000
Number of Festivals/Major Events 11 8 8
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 3 3 3
Salaries and Wages 207,025.50 225,737 231,290
Operations 95,516.58 89,490 85,833
Equipment - 50 50
Program Total 302,542.08 315,277 317,173
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Culture and Education Administrator 1 1 1
Culture and Education Technician 1 1 -
Recreation Specialist II - - 1
Recreation Specialist I 1 1 1
Total 3 3 3
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PARKS & RECREATION
ELDERLY ACTIVITIES
Program Description
EAD Administration
The Elderly Activities Division's (EAD)Administration oversees six programs: RSVP,
Coordinated Services, Senior Employment,Nutrition, Recreation and Special Programs.
The Division provides comprehensive and coordinated services for older individuals,
which promote maximum independence, optimum health,personal dignity and self-
enrichment. EAD staff offers adults 55 years and older many educational and recreational
choices,various opportunities and services to enhance their quality of life, such as
employment,volunteer opportunities,transportation, escort, information and assistance,
in-home services (chore, personal care), recreational activities, congregate meals and
home-delivered meals and island-wide, statewide, national and international activities
(Kupuna Hula,bowling, softball, health fair, etc.).
EAD Recreation
The Elderly Recreation Services (ERS)provides comprehensive recreational,
educational,health related and leisure activities for adults 55 years and older, which
promote maximum independence, optimum health,personal dignity and self-enrichment.
ERS staff provide and promote active and passive recreational, cultural, leisure
opportunities, special interest programs, island-wide, statewide events which help to
maintain independence, quality of life and dignity to older adults. Services are provided
by four program directors to provide recreational services at 25 senior centers (island-
wide), including district-wide activities and recreational, educational, and health-related
classes.
EAD Special Programs
The Special Programs branch provides individuals 55 years and older with a variety of
special events such as recreational, sports (golf and softball), health(Wellness Fair),
leisure time,performing arts (Kupuna Hula), and other support services countywide, as
well as senior participating in state, national, and international events
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ELDERLY ACTIVITIES
Program Objectives
EAD Administration
1. The division will provide and/or facilitate a wide array of services and opportunities
and evaluate the quality of services provided by coordinating a service delivery
system that addresses the needs and interests of older adults. This will be
accomplished by providing comprehensive and coordinated services that is
represented by the division's six major programs. These programs provide services
for over 9,909 seniors annually. An evaluation is conducted on each program
annually to ensure goals are met.
2. The division will pursue help from persons and groups to improve and maintain P&R
facilities and enhance programs, services, and activities. This will be maintained by
the EAD Advisory Council which is made up of representatives from the 25 senior
citizen clubs, 15 nutrition sites and the RSVP Advisory Council that will conduct at
least one general meeting in January and six district meetings in July of each fiscal
year servicing 40 presidents/chairpersons island-wide.
3. The division will provide regular facility and safety inspections and training for staff
by maintaining an EAD Safety Committee with at least one representative of each
program meeting quarterly to enforce: safety procedures, improve unsafe conditions
affecting staff and seniors and give feedback to the department safety committee, as
needed. Additionally,they will conduct a safety on-site evaluation semi-annually
(January and July) of 32 senior center facilities and conduct safety evaluations and
training for 50 EAD staff.
4. In order to keep the public informed of its activities the division will:
• Produce at least one "Video Highlights"of the division's activities annually.
• Maintain the division's Kupuna News magazine by providing information on all
EAD program activities and printing at least 3,300 copies for distribution to over
200 organizations three times annually.
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PARKS & RECREATION
ELDERLY ACTIVITIES �. .
Program Objectives (continued)
EAD Recreation
1. Provide and promote active and passive recreational, cultural and leisure
opportunities to 2,500 unduplicated individuals 55 years and older at 25 senior
centers island-wide.
2. Serve 2,000 older adults in recreational, educational, health-related and cultural
classes at 25 senior centers.
3. Provide at least ten district wide activities for a total of 1,500 older adults in
Puna/Ka`u,North and South Hilo,North and South Kona,North and South Kohala,
and Hamakua.
EAD Special Program
1. Provide at least five countywide, state, national and international events for 1,850
older adults.
2. Serve a total of 750 older adults in at least three county-wide special events and serve
800 older adults in one statewide event.
3. Provide one cultural event for 300 older individuals on a county, state, and
international level that will attract a total of 1,200 attendees.
Program Highlights
• Organized the 2015 Kupuna Softball League games and County tournaments with
over 432 players and 25 teams participating. Held the 41st Kupuna Softball
Tournament 22 teams and 396 players. ERS/SP hosted the 40th Annual State
Tournament in Kailua-Kona with 67 teams and 1,072 players entering.
• Acknowledged the Hilo Pomaikai and Kohala Teams for 41 years of Senior Softball.
The only two remaining teams from the onset.
• The 33rd Annual Kupuna Hula Festival involved 20 halau, 416 performers and a
crowd of over 1,200 during the two-day event in Kona at the Sheraton Keauhou Bay
Resort& Spa, September 9-10, 2015.
• The FHB Primetime Wellness Fair was held at the Sheraton Keauhou Bay Resort&
Spa offering health information and services thru 55 vendors with 434 seniors in
attendance.
• ERS Annual Christmas Recognition for the teachers and Volunteers at Kamana,
Pomaikai and Kea'au classes was held at Aunty Sally's Luau Hale on December 11,
2015. There were 275 seniors attended.
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ELDERLY ACTIVITIES
Program Highlights (continued)
• The Hamakua Senior Clubs,Nutrition Sites and Senior Housing Residents were
treated to "The Splendor of Christmas" celebration sponsored by Councilmember
Valerie Poindexter on December 15, 2015. There were a 160 seniors and 15 guests
that attended this special event.
• The ADA restroom in the Kohala BOH building was completed.
• Scheduled a wide variety of classes (educational, recreational, cultural and health)
island-wide for over 3,232 seniors yearly.
• CSE staff completed 2,229 referrals for seniors needing services and benefits such as;
supplemental security income, Medicare, Medicaid,tax assistance, food stamps,
transportation, etc.
• CSE staff provided 8,815 chore service hours to qualified seniors.
• Arranging seven EAD Senior Advisory Council meetings in January&July for 40
club presidents and representatives along with EAD staff to discuss senior activities,
services, and concerns
• Provided 45 individuals with disabilities under 60 years transportation services
island-wide and accomplished 1,533 trips.
• Three RSVP recognition luncheons in Hilo and Kona honoring the 1,129 volunteers
that log 97,815 hours island-wide along with the 169 volunteer stations.
• Hawai'i State Senior Karaoke Revue with 160 people and 35 singers attending and
participating at the Sangha Hall in Hilo.
• Big Island Senior Stars Talent Show showcased talented seniors from around the
island,with 214 seniors in attendance.
• The RSVP program supported two successful Blood Bank Community Drives. One •
in East Hawai`i and one in West Hawaii.
• Recreation Program's 11 district events serving 1,966 seniors.
• Fresh Produce Distribution Project serving over 1,640 qualified seniors island-wide at
over 21 sites.
• The issuance of 1,551 senior identification cards.
• Providing 1,157 seniors transportation services by the CSE staff and completing
39,924 trips.
• Staff provided emergency assistance by calling 911 for 17 clients.
• The First Annual Hawai`i Senior Ukulele Festival at Aunty Sally's Hale on March 9,
2016 with 160 ERS Ukulele students from around the island. Featured guest was
Mark Yamanaka.
• During the period of February through April, CSE staff assisted over 500 seniors with
transportation and/or scheduling seniors for free Senior Tax Assistance.
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ELDERLY ACTIVITIES
Program Highlights (continued)
• The Big Island Senior Golf Tournament, sponsored by Big Island Candies,with 140
golfers participating at Waikoloa.
• Big Island Senior Line Dance Round-up held at Afook-Chinen Civic Auditorium on
June 3, 2016, with 172 Participants.
• Continue with partnership with the Veteran's Administration. Pilot program in
Kohala providing medical and psychology screening. Support Group for the Disabled
Korean and Vietnam War Veterans at Kamana Senior Center.
• Started the first Intergenerational Summer Fun program in Kohala on June 7, 2016
with 25 Keikis and 20 Kupunas participating. Queen Lili`uokalani Children Center
partnered to provide consultants, supplies, snacks and lunches.
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Unduplicated Number of Older Adults Serviced:
RSVP 1,129 1,120 1,120
Coordinated Services 3,932 3,500 3,500
Nutrition 1,025 900 900
Senior Employment 39 39 39
Elderly Recreation 3,151 2,500 2,500
Special Programs 2,558 1,850 1,850
EAD Recreation
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
No.of Senior Centers 25 25 26
No.of Unduplicated Elderly at Senior Ctrs(Classes) 3,232 2,500 2,500
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ELDERLY ACTIVITIES
EAD Special Programs
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Total Number of Participants Served: 2,558 1,850 1,850
Total Number of Events: 6 5 5
County-wide Events:
Number of Events: 4 3 3
Number of Participants: 1,070 750 750 _
Big Island Senior Golf Tournament 140 100 100
Hawai`i Kupuna Softball League&Tournament 396 350 350
West Hawai`i Wellness Fair 434 300 300
Senior Olympics 0 0 0
State/National/International Events:
Number of Events: 2 2 2
Number of Participants: 1,488 1,100 1,100
State Senior Softball Tournament 1,072 800 800
Hawai`i Kupuna Hula Festival 416 300 300
(#of Performers)
Hawai`i Kupuna Hula Festival 1,200 1,200 1,200
(#of Attendees—2 nights)
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 11 11 11
Salaries and Wages 374,059.26 368,999 523,885
Operations 253,218.10 252,590 146,672
Equipment 22,499.65 4,665 1,888
Program Total 649,777.01 626,254 672,445
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Account Clerk 1 1 1
Elderly Activities Operations Director 1 1 1
Program Director II(Older Adults) 3 3 3
Program Director III(Older Adults) 1 1 1
Program Director IV(Older Adults) 1 1 1
Recreation Aid 1 1 1
Recreation Technician II 2 2 2
Student Helper I 1 1 1
Total 11 11 11
187
PARKS & RECREATION
PANA'EWA RECREATIONAL COMPLEX
Program Description
The Pana`ewa Recreational Complex is comprised of two facilities. Pana`ewa Rainforest
Zoo and Gardens and Pana`ewa Equestrian Center together provide varied recreational
opportunities that are open to the public.
Pana`ewa Rainforest Zoo
The Pana`ewa Rainforest Zoo and Gardens is the only natural rainforest zoo in the United
States. This provides the unique opportunity to exhibit various species in a natural
rainforest environment. An abundance of flora enhances the animal experience and
transforms the zoo into a diverse botanical park. Pana`ewa Rainforest Zoo and Gardens
provides a welcome form of alternate recreation and education for all ages to enjoy. The
zoo is open to the public every day from 9:00 a.m. to 4:00 p.m., seven days a week and is
only closed on Christmas and New Year's Day. There is currently no admission charge.
Modern zoos strive to provide and promote a theme of conservation through education
and recreational activities. Conservation of world wildlife and rainforests will affect
many future generations. Continuing education and awareness is vital for preserving our
natural resources for the future, and the zoo affords the perfect opportunity to combine
this education through enhanced recreation.
Our program is achieved by meeting Federal USDA Animal Welfare Act regulatory
standards and requirements to maintain Federal licensure, and acquisition of State and
Federal permits necessary to import,transport and house restricted animals. Volunteers
and community involvement is vital to the program's success and future expansion.
Friends of the Pana`ewa Zoo (FOZ)is the 501c3 not for profit volunteer organization
which provides financial support for both projects and supplemental animal care. FOZ is
an integral part of the zoo. They maintain a zoo website and Facebook page that provides
news and public information to increase visitor awareness.
Equestrian Center
The Equestrian Center is located adjacent to the zoo and has the capacity to house 64
horses. Horse stalls are rented to the public for a nominal cost and the arena is rented for
appropriate events.
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PARKS & RECREATION
..__. .�. , PANA'EWAm..
RECREATIONAL COMPLEX
Program Description (continued)
The Pana'ewa Equestrian Center was developed and is maintained for a wide variety of
equestrian related facilities, which include a 5/8 mile race track, rodeo arena,wash racks,
and 64 rental stalls with attached paddocks. The center is open for public use seven days
a week.
Program Objectives
1. Focus on a natural rainforest theme by acquiring a minimum of one new rainforest
animal annually.
2. Successfully breed at least one animal species for exhibit or to trade with other
facilities.
3. Work with Friends of the Zoo (FOZ)to host at least two events to promote the zoo
and increase the number of visitors.
4. Work with community groups to help facilitate five major volunteer projects to
maintain and improve the Zoo and/or Equestrian Center.
5. Seek funding to reinstate the Zoo Information and Education Specialist and the zoo
educational program.
6. Provide a venue for annual recreational equestrian events at the Pana`ewa Equestrian
Center:
a. host three rodeo events annually;
b. host three dressage events annually.
Program Highlights
• Annual attendance at the Zoo from July 1, 2015 to June 30, 2016 was 251,436. This
is a significant increase from last fiscal year's attendance of 214,249. By far the
biggest highlight of our year was arrival of our two Bengal Tiger cubs from Great
Cats World Park in Cave Junction, Oregon. They arrived in early March followed by
our two new Alligators from Colorado Gators and Reptile Park in April. These new
animals accounted for the huge leap in attendance at the zoo this past fiscal year.
• On February 24, 2016 we had a hatching of a single Sacred Ibis and it remains on
exhibit here at out zoo with its parents. We also received two Emus from the
Department of Agriculture that were turned in through the department's amnesty
program. Although they are not a rainforest species they make an interesting
educational exhibit as they are the second largest living bird by height next to the
Ostrich and have the appearance of a prehistoric remnant.
• The Hawai`i Horse Owner's Association Pana`ewa Stampede Rodeo attracted
participants across the state. The increased popularity of the 2-day event has
organizers planning for a 3-day event next February.
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PARKS & RECREATION
PANA'EWA RECREATIONAL COMPLEX
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Attendance 251,436 220,000 250,000
Acres Maintained 57 57 57
Equestrian Center—Stalls 64 64 64
Equestrian Center—Rodeos, Shows,Clinics&Races 9 6 7
Community&Volunteer Projects Completed 5 5 5
New animals acquired 6 2 2
Educational presentations(field trips,school visits,etc) 0 0 0
Species(Current Actual Count as of June 2015) 85 86 86
Birds 32
Primates 7
Mammals 17
Amphibians 4
Reptiles 26
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 11 11 11
Salaries and Wages 477,183.42 515,358 523,384
Operations 239,115.57 265,226 264,930
Equipment 11,724.82 6,500 250
Program Total 728,023.81 787,084 788,564
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Building and Grounds Utility Worker 1 1 1
Nursery Worker I 1 1 1
Pana`ewa Recreation Complex Manager 1 1 -
Pana`ewa Recreation Complex Administrator - - 1
Pana`ewa Recreation Complex Supervisor 1 1 1
Zoo Animal Keeper II 6 6 6
Zoo Information/Education Specialist I 1 1 1
Total 11 11 11
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PLANNING
PLANNING
DEPARTMENT SUMMARY
Mission Statement
To foster an improved quality of life for the Island of Hawai`i's communities through
responsible and progressive planning.
Department Goals
1. Long-Range Planning. To'develop a long-range vision and plan that protects and
enhances our island's assets, meets our community needs, while fostering a diverse,
vibrant and sustainable economy;
2. Regulatory System. To develop and administer a land use management system that is •
based on clear and objective standards arid efficient process;
3. Public Participation/Information. To develop effective methods to seek community
and interagency input that encourages broad-based participation in planning and
regulatory decision making;
4. Organizational Capacity. To strive for competence, sensitivity, and responsiveness in
the delivery of planning services to the people and other agencies of the County.
•
Funding Source and Position Count
General Fund $3,558,977 General Fund 54
Grant Revenue $ 418,113 Grant Revenue/Other 6
Other $ 40,000
Total Budget: $4,017,090 Total Number of Positions 60
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Program Description
The Planning Department carries out its responsibilities through its offices in East and West
Hawai`i. The department administers and staffs several boards/commissions/committees
which have jurisdiction over various land use and related permits or designations. They are:
1. Hawai`i County Windward Planning Commission
2. Hawai`i County Leeward Planning Commission
3. Cultural Resource Commission
4. Board of Appeals
5. Puna Community Development Program Action Committee
6. Pahoa Village Plan Subcommittee of Puna CDP
7. Mt. View Village Plan Subcommittee of Puna CDP
8. Volcano Village Plan Subcommittee of Puna CDP
9. Hawaiian Paradise Park Subcommittee of Puna Master Plan
10. Kona Community Development Program Action Committee
11. Kailua Village Design Commission
12. Ka`u Community Development Program Steering Committee
13. South Kohala Community Development Program Action Committee
14. North Kohala Community Development Program Action Committee
15. Hamakua Community Development Program Steering Committee
16. Arborist Advisory Committee
17. Envision Downtown Hilo Plan
The Planning Director serves as the chief planning officer of the County and the technical
advisor to the Mayor, Planning Commissions and Council on all planning and related matters.
These include: prepares and implements the general plan and amendments; prepares and
implements the community development plans;prepares proposed zoning and subdivision
ordinances and any amendments and modifications; reviews and prioritizes proposed capital
improvements; administers the subdivision and zoning ordinances and related regulations;
approves proposed subdivision plans; approves variances as provided by law; and receives,
processes and recommends to the Planning Commission appropriate action regarding rezoning
applications, land use boundary amendments, special permits, use permits, special
management area permits and other similar requests.
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PLANNING
PLANNING
Program Objectives
Administrative Permits
1- Public Assistance and Land Use Information: Identify solutions to streamline and
improve customer service at the counter and responding to land use inquiries and
processing building permits. Continue to evaluate the new Permit to Build process where
Planning Department conducts review and intake of residential and non-residential
building permits in a timely and thorough manner. Create opportunities to increase
communication and collaboration among Hilo and Kona Land Use Plan Checkers to
develop standards for providing consistent public service.
2-Permits and Subdivision: Review administrative permits decision templates (Plan
Approval, Variances, PUDs, Farm Dwellings, Ohana, De Minimis,Non-significant
Zoning, Home Occupations) for improving form, content, and writing style. Work
cooperatively and collaboratively with other County Departments government agencies
in the permit and subdivision review process.
4- Complaints Investigation: Work cooperatively and collaboratively with other
Planning Divisions and government agencies in resolving complaints. Assess topics
within current codes,rules, and regulations that need further clarification, interpretation,
or revisions. Develop methods for managing,tracking, and streamlining record keeping
and monthly reporting of complaints.
5- Staff and Organizational Development: Identify training needs and opportunities
for building leadership and strengthen skills to improve customer service, work product
standards, and meeting deadlines. Create and compile an Administrative Permits Manual
of Operations (MOP) and organizational governance structure to assist staff in
understanding responsibilities and priorities of the Administrative Permits Division.
Prioritize concerns, continue to work in Focus Area Teams, and meet to discuss hot
topics with Kona staff to identify issues and take steps that lead to resolution of
outstanding and controversial issues. Initiate new efforts that lead to organizational
sustainability and staff health and wellbeing. When available,utilize interns and senior
employees to assist in initiating first steps for projects that are deferred due to lack of
funding or staff.
Administrative Services
1-Records Management: Conversion of departmental files from physical to electronic
format facilitating easier and accurate access for the public; which will reduce
expenditures in supplies and staff man-hours.
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Program Objectives (continued)
2-Personnel: Continue to evaluate department structure and organization to help
increase planning and regulatory functions; Seek training opportunities without impacting
the budget with emphasis on customer service skills; Work towards inter-divisional
cross-training of staff.
3-Funding: Track and provide additional or expanded fiscal expenditure reports to be
used as managerial tools in the management of fiscal budget, Geothermal funding, and
CZM funding; Work with managers to seek other sources of revenue.
Long Range •
1-Environmental Planning: Review all public access inquiries, environmental
assessments, and environmental impact statements. Create and approve an exemption list
for HRS 343 in line with other county and state agencies. Maintain the public access
geodatabase, enforce shoreline setbacks, and manage public access easements. Manage
the Coastal Zone Management(CZM) contract and produce the CZM semi-annual and
annual reports; and continue drafting a new or amended Planning Department rule for
shoreline setbacks. Process all Special Management Area(SMA)Assessments within the
specified 35-day requirement. Attend all State Office of Planning's CZM County
Directors' meetings, Ocean Resources Management Plan policy and working group
meetings. Review and analyze the county's SMA boundaries and rules for possible
amendments as needed.
2-Regional and Community Planning: General Plan(GP): Draft and facilitate GP
amendments as needed. Community Development Plans (CDP): Adopt the Hamakua
CDP and the Ka`u CDP, and continue with implementation of all other CDP's. Village
Plans: Assist communities to develop and implement town or village plans as
needed. Continue to work with other County departments, outside agencies, and the
public on various long range planning initiatives. Evaluate and develop a more formal
public access program, including required code amendments. Kickoff the Complete
Streets Program, which is already funded and contracted.
3-Administrative Programs: Produce annual reports and/or facilitate the management
of: Capital Improvement Program Budget Package; Professional Services; Zoning Code
and Subdivision Code Amendments (as needed); Planning Department and Board of
Appeals rule amendments (as needed); and review and comment on State legislation(as
needed). Continue with the comprehensive review of the County of Hawai`i General
Plan.
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PLANNING
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Program Objectives (continued)
4-Other Planning Programs: Staff and support: Board of Appeals; CDP Action and
Steering Committees; ORMP Policy and Working Group Committees; Green Team;
Statewide Interagency Climate Adaptation Council (ICAC); County Arborist Committee;
DOT Pedestrian Plan Technical Advisory committee (TAC); DOT Bike Plan TAC; DOT
Regional Long Range Transportation Plan TAC; DOT Sub-Statewide Transportation
Advisory Committee; and DOT Urban Boundary and Functional Classification TAC, and
other regional/island wide Long Range Planning priorities.
Planning
1-Boards & Commissions: Create or amend Rules of Practice and Procedures, as
appropriate, to define and/or refine processes and requirements to better address the legal,
technical, functional and financial obligations of our various boards and commissions to
ensure a fair, balanced and more effective approach in the processing of requests or
applications. Review processes to structure submittals before a board or commission to
ensure adequacy of information that facilitates review by the Planning Department,
affected agencies, and the public.
2-Administration: Continue to explore methods of providing improved management
and enforcement of land use permits and ordinances, including improved coordination
between the various divisions within the Planning Department and affected agencies,to
ensure that the requirements of these permits and ordinances are implemented in a timely,
complete and effective manner. Seek opportunities for cross-training of support staff
between the various boards and commissions to provide broader support functions.
West Hawai`i
1-Permit/Applicatin Processing: Process applications ons and refine workflow to
increase efficiency.
2-Code Compliance: Investigate complaints and alleged violations submitted by the
public.
3-Regional Planning Programs: Community Development Plans (CDP)—Administers
and staffs action committees for the North Kohala CDP, South Kohala CDP and Kona
CDP. Administer and staff Kona CDP Design Center for review of proposed Master Plan
developments. Continue to work with other County departments, outside agencies and
the public on planning efforts for North Kohala, South Kohala and Kona.
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Program Objectives (continued)
5-Other Planning Programs: Staff and support Kailua Village Design Commission.
Program Highlights
• Improved presentation dynamics at both Planning Commission meetings to better
convey information to the Commission, its support staff, and the general
public. These include the use of PowerPoint presentations, videos, geographic
information overlay on aerial photos, and point-of-reference photos to give a sense of
what is on the ground and where a project site is located and its relevancy to the
surrounding environment and community. More information provided to our
Commissioners leads to better and more-informed decisions.
• Hawai`i Department of Transportation(HDOT). Participate in various meetings and
workshops held by the HDOT regarding the Statewide Transportations Plan, the State
Transportation Improvement Program, and the State Transportation Action
Committee.
• Through the General Plan review process and other planning efforts, we have been
diligently striving to develop stronger, cohesive partnerships with other County,
State, and Federal agencies and stakeholders on both a management and staff level in
an effort to lessen agency silos and promote more collaborative relationships.
• Planning Department continues to provide considerable information to the public. All
notices and information regarding the Planning Department and its various boards,
committees and commissions can be found on our website. Added features of the
website cover Cultural Resource Commission, Banyan Drive Redevelopment and the
General Plan.
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PLANNING
_ PLANNING
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
PERMITS
Building Permits 4,800 5,000
Letters/Memos Answered 21,000 22,000
Ohana Permits 10 10
Plan Approval Reviewed 75 80
AGREEMENTS
Farm Dwelling Agreements 19 25
Subdivision—New Applications 125 150
Consolidation—New Applications 45 50
APPLICATIONS PROCESSED
General Plan Amendment 5 5
Change of Zone 20 25
Special Permits 30 30
Use Permits 20 20
Special Management Area Major Permits 15 20
State Land Use Boundary Amendments(<15 10 10
acres)
State Land Use Boundary Amendments(>15 5 5
acres)
Shoreline Setback Variance 3 3
Other Misc.Applications(amendments,city- 25 25
initiated)
Administrative Variance 100 125
Planned Unit Development(PUD) 5 5
Non-significant Zoning Change 5 5
SMA MINOR PERMIT 50 75
SMA Assessment 200 200
Appeals Processed 20 25
Boards/Commission/Committee Meetings * 204 204
Contested Case Hearings—PC 5 5
Contested Case Hearings—BOA 12 12
ENFORCEMENT
Complaints 200 225
CADASTRAL MAPPING
New/Updated plat maps 200 225
%plat maps in CADD(206 out of 2,365) 9% 10%
%plat maps scanned 100% 100%
Copies of Tax Maps Requested 800 800
*Consolidation of all Boards,Commissions,CDP Action Committees,and Design Review Committees
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Program Measures (continued)
The Department's regulatory functions can be measured in terms of volume and
responsiveness. The previous table provides an indication of volume,which should be
considered relative to the number of personnel. The Zoning Code, Subdivision Code,
Planning Commission Rules, and Planning Department Rules prescribe time limits in
which the department is required to address the majority of the aforementioned
applications and permits. Responsiveness measures are not available until an improved
permit tracking system is implemented. Further effort would need to invest in the current
tracking system to generate performance reports that reflect categories of regulatory
functions and parameters such as length of time for processing.
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 48 52 53
Salaries and Wages 2,807,220.47 3,069,104 3,033,057
Operations 752,936.14 457,459 563,670
Equipment 41,774.51 5,850 4,250
Program Total 3,601,931.12 3,532,413 3,600,977
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PLANNING
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Planning Director 1 1 1
Deputy Planning Director 1 1 1
Accountant I 1 1 1
Administrative Services Officer I 1 1 1
Clerk II 2 1 1
Clerk III 2 3 3
Geographic Information Systems Analyst I 1 1 1
Geographic Information Systems Analyst II 1 1 1
Land Use Plans Checker III 5 9 9
Planner I - - 2
Planner IV 7 7 7
Planner V 6 6 6
Planner VI 3 3 3
Planning Committee Support Tech 1 1 1
Planning Inspector II 3 3 3
Planning Program Manager 4 4 4
Private Secretary 1 1 1
Secretary 1 1 1
Secretary to Board/Commissions 2 2 2
Subdivision Applications Clerk 1 1 1
Tax Maps&Records Supervisor II 1 1 1
Tax Maps&Records Tech I 1 1 1
Tax Maps&Records Tech II 1 1 1
Tax Maps&Records Tech III 1 1 1
Total c 48 52 54
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PLANNING
COASTAL ZONE
MANAGEMENT
Program Description
The Hawai`i Coastal Zone Management(CZM)Program is established by Chapter 205A,
Hawai`i Revised Statutes (HRS). It is a comprehensive management guide for the
beneficial use,protection; and development of Hawai`i's land and water resources. The
State Legislature created the CZM Program as a shared management system with the
State and County regulatory agencies. Through an agreement,the State of Hawai`i
Department of Economic Development and Tourism, Office of Planning provides funds
(State and Federal)to the County of Hawai'i to implement the CZM Program through the
regulation of development in the Special Management Area(SMA) and Shoreline
Setback Area(SSA). The Department assesses development proposals within the SMA
and SSA for compliance with the CZM objectives and policies articulated in the HRS and
determine whether the issuance of a SMA and/or Shoreline Setback Variance (SSV)
permit is appropriate. As part of the agreement with the State,the County's
responsibilities include:
1. Administration of the SMA and SSV permits, nonpoint source pollution issues, and
other CZM-related matters.
2. Administer an ongoing monitoring and enforcement program.
3. Facilitate and support public participation in the CZM Program, as may be necessary.
4. Attend all CZM-related meetings, workshops, and seminars.
5. Coordinate, facilitate, and where possible, streamline the development review process.
6. Submit status and performance reports on a semi-annual basis to the Office of Planning.
7. Submit CZM performance measures report on an annual basis to the Office of Planning.
Program Objectives - CZM
1. Process all SMA Permit applications in the required time limit as specified by law
and the County's Rules and Regulations.
Process all SMA Assessments within the specified 35-day requirement.
2. Conduct site investigation of alleged violations within two weeks of receipt of
complaints.
3. Monitor all CZM-related legislative bills during the State Legislative session and
provide testimonies as needed (January to May).
4. Attend all Marine and Coastal Zone Advocacy Council (MACZAC)meetings, which
are normally held every other month as budgetary constraints will allow.
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PLANNING
COASTAL ZONE MANAGEMENT
Program Objectives— CZM (continued)
5. Attend all State Office of Planning's CZM County Directors meetings, Ocean
Resources Management Plan policy and working group meetings and subcommittee
meetings as budgetary constraints will allow.
6. As a public participation measure,provide a written report to the State Office of
Planning CZM Program of all SMA Permit applications and their status.
7. Continue to advertise Planning Commission agenda and hearing notices for all SMA
and SSV Permit applications as required by law.
8. Provide the Office of Planning with semi-annual reports within seven days after
December 31st, and June 30th of the Fiscal year.
9. Continue to review Planning Commission and Planning Department Rules for
compliance with enacted State laws and draft amendments to the rules for adoption.
Program Measures
Program measures are included in the Administration and Planning program.
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 6 6 6
Salaries and Wages 212,000.57 378,036 398,096.00
Operations 3,972.48 12,866 18,017
Equipment - -
Program Total 215,973.05 390,902 416,113
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Clerk III 1 1 1
Planner IV 2 2 2
Planner V 1 1 1
Planning Inspector II 1 1 1
Senior Account Clerk 1 1 1
Total 6 6 6
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POLICE
POLICE
DEPARTMENT SUMMARY •
Mission Statement
The employees of the Hawai`i Police Department are committed to preserving the spirit
of aloha.
We will work cooperatively with the community to enforce the laws, preserve peace and
provide a safe environment.
Department Goals
1. To protect life and property and serve the community.
2. To actively involve the community in crime prevention programs.
3. To gather necessary evidence quickly for successful prosecution.
4. To expeditiously recover stolen property and contraband.
5. To enforce traffic laws.
6. To provide other services as necessary to promote efficient operation of the Police
Department and provide for the overall safety of the community.
Funding Source and Position Count
General Fund $63,193,064 General Fund 733
Grant Revenue $ 2,854,500 Grant Revenue/Other 2
Other $ 830,000
Total Budget: $66,877,564 Total Number of Positions 735
202
POLICE
POLICE COMMISSION
Program Description
The Police Commission is established under the Hawai`i County Charter to oversee the
activities of the Police Department. It consists of nine citizens appointed by the Mayor
from each of the nine County Council districts and confirmed by the County Council.
The members volunteer their services and serve staggered terms of five years each.
The Police Commission has the following mandated responsibilities under the Charter:
1. To appoint and to remove the Police Chief
2. To review the annual budget prepared by the Police Chief and possibly make
recommendations about it to the Mayor and Managing Director.
3. To receive, consider and investigate charges brought by members of the public
against the conduct of the Police Department or any of its members and to submit a
written report of its findings to the Police Chief
4. To advise the Police Chief on police-community relations.
5. To review the department's operations, as deemed necessary, for the purpose of
recommending improvements to the Police Chief and the Managing Director.
6. To evaluate, at least annually,the performance of the Police Chief and submit a report
to the Mayor,Managing Director and the Council.
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 1 1 1
Salaries and Wages 51,504.52 53,895 53,752
Operations 15,395.24 21,241 21,241
Program Total 66,899.76 75,136 74,993
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Secretary 1 1 1
Total 1 1 1
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POLICE
ADMINISTRATIVE SERVICES BUREAU
Administrative Services Division
Program Description
The division,under the direction of a Police Major,provides island-wide administration,
direction and planning control and coordination of police services; and supports operating
units through centralized Administrative Services Division. The division's support units
include the Human Resources Section(Training, Community Relations/Research&
Development, Worker's Compensation Safety Unit and Police Chaplains), Media
Relations Officer,the Word Processing Center, Commission on Accreditation for Law
Enforcement Agencies (CALEA) and Finance Section.
Human Resources Section
Responsible for all personnel actions,to include both external and internal recruitments
for appointments to positions; management of personnel files;training of both sworn and
civilian personnel; management of safety and workers' compensation files; conducting
research to address issues facing the department; legislative actions; community relations;
maintaining and updating departmental policies/rules/regulations; and other duties
associated with providing administrative support to operational units.
Personnel duties include managing and maintaining personnel files for employees;
processing all documents and correspondences relating to personnel actions; providing
management with recommendations and courses of actions involving personnel actions;
and all related duties involving personnel issues. Responsibilities involving training
includes facilitating and providing all entry level training for all police recruit officers as
well as facilitating the training of in-service personnel, both sworn and civilian. This unit
also maintains and manages the files associated with training both sworn and civilian
personnel throughout the department.
Duties associated with workers' compensation safety involve reviewing and investigating
workers' compensation cases for alleged abuse; conducting department random drug
testing program; coordinating and scheduling mandatory annual physicals;providing
timely and comprehensive information on safety and health issues; and planning and
conducting training classes on employee safety matters.
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POLICE
ADMINISTRATIVE SERVICES BUREAU
Administrative Services Division A
Program Description (continued)
As part of research and development,the duties involve addressing the overall needs and
equipment requirements for the department: conducting research and evaluation of
equipment,uniforms,protective devices; providing recommendations to minimize injury
to personnel;researching and tracking of legislation that deal primarily with law
enforcement issues; preparation of testimony for submittal.
Word Processing Center
Under the direction of a clerical services supervisor and assistant clerical supervisor, 14
clerical personnel are responsible for the transcription of all narrative police reports
dictated onto a digital recording system by sworn personnel. These reports, after
approval, become the official document detailing criminal investigations conducted by
the department.
Finance Section
The Finance Section, under the direction of the accountant IV, is in charge of preparing
the department's budget, maintaining its accounts, inventory control, processing payroll,
maintaining personnel attendance Tecords,purchasing supplies and equipment,
distributing supplies to districts and bureaus, furnishing custodial and maintenance
services,providing messenger and delivery service,providing department and subsidized
vehicles with fuel and administering the special duty program.
Program Objectives
g J
1. To accommodate at least 95% of requests for public safety/health talks from the
community.
2. To accommodate at least 95% of requests for station tours for students and
community members.
3. Conduct drug screening of all sworn personnel and initiate pre-employment testing
of civilian personnel. .
4. Conduct constant recruitment and fill at least 80% of vacancies for all sworn and
civilian positions within six months.
5. Improve competence and professionalism of sworn and civilian personnel through
advanced equipment purchases and provide 5,566 hours of on-going training.
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POLICE
ADMINISTRATIVE SERVICES BUREAU
Administrative Services Division
Program Objectives (continued)
6. Maintain the level of proficiency in the Word Processing Center with a turnaround
time of less than ten days for processing reports.
7. Process 85% of requisitions received from districts and bureaus within a month.
8. Fill 90% of all special duty requests for officers.
9. Compile a listing of all outstanding leave papers and distribute to district
commanders bi monthly.
10. Fill 90%of requests for storeroom supplies within the month.
Program Highlights
Human Resources Section
In FY 2015-16,the Human Resources Section in cooperation with the Hawai'i County
Department of Human Resources conducted various open and internal recruitments for
sworn and civilian vacancies,which resulted in the hiring of 22 police officer recruits,
five clerk III's, five school crossing guards, four police radio dispatchers, one storeroom
clerk,two custodian/groundkeepers, one police evidence custodian, one radio technician
I, and one police operations clerk. Internally,there were 18 temporary promotions to
police officer III, one temporary promotion to police investigative operations clerk, 12
promotions to police sergeant/detective, two promotions to supervising police radio
dispatcher, one promotion to police lieutenant, one promotion to firearms registration
clerk, one promotion to senior clerk-stenographer, one promotion to senior account clerk,
one promotion to senior police records clerk, and one promotion to traffic safety
coordinator. Additionally, there was one inter-governmental movement of apolice officer
g offs er
II and one inter-departmental promotion of an information systems analyst IV.
Word Processing Center
The Word Processing Center is responsible for transcribing all narrative police reports
that island-wide sworn personnel dictate into an internet/web-based Dictation Enterprise
Platform system. Throughout FY 2015-16,the Word Processing Center worked long
hours in an attempt to keep up with the high workload. The dictated reports transcribed
by the Word Processing Center are routed via the Records Management System for
officers' approvals and timely prosecution. More than 29,000 reports were transcribed,
which totaled almost 265,000 minutes of dictation and over 2,205,000 transcribed lines.
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POLICE
ADMINISTRATIVE SERVICES BUREAU
Administrative Services Division
Program Highlights (continued)
Finance Section
Finance staff continued to operate the payroll, accounts payable, special duty, and
storeroom sections. Accounts payable processed approximately 8,830 invoices; special
duty filled 7,605 special duty requests; and the storeroom filled 4,307 orders.
Accreditation Section
The Accreditation Section maintains the continued accreditation for the Department by
ensuring compliance with the Commission on Accreditation for Law Enforcement
Agencies (CALEA) standards. There are over 489 law enforcement standards set by
CALEA. During July 2015 the department underwent an assessment by CALEA. In
November 2015, following the assessment and extensive review by the commission,the
department was awarded accreditation for the next four years. In addition, CALEA
mandates a compliance review every year to ensure compliance by accredited agencies.
Moving forward the department will undergo another assessment in August of 2019.
The department acquired an electronic program that is used for document dissemination,
training, surveys, and CALEA assessments and reviews. This program allows for a
paperless system that is cost effective by saving paper and printing supplies, allows for
efficient training of officers without the cost of taking them off the road and immediate
feedback of data for informed decision making for the department. Being an accredited
agency establishes true professionalism, maintains partnerships with the community and
local government, and allows for transparency, integrity and continued teamwork for
better community service and accountability.
Training Section
During FY 2015-16, the Training Section conducted training for the 83rd Police Recruit
Class, which began with 22 police officers. The department continued providing "Aloha
in Difficult Times" and "Cultural Diversity" training. Recruit officers received a wide
variety of field training while riding along with and being evaluated by field training
officers. Training included the practical applications of criminal investigations;principles
of police patrol; interview and interrogation; constitutional and citizens' rights; federal,
state and county statutes; and other topics pertinent to law enforcement.
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ADMINISTRATIVE SERVICES BUREAU
Administrative Services Division
Program Highlights (continued)
Department personnel were provided with 66,479 hours of instruction and training. Two
notable courses added were "Pain Behind the Badge"with its goal to reduce police stress
that ultimately can be related to excessive force incidents, failed relationships, civil
litigation,poor work performance,poor personal health, substance abuse, officer-
involved domestic violence, suicide, and more. The department also reinstituted"Gold
Shield"training aimed primarily at first-line supervisors and their duties attendant to that •
role.
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Public Safety/Health Talks 100% >=95% >=95%
Station Tours 100% >=95% >=95%
Students&Community Members 892 >=3,600 >=3,600
Drug Screening(Sworn Personnel)* 95% 100% 100%
Recruitment(%of Staffing Sworn/Civilian) 98% 100% 100%
Training Hours 60,970 7,000 7,000
Word Processing Center -turnaround time 11.5 days 9 Days 9 Days
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Finance Section
Process Requisitions within the month 95.7% 85% 85%
Fill Special duty requests 92% 90% 90%
Collect/reconcile 85%of leave applications within month 100% 85% 85%
Compile a listing of all outstanding leave papers and 100% 100% 100%
distribute to district commanders bi monthly
Fill90%of requests for storeroom supplies within month 100% 90% 90%
* Percentage does not include those sworn personnel unavailable for testing due to extended leave for
entire calendar year.
Program Expenditures (Special Duty)
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 2 2 2
Salaries and Wages 68,425.28 87,596 86,553
Operations 704.00 31,067 31,067
Equipment - -Program Total 69,129.28 118,663 117,620
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Administrative Services Division
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Account Clerk 2 2 2
Total 2 2 2
Program Expenditures (Administrative Services)
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 263 263 263
Salaries and Wages 8,317,290.45 7,799,318 7,765,430
Operations 7,461,445.77 8,892,164 8,850,638
Equipment 218,681.55 375,900 405,900
Program Total 15,997,417.77 17,067,382 17,021,968
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Actual Authorized Request
Police Chief 1 1 1
Deputy Police Chief 1 1 1
Assistant Police Chief 1 1 1
Account Clerk 3 3 3
Accountant I 1 1 1
Accountant III 1 1 1
Accountant IV 1 1 1
Assistant Clerical Supervisor 1 1 1
Clerical Services Supervisor I 1 1 1
Clerical Services Supervisor II 1 1 1
Clerk III 18 18 18
Clerk III(Temp) 1 1 1
Fingerprint Classifier II 1 1 1
Fingerprint Technician 1 1 1
Firearms Registration Clerk 2 2 2
Human Resources Program Specialist 1 1 1
Human Resources Technician I 1 1 1
Information Systems Analyst IV 1 1 1
Information Systems Analyst V 1 1 1
Information Systems Analyst VI 1 1 1
Police Cadet(Hrly) 24 24 24
Police Captain 1 1 1
Police Documents Clerk 1 1 1
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ADMINISTRATIVE SERVICES BUREAU ✓W �LL
Administrative Services Division
Personnel Position Summary (continued)
Police Evidence Custodian 2 2 2
Police Lieutenant 4 4 4
Police Major 2 2 2
Police Officer I(Temp) 37 37 37
Police Officer II 4 4 4
Police Officer III(Temp) 30 30 30
Police Radio Dispatcher II 34 34 34
Police Radio Dispatcher III(Temp) 6 6 6
Police Records Analyst 1 1 1
Police Records Clerk 8 8 8
Police Sergeant 8 8 8
Public Relations Specialist 1 1 1
Radio Technician I 4 4 4
Radio Technician II 1 1 1
School Crossing Guard(Hrly) 40 40 40
Secretary 2 2 2
Secretary to the Chief of Police 1 1 1
Senior Account Clerk 1 1 1
Senior Clerk-Stenographer 2 2 2
Senior Police Records Clerk 1 1 1
Storekeeper 1 1 1
Student Helper I 2 2 2
Supervising Police Radio Dispatcher 4 4 4
Traffic Safety Coordinator 1 1 1
Total 263 263 263
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ADMINISTRATIVE SERVICES BUREAU
Technical Services Division
Program Description
The Technical Services Division, under the direction of a police major, consists of the
Traffic Services, Records and Identification, Communications Maintenance,
Communications Dispatch, and the,Computer Sections. The division provides technical
assistance on traffic and motor vehicle safety and training; manages police records and
evidence storage; maintains the county's microwave radio system and the installation and
maintenance of police mobile radios; administers central dispatch functions and provides
technical support to the department's computer software and hardware systems.
Program Objectives
1. Process and issue at least 95% of road closure permits within the month received.
2. Issue at least 95% of traffic violation letters to vehicle owners within a week.
3. Process at least 95% of firearms permits within two weeks.
4. Complete at least 95% of requests for mobile radio systems per month.
5. Conduct at least 96 radio site inspections.
6. Process and dispatch personnel to 100% of calls for service received.
Program Highlights
Communications Dispatch Center
During FY 2015-16,the Communications Dispatch Center received 221,772 calls, a
3.625% drop from last fiscal year, with 12.6% of those transferred to the Hawai`i Fire
Department.
•
All requests for police service are recorded, logged and assigned by Dispatch personnel
using a computer aided dispatch(CAD) system with six to seven dispatchers on shift at
any given time.
A total of 217,199 calls for service were documented during this fiscal year, a 3.2%
decrease from the previous year. Mondays (32,802 calls for service) and Fridays (33,773
calls for service)were shown to be the busiest days overall.
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ADMINISTRATIVE SERVICES BUREAU
Technical Services Division
Program Highlights (continued)
The Dispatch Center fulfilled 656 requests for 911 and other audio/radio recordings and
information for the Office of the Prosecuting Attorney, officer and internal investigations,
as well as the general public, a 22.7%increase from the 534 requests in the previous
fiscal year.
The implementation of a new Computer Aided Dispatch(CAD), Records Management
System(RMS) and Mobile Patrol system from Spillman Technologies began with design,
information transfer and equipment purchase and installation. An expected completion
and"go live"date is planned for the latter part of 2016.
A soft launch of the "Text To 911", an important feature of the Next Generation 911,
began in February 2016 receiving an average of 22 "911 texts" a month. A statewide
launch and informational campaign is planned for the latter part of 2016 as well.
The County of Hawai'i will undergo an island-wide radio upgrade to its current system.
The Motorola Astro 25 narrow band frequency will be implemented by the end of the
calendar year 2016.
Records and Identification Section
The Records and Identification Section has several internal subsections composing of
records, identification, firearms, and evidence. The major responsibilities of the section
are the maintenance of police records; processing evidence; conducting fingerprint
examinations;processing subpoenas and court documents; compiling and disseminating
statistical information; and processing firearms penuit applications and registrations,
which include thorough background checks on each individual applying for a long gun or
handgun permits.
During FY 2015-16,the Records and Identification Section recorded the following.
Records Section:
• Processed requests for 6,038 copies of criminal reports
• Processed requests for 5,567 copies of traffic accident reports
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ADMINISTRATIVE SERVICES BUREAU
Technical Services Division
Program Highlights (continued)
Firearms Section:
• Issued 4,496 firearms permits
• Registered 11,205 firearms
Identification Section:
• Processed 19,485 court documents
• Processed 6,912 fingerprints
Evidence Section:
• Processed 6,463 photographic record receipts
• Processed 10,600 property/evidence receipts
Traffic Services Section
During FY 2015-16,the Hawai`i Police Department received$458,001.40 in federal
grant funds for traffic enforcement and equipment purchases to improve traffic
safety. Police continued efforts to make Big Island roadways safer by using the grant
funds to pay for overtime to conduct checkpoints and other enforcement projects aimed at
reducing injuries and death in motor vehicle crashes by increasing seat belt use rates,
apprehending impaired drivers, and enforcing speed regulations and illegal "outlaw"road
racing.
The Traffic Services Section issued 81 road closure permits, issued 203 violation letters
to motorists, conducted 44 school crossing guard checks, and directed 736 abandoned
vehicle police reports to the Department of Environmental Management for their final
disposition.
The Traffic Services Section also oversees the school crossing guard program and has a
total of 40 allocated positions at various elementary schools throughout the Big Island.
Computer Center
The Computer Center is responsible for interconnectivity between all police stations and
substations to assure a secured networking infrastructure,to include installing and
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ADMINISTRATIVE SERVICES BUREAU
Technical Services Division
Program Highlights (continued)
maintaining computer equipment, installing and troubleshooting software systems, and
providing technical assistance for various computer issues.
During FY 2015-16,the Computer Center began preparations to migrate the current
Computer Aided Dispatch, Record Management System and Mobile Reporting
systems. With the addition of an information systems analyst position,the number of
• requests of service was reduced by 36% from the previous year.
Communications Maintenance
The Radio Maintenance Section is responsible for maintenance and repair of all county-
owned radio sites. This includes towers, shelters, microwave radios,repeaters, base
radios,mobile radios and handheld portable radios. During FY 2015-16, Radio Shop
personnel repaired 38 Civil Defense sirens and performed preventive maintenance on an
additional 25 sirens. In addition,they repaired and remounted emergency warning lights
on Civil Defense vehicles, performed 57 preventive maintenance inspections of district
stations, and performed 65 radio sites inspections.
The Communications Maintenance Section installs and maintains all radio and
emergency warning equipment in the Police Department's fleet and subsidized vehicles.
During Fiscal Year 2015-16,Radio Shop personnel installed 88 radios, sirens, and
warning lights into Police Department vehicles. In addition,they also replaced 214 radios
in department vehicles to accommodate the radio system upgrade.
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Road closure permits within a month 100% >=95% >=95%
Traffic Violation Letters within a week 97.8% >=95% >=95%
Firearms permits within a month 97% >=95% >=95%
Install mobile radio stations 100% >=95% >=95%
Radio site inspections ' 139% >=96% >=96%
Dispatch to calls for service 100% 100% 100%
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CRIMINAL INTELLIGENCE UNIT AND OFFICE OF
PROFESSIONAL STANDARDS
Program Description
The Criminal Intelligence Unit(CIU) and Office of Professional Standards (OPS)
Division is under the direct management of the Police Chief. It is commanded by a
police captain and maintains offices in Hilo and Kona.
The Criminal Intelligence Unit gathers, maintains, and analyzes intelligence for the
purpose of keeping police administrators informed about the extent, nature and
characteristics of organized crime activity, drug trafficking organizations, as well as
issues dealing with Homeland defense and dignitary protection assistance. The unit is
also responsible for conducting criminal history checks for the department.
The Office of Professional Standards investigates allegations of misconduct by
department members. These investigations seek to determine if not only misconduct
occurred,but also the underlying reasons for errant behavior on the part of the employee.
Investigations are also used to indicate the need for additional training and/or procedural
changes.
Program Objectives
Criminal Intelligence Unit
1. Complete 90% of assignments within 30 days.
2. Complete 90% of criminal history checks of prospective employees of the department
employees, as well as other federal, state and local law enforcement agencies within
30 days.
3. Develop, maintain and disseminate intelligence information, which can be utilized to
produce no less than eleven criminal investigations per month.
4. Compile, produce, analyze and forward to police administrators no less than 32
intelligence reports per month.
5. Provide assistance to other elements within the police department either through
intelligence briefings on current crime trends and/or through no less than 12 in-
service training sessions per month.
6. Conduct four presentations to semi-annual Statewide Inter-County Criminal
Intelligence Unit(ICCIU) conferences on major criminal activity within this
jurisdiction, along with gathering criminal intelligence from other jurisdictions, which
may have a connection to our jurisdiction.
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CRIMINAL INTELLIGENCE UNIT AND OFFICE OF
PROFESSIONAL STANDARDS
Program Objectives (continued)
Office of Professional Standards
1. Conduct complete and thorough internal investigations seeking a monthly clearance
rate of 67%.
2. Conduct complete and thorough internal inquiries, seeking a monthly clearance rate
of 85%.
3. Conduct no less than two monthly random and unannounced inspections of the
different elements within the department to ensure compliance with rules and
regulations.
4. Provide no less than three monthly in-service training sessions to other elements
within the department to prevent and deter employee misconduct, as well as to ensure
procedural compliance in the investigation of employee misconduct.
5. Compile and provide a yearly report to the state legislature on certain specific aspects
of discipline meted out by the department as required by law.
Program Highlights
Criminal Intelligence Unit(CIU)
The Criminal Intelligence Unit provided intelligence information, which in whole or in
part led to the initiation of 124 criminal investigations. The unit also submitted 361
intelligence reports. The unit conducted 327 criminal history investigations for
prospective department employees, other designated employees, and prospective
employees of other county, state, and federal law enforcement agencies.
Office of Professional Standards (OPS)
The Office of Professional Standards (OP S) conducted 17 administrative investigations,
55 internal inquiries into actions by police department personnel, and provided 144 in-
service training sessions to employees. OPS also conducted 31 quality;control and
compliance inspections of various elements of the department to prevent the abuse,
misuse, fraud and waste of department resources.
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CRIMINAL INTELLIGENCE UNIT AND OFFICE OF
PROFESSIONAL STANDARDS
Program Measures
•
FY 2015-16 FY 2016-17 FY 2017-18
Criminal Intelligence Unit Actual Budget Estimate
Other Assignments 100% >=90% >=90%
Criminal History Checks 100% >=90% >=90%
Numbered Cases 124 >=132 >=132
Intelligence Reports 361 >=384 >=384
In-service Presentations 144 >=144 >=144
Presentations to ICCIU 4 >=4 >=4
FY 2015-16 FY 2016-17 FY 2017-18
Office of Professional Standards Actual Budget Estimate
Internal Investigations 94% >=67% >=67%
Internal Inquiries 100% >=85% >=85%
In-service Presentations 36 36 36
Random Inspections 31 24 24
Yearly Legislative Report _ 1 1 1
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 9 9 9
Salaries&Wages 850,714.63 914,056 905,136
Operations 4,316.16 20,965 20,965
Program Total 855,030.79 935,021 926,101
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Actual Authorized Request
Detective 4 4 4
Police Captain ° 1 1 1
Police Officer II a 4 4 4
Total 9 9 9
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OPERATIONS BUREAUS
OPERATIONS BUREAUS
Program Description
CRIMINAL INVESTIGATION DIVISION (CID)
The Criminal Investigations Division investigates all crimes of violence,theft, fraud,
commercialized vice and narcotics; apprehends perpetrators of these crimes; and
compiles evidence and information for the prosecution of all persons charged with
violations of criminal statutes. The division is also responsible for criminal investigations
of police officers,while internal affairs conducts concurrent administrative
investigations.
This division is under the command of a police captain who oversees the operations of
the respective sections to include the Criminal Investigations Section(CIS), which
includes the Crime Lab; the Juvenile Aid Section(JAS); and the Vice Section, which
includes the"Ice"Task Force (ITF) and the Drug Interdiction Task Force (DITF).
Criminal Investigation Section (CIS)
The Criminal Investigation Section(CIS),under the command of a police lieutenant, is
responsible for the investigation of all major crimes to include homicides, suspicious
deaths, assaults,property crimes, identity thefts and fraud. In addition, CIS detectives
respond to all reported suicides, child deaths and other deaths with questionable
circumstances.
Juvenile Aid Section (JAS)
The Juvenile Aid Section(JAS),under the command of a police lieutenant, is responsible
for the investigation of cases involving juveniles as victims or perpetrators.
Investigations conducted include assaults,property crimes, sexual assaults, domestic
violence, gang activity and status offenses.
JAS also maintains two specialized units consisting of the Sex Crimes Unit, specializing
g
in sexual assault investigations; and the Domestic Violence Unit, specializing in domestic
abuse cases.
The JAS general detail detective is assisted by a police officer III (PO-III). This unit is
also responsible for overseeing crime reduction units (CRU) in which personnel are
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.. ___. AUS
Program Description (continued)
temporarily culled from other sections in order to detect and investigate gang activity and
underage drinking. The PO-III position in the unit is assigned to handle and work with a
certified scent-oriented canine, utilized to assist police in locating missing children.
Vice Section
The Vice Section is responsible for the prevention and suppression of all forms of
commercialized vice activity,to include prostitution, gambling and illegal trafficking of
narcotics. Special operations and covert programs are in place to combat the distribution
of illegal drugs on the Big Island. Federal and state grants provide the necessary funding
to accomplish these objectives.
Vice officers belong to the Statewide Narcotics Task Force and are involved in joint
operations with the Drug Enforcement Administration; Bureau of Alcohol, Tobacco and
Firearms; Bureau of Immigration and Customs Enforcement; United States Postal
Service; and the Federal Bureau of Investigation. The Vice Section is also part of the
Hawai`i High Intensity Drug Trafficking Area(HIDTA) Task Force.
The Vice Sections are augmented with an"ice"task force (ITF), whose primary goals are
to identify, disrupt,prosecute and ultimately dismantle street mid- and upper-level drug
trafficking organizations dealing crystal methamphetamine ("ice").
The Area II Vice Section is supplemented with the Drug Interdiction Task Force (DITF),
primarily responsible for investigating drug smuggling through the airports and other
venues. The department DITF personnel is comprised of three officers who are federally
deputized to investigate, identify and apprehend individuals and organizations involved
in the smuggling of illicit drugs into the County of Hawai`i
Crime Lab
The Crime Lab performs a variety of physical, chemical, instrumental and microscopic
analysis of evidence in connection with crime detection and law enforcement work. In
addition, all of the criminalists/evidence specialists assigned are required to provide court
testimony whenever necessary in both state and federal courts.
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OPERATION.
S BUREAUS
Program Description (continued)
Patrol Divisions
The Patrol Divisions, each under the command of a police captain,plan,proactively
direct and coordinate functions towards the enforcement of federal, state, and county
laws,the prevention of crime,the apprehension and custody of law violators and the
development of partnerships between the community and the Hawai`i Police Department.
These divisions include the operating units from each of the police districts, community
policing,police reserve officers program and the traffic enforcement unit.
The Patrol Divisions continue enforcement efforts through special projects such as
sobriety checkpoints, seatbelt/child restraint checkpoints, high-speed enforcement,
underage drinking deterrent programs and truancy deterrent programs.
Community Policing Officers
The Area I Community Policing Unit is coordinated by a police lieutenant and consists of
14 PO-III positions, distributed as follows: Eight in the South Hilo District, four in the
Puna District, one in North Hilo District, and one in Hamakua District.
The Area II Community Policingynit is coordinated by a police sergeant and consists of
13 PO-III positions, distributed as follows: Seven in the Kona District,three in South
Kohala District,two in the Keit District, and one in the North Kohala District.
The School Resource Officer Program consists of eight PO-III positions, distributed as
follows: One at Hilo Intermediate School, one at Waiakea Intermediate School, one at
Honokaa High&Intermediate School, one at Pahoa High& Intermediate School, one at
Kealakehe Intermediate School, one at Konawaena Middle School, one at Kea'au
Intermediate School, and one at Waimea Intermediate School.
These officers are tasked with providing law-related education, counseling, and
enforcement at their respective school campuses.
The Hawai`i Isle Police Activities League (HI-PAL) is a proactive program designed to
encourage and engage youths to participate in constructive and supervised athletic
activities. The goals of the program are to promote sportsmanship, benevolence,
friendship, sociability, good will,tolerance and to provide a meeting place for the
promotion of common interest of youths.
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OPERATIONS BUREAUS
Program Description (continued)
Traffic Enforcement Unit
The Area I Traffic Enforcement Unit(TEU) is comprised of a supervising sergeant and
four PO-III positions; and the Area II TEU is comprised of a supervising sergeant and
three PO-III positions. The major responsibilities of TEU are to enforce traffic laws and
investigate traffic deaths utilizing specialized skills (i.e., computerized diagramming of
accident scenes).
Program Objectives
1. To achieve a burglary clearance rate of 30%.
2. To achieve a theft/auto theft clearance rate of 30%.
3. To achieve a robbery clearance rate of 60%.
4. To maintain a sexual assault clearance rate of 80%.
5. To attain at least a 65% service of court documents received.
6. To conduct 720 hard drug investigations (heroin, cocaine and crystal methamphetamine).
7. Crime Lab to achieve an assignment clearance rate of 90%.
8. HI-PAL to serve 60 youths in three age groups for each month and a 36%participation of
"at-risk youths" out of all youths served.
9. Community policing program to complete at least 24 problem-solving activities and 24
crime prevention activities annually through the development of partnerships directed at
resolving community-police problems,resulting in the improvement of the quality of life
for all citizens.
10. Community policing program to complete at least 48 abandoned vehicle/beautification
projects annually through the development of partnerships with the community.
11. To provide at least four D.A.R.E. curriculum(core classes) and/or training per month
through the department's school resource officer program.
221
_ I
POLICE
OPERATIONS BUREAUS
Program Highlights
Criminal Investigation Section (CIS)
The Area I Criminal Investigation Section (CIS)
The Area I Criminal Investigation Section investigated felony cases in the South Hilo,
Puna,North Hilo and Hamakua Districts. During FY 2015-16, Area I CIS investigated
1,894 crimes. Of those, 11 were murder cases, 14 were attempted murder cases, 547 were
burglaries cases, 264 were thefts cases, and 460 were financial crimes cases. In
comparison with the previous fiscal year,this represents a 25.7% decrease in burglaries, a
14.5% decrease in thefts, and a 39.8% increase in financial crimes. The overall clearance
rate was 64.6%.
The Area II Criminal Investigation Section (CIS)
The Area II Criminal Investigation Section investigated felony cases in the South Kohala,
North Kohala, Kona, and Kati Districts. During FY 2015-16, Area II CIS investigated
927 crimes. Of those, one was a murder case, four were attempted murder cases, 263
were burglaries cases, 73 were thefts cases, and 299 were financial crimes cases. In
comparison with the previous fiscal year,this represents a 10% increase in burglaries, a
27% decrease in thefts, and a 4%increase in financial crimes. The overall clearance rate
was 69%.
Juvenile Aid Sections (JAS)
The Area I Juvenile Aid Section (JAS)
During FY 2015-16,the Area I Juvenile Aid Section investigated 634 cases, of which
there were 290 reports of sexual assault and 90 reports of domestic violence. In
comparison with the previous fiscal year,there was an approximate 50%increase in the
number of sexual assaults with a solution rate of 89%.
In addition,they investigated 229 reports of juveniles involved in serious crimes and
status offenses (i.e.,runaway,truancy,protective and placement services, and curfew
violations); 25 reports of other offenses related to sexual assault, domestic violence,
juvenile offenses or personal-assist type investigations; and 61 miscellaneous public
bulletin reports.
222
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OPERATIONS BUREAUS _ m__ w � . Wu .�_w �... •..
Program Highlights (continued)
The Area II Juvenile Aid Section (JAS)
During FY 2015-16,the Area II Juvenile Aid Section investigated 692 cases, of which
there were 105 reports of sexual assaults and 156 reports of domestic violence. In
comparison with the previous fiscal year,there was an approximate 19.7% increase in the
number of sex assaults with a solution rate of 78%.
In addition,they investigated 60 reports of juveniles involved in serious crimes and status
offenses (i.e., runaway,truancy,protective and placement services, and curfew
violations); 361 reports of other offenses related to sexual assault, domestic violence,
juvenile offenses, or personal-assist type investigations; and•373 miscellaneous public
bulletin reports.
Vice Section •
The Area I Vice Section
During FY 2015-16,the Area I Vice Section initiated 1,031 drug-related investigations
and arrested 371 individuals for 1,172 charges. In their continued efforts to disrupt the
use, distribution, and importation of illegal narcotics into Hawai`i County,the Area I
Vice Section also initiated 62 forfeiture investigations in which items valued at
approximately$195,688.00 were seized.
The Area II Vice Section
During FY 2015-16, Area II Vice Section conducted 535 drug-related investigations,
which resulted in 122 arrests for 314 charges. In their continued efforts to disrupt the use,
distribution, and importation of illegal narcotics into Hawai`i County, the Area II Vice
Section also initiated 20 forfeiture investigations in which items valued at approximately
$133,690.00 were seized.
Crime Lab
During FY 2015-16, Crime Lab personnel completed 1,324 crime lab analyses, which
includes 882 drugs, 361 latent fmgerprints, 36 firearms related cases, 42 biological
evidence, and three forensic computer cases.
223
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OPERATIONS BUREAUS
Program Highlights (continued)
The South Hilo Patrol Division
South Hilo Patrol operates the East Hawai'i detention center,which holds pretrial
detainees for the four police districts that comprise Area I Operations: South Hilo, Puna,
North Hilo, and Hamakua.
During FY 2015-16, officers of the South Patrol Division were assigned to a total of
13,509 criminal calls for service and 24,857 non-criminal calls for service, issued a total
of 11,191 citations, responded to 470 major traffic collisions, and served 2,286 court
documents of the 5,799 received.
Of the criminal calls for service:
• Six murder cases were reported, as compared to two reported last fiscal year, for a
300% increase;
• Four attempted murder cases were reported, as compared to two reported last
fiscal year, for a 100% increase;
• 25 robbery cases were reported, as compared to 20 reported last fiscal year, for a
25% increase;
• 161 burglary cases were reported, as compared to 354 reported last fiscal year, for
a 54.5% decrease;
• 172 sexual assault cases were reported, as compared to 119 reported last fiscal
year, for a 44% increase;
• 421 assault cases were reported, as compared to 451 reported last fiscal year, for a
6.6% decrease;
• 326 theft from vehicles (unauthorized entry into a motor vehicle) cases were
reported, as compared to 418 reported last fiscal year, for a 22% decrease;
• 79 theft of motor vehicle (unauthorized control of a propelled vehicle) cases were
P P
reported, as compared to 96 reported last fiscal year, for a 18% decrease;
• 289 driving under the influence cases were initiated, as compared to 382 reported
last fiscal year, for a 24% decrease.
224
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OPERATIONS BUREAUS
Program Highlights (continued)
Of the citations issued:
• 1,688 were for speeding violations;
• 2,485 were for moving violations;
• 4,465 were for regulatory violations;
• 732 were for seat belt violations;
• 425 were for use of mobile electronic device (cell phone)while driving;
• 80 were for child restraint violations.
The Puna Patrol Division
During FY 2015-16, officers of the Puna Patrol Division were assigned to a total of 6,748
criminal calls for service and 18,123 non-criminal calls for service, issued a total of 8,989
citations, responded to 1,543 major traffic collisions, and served 2,705 court documents
of the 3,636 received.
Of the criminal calls for service:
• Seven murder cases were reported, as compared to one reported last fiscal year,
for a 600%increase;
• Four attempted murder cases were reported, as compared to two reported last
fiscal year, for a 100%increase;
• Nine robbery cases were reported, as compared to 13 reported last fiscal year, for
a 31% decrease;
• 234 burglary cases were reported, as compared to 420 reported last fiscal year, for
a 44% decrease;
• 57 sexual assault cases were reported, as compared to 84 reported last fiscal year,
for a 32% decrease;
• 272 assault cases were reported, as compared to 309 reported last fiscal year, for a
12% decrease;
• 136 theft from vehicles (unauthorized entry into a motor vehicle) cases were
reported, as compared to 135 reported last fiscal year, for a .7%increase;
• 46 theft of motor vehicle (unauthorized control of a propelled vehicle) cases were
reported, as compared to 71 reported last fiscal year, for a 35% decrease;
• 263 driving under the influence cases were initiated, as compared to 202 reported
last fiscal year, for a 23% increase.
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Program Highlights (continued)
Of the citations issued:
• 1,331 were for speeding violations;
• 1,979 were for moving violations;
• 3,383 were for regulatory violations;
• 454 were for seat belt violations;
• 257 were for distracted driving violations;
• 257 were for use of mobile electronic device (cell phone) while driving;
• 65 were for child restraint violations.
In addition, 194 firearms permits and 233 firearms registrations were processed.
Community policing officers in Puna continued to partner with ten neighborhood watch
groups in crime prevention, community awareness and problem solving. They also
worked with local businesses and continued their efforts in dealing with ongoing illegal
hunting occurring on private farm lands in the Kea'au area.
The North Hilo Patrol Division
During FY 2015-16, officers of the North Hilo Patrol Division were assigned to a total of
162 criminal calls for service and 1,079 non-criminal calls for service (non-criminal
complaints), issued a total of 1,612 citations, responded to 24 major traffic collisions, and
served 94 court documents of the 109 received.
Of the criminal calls for service:
• No murder cases were reported, as compared to none reported last fiscal year;
• No attempted murder cases were reported, as compared to none reported last
fiscal year;
• No robbery cases were reported, as compared to none reported last fiscal year;
• Three burglary cases were reported, as compared to 17 reported last fiscal year,
for an 82% decrease;
• No sexual assault cases were reported, as compared to none reported last fiscal
year;
• Ten assault cases were reported, as compared to ten reported last fiscal year;
• Three theft from vehicles (unauthorized entry into a motor vehicle) cases were
reported, as compared to one reported last fiscal year, for a 200%increase;
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Program Highlights (continued)
• Three theft of motor vehicle (unauthorized control of a propelled vehicle) cases
were reported, as compared to one reported last fiscal year, for a 200%increase;
• Three driving under the influence cases were initiated, as compared to five
reported last fiscal year, for a 40% decrease.
Of the citations issued:
• 552 were for speeding violations;
• 117 were for moving violations;
• 638 were for regulatory violations;
• 89 were for seat belt violations;
• 42 were for use of mobile electronic device (cell phone)while driving;
• One was for child restraint violations.
In addition, 68 firearms permits and 88 firearms registrations were processed.
The North Hilo community policing officer(CPO)partnered with the Hamakua District
CPO and school resource officer(SRO)to better serve the community. In the North Hilo
District,they assisted with two drug free bash celebrations with the Queen Lili`uokalani
Children's Center,the Big Island Biker Festival at Laupahoehoe Point,the Laupahoehoe
Music Festival, and the monthly"Sunday Fun Day" at the Laupahoehoe train station.
The Hamakua Patrol Division
During FY 2015-16, officers of the Hamakua Patrol Division were assigned to a total of
793 criminal calls for service and 2,168 non-criminal calls for service, issued a total of
2,060 citations,responded to 37 major traffic collisions, and served 203 court documents
of the 280 received.
Of the criminal calls for service:
• One murder cases were reported, as compared to none reported last fiscal year, for
a 100% increase;
• No attempted murder cases were reported, as compared to none reported last
fiscal year;
• Two robbery cases were reported, as compared to none reported last fiscal year,
for a 200%increase;
• 20 burglary cases were reported, as compared to 18 reported last fiscal year, for
an 11%increase;
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Program Highlights (continued)
• Three sexual assault cases were reported, as compared to three reported last fiscal
year;
• 40 assault cases were reported, as compared to 28 reported last fiscal year, for a
43% increase;
• Nine theft from vehicles (unauthorized entry into a motor vehicle) cases were
reported, as compared to 12 reported last fiscal year, for a 33% decrease;
• Three theft of motor vehicle (unauthorized control of a propelled vehicle) cases
were reported, as compared to four reported last fiscal year, for a 33% decrease;
• 13 driving under the influence cases were initiated, as compared to 11 reported
last fiscal year, for an 18% increase.
Of the citations issued:
• 578 were for speeding violations;
• 228 were for moving violations;
• 698 were for regulatory violations;
• 144 were for seat belt violations;
• 70 were for use of mobile electronic device (cell phone)while driving;
• Four were for child restraint violations.
In addition, 130 firearms permits and 183 firearms registrations were processed.
The school resource officer work with school administrators and personnel at the
Honoka`a and Pa'auilo schools to reduce incidents of bullying,truancy,thefts, and drug
activity.
Community policing and school resource officers continued to work with neighborhood
watch organizations, schools, and community organizations to address various
community concerns. Some of the major community events with which they were
involved included the Annual Western Week parade and block party, Honoka`a Peace
Day Fair, and the popular First Friday events in Honoka`a.
The Kona Patrol Division
The Kona Patrol Division operates out of the Kealakehe police station,which houses the
West Hawaii detention facility that holds pretrial detainees for the four police districts
that comprise Area II Operations: Kona, South Kohala,North Kohala, and Ka`u. The
Kona Patrol Division also operates a firearms registration section and an evidence
section.
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Program Highlights (continued)
During FY 2015-16, officers of the Kona Patrol Division were assigned to a total of
9,604 criminal calls for service and 18,813 non-criminal calls for service, issued a total of
15,459 citations,responded to 611 major traffic collisions, and served 7,300 court
documents of the 11,750 received.
Of the criminal calls for service:
• One murder cases were reported, as compared to one reported last fiscal year;
• No attempted murder cases were reported, as compared to three reported last
fiscal year, for a 300% decrease;
• 14 robbery cases were reported, as compared to 13 reported last fiscal year, for a
7%increase;
• 225 burglary cases were reported, as compared to 169 reported last fiscal year, for
a 33% increase;
• 66 sexual assault cases were reported, as compared to 61 reported last fiscal year,
for a 12% increase;
• 256 assault cases were reported, as compared to 278 reported last fiscal year, for a
12% decrease;
• 220 theft from vehicles (unauthorized entry into a motor vehicle) cases were
reported, as compared to 236 reported last fiscal year, for a 6%decrease;
• 232 theft of motor vehicle (unauthorized control of a propelled vehicle) cases
were reported, as compared to 265 reported last fiscal year, for a 12%decrease;
• 455 driving under the influence cases were initiated, as compared to 358 reported
last fiscal year, for a 27% increase.
Of the citations issued:
• 1,638 were for speeding violations;
• 3,019 were for moving violations;
• 6,118 were for regulatory violations;
• 1,138 were for seat belt violations;
• 808 were for use of mobile electronic device (cell phone) while driving;
• 82 were for child restraint violations.
In addition, 1,465 firearms permits and 1,878 firearms registrations were processed.
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Program Highlights (continued)
The Kona evidence section,which is staffed by two evidence custodians, is responsible
for the storage and preservation of more than 75,000 pieces of evidence recovered in
criminal investigations. Approximately 5,000 pieces of evidence were processed during
this fiscal year. The preservation of these pieces of evidence is critical to the successful
prosecution of the criminal cases.
Evidence is stored at the main Kealakehe police evidence room as well as a newly-
acquired warehouse owned by the County in the Kaloko area.
The installation of a new vehicle evidence lot in the main station rear parking lot has been
completed so recovered vehicles can be stored in the Kona District rather than
transported across the island to the Hilo Shipman warehouse.
The Kona District community policing officers focused on addressing community-related
issues in the North and South Kona areas. Their responsibilities also include bicycle
patrol in the Ali`i Drive area and beach sweeps to ensure the safety of the tourist
community and businesses and to address the growing number of transient homeless
persons attracted to the warm climate. Their problem-solving efforts include
spearheading neighborhood watch groups and crime reduction details.
The school resource officers are assigned to Konawaena Middle School and Kealakehe
Intermediate School. In addition to teaching D.A.R.E. classes, they provide students with
information on anti-bullying, interne safety, laws and ordinances, and a variety of other
topics. The school resource officers establish a rapport with the students so that they
perceive police officers as more approachable. They provide a liaison between the school
and the police department.
The South Kohala Patrol Division
During FY 2015-16, officers of the South Kohala district were assigned to a total of
1,787 criminal calls for service and 5,403 non-criminal calls for service, issued a total of
6,146 citations,responded to 148 major traffic collisions, and served 621 court
documents of the 852 received.
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Program Highlights (continued)
Of the criminal calls for service:
• No murder cases were reported, as compared to one reported last fiscal year, for a
100%decrease;
• No attempted murder cases were reported, as compared to one reported last fiscal
year, for a 100% decrease;
• Two robbery cases were reported, as compared to five reported last fiscal year, for
a 60% decrease;
• 54 burglary cases were reported, as compared to 53 reported last fiscal year, for a
1.88% increase;
• 33 sexual assault cases were reported, as compared to 27 reported last fiscal year,
for a 22.22%increase;
. • 52 assault cases were reported, as compared to 43 reported last fiscal year, for a
20.93% increase;
• 32 theft from vehicles (unauthorized entry into a motor vehicle) cases were
reported, as compared to 50 reported last fiscal year, for a 36% decrease;
• 24 theft of motor vehicle (unauthorized control of a propelled vehicle) cases were
reported, as compared to 30 reported last fiscal year, for a 20% decrease;
• 111 driving under the influence cases were initiated, as compared to 107 reported
last fiscal year, for a 3.73% increase.
Of the citations issued:
• 710 were for speeding violations;
• 1,052 were for moving violations;
• 2,717 were for regulatory violations;
• 282 were for seat belt violations;
• 213 were for use of mobile electronic device (cell phone)while driving;
• 16 were for child restraint violations.
In addition, 213 firearms permits and 446 firearms registrations were processed.
In August 2015, a large brush fire burned approximately 2,700 acres of brush land in the
Kawaihae area. This fire caused intermittent closures of Kawaihae Road, Akoni Pule
Highway and Queen Kaahumanu Highway over the course of two days.
In February 2016, another large brush fire burned approximately 320 acres of brush land
in the area near the intersection of Mamalahoa Highway(Highway 190) and the Daniel
K. Inouye Memorial Highway (Highway 200). This fire required intermittent closures of
Highways 190 and 200 for more than 24 hours.
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•
Program Highlights (continued)
Community policing officers hosted or participated in many events in the Waikoloa and
Waimea areas,to include outreach programs, Keiki ID, movie nights at several
low-income housing complexes,various community-sponsored events, health and safety
fairs hosted by various groups, annual celebrations, and parades that include the Waimea
Christmas Parade.
The North Kohala Patrol Division
During FY 2015-16, officers of the North Kohala Patrol Division were assigned to a total
of 622 criminal calls for service and 1,871 non-criminal calls for service, issued a total of
2,111 citations,responded to 27 major traffic collisions, and served 184 court documents
of the 248 received.
Of the criminal calls for service:
• No murder cases were reported, as compared to none reported last fiscal year;
• Four attempted murder cases were reported, as compared to none reported last
0
fiscal year, for a 400%increase;
• No robbery cases were reported, as compared to none reported last fiscal year;
• 17 burglary cases were reported, as compared to 17 reported last fiscal year;
• Six sexual assault cases were reported, as compared to five reported last fiscal
year, for a 20% increase;
• 26 assault cases were reported, as compared to 18 reported last fiscal year, for a
44% increase;
• Seven theft from vehicles (unauthorized entry into a motor vehicle) cases were
reported, as compared to 12 reported last fiscal year, for a 58% decrease;
• Four theft of motor vehicle (unauthorized control of a propelled vehicle)cases
were reported, as compared to five reported last fiscal year, for a 20% decrease;
• Six driving under the influence cases were initiated, as compared to six reported
last fiscal year.
Of the citations issued:
• 524 were for speeding violations;
• 274 were for moving violations;
• 720 were for regulatory violations;
• 88 were for seat belt violations;
• 46 were for use of mobile electronic device (cell phone)while driving;
• Eight were for child restraint violations. `1
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Program Highlights (continued)
In addition, 56 firearms permits and 114 firearms registrations were processed.
The North Kohala community policing officer participated with the community in annual
events to include the Kamehameha Day Parade, Skate Day, and Toys for Tots. The
D.A.R.E.program was placed on a brief on hold and will now resume with the
community policing officer being trained in the curriculum.
The Ka`u Patrol Division
During FY 2015-16, officers of the Ka`u Patrol Division were assigned to a total of 1,503
criminal calls for service and 3,562 non-criminal calls for service, issued a total of 3,011
citations,responded to 83 major traffic collisions, and served 412 court documents of the
536 received.
Of the criminal calls for service:
• No murder cases were reported, as compared to none reported last fiscal year;
• No attempted murder cases were reported, as compared to none reported last
fiscal year;
• Five robbery cases were reported, as compared to two reported last fiscal year, for
a 150% increase;
• 70 burglary cases were reported, as compared to 56 reported last fiscal year, for a
25% increase;
• 11 sexual assault cases were reported, as compared to four reported last fiscal
year, for a 175%increase;
• 51 assault cases were reported, as compared to 67 reported last fiscal year, for a
24% decrease;
• 168 theft from vehicles (unauthorized entry into a motor vehicle) cases were
reported, as compared to 141 reported last fiscal year, for a 19% increase;
• 12 theft of motor vehicle (unauthorized control of a propelled vehicle) cases were
reported, as compared to 17 reported last fiscal year, for a 29% decrease;
• 11 driving under the influence cases were initiated, as compared to 20 reported
last fiscal year, for a 40% decrease.
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OPERATIONS BUREAUS
Program Highlights (continued)
Of the citations issued:
• 636 were for speeding violations;
• 359 were for moving violations;
• 1,123 were for regulatory violations;
• 142 were for seat belt violations;
• 14 were for use of mobile electronic device (cell phone)while driving;
• 14 were for child restraint violations.
In addition, 146 firearms permits and 195 firearms registrations were processed.
Ka`u community policing officers continue to work with neighborhood watch groups in
Discovery Harbour, Green Sands Subdivision, and Hawaiian Ocean View Estates. They
are also involved in community and local school activities in efforts to build better
relationships within the community.
The Traffic Enforcement Units (TEU)
Area I TEU
During FY 2015-16,the Area I Traffic Enforcement Unit(TEU) investigated 14 major
traffic accidents, investigated 380 criminal investigations, and issued 6,062 citations.
Of the major traffic accidents, 14 traffic accidents resulted in the death of 15 people.
Of the criminal investigations:
• 145 were for driving under the influence of alcohol;
• 17 were for driving under the influence of drugs;
• Seven were for negligent homicide;
• Six were for negligent injury.
Of the citations issued:
• 2080 were for speeding violations;
• 1,182 were for moving violations;
• 1,815 were for regulatory violations;
• 675 were for seatbelt violations;
• 267 were for use of mobile electronic device (cell phone) while driving;
• 43 were for child restraint violations.
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OPERATIONS BUREAUS
Program Highlights (continued)
Area II TEU
During FY 2015-16,the Area II Traffic Enforcement Unit(TEU) investigated 11 major
traffic accidents, investigated 93 criminal investigations, and issued 8,196 citations.
Of the major traffic accidents, 11 traffic accidents resulted in the death of 12 people.
Of the criminal investigations:
• 79 were for driving under the influence of alcohol;
• 21 were for driving under the influence of drugs;
• 7 were for negligent homicide.
Of the citations issued:
• 3,094 were for speeding violation;
• 2,599 were for moving violations;
• 1,353 were for regulatory violations;
• 555 were for seat belt violations;
• 199 were for distracted driving violations;
• 199 were for use of mobile electronic device (cell phone)while driving;
• 87 were for child restraint violations.
0
235
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OPERATIONS BUREAUS
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Criminal Investigation Section
Robbery Clearance Rate 46.1% 60% 60%
Juvenile Aid Section
Sexual Assault Clearance Rate 68.1% 80% 80%
Vice Section
Hard Drug Cases 1,134 >=760 >=760
Crime Lab
Assignment Clearance Rate 99.9% 90% 90%
HI-PAL
Participation in 5-8 age group 395 >=240 >=240
Participation in 9-12 age group 782 >=240 >=240
Participation in 13-17 age group 778 >=240 >=240
"At risk"Youth Participation 59.7% 30% 30%
Presentations/Clinics 36 24 24
Community Policing Program
D.A.R.E Curriculum or In-Service Training 220 48 48
Problem Solving Activities 418 24 24
Crime Prevention Activities 279 24 24
Abandoned Vehicle/Beautification Projects 35 48 48
Traffic Enforcement Unit(TEU)
DUI Checkpoints 88 _ >=84 >=84
DUI Arrests n/a* n/a* n/a*
Roadside Screening 79 >=72 >=72
Moving Citations n/a* n/a* n/a*
Regulatory Citations n/a* n/a* n/a*
Departmental(Island-wide)Measures
DUI Arrests n/a* n/a* n/a*
Traffic Citations Issued n/a* n/a* n/a*
Burglary Clearance Rate 26% 30% 30%
Theft/Auto Theft Clearance Rate 32.6% 30% 30%
Court Documents 26.7% 65% 65%
n/a*=Statistical information,no projected numbers provided as the department does not support a quota system
for citations or arrest.
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OPERATIONS BUREAUS
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Operations Bureau Actual Budget Request
Number of Positions 451 451 459
Salaries and Wages 36,181,627.12 39,154,056 39,852,884
Operations 2,327,260.10 2,303,940 2,343,940
Program Total 38,508,887.22 41,457,996 42,196,824
HI-PAL
Number of Positions 1 1 1
Salaries&Wages 177,444.20 43,413 44,433
Operations 12,142.38 17,500 16,500
Program Total 189,586.58 60,913 60,933
*HI-Pal positions to be absorbed back into Patrol
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Actual Authorized Request
Assistant Police Chief 2 2 2
1 Clerk III 6 6 6
Criminalist II 2 2 2
Criminalist III 1 1 1
Custodian/Groundskeeper I 4 4 4
Custodian/Groundskeeper I(1/2T) 1 1 1
Custodian/Groundskeeper I(1/4T) 4 4 4
Detective 38 38 38
Police Captain 9 9 9
Police District Operations Assistant 1 1 1
Police Evidence Custodian 2 2 2
Police Evidence Specialist II 2 2 2
Police Investigative Operations Clerk 6 6 6
Police Lieutenant 18 18 18
Police Major 2 2 2
Police Officer II 307 307 315
Police Operations Clerk 6 6 6
Police Sergeant 35 35 35
Polygraph Examiner 1 1 1
Secretary 2 2 2
Sexual Assault Forensic Nurse Coordinator 1 1 1
Storeroom Clerk 1 1 1
Victims Services Assistant(Temp) 1 1 1
Total 452 452 460
237
POLICE
MISCELLANEOUS
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Investigating Cause of Death 536,359.99 565,000 565,000
Training Account 87,448.62 120,000 120,000
Police Sobriety Test 179,365.00 138,000 138,000
Asset Forfeitures 15,827.96 700,000 700,000
Police Private Contributions - 20,000 20,000
Total Miscellaneous 819,001.57 1,543,000 1,543,000
• 238
POLICE
. _ ..
GRANT REVENUES
GRANT REVENUES
Program Description
To continue active efforts in obtaining funding through federal and state-sponsored grants
to augment the department's budget in the areas of:
1. To continue providing for community relations, D.A.R.E. and youth programs.
2. To provide investigative operations personnel funding dealing with drug enforcement
investigations.
3. To provide necessary equipment, manpower,training and for public education in
dealing with Traffic Enforcement,to include speeding violations, drunk driving,
seatbelt enforcement and motor vehicle occupant protection.
4. To provide SAFE nurses with stand-by pay to deal with sexual assault and domestic
violence investigations.
1. HI IMPACT (Hawai`i HIDTA $142,540) - To combat the methamphetamine (ICE)
problem in the County of Hawai`i by conducting various sting operations.
2. Statewide Narcotics Task Force (State Department of the Attorney General
$32,700) - For multi jurisdictional task force programs that integrate federal, state
and local drug law enforcement agencies and prosecutors for the purpose of
enhancing inter-agency coordination and intelligence gathering and facilitating
multi jurisdictional investigations.
3. Occupant Protection(State Department of Transportation$78,000) - To conduct
seatbelt enforcement and child restraint roadblocks.
4. High Speed Enforcement(State Department of Transportation$103,000) - To
provide for additional enforcement dealing with speeding violations.
5. Click-It-or-Ticket(State Department of Transportation$18,500) - To reduce
fatalities and injuries to front and rear seat occupants under the age of 17 by
increasing seatbelt usage and awareness of state laws.
6. Roadblock Program(State Department of Transportation, Sobriety Checkpoint
$196,000)to conduct DUI roadblocks to minimize fatalities and injuries.
7. Traffic Investigation(State Department of Transportation$62,800) - To reduce the
number of alcohol-related fatalities and injuries, increase public awareness, and
provide a constant deterrence against drunk driving.
8. Aggressive Driving Projects (State Department of Transportation$50,000) - To
reduce the number of alcohol-related fatalities and injuries, increase public
awareness and provide a constant deterrence against impaired driving.
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POLICE
GRANT REVENUES
Program Objectives (continued)
9. Data Records (State Department of Transportation$135,000) -To establish a
statewide traffic data system and to ensure compliance with national standards.
10. SAFE Standby Pay (State Department of the Attorney General $72,976) - To
improve the department's response to violent sex crimes,physical abuse and crimes
of violence against women.
11. Distracted Driving (State Department of Transportation$57,000)—To reduce the
number of drivers using an electronic mobile device while operating a motor
vehicle by conducting checkpoints and issuing citations.
12. Department of Health—Tobacco Sting (State Department of Health$12,000)—To
provide continued enforcement of the State Law Prohibiting Alcohol Sales to
minors in the County of Hawai`i.
13. Increasing Quality Services—(State Department of the Attorney General $25,000)
For the purpose of paying for quality Forensic Services by continuous updated
forensic sciences training and the purchase of a digital analytical balance with data
print out accessories.
14. 2014 COPS Hiring Program Grant—(The Department of Justice Office of Justice
Programs Bureau of Justice Assistance $81,200). To initiate or enhance our
agency's community policing plan and public safety response to the critical issues
of school based policing through School Resource Officers.
15. Wireless E911 Fees—(Hawai`i Enhanced 911 Board$1,542,000). For expenditures
associated with the deployment of Wireless Enhanced 911 System.
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number.of Positions 8 8 -
Operations 3,124,049.97 3,840,572 2,854,500
Program Total 3,124,049.97 3,840,572 2,854,500
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Actual Authorized Request
Police Officer II(Temp) 8 8 -
Total 8 - 8 -
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PROSECUTING ATTORNEY
PROSECUTING ATTORNEY
DEPARTMENT SUMMARY
Mission Statement
The Office of the Prosecuting Attorney pursues justice with integrity and commitment.
Department Goals
1. To strive for just disposition of criminal cases and promote public safety and order
through timely, efficient, and effective prosecution.
2. To ensure that victims and witnesses of crimes are treated with respect, courtesy, and
sensitivity in their cooperation with criminal prosecution.
3. To improve the criminal justice system by identifying areas of need and working
collaboratively with other criminal justice agencies and the community.
4. To encourage and promote crime prevention and early intervention initiatives to
improve the quality of life on the Big Island.
5. Identify,promote and implement new and innovative approaches to solving crime
problems.
Funding Source and Position Count
General Fund $6,411,076 General Fund 91
Grant Revenue $2,238,800 Grant Revenue/Other 29
Other $ 250,000
Total Budget: $8,899,876 Total Number of Positions 120
241
PROSECUTING ATTORNEY
GENERAL PROSECUTION
Program Description
The Office of the Prosecuting Attorney is charged with the duty to see that the laws are
faithfully executed and enforced within the County of Hawai`i. Violations of State and
County laws, ordinances, rules and/or regulations are prosecuted on behalf of the
community.
The deputy prosecuting attorneys prosecute cases in the Family Courts, seven District
Courts and four divisions of Circuit Courts in Hawai`i County. This involves all criminal
matters including preliminary hearings, grand jury sessions, arraignment calendars,
motions,hearings,pretrial conferences and trials. In addition,they handle all appeals
before the Hawai`i Appellate Courts as well as the Federal Appellate Courts. Deputy
prosecutors screen all criminal referrals made by police and other law enforcement
agencies and are available 24 hours per day seven days a week for juvenile detention and
felony conferrals.
The Office continues its efforts to attend to the needs of victims and witnesses as they go
through the criminal justice process. The Office seeks victim's input for and notifies
victims of case disposition.
The Office provides training for staff to maintain and improve their specialized skills. In
addition,the Prosecuting Attorney deputies and staff provide training for police recruits
and refresher training for police officers as well as to other law enforcement agencies and
community organizations.
The Deputy Prosecutors participate in career fairs and job shadowing and prepare
' appropriate educational presentations to students and faculty on the justice system,
careers as a prosecutor and the risks and consequences of involvement in illegal activity.
In an effort to reduce crime and promote public safety the Office is actively involved in
several initiatives that address juvenile delinquency and promote community involvement
in identifying and addressing public safety issues. The Office is actively supporting the
Big Island Juvenile and Adult Drug Court, Veteran's Court, Environmental Court and
Adult Mental Health Jail Diversion Program. In addition, we are collaboratively working
to address elder issues, sexual assault, homelessness,s ss efforts to reduce recidivism and
establish the Big Island Juvenile Intake and Assessment Center. These programs strive to
balance the individual service needs of the individual,the legal requirements of the
courts, and the safety needs of the community. Whenever possible,the Office seeks
funding for specialized units and demonstration projects.
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PROSECUTING ATTORNEY
GENERAL PROSECUTION
Program Objectives
Core prosecution and victim services
1. Attend all courts in the County and prosecute all violations of State and County laws,
ordinances and regulations.
2. Maintain a professional, dedicated and trained staff to carry out the duties of the
Prosecuting Attorney as defined under the County Charter.
3. Attend to the needs of victims and witnesses as they go through the criminal justice
system to include providing case information, assistance with restitution and crime
victim compensation and referrals to appropriate agencies.
4. Expand criminal case processing improvements utilizing technology within the office
as well as among criminal justice system partners.
5. Provide statewide Traffic Safety Resource Prosecutor to develop effective
enforcement strategies to reduce highway offenses and traffic crashes.
6. Maintain the sexual assault prosecution unit to continue working collaboratively with
police investigators and other agencies to improve the outcome for sexual assault
victims and hold offenders accountable.
Improving the criminal justice system
1. Coordinate two training/educational workshops to improve the criminal justice
system.
2. Meet quarterly with the Hawai`i County Police Department to discuss joint
initiatives,policies, and procedures to improve investigations and prosecutions.
3. Meet monthly with the police, courts, Children's Justice Center, Sexual Assault
Nurse Examiners (SANE), Department of Health, service providers and others to
improve handling of domestic violence, child abuse and sexual assault cases.
4. Meet quarterly with Hawai`i criminal justice agencies to discuss appropriate
interventions and consequences for offenders.
Community initiatives to promote crime prevention and intervention and other
efforts
• 1. Support juvenile delinquency prevention and intervention initiatives.
2. Support domestic and family violence prevention and intervention initiatives.
3. Support neighborhood watch and other community based crime prevention and
education initiatives.
4. Coordinate two training/educational workshops to promote crime prevention and
early intervention initiatives.
5. Support the Committee on the Status of Women, formerly under the Mayor's Office.
243
PROSECUTING ATTORNEY
GENERAL PROSECUTION
Program Highlights
Traditional Prosecution
1. The Prosecutors office was successful in the evaluation and prosecution of cold cases.
2. The Prosecutors office has successfully prosecuted numerous cases.
3. The Prosecutors office created training opportunities for all deputies. This included
basic and advanced trial skills, and specialized training to handle sexual assault,
traffic safety, domestic violence, and other types of cases.
Victim Services
1. The Prosecutors Office received an additional grant from VOCA. This grant funded
six positions within the unit. Four new counselor positions will be supporting victims
of property crimes. In addition, we have added a Program Manager who will oversee
restorative justice practices within the office. This includes victim/offender
conferencing, victim impact classes at the jail, and facilitation of the STARS program
for homicide survivors. These funds also greatly increased funds to two sub-grantees
in the committee. Child and Family Service applied their funds to better serve
victims at the shelter. The YWCA expanded services to sex assault victims.
2. From January 1 -June 30, 2016, OPA's sexual assault unit participated in the pilot
project"Strengthening the MDT Response: Prosecutors at Forensic Interviews."
Upon realizing that Hawaii prosecutors were not present for forensic interviews of
sexually abused children and knowing the benefit of this practice, our sexual assault
unit supervisor began efforts to make the change. After a statewide debate and with
approval from Hawai`i's Judiciary sponsored Children's Justice Center(CJC),the
Hawaiei Island CJCs became the only ones in the state to have prosecutors present for
forensic interviews. At the conclusion of the pilot project there was resounding
agreement that having prosecutors present at forensic interviews brought huge
benefits to the prosecution of sex crimes against children. The practice will continue
indefinitely on Hawaii Island and prosecutors on a neighbor island have also decided
to adopt the practice.
Criminal Justice System
1. Established a Restorative Justice Program Manager position in November to support
the development of practices to better meet the needs of victims and to hold offender
directly accountable for their actions. The Victim Offender Conferencing program
successfully resolved eight cases in these first six months of operation.
2. Piloted for the first time in Hawaii, Victim Impact Classes at Hawaiei Community
Correctional Center(HCCC). Such programming has demonstrated a 36%reduction
in recidivism amongst inmates who complete the classes.
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GENERAL PROSECUTION
Program Highlights (Continued)
Juvenile Issues
1. Grant funding received from the Department of Health Alcohol and Drug Abuse
Division to build County capacity to enhance substance abuse prevention system
addressing underage drinking.
2. Title II funding received from the Department of Human Services Office of Youth
Services to continue into fourth year of the Big Island Juvenile Intake and
Assessment Center,providing immediate intervention for youth and also allowing
police officers to return to public safety duties.
3. Juvenile Accountability Block Grant funding received from the Department of
Human Services Office of Youth Services to continue intervention services for youth
involved with the juvenile justice system and engaging their families in positive
parenting practices and activities.
Community Strategies
1. The Prosecutors office co-organized the annual domestic violence summit where we
brought in about 100 stakeholders to work on issues related to domestic violence for
Hawai`i County and the State of Hawai`i.
2. The Sexual Assault Unit kicked off the Start by Believing Campaign.
3. The Prosecutors office continues to attend neighborhood watch meetings and support
community policing efforts to improve the quality of life on Hawai`i Island.
4. The Prosecutors office developed a data base tracking system to track reported
squatting activity and has been working with community members and legislative
representatives to formulate strategies to deal with issues related to squatters.
5. The Prosecutors office participates in monthly meetings to address and coordinate
responses to issues related to homelessness.
Administrative/Other
1. Funding and planning to build the Office of the Prosecuting Attorney's building in
West Hawai`i on the West Hawai`i Community Center campus began.
2. Funding was secured for contracting to create a new Case Management System for
the Prosecutors Office.
245
•
PROSECUTING ATTORNEY
GENERAL PROSECUTION
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Charges:
Opened during period 18,255 20,000 20,000
Accepted for prosecution 15,113 17,000 17,000
Disposed 8,925 12,000 12,000
Set for trial-
Circuit Court 4,073 3,000 4,000
District Court 9,339 12,000 12,000
Family Court 1,871 3,000 3,000
Circuit Court calendars:
Hilo 260 260 260
Kona 260 260 260
Misdemeanor calendar days:
Hilo(a.m. and p.m.) 208 208 208
Puna 156 156 156
South Kohala - 52 -
Hamakua(includes Adult-DV) - 24 -
South Kohala/Hamakua(includes Adult-DV)* 72 - 72
North Kohala(includes Adult-DV) 12 12 12
Kona - 247 -
Ka`u - 24 -
Kona/Ka`u* 250 - 250
Family Court(Juvenile)calendar days:
Hilo,Puna 104 104 104
Kona 72 72 72
N. &S.Kohala/Hamakua 12 18 12
Family Court(Adult-DV)calendar days:
Hilo,Puna 104 104 104
Kona/Ka`u 72 72 72
S.Kohala 12 15 12
Drug Court(Adult):
Hilo 52 52 52
Kona 52 52 52
Drug Court(Juvenile):*
Hilo 52 - 52
Kona 52 - 52
Veterans Treatment Court:*
Hilo 52 - 52
Kona 52 - 52
Mental Health Court/Jail Diversion(Hilo/Puna) 24 24 24
Mental Health Court/(Kona/Ka`u)District Ct 24 - 24
Environmental Court 12 12 12
*New measures:Added Veterans Treatment Court,split Drug Court to recognize Adult&Juvenile separately,added Mental Health
Court/Kona/Ka`u/District Court,combined South Kohala and Hamakua calendars for Misdemeanors,Combined Kona&Ka'u
calendars for Misdemeanors
246
PROSECUTING ATTORNEY
GENERAL PROSECUTION
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 91 91 91
Salaries and Wages 5,734,352.39 6,141,342 5,915,375
Operations 522,800.62 543,873 594,566
Equipment - 200 3,050
Program Total 6,257,153.01 6,685,415 6,512,991
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Prosecuting Attorney 1 1 1
1st Deputy Prosecuting Attorney 1 1 1
Account Clerk 1 1 1
Accountant III 1 1 1
Administrative Assistant 1 - -
Business Manager 1 1 1
Clerk II 3 3 3
Clerk III 1 1 1
Deputy Prosecuting Attorney 30 31 31
Human Resources Assistant - 1 1
Information Systems Analyst IV 1 1 1
Information Systems Analyst V 1 1 1
Investigator IV 2 2 2
Investigator V 5 5 5
Investigator VI 1 1 1
Legal Clerk I 3 3 3
Legal Clerk II 6 6 6
Legal Clerk III 15 15 15
Legal Clerk IV 2 2 2
Private Secretary 1 1 1
Program Manager 1 1 1
Senior Account Clerk 1 1 1
Senior Clerk-Stenographer 1 1 1
Senior Deputy Prosecuting Attorney 1 - -
Special Projects Coordinator 2 2 2
Supervising Legal Clerk I 1 1 1
Supervising Legal Clerk II 1 1 1
_Victim/Witness Program Director 1 1 1
Victim/Witness Counselor I 1 1 1
Victim/Witness Counselor II 4 4 4
Total 91 91 91
247
PROSECUTING ATTORNEY
GRANT REVENUES
Program Description
The Office of the Prosecuting Attorney receives and continually seeks funding from
Federal and State sources. These funds are used to implement innovative programs,
support prosecution efforts, educate the public, improve the criminal justice system, and
purchase equipment that would not be possible with County funds.
Program Objectives
1. Career Criminal Prosecution - State of Hawaii, Depaituient of the Attorney
General, $470,000, 12 Employees. To provide quick identification,prosecution and
conviction of those persons making a career of crime.
2. Victim/Witness Assistance—State of Hawaii, Department of the Attorney General,
$118,000, 2 Employees. To assist crime victims and witnesses and their families by
providing information, counseling, and support services primarily to victims of
violent and property crimes.
3. Victims of Crime Act(VOCA) -U.S. Dept. of Justice, Office of Victims of Crime,
$699,800, 10 Employees. To assist victims of crime through the judicial process,
focusing on crimes such as homicide, sexual assault, child abuse and domestic
violence.
4. Violence Against Women (VAWA) -U.S. Dept. of Justice, Violence Against
Women Office, $85,000, 1 Employee. To improve prosecution of domestic violence
cases involving adult women by dedicating a deputy prosecutor to handle these cases.
5. Traffic Safety Training Grant-U.S. Department of Transportation, $138,000. To
conduct statewide training to improve law enforcement system response to traffic
crash cases and improve highway safety.
6. Big Island Juvenile Intake and Assessment Center(BIJIAC)—U.S. Department
of Justice, Office of Juvenile Justice and Delinquency Prevention, $450,000. To
support operation of a juvenile intake and assessment center.
7. Justice Assistance Grant(JAG)—U.S. Department of Justice, Bureau of Justice
Assistance, $150,000. Funds to support technology improvements.
8. Hawaii Airport Task Force (HATF) -U.S. Department of Justice, Drug
Enforcement Administration, $18,000. Reimbursement of Investigator's overtime to
assist with HATF investigations.
9. Substance Abuse Prevention Coordination—U.S. Department of Health and
Human Services, Substance Abuse and Mental Health Services Administration,
$110,000. County Coordination for a Substance Abuse Prevention System.
Community assessment and planning to develop a County-wide system of prevention
services for youth and underage drinkers.
248
1
PROSECUTING ATTORNEY
GRANT REVENUES
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 29 29 29
Salaries and Wages 827,857.20 1,465,802 1,337,798
Operations 570,457.67 884,743 872,002
Equipment 8,052.85 169,000 169,000
Program Total 1,406,367.72 2,519,545 2,378,800
Note: Includes Federal and State Forfeitures
Personnel Position Summary •
FY 2015-16 I FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Clerk II 2 2 2
Deputy Prosecuting Attorney 4 4 4
Investigator V(Temp) 1 1 1
Investigator V • 2 2 2
Legal Assistant II(Temp) 2 2 2
Legal Assistant II 1 1 1
Legal Clerk I 2 2 2
Legal Clerk I(Temp) 1 1 1
Legal Clerk II 1 1 1
Legal Clerk III 2 2 2 1
Legal Clerk IV 1 1 1
Student Helper 1 1 1
Deputy Prosecuting Attorney(Temp) 1 1 1
Victim/Witness Counselor I 2 2 2
Victim/Witness Counselor II 4 4 4
Victim Services Assistant(Temp) 2 2 2
Total 29 29 29
•
249
PROSECUTING ATTORNEY
COMMITTEE ON THE STATUS OF WOMEN
Program Goals
1. To promote and support women in their roles in public and private sectors.
2. To act as a clearinghouse and coordinating body for activities and information
supporting women and girls.
3. To create public awareness of the responsibilities,needs,potentials and contributions
of women.
4. To seek improvements in educational, counseling programs and policies to meet the
needs of women and girls in order to better prepare them for their roles in the
community.
5. To work with the Hawai`i State Commission on the Status of Women to improve the
wellbeing of all women in the County and State.
6. To build and maintain relationships with Federal, State, local and international
agencies advocating for the status of women.
Program Description
The Hawaii County Committee on the Status of Women(CSW), working with the
Hawaii State Commission on Status of Women(HSCSW),promotes equality for women
and girls in the County by acting as a catalyst for positive change through advocacy,
education, collaboration and program development.
Program Objectives
1. Sponsor and coordinate an island-wide essay contest to increase awareness among
students on the accomplishments of women in Hawai`i County for Women's History
Month.
2. Promote awareness of Equal Pay for Equal Work for women.
3. Participate in local and/or off-island meetings by sending at least one representative
to a statewide conference. The purpose of which will be to share information with the
Committee members on current programs, legislation or issues that affect the status of
women.
4. Update and disseminate the Urgent Services Directory for Families across Hawai`i
County.
5. Promote Teen Dating Violence Prevention/Education.
6. Extend our reach on Domestic Violence Prevention, expanding efforts to collaborate
with other organizations.
7. Hold rotating,monthly meetings in East Hawai`i,North Hawai`i, South Hawaii and
West Hawai`i to better allow participation from the public.
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COMMITTEE ON THE STATUS OF WOMEN
Program Objectives (continued)
8. Support,through sponsorship,planning,promotion and attendance,the 3`d Hawai`i
Island Women's Leadership Summit.
9. Promote awareness of Convention on the Elimination of All Forms of Discrimination
Against Women(CEDAW) across Hawai`i County.
Program Highlights
1. The Committee sponsored the annual Real Women Creative Writing Competition. A
call for essays went out to public, charter,private and immersion school students in
grades 5 through 12 across the island. An awards luncheon was held on June 26,
2016, to honor student authors and their Real Woman,their parents and the
participating teacher.
2. The Committee paid for radio ads on four radio stations. The 30-second clips ran at
least once an hour from 6:00 am to 9:00pm on Equal Pay Day-April 12, 2016.
3. The Committee supported attendance at two conference early in the next fiscal year-
National Association of Commissions for Women(NACW) conference in July 2016
and Hawai`i Island Women's Leadership Summit in August 2016.
4. The Urgent Services Directory for Families was updated and 10,000 copies of the
"Urgent Services Directory for Families"were released in April 2016.
5. The Committee created cell phone safety cards after it became aware of how cell
phones are being used in abusive relationships. Ten thousand cell phone wallet-sized
cards are being distributed across the Big Island.
6. The Committee met twelve times, rotatinglocations between East Hawai`i,North
Hawai`i West Hawaii, and South Hawai`i.
7. Several members of the Committee are also members of the Hawai`i Island Women's
Leadership Forum(HIWLF). HIWLF launched the inaugural Hawai`i Island
Women's Leadership Summit in FY 2015 at the Hilton Waikoloa Village.
8. The Committee is working with Councilwoman Poindexter to introduce and pass a
local version of CEDAW (Convention to Eliminate All Forms of Discrimination
Against Women) at the County Council level. Ordinance 15-50 of the City and
County of Honolulu was signed by Mayor Caldwell.
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PROSECUTING ATTORNEY
COMMITTEE ON THE STATUS OF WOMEN
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Number of Meetings Held 12 12 12
Events Held 2 3 3
Workshops Held 1 1 1
Event Participation 5 6 6
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Operations 11,200.75 8,085 8,085',
Program Total 11,200.75 8,085 8,085
252
PUBLIC WORKS
PUBLIC WORKS
° DEPARTMENT SUMMARY
Mission Statement
Working together as ONE to improve the quality of service for the health and safety of
our Big Island `Ohana.
Department Goals
To protect public health, safety, and the environment:
1. Strive to improve the roadway system for the safe and efficient travel of people and
goods island-wide.
2. Maintain a clean roadway system and enhance the traveling experience with
beautification projects.
3. Maintain public flood control facilities, drainage systems and participate in the
Community Rating System (CRS).
4. Enforce building, electrical,plumbing, sign, outdoor lighting codes, subdivision,
grading, and flood ordinances.
5. Ensure the safety of Hawai`i County's bridges and comply with the National Bridge
Inspection(NBI) and other Federal, State, and County of Hawai`i regulations.
6. Maintain the County vehicle and heavy construction equipment fleet.
7. Respond to all natural and man-made disasters or contingencies.
8. Create opportunities for managers and supervisors to meet the changing demands of
customers.
9. Create a data system using technology to manage complaints.
10. Adopt customer service principles. To achieve this, additional resources, training, and
business principles are required.
11. Integrate transit, vehicle, bicycle, and pedestrian modes of travel into a shared
roadway, reducing vehicle use.
12. Improve information to the public using the most efficient technology to reach the
greatest number of customers.
Funding Source and Position Count
General Fund $17,314,587 General Fund 199
Grant Revenue - Grant Revenue/Other 4
Total Budget: $17,314,587 Total Number of Positions 203
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ADMINISTRATION
Program Description
The Administration oversees fiscal management, goals, objectives, budgets, contracts,
personnel services and supervision for: Building, Engineering, Automotive, Traffic, and
Highway Maintenance divisions, and is responsible for informing the public about
programs and projects through public outreach and education.
The Director is a technical adviser to the Mayor, Managing Director, and Hawaii
County Council.
Program Objectives
1. Ensure core functions are accomplished within budget 90% of the time as measured
by monthly financial reports.
2. Reduce by 10% claims due to industrial accidents. To achieve this, educate personnel
through training programs for personal and operational safety.
3. Encourage at least one third of the total departmental employees to participate in
safety related training per year.
4. Improve customer service to the public by training all employees in customer service
skills. Schedule mandatory customer service training for all employees to include at
least one module per year.
5. Comply with the National Bridge Inspection(NBI) and other Federal, State, and
County of Hawai`i bridge inspection regulations including preparation and
submission of bridge reports, by conducting 128 of the bridge inspections every two
years as they are due.
6. Performing bridge repair and maintenance projects on at least four bridges that have
been identified as requiring timely action due to deterioration, deficiencies, and
defects. Carry out bridge replacements and/or rehabilitations, as well as scour
analysis countermeasure implementation as needed. This includes implementing the
planning, design, construction management, and permitting processes of an average
of three to five per year, depending on the severity and complexity of the repair work
and available resources that needs to be done.
7. Comply with the Federal Highway Administration(FHWA) requirements by
conducting structural analyses to determine the load rating (Inventory and Operating)
capacity of approximately 52 in-service bridges, registered in the National Bridge
Inventory(NBI).
8. Comply with the Code of Federal Regulations (CFR)mandate by conducting
underwater inspections to two NBI registered in-service bridges.
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PUBLIC WORKS
ADMINISTRATION
Program Highlights
KAPI`OLANI STREET EXTENSION
From its early roots found in County planning document as early as 1967,to the ground
breaking and blessing ceremony held in March 2015 and now seeing it all come to
fruition with the grand opening held on August 18, 2016 of this $14.1 million dollar
project, The County of Hawai`i is proud of the completion of the Kapi`olani Street
Extension that extends Kapi'olani Street from Lanikaula street to Mohouli Street in South
Hilo.
In addition to providing greater connectivity within Hilo for the University of Hawai`i at
Hilo campus and the Waiakea Educational Complex, the project provides a new two-lane
transportation corridor that eases traffic congestion and improves traffic flow on Kilauea
and Kino`ole Streets. As part of the "Complete Streets" Initiative,the new roadway was
designed with marked bicycle and pedestrian routes including ADA compliant sidewalks
from the University of Hawai`i at Hilo to Mohouli Street. The new extension also
provides access to undeveloped State of Hawai`i lands for beneficial public uses and
provides an alternative evacuation route during tsunami.
The project improvements spanned over one mile, and included 0.5-mile of a 60 foot
wide new roadway, a 100 foot bridge across Waiakea Stream designed to handle a one
hundred year storm flow; bike lanes, sidewalks, and intersection signalization on
Mohouli and Lanikaula Streets.
The Kapi'olani Street Extension establishes the groundwork for a new era of growth with
the University of Hawai`i at Hilo by providing a connector road that will open up 42
acres on land in urban Hilo for development of badly needed student housing. The single
largest impediment to growth for UH Hilo is the lack of housing for out-of-state and local
students, and the university owns land next to campus where this housing can be built.
The Kapi`olani Street Extension will provide access to these lands while also providing a
new two-lane transportation corridor that will easetraffic congestion and connect Kawili
Street to Waianuenue Avenue.
KA`IMINANI DRIVE ROADWAY IMPROVEMENTS
This project reconstructed the heavily traveled roadway from the top, at Mamalahoa
Highway,to Ahiahi St. The 1.8 mile project also included driveway tie-ins, building
retaining walls, and the adjustment of underground utilities, drainage, new signage and
safety improvements. The project was completed on July 1, 2016.
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ADMINISTRATION
Program Highlights (continued)
The Federal Highway Administration funded eighty (80)percent of the $17 million
project cost, and the County the remaining twenty (20)percent.
KAMEHAMEHA AVENUE
Kamehameha Avenue Reconstruction project, from Ponahawai Street to the canoe
landing near Wailoa Bridge involved the reconstruction of the four-lane-roadway,
sidewalks, and curb ramps; adding turn pocket lanes, center left turn lanes, and bike
lanes; improving drainage; installing LED streetlights; and upgraded the traffic signal at
the Pauahi Street intersection. Project cost was $13.2 million and was completed on
November 16, 2015
MANONO STREET IMPROVEMENT PROJECT
The Manono Street project began Jan. 12 and was completed on May 27, 2016. The
benefit of this street renovation project is the incorporation of"complete Streets"
components, making it safer for bikers and pedestrians,plus taking care of drainage
issues.
This project consisted of improvements to Manono Street between Lanikaula Street and
Kekuanao`a Street. This involved new concrete curbs, gutters, sidewalks, roadway
reconstruction, drainage improvements,utility relocation,roadway signing and striping
and other related improvements.
The Federal Highway Administration is funding 80 percent of the $4.5 million project
cost, and the County the remaining 20 percent.
MAMALAHOA HIGHWAY BYPASS
The Mamalahoa Highway Bypass Road and Napo`opo`o Road Intersection Improvement
project involved the construction of a two-lane roadway from Haleki`i Street 2.2 miles to
the vicinity of the Napo`opo`o Road/Mamalahoa Highway intersection. The $30 million
county funded project includes two travel lanes,paved shoulders, and traffic signals at
Napo`opo`o intersection, driveway tie-ins, water utilities, and drainage improvements.
The purpose of the bypass road is to mitigate traffic congestion in the north and south
direction. It is designed to safely move traffic past such congested areas as Honalo,
Kainaliu and Konawaena schools.
•
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PUBLIC WORKS
ADMINISTRATION
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Number of department-wide industrial accidents 36 23 23
Number of employees trained in safety classes 199 236 236
No.bridge inspections of total bridges 105 40 23
No.bridge repair&maintenance 10 10 15
No.bridge replacement/rehabilitation projects 4 5 3
No.of employees trained in customer service 43 25 25
(HGEA)
No. of managers/supv rec'd Supervisory Training 31 10 10
Additional Information:
Number of Employees in the Department 352 353 353
Work Comp Cases with Lost Time 26 16 16
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 29 28 28
Salaries and Wages 1,196,844.25 1,271,111 1,278,162
Operations 36,017.66 342,337 532,981
Equipment 2,983.08 2,880 1,440
Water Spigot 119,258.14 121,210 121,210
Program Total 1,355,103.13 1,737,538 1,933,793
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ADMINISTRATION
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Director 1 1 1
Deputy Director 1 1 1
Account Clerk 4 4 4
Accountant I 2 2 2
Accountant IV 1 1 1
Administrative Assistant 1 1 1
Business Manager 1 1 1
Civil Engineer V 1 1 1
Clerk III 5 5 5
Contracts Technician 2 2 2
Human Resources Program Specialist 1 1 1
Human Resources Technician I 1 1 1
Information&Education Specialist 1 1 1
Private Secretary 1 1 1
Projects Administrator 1 - -
Projects Coordinator(Temp) 1 1 1
Senior Account Clerk(Temp) 1 1 1
Student Helper I 2 2 2
Supervising Contracts Technician 1 1 1
Total 29 28 28
258
PUBLIC WORKS
BUILDING
Program Description
The Building Division with offices in Kona and Hilo is responsible for administering and
enforcing building, energy, electrical, plumbing, outdoor lighting and sign codes to
ensure construction is energy efficient and meets minimum standards to safeguard life,
limb,health, property and public welfare.
The Building Division provides general services for janitorial and landscape
maintenance; facility repair and maintenance including carpentry, electrical,painting,
plumbing,parking control, and the planning, design and construction for County facilities
island-wide. The facility repair and maintenance staff also assists with repairing of
wooden bridges.
The General Services and Repair and Maintenance budgets pay for various County
Facilities island-wide:
• Janitorial, yard maintenance and trash removal services;
• Facility repairs and maintenance including septic system maintenance;
• Facilities improvements including small office renovations, cabinetry and furniture;
• Electricity, gas, sewer, telephone water utilities fees;
• Air conditioning, elevator and fire alarm service and maintenance;
• Insurance premiums;
Program Objectives
1. Process building permits on a regular basis and complete the plan review of 90% of
residential permits within 20 calendar days.
2. Complete 90%of requested inspections within two working days.
3. Schedule and complete 90% of routine (non-critical)maintenance and repair requests
within 30 calendar days of receipt of request.
4. Improve processing of building, electrical,plumbing and sign permits, and the
public's access to information.
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PUBLIC WORKS
BUILDING
Program Highlights
The following summarizes building permits issued (exclude electrical,plumbing, and
sign permits):
Fiscal Year 2015-2016
Geographic Permits Issued Valuation Fees
District %change % change % change
1 Puna 1,151 0.3% $103,978,595 23.2% $360,902 18.1%
2 S Hilo 1,079 -7.1% $155,105,273 56.5% $535,430 37.4%
3 N Hilo 68 11.5% $6,845,879 19.4% $20,990 -1.2%
4 Hamakua 137 10.5% $12,747,615 58.5% $51.698 55.9%
5 NKohala 191 -2.6% $20,456,723 -3.1% $59,128 -5.1%
6 S Kohala 598 -27.5% $117,260,826 -35.3% $397,700 -12.5%
7 N Kona 1,277 -17.4% $318,775,781 -8.7% $707,938 -4.4%
8 S Kona 189 -18.2% $23,565,099 1.1% $78,022 5.0%
9 Ka`11 143 -28.9% $10,637,221 -10.5% $39,507 -16.6%
Totals 4,828 -12.0% $769,373,012 -1.8% $2,245,313 5.8%
Percentage change from Fiscal Year 2014-2015
Fiscal Year 2014-2015
Geographic Permits Issued Valuation Fees
District %change % change % change
1 Puna 1,148 5.9% $84,384,618 -5.4% $305,619 -3.7%
2 S Hilo 1,162 8.8% $99,117,627 -7.6% $389,699 -0.7%
3 N Hilo 61 -6.2% $5,734,916 -17.4% $21,253 -13.9%
4 Hamakua 124 -9.5% $8,041,420 -36.0% $33,164 -29.8%
5 NKohala 196 39.0% $21,117,434 5.3% $62,292 13.4%
6 S Kohala 825 35.0% $181,228,592 155.8% $447,610 114.7%
7 NKona 1,546 11.2% $349,032,942 19.5% $740,177 9.5%
8 S Kona 231 17.3% $23,314,753 -20.1% $74,342 -14.4%
9 Ka`u 201 14.9% $11,880,163 6.2% $47,356 -2.6%
Totals 5,494 14.5% $783,852,465 22.6% $2,121,512 14.3%
Percentage change from Fiscal Year 2013 -2014
260
PUBLIC WORKS
BUILDING
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Residential Plan Review(%plans/within 20 67.8 90% 70
working days)
Completion of Called Inspection Requests (% 87% 90% ` 90%
requests/within 2 work days) ,1
Complete Non-critical Maintenance Requests(% 94°% 95% 90%
requests/within 30 calendar days)
Additional Information
Floor Area Maintained 251,820 259,187 259,187
Number of PW Structures Maintained 75 75 76
Buildings to be Repainted 3 3 5
Buildings to be Reroofed 1 2 3
Buildings with Structural Repairs 0 1 1
Buildings to be Renovated 2 0 1
Other Misc.Repairs(Pavement,Plumb,etc.) 2 0 1
Repair and Maintenance Jobs Performed 1,525 1,300 1,500
Structures Designed 8 10 10
Parking Citations Issued 414 900 50
Plan Reviews Performed:
Building 10,364 9,300 10,700
Electrical 5,345 6,200 5,600
Plumbing 1,894 2,100 1,900
Permits Issued:
Building 4,833 5,500 5,000
Electrical 5,232 5,700 5,500
Plumbing 1,819 1,900 1,800
Sign 47 50
Inspections Conducted:
Building 10,511 8,700 10,900
Electrical 12,730 11,300 13,400
Plumbing 4,660 4,000 4,600
CIP Project Programmed(subject to funding):
New Facility 6 3 ' 8
ADA 4 5 6
Hazmat 4 5 4
R&M 2 7 5
Hardening 1 4 7
Renovation 2 3 6
Energy Improvement 1 4 4
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PUBLIC WORKS
BUILDING
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 108 108 108
Salaries and Wages 4,682,747.11 5,486,022 5,516,915
Operations 2,206,958.20 2,706,292 2,656,508
Equipment 398,634.08 11,600 11,100
Program Total 7,288,339.39 8,203,914 8,184,523
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized . Request
Account Clerk 1 1 1
Architectural Drafting Technician I 2 2 2
Architectural Drafting Technician II 1 1 1
Building Chief 1 1 1
Building Inspector 14 14 14
Building Maintenance Worker 1 1 1
Building Permit Clerk 8 8 8
Building Plans Examiner 2 2 2
Building Projects Manager 1 1 1
Building Repair and Maintenance Supervisor 1 1 1
Carpenter-Cabinet Maker 5 5 5
Custodian/Groundskeeper I 18 18 18
Custodian/Groundskeeper II 5 5 5
Deputy Building Chief 1 1 1
Electrical Engineer II 1 1 1
Electrical Inspector 10 10 10
Electrician 2 2 2
General Services Superintendent 1 1 1 0
General Services Supervisor 2 2 2
Lead Carpenter-Cabinet Maker 2 2 2
Lead Electrician 1 1 1
Lead Painter 1 1 ) 1
Mechanical Engineer IV 1 1 1
Painter 2 2 2
Parking Control Officer 1 1 1
Plans Examining Manager 1 1 1
Plumber 1 1 1
Plumbing Inspector 6 6 6
Program Manager 1 1 1
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BUILDING
Personnel Position Summary (continued)
Projects Coordinator 5 5 5
Structural Engineer 1 1 1
Supervising Building Inspector 2 2 2
Supervising Building Permit Clerk 2 2 2
Supervising Electrical Inspector 2 2 2
Supervising Plumbing Inspector 2 2 2
Total 108 108 108
263
PUBLIC WORKS
ENGINEERING
Program Description
The Engineering Division provides civil engineering, land surveys, and regulatory
services in accordance with Chapters 10, 22, and 27 of the Hawaii County Code (HCC).
( ).
The Division is comprised of the followingfive sections:
P
• Administration
• Land Surveying
• Regulatory Review
• Design and Investigation
• Inspection
The Administration section provides the following services:
1. Provides general supervision and administrative support.
2. Coordinates civil engineering (non-building)projects and programs using County,
State, and Federal funds.
3. Supervises and coordinates land acquisition activities for the Department.
The Land Surveying section provides the following services:
1. Provides general land surveying services, including topographic maps and boundary
studies.
2. Produces parcel maps and their descriptions for the County.
3. Reviews privately generated survey maps and descriptions.
4. Addresses survey issues and complaints related to County facilities, such as road
encroachments.
5. Maintains an inventory/file of all road and drainage right-of-ways, Public Works
parcels, and survey records generated by the County
6. Provides County maps and survey information to the public.
The Regulatory Review section provides the following services:
1. Implements/enforces the applicable regulatory requirements of Chapters 10,22 and
27, Hawai`i County Code (HCC).
2. Provides comments to the Planning Department on land-use related matters, such as
subdivision, `ohana, variance, and change of zone applications; and on Special
Management Area(SMA), Use, and Special Permits.
3. Investigates and resolves regulatory complaints. Except for building permit plans,
reviews and/or coordinates the review and approval of all private construction plans,
traffic reports, flood studies, environmental documents, and so forth as they relate to
the interests and regulatory authority of the Department.
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ENGINEERING
Program Description (continued)
The Design and Investigation section provides the following services:
•
1. Plans, designs, and constructs civil engineering (non-building) County Capital
Improvement Projects (CIP).
2. Investigates and resolves roadway, drainage, and other related complaints.
3. Provides drafting services.
The Inspection section provides the following services:
1. Inspects civil engineering (non-building) County CIP; private subdivision, and
development construction.
2. Inspects grading, grubbing and stockpiling work per Chapter 10 of the HCC.
3. Inspects construction within the County right-of-way per Chapter 22 of the HCC.
Program Objectives •
1. Participate in the State/FHWA Statewide Transportation Improvement Program
(STIP).
2. Complete County CIP drainage and Roadway projects in a timely manner.
3. Prepare parcel maps in three months and process subdivision applications in three
months.
4. Provide in-house construction management for all projects.
5. Respond to or process 80% of all time-sensitive documents, such as subdivision,
change of zone, and variance applications,by stipulated deadlines.
6. Respond to or process 70% of all materials that do not have a stipulated deadline,
such as construction and grading plans, complaints, and environmental matters within
two weeks.
7. Provide same day service for 75% of all permits issued by the Division, including
buildingpermits.
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PUBLIC WORKS
ENGINEERING
Program Highlights
1. Completed the $13.2 million Kamehameha Ave Reconstruction Project(STIP).
2. Completed the $5 million Manono Street Improvements Project(STIP).
3. Completed the Mamalahoa Highway(Waimea) Improvements Project, Cemetery
Road Restoration Project, and the South Kona Drainage Improvement Project.
4. On-going construction of the $13.6 million Kapi'olani Street Extension Project, and
the $16.9 million Kaiminani Drive Roadway Improvements Phase II Project(STIP)
5. On-going construction of the Mamalahoa(Hokuli'a)Bypass, Henry/Alahou Traffic
Signals Project and the Komohana Street Reconstruction Project
6. Design Phase for the Kawailani/Iwalani Intersection Improvement Project(STIP),
Ali'i Drive Shoulder Improvements Project, Kalaniana'ole Ave Reconstruction
Project, and the Henry Street Reconstruction Project.
7. Planning Phase for the Ali'i Drive Culvert Replacement Project(STIP), Kuakini
Phase II Project(STIP), Upper Waianuenue Ave Improvement Project(STIP),
Mamalahoa Highway(Waimea) Widening Project(STIP), Kamehameha Avenue
Reconstruction Phase II Project,Nani Kailua Extension, and the Lako Street
Extension Project.
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ENGINEERING
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate 1
Program Measures
All Construction Contracts Completed $20,400,000 $4,000,000 $4,000,000
FHWA Construction Projects Completed $18,200,000 $2,000,000 $2,000,000
FHWA Projects with Design/Planning in Progress 6 5 5
Parcel Maps/Subd Application Within Three Months 85 75 75
In-house Active Construction Management Projects 12 6 6
Regulatory Review
%of Applications,etc.Reviewed by Deadline 90 80 80
%of Plans,etc.Reviewed Within Two Weeks 50 70 70
%of Permits Processed Same Day 80 75 75
Community Rating System
No.Points in the Federal Emergency Management 475 475 475
Agency(FEMA)Public Info Community Rating System
ADDITIONAL DIVISION INFORMATION
Design&Investigation
Survey Projects and Requests 25 60 60
Construction Plan Reviews—Private Consultants 183 175 175
Subdivision Application Reviews 117 130 120
Ohana Permit Reviews 11 5 5
Grading/Grubbing/Stockpiling/R-O-W Permits 312 300 300
Construction Inspections
Subdivision Construction 27 25 25
Grading/Grubbing/Stockpiling/R-O-W Permits 312 300 300
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ENGINEERING
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 37 37 38
Salaries and Wages 1,749,804.53 2,081,262 1,886,152
Operations 104,888.73 72,822 232,822
Equipment 48,210.73 80,000 5,000
Program Total 1,902,903.99 2,234,084 2,123,974
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Arborist - - 1*
Civil Engineer III 2 2 2
Civil Engineer IV 5 5 5
Civil Engineer V 5 5 5
Civil Engineer VI 1 1 1
Civil Engineer VII 1 1 1
Construction Inspector 2 2 1
Engineering Aid III 1 1 1
Engineering Aid IV 1 1 1
Engineering Drafting Technician V 2 2 2 _
Engineering Permit Clerk 2 2 2 _ _
Engineering Support Technician IV 7 7 8
Land Surveyor I 1 1 1
Land Surveyor III 1 1 1
Land Surveyor IV 1 1 1
Projects Coordinator 1 1 1
Senior Construction Inspector 1 1 1
Senior Project Construction Inspector 1 1 1
Supervising Engineering Permit Clerk 1 1 1
Supervisory Project Construction Inspector 1 1 1
Total 37 37 38
* Converted Contract Position
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PUBLIC WORKS
AUTOMOTIVE
Program Description
The Automotive Division is a support-service division responsible for the repair and
maintenance of all County vehicles and equipment,with the exception of equipment that
may be practically maintained by the respective departments. The division furnishes
parts, labor, accessories, gasoline, diesel, lubricants and tires.
The division's primary goal is to continue to maintain the County's fleet of vehicles and
equipment with accountable,trustworthy and motivated service so that employees will
always have safe and operable vehicles and equipment to use. To keep the County on the
move.
Program Objectives
1. Support the various County departments/agencies island-wide with repair,
maintenance and welding services, and by performing at least 90% of these services
by staff(versus contract).
2. Reduce the average monthly repair backlog for the Construction section from
previous fiscal year.
3. Reduce the average monthly repair backlog for the Automotive section from previous
fiscal year.
Program Highlights
Completed conversion of the outdated Gasboy to the new FuelMaster fueling system
island-wide.
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PUBLIC WORKS
�AUTOMOTIVE
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Average Monthly Repair Orders Completed(By
Staff vs.Contract):
Garage 97%(123/3) 96%(117/5) 96%(126/5)
Construction Equipment 91%(123/10) 91%(100/9) 91%(108/10)
Solid Waste 98.6%(68/1) 92.4%(78/6) 96%(76/3)
Welding 100%(20/0) 95.5%(22/1) 95.5%(22/1)
Average Monthly Repair Order Backlog:
Garage 16 2.1 20
Construction Equipment 25 25 24
Solid Waste 11 13 12
Welding 2 3 2
Additional Information:
Average Monthly Repair Orders Received(Including
Prior Month's Carryovers):
Garage 143 144 142
Construction Equipment 141 140 140
Solid Waste 79 100 90
Welding 21 28 24
No.of Equipment Damage Report 0 0 0
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Number of Positions 29 29 29
Salaries and Wages 1,452,996M5 1,501,339 1,524,205
Operations 2,628,060.30 3,219,178 3,217,992
Equipment 5,942.97 200 100
Program Total 4,086,999.32 4,720,717 4,742,297
270
•
PUBLIC WORKS
AUTOMOTIVE
Personnel Position Summary
FY 2015-16 FY 2013-2014 FY 2014-2015
Position Title Authorized Authorized Request
Account Clerk 1 1 1
Automotive Equipment Superintendent 1 1 1
Automotive Mechanic I 5 5 5
Automotive Mechanic II 1 1 1
Automotive Stores Clerk 1 1 1
Construction Equipment Mechanic 10 10 10
Construction Equipment Mechanic Temp 1 1 1
Construction Equipment Repair Supervisor I 1 1 1
Construction Equipment Repair Supervisor II 1 1 1
Garage Supervisor 1 1 1 •
Lead Construction Equipment Mechanic 1 1 1
Lead Welder 1 1 1
Senior Account Clerk 1 1 1
Welder 2 2 2
Welder Temp 1 1 1
Total 29 29 29
0
271
PUBLIC WORKS
FLOOD CONTROL
Program Description
The Flood Control Program involves maintaining, operating, inspecting and repairing the
flood control structures, levees, dams, spillways, channels and drainage areas on a regular
basis.
Program Objectives
1. Continue to conduct semi-annual inspections of flood control system.
2. Continue to maintain flood control systems.
a. Prevent deterioration of structures by repairing within six months.
b. Clear debris such as mud, rocks, branches, etc. from channel within three months.
c. Control weed and brush growth by using herbicides and mowing quarterly.
Program Highlights
Continued maintenance and repair work of approximately 19 miles which consist of 27
flood control systems island-wide, including major cleaning in the South Hilo,
North/South Kona,North/South Kohala and Ka`u.
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PUBLIC WORKS
FLOOD CONTROL
Program Measures
FY 2015-16 FY 2016-2017 FY 2017-18
Actual Budget Estimate
Semi-Annual Inspections 2 2 2
Flood Control Systems 27 27 27
Flood Control Systems-Miles 19 19 19
Additional Information:
South Hilo District: 13 13 13
Alenai`o#4,Ainako,Iwalani,Falai,Ainaola,
Haihai„Keone,Kilikina
Kawili,Wai-o-lama,Akolea,Waiakea,Wailoa
North Hilo/Hamakua District: 2 2 2
Kalopa,Waipi`o
North/South Kohala District: 1 1 1
Pu'ukapu
North/South Kona District: 5 5 5
Kainaliu,Kona Coffee Mill,Keopu/Keopu Heights
Kamani Tree Basin,Kailua Industrial
Ka`u District: 3 3 3
Pa`au`au,Na`alehu,Wai`dhinuBamboo Forest
Puna District: 3 3 3
North Kulani,Kukui Camp Road, Shipman
Industrial
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Operations 329,415.00 330,000 330,000
Equipment - - -
Program Total 329,415.00 330,000 330,000
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RESEARCH at
DEVIELOPMENT
RESEARCH & DEVELOPMENT
DEPARTMENT SUMMARY
Mission Statement
To promote and facilitate sustainable economic development for the County of Hawai`i
that is consistent in honoring its communities' needs,priorities, and values.
Department Goals
Agriculture
• To support sustainable agricultural practices by promoting educational opportunities
designed to build skills and capacity in the farm community.
• To support and strengthen new and existing agricultural industry organizations as
coordinating bodies for collaborative agricultural advocacy.
• To support local, national and international promotion of locally produced
agricultural products.
Business Development
• To support the development of a science and tech industry, assist existing businesses,
partner in the training of a local labor force and empower communities to build a
sustainable Hawai`i Island.
Tourism
• To increase the economic contribution of the visitor industry to Hawai`i Island,
promote quality experiences for visitors, and promote a high quality of life for
Hawaii Island residents.
• To increase communication, interaction and understanding between industry
stakeholders, residents and the visitor industry, and ensure the integrity of our unique
sense of place and appropriate recognition of our host culture.
Energy
• To optimize the integration of renewable energy systems.
• To facilitate and implement energy efficiency programs.
• To enhance and support economic development on Hawai`i Island.
Funding Source and Position Count
General Fund $2,769,269 General Fund 18
Grant Revenue $ 70,000 Grant Revenue/Other 2
Total Budget $2,839,269 Total Number of Positions 20
275
RESEARCH & DEVELOPMENT
DEPARTMENT SUMMARY
Department Goals (continued)
Resource Center
• Business Resource Center
To provide business startup services, and assist existing and aspiring small business
owners in support and promotion of economic development on Hawai`i Island.
• Hawai`i County Entrepreneurship Program
To support and build Hawai`i Island's entrepreneurial ecosystem.
• Economic Research Program
To create, organize, maintain, develop and disseminate statistical data and
information to County departments, other agencies, businesses and the general public
in support and promotion of economic development on Hawai`i Island.
• Social Economic Development Program
To identify social economic community-based needs to promote social economic
growth(as defined in the County Charter; 2014).
Film
• To promote and support media production, expand the infrastructure to sustain
production and build a supportive climate between business, government, community,
and media makers on Hawai`i Island to grow the industry into a viable sector of our
economy, as creativity is an inexhaustible resource.
Immigration
• To serve as liaison on immigration matters of broad community concern, as well as
serve individual needs and/or matters of immigrants on Hawai`i Island.
276
RESEARCH & DEVELOPMENT
AGRICULTURE
Program Description
The Agriculture Program provides facilitative leadership to both the public and private
sectors of agriculture, forestry, aquaculture, and other natural resources through planning,
developing, and implementing programs and activities that promote and support the
development, expansion, and sustainability of these industries.
Program Objectives
1. Develop and support opportunities to expand the market for Hawai`i Island products
and facilitate private-public partnerships for extension programs, agricultural research
and infrastructure.
a. Support at least three projects promoting agricultural products.
b. Support at least two agriculture research projects that have strong industry based
support.
c. Support at least three agriculture extension programs to support the development
of farmer skills and/or business management.
d. Support County participation at two trade shows/trade missions.
e. Support at least one aquaculture research project to develop a new economic
industry or to increase seafood production in Hawai`i.
2. Support at least one initiative to support locally grown and/or value added/post-
harvest agriculture-based products.
3. Support Little Fire Ant and/or invasive species research or extension project(s).
4. Develop a system of support to keep the County's agricultural website up to date and
useful for a wide range of agricultural interests.
5. Explore and support new and/or alternative opportunities for economic development
for commodity growth.
Program Highlights
The Agriculture Program awarded$205,000 of County's supplemental funding for
innovative agriculture research projects, marketing research and promotion of our
island's products and educational programs in areas of urgent interest to the agriculture
community. R&D supported the Soil and Water Conservation Districts by providing
277
RESEARCH & DEVELOPMENT
AGRICULTURE
Program Highlights (continued)
$300,000 to six districts to preserve the island's land and water resources through the
County's Grubbing and Grading Ordinance.
The Agriculture program supported the following initiatives:
• Awarded funds to six industry groups to assist agriculture promotion programs to
increase awareness and sales of local produce and value-added products at the local,
national and international markets:
— Hawai`i Papaya Industry Association
— Hawai`i Tropical Fruit Growers
— Big Island Association of Nurserymen
— Hawai`i Tropical Flower Council
— Hawai`i Export Nursery Association
— Taste of the Hawaiian Range
• Five educational programs were funded:
— The Boys and Girls Club of the Big Island put on financial management, crop
production and value-added programs to educate youth;
— The Kohala Center held a general education program in Honoka`a;
— The University of Hawai`i at Manoa supported the development of a tea industry;
— Big Island Resource Conservation and Development Council supported programs
to educate youth on raising livestock and growing tea;
— The Hawai`i Tropical Fruit Growers held workshops in East and West Hawai`i
on exotic fruit production.
• Funded the Hawaii Tropical Flower Council to attend the Philadelphia Flower show,
the Hawai`i Export Nursery Association to hold the MidPac Expo, and the Hawai`i
Papaya Industry Association's program to expand the Japanese market for Rainbow
Papaya through a reverse trade show.
• Worked with Hawai`i Avocado Association and government entities to produce a
certified Sharwil avocado pack house and sent samples to the mainland.
• Received funds to implement a Little Fire Ant voucher program to encourage
residents to attend certified training classes. Vouchers will be issued to off-set the
cost of qualified ant baits and a hand spreader.
• Worked with the College of Tropical Agriculture and Human Resources of the
University of Hawai`i at MAnoa to put on the first East Hawai`i Cacao Conference.
• Initiated discussion with Cacao producers about supporting the industry to increase
production.
278
•
RESEARCH & DEVELOPMENT
AGRICULTURE
Program Highlights (continued)
• Supported the producers in lower Puna during the impending lava flow from June 27.
Coordinated with landowners and papaya packing houses to prepare a marshalling
yard to transport produce out of lower Puna if the lava cut off access through
Highway 19.
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Programs
Promotion Contracts 6 6 6
Research Contracts 0 5 2
Information/Education Contracts 5 5 4
Website Inquiries 1,000 1,000 1,000
Committee/Program Meetings
Attendance 56 100 75
Coordination 4 20 12
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Operations 394,002.44 303,100 302,600
Program Total 394,002.44 303,100 302,600
279
RESEARCH & DEVELOPMENT
- - TOURISM
Program Description
The Tourism Program provides leadership and financial support to move the
community's vision for tourism forward, as presented in the Hawai`i Island Tourism
Roadmap 2016—2018. The Roadmap states that Hawai`i Island will develop a
community-based visitor industry that ensures authenticity, reciprocity, invests in the
people and places that host visitors, and connect visitor activities and attractions to a
sense of place,past/future, and others, as well as to the bettering of oneself.
Program Objectives
1. Increase the reach of the annual Hawai`i Island Tourism Marketing Plan through
advertising and promoting direct air service to Hawai`i Island, increasing
Conventions, Meetings and Incentives (CMI) bookings, and increasing outreach to
Kama'aina visitors, and targeted international and niche markets.
2. Support island-wide economic development, community driven activities through
support of at least twenty festivals, ongoing tourism activities, sporting events and
projects that build community, and improve the visitor arrival experience through the
annual Hawai`i Tourism Authority(HTA) Community EnrichmentProgram(CE
P),
Kukulu Ola(cultural) Program, and the Aloha `Aina(Natural Resources) Program,
and the Research and Development(R&D) Economic Development Grant.
3. Support at least five opportunities, by June 2018,that:
• Build capacity of visitor industry employers/employees and HTA CEP, Kukulu
Ola, Aloha `Aina, and R&D award recipients;
• Support efforts to assist local businesses and producers to better connect their
products, services and activities to visitors and the industry;
• Support visitor safety efforts.
4. Support efforts to recognize and share Native Hawaiian culture and history to Hawaii
Island visitors, industry groups and communities: •
• Share the Hawai`i Tourism Authority's (HTA) Mae`ma`e Guide and cultural
resources websites with all sponsored programs, festivals and events to ensure
Hawaiian place names are correctly spelled and diacritical marks are used
appropriately.
• Support training and integrated programs on Native Hawaiian culture and history.
• Support capacity building efforts for existing and new cultural festivals, events
and programs that promote authentic Hawaiian culture.
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RESEARCH & DEVELOPMENT
TOURISM
Program Highlights
• Awarded the largest allocation of$550,000 to the Big Island Visitors Bureau
(BIVB) in FY 2015-16 for airlift support, Kama'aina campaigns, Conventions,
Meetings and Incentives (CMI) and international and niche marketing.
— Supported the Delta, Air Canada Rouge, and Island Air inaugural flights to
Hawai`i Island.
— Supported two Hawai`i Island Showcases in January and April 2016 that took
place in five locations in Texas and Colorado. Hawai`i Island activities and
products were promoted, and destination trainings were provided. These
events reached over 200 Hawai`i focused travel agents and Hawai`i wholesale
partners.
— Implemented the "Mahalo Money" group incentive program that resulted in 19
group bookings, 31,678 in total room nights, $7,583,878 in room revenue, and
$3,896,866 in Food and Beverage (F&B) revenue.
• Awarded 15 projects with the 2015 HTA CPEP funds and 18 projects with the
2016 HTA CPEP funds. These community-driven festivals and events included the
Live from Mauna Kea, Greenwell Garden Tours,Haari Boat Festival,Kona
Historical Society Tours,Kona Town Night Market and the Hawai`i Poke Festival.
The CPEP events run on a calendar year and overlaps the County's fiscal year, so
both years are included.
• 'Awarded four programs with the FY 2015-16 R&D Economic Grant funds. These
community based programs included the Hilo and Kona Pier Greeting Programs,
the Hilo Gateway and Culture Program, and the Visitors Experiencing Adversity
Program.
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RESEARCH & DEVELOPMENT
TOURISM
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Marketing&Product Development:
Total County Contribution 575,000 650,000 550,000
Total State Contribution CPEP 400,000 70,000
(2015 @$400,000&2016 @$400,000) 400,000
Number of Festivals,Events&Products 22 contract 20 contract 10 contract
(2015 CPEP and 2015-16 R&D Econ.Awards) awards awards awards
*Visitor Arrivals and Spending:
Total Airline Arrivals(*2015) 1,514,973 1,600,000 1,600,000
International(*2015) 360,772 300,000 400,000
Domestic(*2015) 1,154,201 1,000,000 1,000,000
Total Cruise Ship Arrivals 226,140 175,000 200,000
Total Per Person/Per Day Spending 170.50 170.00 170.00
*HTA collects visitor statistics on a calendar year,not a fiscal year so all statistics listed are based on the calendar model.
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Operations 1,339,532.49 1,130,000 800,000
Program Total 1,339,532.49 1,130,000 800,000
282
RESEARCH & DEVELOPMENT
�. BUSINESS DEVELOPMENT
•
Program Description
The Business Development Program facilitates the development of a sustainable
economy that enhances the standard of living of the residents and the economic viability
of businesses in Hawai`i County.
Program Objectives
1. Administer the joint State/County Enterprise Zone program and increase business
participation.
2. Provide funding and/or technical assistance to three projects to build Hawai`i Island's
science and technology sector, including research education and methodologies
across various industries.
3. Provide funding and/or technical assistance to two organizations for business
economic development projects.
4. Partner with and/or fund two organizations on workforce development initiatives or
projects.
5. Support activities that maximize existing industries.
0
Program Highlights
The department's Business Development Program budget provided funding to Hawai`i
Island non-profit organizations in the amount of$140,000.00,which was matched by
State,Federal and/or other funding. Additionally, technical support has been provided to
various multi-government and agency partnerships. This program's support resulted in
the following:
• Enterprise Zone (EZ)Program: Hamakua, Hilo-Puna and Ka`u Zones received new
20 year designations and the South Kona Zone was renamed the Kona Zone and re-
designated for another 20 years. 78 businesses participated in the program that
provides tax reduction incentives to qualified businesses, of which eight were new
participating businesses.
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RESEARCH & DEVELOPMENT
BUSINESS DEVELOPMENT
Program Highlights (continued)
• Support and/or funding has been provided to the following economic development
projects:
— Hawai`i AgriTourism Association—Project to Establish Global Presence for
AgriTourism on Hawai`i Island: Funding provided to create an International
AgriTourism Study,which will be used as ground work for a proposed
AgriTourism Symposium.
— Hawai`i Food Manufacturers Association—International Food&Beverage
Exhibition: Funding provided to assist four to five companies participate in the
2016 show that was held March 8-11 in Tokyo.
— Hawai'1 County Economic Opportunity Council—GVS Transmedia Accelerator
Program: Promoted the development of innovative companies in multiple
innovative technology platforms (transmedia), as well as expand and strengthen
the film and multimedia industry.
— Hospice of Hilo—Hawai`i Palliative Care Center (HPCC) Capacity Building
Project: Funding provided to restructure the business model, service process,
team structure and rebranding of the program.
— Downtown Improvement Association—Downtown Hilo Holiday Experience and
First Fridays: Funding provided to assist DIA with its holiday beautification
project and First Fridays events to increase visitor and resident attendance to
patronize Downtown Hilo small businesses.
— University of Hawai`i Office of Research Services CTAHR— The Annual Big
Island Natural Farming Symposium 2015: Funding provided for the first
symposium which allowed researchers and farmers to share information to the
group, which provided opportunity for network and collaboration toward building
a healthy food shed from seed to plate.
— Holualoa Foundation for Arts & Culture —Pua Na Pua Microenterprise
Development—Funding provided for an arts education program that cultivates
creativity, skills development and microenterprise opportunities for those with
developmental disabilities as well as the Abled Hawai`i Artists.
— Kahua Pa'a Mua, Inc. - Palili '0 Kohala—Funding provided for a family-based
agricultural business model that address food self-sufficiency and economic
development by providing training and resources for the community of Kohala to
grow, process and distribute taro and value added products from taro, sweet
potato,pigs and chickens.
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RESEARCH & DEVELOPMENT
BUSINESS DEVELOPMENT
Program Highlights (continued)
• Support and/or funding has been provided to the following workforce development
projects:
— Pacific International Space Center for Exploration Systems—Moon Riders Project:
Funding provided for the integration cost of sending the MoonRIDERS flight
program to the Moon.
— Hawai`i Council on Economic Education—Multi phase Economics and Financial
Literacy Teacher Training Program: Funding provided for this two phase program
of "Advocating for Economic Education in the Classroom" and "Integrating
Personal Finances and the Stock Market in the Classroom"through a `train the
trainer' program.
— American Culinary Federation Program: A successful program which provided
support, scholarships,mentorship and opportunities in the development of future
chefs for food establishments, especially in the Kona area.
• Support and/or funding has been provided to the following STEM projects:
— Energy Science: Collaborated with the University of Hawai`i at Hilo to develop
an Energy Science Certificate Program.
— University of Hawai`i at Hilo - Science Factory: An"extended learning"
afterschool program implemented for Hawai`i Island high school students that
provided extracurricular STEM enrichment opportunities.
— Multi-purpose Manufacturing Advance Development Enterprise (MMADE
in Hawai`i): A coordinated group of government, business and aerospace leaders,
are in the first phase of conducting a$100,000 feasibility study. Hawai`i State
Legislators in 2015 appropriated $8.5 million for a manufacturing facility to
support the establishment of new business opportunities.
— HIEDB—Educational Outreach— `Imiloa Astronomy Center—Funding provided
for educational field trips and school outreach to schools in Puna and the Ka`u
districts for educational opportunities and access to STEAM (science,technology,
engineering, art, and math)by visiting and working with `Imiloa.
• Support activities that maximize existing industries:
— Kona Brewery—Provided technical assistance, introduction and information to assist
business in the expansion of the brewery here on Hawai`i Island.
— Soil and Water Conservation Districts on Hawai`i Island -Funding provided
technical assistance and conservation planning to ranchers and farmers with
grubbing and/or grading activities, and assistance relating to soil and water issues.
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BUSINESS DEVELOPMENT
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Programs
Economic Development Contracts 9 2 2
Workforce Development Contracts 2 2 2
Science and Technology Contracts 3 3 3
Grand Total Contracts 14 7 7
New EZ Participants 8 8 8
Agriculture and Manufacturing 3-year extensions 0 3 3
Committee/Program Meetings:
Attendance 52 70 65
Coordination 28 30 30
Grant Assistance and SOP Distribution 47 35 35
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Operations 472,550.39 276,660 152,160
Program Total 472,550.39 276,660 152,160
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RESEARCH & DEVELOPMENT
ENERGY
Program Description
The Energy Program initiates, develops and facilitates renewable energy projects, energy
efficiency and transportation programs through optimization of our renewable energy
resources. The Energy Program implements and facilitates County, State and Utility
energy initiatives,providing analysis and recommendations of regulatory
programs/legislation, serving on various State and County Energy Boards, and supporting
the County's Energy Emergency Preparedness Plan.
Program Objectives
1. Plan and implement renewable energy projects for County of Hawai`i.
2. Identify and implement energy efficiency projects to reduce energy expenses.
3. Plan and implement Civil Defense/Resiliency Projects for County of Hawai`i.
4. Identify energy projects with high Return-on-Investment.
5. Respond to future energy dockets at the Public Utilities Commission.
Program Highlights
1. Lalamilo Wind Farm Repowering: Continued collaboration with the Department of
Water Supply toward the completion of the repowered Lalamilo Wind Farm:
• The official groundbreaking of the Lalamilo Wind Farm Project was held on
September 30, 2015;
• Environmental Assessments, 50-year lease negotiations with the Department of
Land and Natural Resources and federal requirements needing rectifying were all
obstacles that have been overcome with assistance from the Energy Program;
• Wind Farm was erected in April 2016 comprising five—wind turbines for a total
of 3.3 Megawatts to be used for water pumping on site;
• County of Hawai`i electricity savings passed on to water ratepayers from this
renewable project are expected to be up to $1,000,000 per year;
• Energy Program designed and modified Power Purchase Agreement executed by
Site Constructors LLC for the Wind Farm Project at no-cost to taxpayer.
2. LED Street Lamp Retrofit: Work continued with the Department of Public Works—
Traffic Division in assisting with the retrofit of 7,500 of the approximately 10,000
lamps island-wide with the light-emitting-diode (LED) Street Lamps.
• The conversion is from the existing Low-Pressure Sodium Lamps to the new LED
technology;the LED lamps show energy savings of 50%per installation;
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Program Highlights (continued)
• The LED lamps also will provide additional savings as the LED lamps last longer
with less required maintenance;
• The installation process required additional capital and manpower approval, all
which involved additional assistance; therefore the schedule for island-wide
completion(full 10,000 LEDs)has been extended to November 2016.
3. Public Utilities Commission Dockets: The Energy Program represented the County
of Hawai`i in the following Hawai`i Public Utilities Commission(PUC)Dockets.
• PUC Docket No.2015-0022—Merger of NextEra Energy and Hawaiian
Electric Industries: County of Hawai`i was Intervener from the Island of
Hawai`i -PUC Decision July 2016.
• PUC Docket No.2014-0183— The Short&Long-Range Electric Utility
Planning Docket(Power Supply Improvement Plans): County of Hawai`i is one
of three Interveners in the PUC Docket which has been on-going with January
and May 2016 filings. This PUC Docket will continue into 2017.
• PUC Docket No. 2013-0141 —Decoupling: County of Hawai`i as Intervener has
saved the state's electric ratepayers $10-20M/year through lowering Decoupling
interest rates. The PUC Docket is expected to have completion date in-tandem
with PUC Docket No. 2014-0183 mentioned above.
4. Procedures and Practices Improvement: The Energy Program continuously
monitors and improves its procedures to evaluate present and future projects. These
improvements enable us to better maintain,prioritize and implement the best projects
for the Island of Hawaii.
• B20 biodiesel `best-in-world' renewable and indigenous fuels now standard for
County vehicles/equipment—Mass Transit, Fire and Dept. of Public Works;
• Hawai`i Energy Island Equity—Continued to direct Island of Hawai`i Public
Benefit Fund electric bill charges to lower-income communities.
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ENERGY
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
HELCO IRP,PUC Dockets&Legislative,
NELHA and HEPF: 32 30 30
Meetings,testimonies and other submittals
attended and/or arranged •
Maintain County EEP Plans and/or attend State
Energy Emergency Preparedness Meetings: 7 10 10
Meetings attended/arranged
Update Energy Section of the Hawaii County
Building Code and/or attend Community
Development Plan Meetings: 4 2 2
Meetings attended/arranged
Hawaii County LEED Certified 2 2 2
Meetings attended/arranged
Buildings/Photovoltaic Installations:
Meetings attended/arranged 4 5 5
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Operations 213,000.00 127,000 85,500
Program Total 213,000.00 127,000 85,500
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RESEARCH & DEVELOPMENT
RESOURCE CENTER
Program Description
The Resource Center's mission is to develop and provide information,products and
services that support a strong and diverse economy through its primary initiatives that
span the breadth of economic development from grass roots support to island wide
economic development:
1. The Resource Center's Business Resource Center assists existing and aspiring small
business owners providing assistance with business registrations,trade name, Federal
Employer Identification Number application forms, and referrals to additional
resources.
2. The Hawai`i County Entrepreneurship Program creates a venue for entrepreneurs to
engage in a collaborative learning process in order to support and build the local
entrepreneurial ecosystem.
3. The Economic Research and Outreach Program provides agencies and the public
with information needed for a variety of economic development purposes including
business planning, grant proposals, and land use planning reports and application.
4. The Social Economic Development Program seeks to identify what the social and
economic needs are within Hawai`i Island communities.
Program Objectives
1. Business Resource Center
a. Provide funding for and/or support at least two small business workshops that will
help local business owners with one or more of the following subjects: business
planning; social media marketing; succession planning; government contracting;
and exporting.
b. Provide assistance to at least 35 small businesses/prospective business owners
per month.
c. Host monthly Business Action Center Resource Days in collaboration with the
Department of Commerce and Consumer Affairs and other state and county
agencies.
d. Conduct at least two small business outreach events in collaboration with USDA
Rural Development and other federal and state agencies that provide business
assistance programs.
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Program Objectives (continued)
e. Convene quarterly meetings of Hawai`i Island's small business-support
organizations to share best practices, assess effectiveness of current initiatives,
and inform the creation of new business development programs.
f. Develop at least three print- and web-based products that provide step-by-step
guidance for establishing a business in specific industries or markets (e.g., food-
based businesses; government contracting; visitor industry; etc.)
2. Hawai`i County Entrepreneurship Program
a. Cohorts:
1. Convene at least two cohorts during the fiscal year.
2. Conduct a one-year follow-up with participants in the first cohort held in
Fiscal Year 2016-17.
b. Kona Street Eatz:
1. Provide assistance in managing vendor permits and permit payments.
2. Provide technical support in managing its social media marketing.
3. Identify the needs of the potential food truck industry and collaborate in
moving forward to a self-sustaining and self-managing industry.
3. Economic Research and Outreach Program
a. Publish the 2016 Hawai`i County Data Book by March 2017.
b. Compile monthly economic statistics for Hawai`i Island and publish online and
disseminate to mailing list.
c. Provide data assistance to county departments and the general public.
d. Support and manage the eCivis Grant Network program.
e. Support the Hawai`i Green Growth Aloha+Challenge dashboard development.
f. Manage the Department of Research and Development's web pages and public
documents.
g. Manage the Department's annual Economic Development Grant Request for
Proposals program.
h. Provide technical support to the island wide public-private Partners in Prosperity
economic development planning project.
i. Track and report the progress on the Hawai`i County Comprehensive Economic
Development Strategy update for 2015.
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RESOURCE CENTER
Program Objectives (continued)
4. Social Economic Development Program
a. Collaborate with community leaders to identify social economic community-
based needs.
b. Support at least one project that promotes social economic growth.
Program Highlights
Information Resources Program
• Published the 2015 County of Hawai`i Data Book.
• Developed,produced, and distributed the informational book,How to Start a
Business in Hawai`i County—A resource guide for successful business development.
• Provided research assistance and information to fulfill the data requirements of grant
proposals, business loans and plans, and research to assist in the improvement of their
performance goals.
• Continued to provide island wide free access to eCivis Grant Network. During
• FY 2015-16, eCivis users viewed 6,156 grant opportunities, saved 208 opportunities
for consideration, and shared 229 opportunities with friends and colleagues. A survey
of our users found that$915,000 in grant funding was awarded locally in 2016,to
organizations using eCivis.
• Hosted six workshops on grant writing, USDA Rural Development's Rural Energy
for America Program,U.S. Department of Commerce Economic Development
Administration grant programs; and the High Technology Development
Corporation's manufacturing and Small Business Innovation and Research Grants
programs.
Community Building Program
• In November, 2015,the Resource Center opened two one-stop Business Resource
Centers in the department's Hilo and Kailua-Kona offices. Each office is equipped
with a public-use computer and staff on hand to assist anyone who wishes to start a
business. This initiative serves as a clearinghouse of regulatory and resource
information for all industries and stages of business development. Between
November 10, 2015 and June 30 2016, Resource Center staff responded to at least
197 requests for small business assistance.
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RESOURCE CENTER
Program Highlights (continued)
• The Resource Center partnered with the Hawai`i State Department of Commerce and
Consumer Affairs (DCCA)to host a monthly Business Action Center Resource Day
in the West Hawai`i office to better serve Hawai`i Island small businesses. The
DCCA does not have an office on Hawai`i Island; bringing the manager of the
Business Action Center in Honolulu to Kailua-Kona fills a critical void in small
business services.
• Launched the Hawai`i County Entrepreneurship Program, a six-month pilot program
of presentations,blended learning, and collaborative class-work for an inaugural
cohort of 13 participants. Sessions featured guest speakers who have successfully
launched businesses on Hawai`i Island, accounting and finance experts, and state and
county agencies that regulate business activities. Participants explored the skills and
traits needed to succeed in starting a business, the building blocks of business
planning, and a lean planning approach to building business models. Feedback from
participants was overwhelmingly positive, and the pilot program will be revised and
institutionalized in Resource Center operations.
• Developed and operationalized Kona Street Eatz, a public-private pilot program that
established a legal food truck park in Kailua-Kona. Five vendors participated in the
pilot program, and the Department provided marketing and technical assistance.
• Hosted three Comprehensive Economic Development Strategy stakeholder meetings
and participated in related focus groups led and organized by the Hawai`i Island
Economic Development Board to inform the next five-year update of the Hawai`i
Island Comprehensive Economic Development Strategy.
• Provided logistical support for and participated in the Hawai`i Green Growth's
Aloha+Challenge Statewide Measures Team Meeting about food system indicators in
North Kohala.
• Provided ongoing data and technical support to "Partners in Prosperity," a public-
private economic development planning initiative led by the chambers of commerce
in collaboration with the University of Hawai`i at Hilo.
• Provided $11,000 to the Hospice of Hilo to conduct a capacity building project for its
Hawai`i Palliative Care Center. This project launched a comprehensive public
education campaign to positively shift how people in East Hawai`i choose to be cared
for when seriously ill, leading to more patients accessing palliative care which is a
new branch of medical practice, and reducing suffering among the seriously-ill
population.
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RESOURCE CENTER
Program Highlights (continued)
• Provided$25,000 to the Ka`u Rural Health Community Association, Inc., to establish
a unique pilot"Community Health worker"education program in the Ka`u Rural
Health Academy. This project increases local access to health care and has opened
new career opportunities for residents of Ka`u.
• Provided$25,000 to Community First, Inc., for its Regional Health Improvement
Collaborative (RHIC). The RHIC provided a neutral forum for stakeholders in the
community to work together to address the issues and opportunities affecting health,
healthcare services, and healthcare costs in the East Hawai`i community. The RHIC
explores innovative ways to restructure the healthcare system in East Hawai`i with
fundamental changes in payment models, information integration, and care
coordination. RHIC stakeholders include representatives of the Hawai`i Healthcare
System Corporation, East Hawaii IPA, HMSA, employer groups and community
members.
• A$25,000 grant award to Five Mountains Hawai`i for its Kipuka o ke Ola(KOKO)
program,helped KOKO onboard a physician dual-board certified in pediatrics and
psychiatry to provide services to over 600 primarily native Hawaiian, low-income,
and Medicaid/Medicare-insured patients. Without KOKO's unique blend of
Psychological and Psychiatric Services, Primary Care Services, and Traditional
Indigenous Health Services,many of these patients' only healthcare resource is the
hospital emergency room.
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RESOURCE CENTER
Program Measures—Based on FYs 2015 and 2016
Changes in program measures reflects program reorganization and anticipates filled staff vacancies.
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Information Resources Program
Acquisitions/Process/Update - - -
Cataloging - - -
Circulation/Interlibrary Loan - - -
Correspondence/Email - -Data Book -
Updates - Annual -
Web Visits - - -
Inquiries/Reference -
Census Data - - -
Other - - -
Publications -
Contact Elected Officials - - -
County of Hawaii Data Book Annual Annual -
Department Webpage updates and maintenance Ongoing Ongoing -
Capacity Building Program(FY13-15)
SEED Programs - - -
Family Financial Empowerment Contracts - - -
Community Development Contracts - - -
Green Economic Development Contracts - - -
Number of Collaborating Partners - - -
Technical Assistances - -
Targeted Industry Development
Access to Healthcare contracts 4 - -
Healthcare Program meetings - - -
Healthcare Program meeting attendance - - -
Medical Homeless Initiative("Got Doc")—social
media and community outreach campaign
R&D Healthcare Industry Webpage updates - - -
Economic Development Planning contract 2 - -
Economic Development Planning meetings 6 - -
Grant Information Program
eCivis Grants Network Subscription Annual Annual -
Enrollment Management - -
Number of grant opportunities researched 6,156 6,000 -
R&D Grants Information Webpage updates - Monthly -
Grant workshops 6 - -
R&D Economic Development Grant Program 0 Annual Annual -
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RESOURCE CENTER
Program Measures—Based on FY 2016-2017
Changes in program measures reflects program reorganization
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Business Resource Center
Customers Served - 420 420
Business Action Center Resource Days - 12 12
USDA Rural Development Workshops - 2 2
Small Business Showcase Event(s) - 1 -
Mayor's Small Business Award Event - 1 -
Business Support Providers Stakeholder Meetings - 4 4
Business Development Workshops - 4 2
Business Guide Publications (Web&Print) - 3 3
Hawaii County Entrepreneurship Program
Convene Cohort 2
Conduct follow-up survey 1
Manage vendor permits and permit payments for
Kona Street Eatz Ongoing
Manage social media marketing for Kona Street
Eatz. Ongoing
Economic Research and Outreach Program
Hawai`i County Data Book update - Annual Annual
Publish Economic Statistics - Monthly Monthly
Web site and public document maintenance - Ongoing Ongoing
eCivis Contract/numbers of grants researched - 6,000 6,000
Manage annual Request for Proposals - Annual Annual
New industries researched - 5 -
Economic development initiative support 1
Track progress on Hawaii Island Comprehensive
Economic Development Strategy Ongoing
Industry Development Program
Research new industry opportunities - 5 -
Support new industry development projects - 3 -
Social Economic Development Program
Identify social economic community based needs - 3 3
in collaboration with community leaders.
Support projects that promote social economic - 3 1
growth
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____z_ . m _ ...e _
RESOURCE CENTER
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Operations 322,061.87 173,500 125,500
Program Total 322,061.87 173,500 125,500
297
RESEARCH & DEVELOPMENT
FILM
Program Description
The Film Program seeks to sustainably grow the media production industry on Hawai`i
Island by promoting our island locally, nationally, and internationally as a premier
production location,by supporting incoming and locally generated productions, and by
engaging our local production community with networking and professional development
opportunities.
Program Objectives
1. Build the reputation of and expose Hawai`i Island locally,nationally, and
internationally as a uniquely outstanding location for media production:
a. Maintain a comprehensive and current directory of media industry contacts and
local production resources.
b. Maintain the film office website with current content.
c. Maintain the film office social media presence on Facebook, Twitter and
Instagram with current content for promotion and networking.
d. Using the LocationsHub tool,update and expand photo library to include at least
five new albums to market and share.
e. Research, engage, recruit and host visiting filmmakers and content creators to
explore ways to raise the profile of the island and attract additional production.
f Support, facilitate and/or participate in four scouting tours or meetings with
location scouts,producers, studio executives, or independent filmmakers.
g. Provide four presentations to local high schools or colleges, businesses or
community groups to share information about the production industry on this
island.
h. Support and/or attend at least four film festivals, conferences, or trade shows to
promote production on Hawai`i Island and provide network opportunities for
filmmakers.
i. Provide "on-island" support and resources, including but not limited to
permitting, industry referral and support services to industry professionals.
2. Identify, film and document at least five locations to "showcase" and promote
Hawai`i Island.
O
3. Collaborate with and educate public, private and government organizations including
but not limited to the Film,Offices of the Hawaiian Islands (FOHI), the Hawai`i Film
and Entertainment Board (HFEB), the Hawai`i International Film Association
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Program Objectives (continued)
(HIFA),the Association of Film Commissioners International (AFCI),the Big Island
Visitors Bureau(BIVB), Hawai`i Island Chambers of Commerce, Kona-Kohala
Chamber of Commerce,the Japanese Chamber of Commerce, etc. to participate and
support programs and initiatives consistent with the direction outlined and supported
by the key statewide industry film groups.
Program Highlights
• Permits: The County of Hawai`i issued permits for 82 productions in FY 2015-16,
accounting for an estimated$13 million in spending on the island.
• Transmedia Accelerator: Along with the State of Hawai`i and Global Virtual
Studio,the County is a partner in the GVS Transmedia Accelerator, an innovative
business accelerator for entrepreneurs telling stories across multiple media platforms.
The partnership will accelerate a cohort of businesses from around the state every
year with products made for the world right here in Hawai`i. The GVS Transmedia
Accelerator program is housed at Honua Studios, in Kona's Kaloko industrial area.
The County's investment in FY 2015-16 was $220,000,representing the second
phase/installment of the three-year project.
• Social Media: The Hawai`i Island Film Office created a new social media presence
to connect the island with the world wide film industry. Find HIFO on Instagram,
Facebook, and Twitter.
• Locations Trade Show: As part of the Film Offices of the Hawaiian Islands,the film
office maintained a presence at the 2016 Locations trade show in Los Angeles, a
premiere showcase for film locations around the world. Between meetings with studio
executives and filmmakers stopping by the booth, fielded over 80 inquiries regarding
future production on Hawaii Island.
• Big Island Film Festival: Supported the 10th annual Big Island Film Festival, a five-
day event screening 60 feature and short films for thousands of audience members at
venues around the Mauna Lani Resort.
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Inquiries - 200 225
Productions Completed 85 84 90
Production Revenues $2,000,000 $8,000,000 $15,000,000
Website hits 23,246 views 56,000 75,000
Social Media Reach - 56,000 75,000
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FILM
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Operations 262,527.18 272,920 159,320
Program Total 262,527.18 272,920 159,320
•
300
0
RESEARCH & DEVELOPMENT
IMMIGRATION
Program Description
The mission of the Immigration Office is to serve as liaison on immigration matters of
broad community concern, as well as serve individual needs and/or matters of immigrants
on Hawai`i Island.
Program Objectives
1. Expand the service of the Immigration Office, which currently provides family-based
immigration assistance,to include business and employment-based visas:
a. Design a County of Hawai`i Immigration Information pamphlet that describes its
services by June, 2018.
b. Seek grant opportunities for immigrant services available from USCIS and State
government.
c. Initiate communication and opportunities to service immigration business and/or
employment needs.
d. Provide quarterly"Welcome to the US" sessions for newcomers on community
resources and services.
2. Expand community outreach programs and services to assist immigrant communities
in accessing community resources, services and events of cultural awareness:
a. Work with other Consular offices to provide outreach services in Hawai`i County.
b. Resume community awareness on domestic violence in the immigrant
communities.
c. Provide notice of cultural awareness events to immigrant communities on a
regular basis.
d. Provide monthly workshops to assist in completing US Citizenship and renewal
of Green Card applications.
•
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IMMIGRATION
Program Highlights
• During FY 2015-16, The Immigration Information Office participated in ten outreach
events.
Date Name of Event #of Attendees
09/19/2015 Philippine Consulate Outreach 138
09/20/2015 Philippine Consulate Outreach 119
11/28/2015 International Christmas Parade 21
02/20/2016 Philippine Consulate Outreach 72
02/21/2016 Philippine Consulate Outreach 66
08/27/2016 Philippine Consulate Outreach 230
08/28/2016 Philippine Consulate Outreach 118
09/15/2016 Immigration Information Sessions - Kona 28
09/16/2016 Immigration Information Sessions -Hilo 16
09/16/2016 US Citizenship Day 14
• Philippines Consulate Outreach
The Immigration Information Office acted as the lead organizer of the Philippine
Consulate Outreach services. The Consulate provided services such as passport
renewal;Notary Public services; authentication of documentation; reports of birth and
marriage; dual citizenship; and answer questions and concerns on matters relative to
Consular services.
• International Christmas Parade
Participated in the annual County Christmas parade in Hilo, with the theme
"International Christmas"where all participants marched with our office wearing
traditional and cultural clothing while holding flags representing their country or
region of origin. The purpose of this exercise was to showcase the rich diversity in the
County of Hawai`i, and share it with the public.
• Dept. of Homeland Security/US Citizenship and Immigration Services
(DHS/USCIS)
The Immigration Information office, in collaboration with the DHS/USCIS and
Catholic Charities Hawai`i,provided immigration information sessions on
immigration status and documentation for government agencies and service
providers, employers and workers, and information sessions on citizenship and
naturalization processes to give shareholders a better understanding in efforts to
improve service delivered to their constituents.
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RESEARCH & DEVELOPMENT
IMMIGRATION
Program Highlights (continued)
• U.S Citizenship Day
Organized the Annual U.S. Citizenship Day to recognize and celebrate the
accomplishments of those who were naturalized by the Department of Homeland
Security, US Citizenship and Immigration Services (USCIS), in Honolulu.
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Telephone Inquiries for assistance - - 3,500
Office visit assistance - - 3,000
Community outreach - - 36
Email for assistance - - 100
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Operations 2,198.02 3,900 1,900
Program Total 2,198.02 3,900 1,900
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RESEARCH & DEVELOPMENT
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 18 20 20
Salaries and Wages 836,445.56 927,437 864,999
Operations 48,349.93 45,740 42,140
Equipment 277.45 300 150
Coqui Program 3,058.30 5,000 5,000
Soil and Water Conservation District 300,000.00 300,000 300,000
Program Total 1,188,131.24 1,278,477 1,212,289
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Director of Research&Development 1 1 1
Deputy Director of Research&Development 1 1 1
Asst.Account Clerk(1/4T)Temp 1 1 1
Administrative Services Assistant I 1 1 1
Administrative Assistant 1 1 1
Clerk III 1 1 1
Economic Development Specialist II 4 4 4
Economic Development Specialist III 6 6 6
Economic Development Tech 1 1 1
Immigration Specialist 1 1 1
Private Secretary 1 1 1
Student Helper I 1 1 1
Total 20 20 20
U
304
HIGHWAY FUND
•
PUBLIC WORKS
HIGHWAY FUND
Mission Statement
To maintain and improve the County's roadway transport system for safe and efficient
movement of people and goods around the island.
Department Goals
1. To provide leadership,training, administrative,public outreach, and technical support
to accomplish the Divisions' Programs.
2. To provide a safe roadway allowing efficient movement of people and goods around
the island.
3. To assist Civil Defense in emergencies.
4. To update the highway inventory records and maps. Convert these to electronic files.
5. To resurface a specific number of miles island-wide as the budget allows.
6. To develop and implement operational and technical programs for traffic control
devices.
7. To provide operations and maintenance of traffic control devices in a timely manner
through improved scheduling of projects and personnel.
8. To develop a rapid retrieval of records system,planned activities, and documents to
support litigation.
9. To expand educational programs through website and social media tools to encourage
highway safety and to provide customers 24-hour access to request a repair or service.
10. To create and implement highway safety standards, and procedures.
11. To operate and maintain traffic signals, streetlights, signs, and markings island-wide.
Funding Source and Position Count
Highway Fund $33,095,000 Highway Fund 249
Grant Revenue $ 1,603,567 Grant Revenue/Other
Total Budget: $34,698,567 Total Number of Positions 249
305
PUBLIC WORKS
TRAFFIC DIVISION
Program Description
The Traffic Division was established under the Department of Public Works under
Chapter 2, Article 9, Section 2-41 of the Hawai`i County Code. The Division installs,
maintains and repairs traffic control facilities and devices and street lighting systems in
compliance with Chapter 24 of the Hawai`i County Code. The Division is responsible
for traffic engineering projects for the County and also educating the public on safety.
Administration Section
Plans, designs, and implements traffic control facilities in accordance with national
standards.
1. Provides supervision and administrative support for the Division.
2. Mitigates traffic problems and improves overall roadway efficiency and safety.
3. Seeks to resolve complaints and answers inquiries using various means including
website, call backs on completed work reported by the public and use of Laserfiche.
4. Develops a proactive role in the safe and efficient movement of traffic.
5. Provides information, technical support and direction to the highway safety council
and the four traffic safety committees.
Traffic Safety Section (Planning/Investigations, and Engineering)
Responsible for the overall planning and design of Traffic Engineering related projects.
1. Conducts studies, investigations, inspections,traffic surveys, and other related
activities to safeguard and facilitate vehicular and pedestrian traffic.
2. Reviews construction plans,traffic studies, zone changes,variances, etc. to ensure
compliance with Division standards, guidelines, and policies for Federal, State,
County and private entities.
3. Proposes, designs, and manages new traffic control related projects to help mitigate
existing trafficroblems and to improve overall roadway efficiency.
p p
4. Identifies safety improvement projects based on accidents and conflict analysis
procedures.
5. Oversees the restriping programs.
6. Proposes Traffic Calming initiatives to address concerns:
a. Smart Signs to be used for driver's speed feedback and traffic counts
b. Speed Humps for temporary and permanent installations
7. Creates, maintains and improves programs to promote highway safety and traffic
education.
306
PUBLIC WORKS
TRAFFIC DIVISION
Program Description (continued)
Traffic Signals and Streetlights Section
Responsible for the design, installation, operation and maintenance of all traffic signals
and streetlights on County highways and for maintaining traffic signals and streetlights
on State highways.
1. Develop and implement priorities for traffic signal and streetlight installations.
2. Maintain a computerized traffic signal and streetlight database.
3. Develop and implement uninterruptible power supplies (UPS) for continuous traffic
signal operations during power outages.
4. Continue to add signal systems to traffic signal server for real time monitoring and
database adjustments.
5. Assist Traffic Calming Program by installing and maintaining traffic calming devices,
such as Smart Signs (driver speed feedback), etc.
6. Install newly warranted signals"in-house"when possible.
Traffic Signs and Markings Section
Responsible for the installation, operation and maintenance of all traffic control signs and
pavement markings on County highways, including assisting other departments and
agencies with traffic control signs and pavement markings at off-highway County
facilities.
1. Develop and implement a more efficient signs and markings maintenance program.
2. Develop a more proactive role in the safe and efficient movement of traffic.
3. Develop and maintain a computerized supplies,materials, and field signs and
markings inventory database.
4. Assist Traffic Calming Program by installing temporary and permanent speed humps
and related accessories, such as signage and striping.
307'
PUBLIC WORKS
TRAFFIC DIVISION
Program Objectives
Existing Maintenance
Signals & Streetlights
1. Maintain 1% or less signal light failure rate.
o Performance measurement: actual against 5% goal.
Traffic Signs & Markings
1. Restripe or install 250 line miles per year(total of 1,000 line miles over four year
maintenance cycle)to address retro reflectivity.
o Performance measurement: actual against 250 line miles per year goal.
2. Fabricate 2,300 signs for sign retro reflectivity maintenance program.
o Performance measurement: actual against 3,150 signs fabricated per year
goal.
3. Maintain or install 2,900 signs for retro reflectivity maintenance program.
o Performance measurement: actual against 2,900 signs maintained or installed
per year goal.
Improvements
Signals & Streetlights
1. Connect 15 signals per year to Traffic Command Center.
o Performance measurement: actual against 15 signals installs per year.
2. Upgrade five crosswalks per year.
o Performance measurement: actual against five crosswalks per year goal.
Safety
1. Investigate and process complaints and requests (not including projects) within
30 calendar days.
o Performance Measurement: 100% completion.
308
PUBLIC WORKS
TRAFFIC DIVISION
Program Highlights
Projects Complete
• Completion of the LED Street lights conversion in selected areas,which marked the
second change of street lighting technology within the past several decades funded by
a$500,000 American Recovery and Reinvestment Act(ARRA) grant.
• Participated in the annual Ironman Triathlon, successfully working with various
Federal, State and Local agencies.
• Completed the Mandli traffic sign inventory and collection of road evaluation data for
all County maintained roads.
• Integrated the Mandli traffic sign inventory and road condition rating data into
RoadSoft GIS traffic asset management program.
• Implemented the island-wide traffic sign retro-reflectivity maintenance program.
• Implemented the Crosswalk Safety Awareness program with County installations in
conjunction with the Ronald McDonald School Pedestrian Safety Awareness
Program.
• Traffic education completed via traffic safety messages, lesson plans and booklets to
school aged children,public service radio announcements and via the traffic website
which continues to provide information, alerts and request forms for the public.
309
PUBLIC WORKS
TRAFFIC DIVISION
Program Measures
EXISTING MAINTENANCE FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Traffic Signal&Streetlight
Maintain 5%or less Failure Rate 0.005% 5% 1%
Improve upon Failure rate of 30% 5.30% 30% n/a
Traffic Signs&Markings
Restripe 250 line miles/yr(total of 1,000 line miles 123 250 250
over four years)to address reflectivity
Fabricate 3,150 signs for sign retro reflectivity
maintenance program 2,832 3,150 3,150
Fabricate 2,300 signs for sign retro reflectivity n/a n/a 2,300
maintenance program
Maintain or install 4,200 signs for sign retro n/a n/a n/a
reflectivity maintenance program
Maintain or install 2,900 signs for sign retro
reflectivity maintenance program 3,029 2,900 2,900
IMPROVEMENTS
Traffic Signal&Streetlight
Connect 15 signals/yr to Traffic Command Center 18 15 15
Convert 1,000 LPS units/yr with LED lightings(total n/a n/a n/a
of—9,600 lights)
Convert 3,000 LPS units/yr with LED lightings(total
of 9600 lights) 5,229 n/a n/a
Convert 1500 LPS units/yr with LED lighting(total n/a 1,500 n/a
of 9,600 lights)
Upgrade five crosswalks/yr 1 5 5
SAFETY
Investigate and process complaints and requests(not
including projects)within 30 calendar days. 87% 100% 100%
Transportation Asset Management Program-acquire
new photo log every two years. n/a n/a n/a
Update GIS(Geographic Information System)
inventory management to include signs—4,800 each n/a n/a n/a
and striping 250 line miles.
310
PUBLIC WORKS
,..,__N___ __ __ e .. a W. W _ __
TRAFFIC DIVISION
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 48 48 48
Salaries and Wages 2,615,537.26 2,862,737 2,917,347
Operations 4,427,619.12 5,183,042 4,523,994
Equipment 210,341.23 247,500 292,200
Program Total 7,253,497.61 8,293,279 7,733,541
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Civil Engineer III 1 1 1
Civil Engineer IV 1 1 1
Civil Engineer V 1 1 1
Civil Engineer VI 1 1 1
Clerk III 1 1 1
Electrical Engineer 1 1 1
Electrician 3 2 1
Electronic Technician 1 1 1
Engineering Support Tech III 1 1 2
Lead Traffic Electrician(1 in Kona) 2 2 2
Lead Traffic Signs&Markings Painter(2 in Kona) 5 5 5
Office Manager 1 1 1
Program Support Technician 2 2 1
Senior Account Clerk 1 1 1
Student Helper I 1 1 1
Supervising Traffic Technician 1 1 1
Traffic Electrician 4 5 6
Traffic Electrician Supervisor II 1 1 1
Traffic Operations Supervisor 1 1 1
Traffic Signal Inspector 1 1 1
Traffic Signs&Markings Helper(1 in Kona) 2 2 2
Traffic Signs&Markings Installer(2 in Kona) 5 5 5
Traffic Signs&Markings Painter(2 in Kona) 5 5 5
Traffic Signs&Markings Supervisor II 2 2 2
Traffic Signs&Markings Supervisor III 1 1 1
Traffic Technician II 1 1 1
Traffic Technician IV 1 1 1
Total 48 48 48
311
PUBLIC WORKS
HIGHWAY MAINTENANCE DIVISION
Program Description
Highway Administration
The Highway Maintenance Division oversees and directs all Highway Programs; i.e.,
maintenance of roadways, flood control structures and canals. The Division also
establishes safety programs and conducts training, coordinates in-house resurfacing
projects and responds to various emergencies as needed.
District Basevards
Each District Baseyard continues to repair and maintain roads, streets,highways, bridges,
storm drains and other flood control structures in the County. The Baseyards also
respond as needed to various emergencies caused by accidents,hazardous material spills
and other natural events (fires, storms, earthquakes etc.).
Program Objectives
1. Continue island-wide in-house resurfacing program and resurface a total of 20 miles.
2. Evaluate the grass cutting operation and maintain the standard of six miles (12 total) per
operator/equipment per workday and the goal of a five-week cycle per district.
Program Highlights
Resurfaced 23.70 miles* of various County roads:
South Hilo 6.20 miles
North Hilo/Hamakua 1.00 miles
North/South Kohala 8.20 miles
North/South Kona 3.20 miles
Ka'u 2.10 miles
Puna 3.00 miles
*Includes Roads In Limbo and shoulder improvements
South Hilo worked on Alawaena Road, and completed shoulder work on Railroad
Avenue and near Carvalho Park.North/South Kohala was able to work on the Waikoloa
Road shoulders.North/South Kona worked on Ane Keohokalole Highway and Hualalai
Road shoulders. Ka`u helped out in Wood Valley, and Puna worked on Road 8 and
Kualii Road.
312
PUBLIC WORKS
HIGHWAY MAINTENANCE DIVISION
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Resurfacing Miles(Varying Widths) 23.70 20 20
South Hilo 6.20 5 5
North Hilo/Hamakua 1.00 2 2
North/South Kohala 8.20 3 3
North/South Kona 3.20 4 4
Ka`u 2.10 2 2
Puna 3.00 4 4
Grass Cutting Operation(Cycle for Each District,in
Weeks):
South Hilo 5 5 5
North Hilo/Hamakua 5 5 5
North/South Kohala 5 5 5
North/South Kona 5 5 5
Ka`u 5 5 5
Puna 5 5 5
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 201 201 201
Permanent/Temporary 165/36 165/36 165/36
Salaries and Wages 6,158,454.60 7,247,313 7,407,742
Operations 3,124,135.37 4,052,919 3,895,984
Equipment 2,198,406.98 260,900 27,000
Program Total 11,480,996.95 11,561,132 11,330,726
•
•
313
PUBLIC WORKS
HIGHWAY MAINTENANCE DIVISION
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Account Clerk 1
Accountant II 1 1 1
Civil Engineer IV 1 1 1
District Road Overseer II 5 5 5
Equipment Operator I 25 25 25
Equipment Operator II 26 26 26
Equipment Operator III 9 9 9
Equipment Operations Instructor 1 1 1
Highway Division Chief 1 1 1
Highway Superintendent 1 1 1
Highways Support Technician II 1 1 1
Laborer II 68 68 68
Lead Mason 1 1 1
Mason 1 1 1
Road Construction&Maintenance Supervisor I 4 4 4
Road Construction&Maintenance Supervisor II 10 10 10
Safety&Driver Improvement Coordinator 1 1 1
Senior Account Clerk 7 7 6
Street Cleaning Supervisor 1 1 1
Street Sweeper Operator 1 1 1
Subtotal 165 165 165
TEMPORARY POSITIONS:
Equipment Operations Instructor Temp 3 3 3
Equipment Operator I Temp 6 6 6
Equipment Operator II Temp 5 5 5
Equipment Operator III Temp 4 4 4
Lead Mason Temp 1 1 1
Mason Temp 3 3 3
Road Constr&Maintenance Supervisor I Temp 6 6 6
Student Helper II 1 1 1
Tree Trimmer Temp 4 4 4
Worker's Compensation Position 3 3 3
(Temporary Positions)Subtotal 36 36 36
Total 201 201 201
314
MASS TRANSIT AGENCY
HIGHWAY FUND
Program Description
Refer to Mass Transit Agency under the General Fund Section.
Program Objectives
Refer to Mass Transit Agency under the General Fund Section.
Program Highlights
Refer to Mass Transit Agency under the General Fund Section.
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Operations 5,782,087.45 7,400,000 7,200,000
Equipment - -Program Total 5,782,087.45 7,400,000 7,200,000
315
PUBLIC WORKS
HIGHWAY FUND MISCELLANEOUS
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Roads in Limbo 161,090.55 700,000 200,000
Highway Engineering 37,756.54 - -
Bridge Inspection 3,449.62 11,000 5,300
Fringe Benefits
Health Fund 1,032,265.62 1,100,000 1,400,000
Pension Accumulation 1,476,892.37 1,722,650 1,800,000
FICA 612,150.19 775,000 775,000
Worker's Compensation 443,100.68 504,000 504,000
Total Fringe Benefits 3,564,408.86 4,101,650 4,479,000
Supplemental Transfers
Transfer to Capital Projects Fund 3,336,056.48 3,500,000 3,500,000
Other Costs
Provision for Compensation Adjustment - - -
Provision for Pension Lag Adjustment - - -
Vacation Pay - 50,000 50,000
Refund Auto/Trailer Tax - -
Provision for Reallocation - -
Public Safety Disaster/Emergency 112,060.29 300,000 200,000
Total Other Costs 112,060.29 350,000 250,000
Total Miscellaneous 7,214,822.34 8,662,650.00 8,434,300
316
SEWER FUND
ENVIRONMENTAL MANAGEMENT
SEWER FUND
Mission Statement
To protect public health and environment, support the County, and encourage a safe and
rewarding workplace.
Division Goals
1. To protect public health and safety and the environment.
2. To meet or exceed all wastewater discharge permit and regulatory compliance
requirements.
3. To provide the best service at the least cost while balancing the needs and desires of
the administration, council, employees, and general public.
4. To sustain no lost-time injuries and maintain a healthy and committed workforce.
Funding Source and Position Count
Sewer Fund $11,641,646 Sewer Fund 58
Subsidy $ 1,899,144 Grant Revenue/Other
Grant Revenue -
Total Budget: $13,540,790 Total Number of Positions: 58
317
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
ADMINISTRATION
Program Description
The Administration program of the Wastewater Division(WWD) includes the
administration and engineering functions. Administration manages the countywide
wastewater system, maintains effective long-range plans via the Capital Improvement
Program (CIP) and Equipment Replacement Fund(ERF)planning process, coordinates
with the Environmental Management Commission(EMC),the Department
Administration and County Council, administers permit applications,maintains archives,
and maintains public relations through education and problem solving as needed.
Program Objectives
1. Start construction upgrade of the Pua Sewage Pump Station(SPS).
2. Initiate design of Pua Force Main pressure surge mitigation efforts.
3. Identify site location and complete the design for a new wastewater treatment plant
for the Nd'alehu Large Capacity Cesspool (LCC) Replacement project.
4. Initiate design of a new wastewater treatment plant for the Pahala LCC Replacement
Project.
5. Complete design for the R-1 Project that will upgrade the Kealakehe Wastewater
Treatment to include treating the effluent to reuse water.
6. Complete design for the Lono Kona Sewer Improvement District Project and initiate
construction.
7. Continue construction of the North Kona Sewer and Reuse project in conjunction
with the State DOT's Queen Ka`ahumanu Highway Widening Project—Phase 2.
8. Implement sewer rate-increase to adequately support Wastewater facilities including
sewer mains, sewage pump stations and wastewater treatment plants.
Program Highlights
1. Executed a construction contract for the repair of the underwater pipe support for the
Hilo Wastewater Treatment Plant Outfall following receipt of the required permits
from the Department of Health and the U.S. Army Corps of Engineers.
2. During construction of the Kealakehe Sludge Removal and Aeration Upgrade Project,
the liners in three treatment ponds were showing signs of reaching the end of their
useful lives. Three liners were replaced.
3. Continued to work with the State Department of Transportation on installing the
County's sewer and effluent reuse pipes as part of the Queen Ka`ahumanu Highway
Widening Project—Phase 2.
318
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
ADMINISTRATION
4. Contract with a design consultant to perform the planning and pre-design work for the
R-1 project was executed.
5. Executed a design contract to perform work on a new sewer collection system to
replace the cesspools in the Lono Kono Sewer Improvement District Project.
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
REGULATORY COMPLIANCE PROGRAM
Number of NPDES Permit Violations 4 Note(1) Note(1)
Number of Reportable Sewage Spills 5 2 3
Number of Reportable Treatment Bypass 4 2 3
Number of HIOSH Citations 0 1 0
SEWER CONNECTION PROGRAM
Number of Building/Plumbing Permits Processed 387 200 Note(2) 250
Number of Sewer Connection Plans Reviewed 80 165 30
Number of Sewer Connections Inspected 17 153 10
PRIVATE SEWER EXTENSION PROGRAM
Number of Private Sewer Extension Plans Reviewed 0 2 4
Number of Private Sewer Extensions Inspected 0 2 4
REPLACEMENT RESERVE ACCOUNT PROGRAM
Number of Design Projects Completed 0 3 2
Number of Construction Projects Completed 0 2 1
Note(1)—The new permits for the Hilo and Papa'ikou Wastewater Treatment Plants include nutrient
removal requirements and interim Discharge Limitations. As COH facilities were not designed to achieve
nutrient removal it is expected that Permit Violations will occur under new NPDES Permits.
Note(2)—Reduction in number of Building/Plumbing Permits estimated for FY 16-17 due to change in
permit processing where Planning screens permits such that areas with no County Sewer not forwarded to
WWD for review.
319
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION �
OPERATIONS _
Program Description
The Operations program involves operating, maintaining, and repairing wastewater
collection,pumping,treatment, and disposal facilities and equipment. The Operations
program includes coordinating the planning, design, construction and inspection of
equipment replacement projects with Wastewater Administration,performing laboratory
analyses to determine permit compliance and efficiency of plant processes; ensuring
regulatory compliance; and storing and maintaining adequate inventory of spare parts and
supplies.
Program Objectives
1. Continue to perform electrical assessments on various wastewater facilities to
maintain compliancy with OSHA regulatory requirements.
2. Increase preventative maintenance efforts on electrical generators and energy
transfer devices.
3. Continue to implement procedures to maintain a required level of safety at the
wastewater facilities to meet OSHA and HIOSH regulatory requirements.
Program Highlights
1. Replaced the leaking roof on the Administration Building at the Hilo Wastewater
Treatment Plant.
320
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
OPERATIONS
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
WASTEWATER TREATMENT PROGRAM
Percent of Wastewater Treatment Plants Receiving 0% 20% 20%
Acceptable or Conditional Rating from DOH
Hilo WWTP—Average Daily Flow(mgd) 2.730 2.6 2.6
Papa'ikou WWTP-Average Daily Flow(mgd) 0.102 0.1 0.1
Kula`imano WWTP-Average Daily Flow(mgd) 0.099 0.1 0.1
, Kapehu WWTP-Average Daily Flow(mgd) 0.006 0.01 0.01
Kealakehe WWTP-Average Daily Flow(mgd) 1.530 1.6 1.6
Honoka`a WWTP—Average Daily Flow(mgd) 0.051 0.016 0.05
Kaloko WWTP—Average Daily Flow(mgd) 0.017 0.016 0.016
Pass EPA laboratory quality control test? Yes Yes Yes
EFFLUENT REUSE PROGRAM
Total Volume of Effluent Recycled(kgal/yr) 0 0 0
SEWER LINE MAINTENANCE PROGRAM
Miles of Sewer Lines Cleaned 19.440 35 25
Miles of Sewer Lines Video Inspected 2.383 12 5
Number of Point Repairs Completed 6 22 8
PLANT MAINTENANCE PROGRAM
Number of Work Orders Completed 309 550 300
Number of Outstanding Work Orders 35 60 50
321
1
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate I
Number of Positions 58 58 58
Salaries and Wages 2,988,120.77 3,475,833 3,544;666
Operations 4,688,739.95 6,497,077 8,087,124
Equipment 205,751.15 135,200 167,100
Program Total 7,882,611.87 10,108,110 11,798,890
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized . Authorized Request
Assist Wastewater Treatment Plant Operator Temp 4 4 4
Assistant Wastewater Treatment Plant Operator 7 7 7
Civil Engineer III 1 1 1
Civil Engineer IV 1 1 1
Civil Engineer VII 1 1 1
Engineering Student 1 1 1
Engineering Support Tech IV 1 1 1
GIS Analyst I 1 1 1
Lead Plant Electrician/Electronics Repairer 1 1 1
Mechanical Repairer 2 2 2
Plant Electrician/Electronics Repairer 1 1 1
Sanitary Chemist I 1 1 1
Sanitary Chemist III 1 1 1
Sewer Maintenance Repairer 6 6 6
Sewer Maintenance Working Supervisor 2 2 2
Storekeeper 1 1 1
Student Helper I 1 1 1
Student Helper II 1 1 1
Wastewater Deputy Division Chief 1 1 1
Wastewater Operations Superintendent 2 2 2
Wastewater Plant Maintenance Mechanic 3 3 3
Wastewater Plant Maintenance Mechanic Supervisor 1 1 1
Wastewater Plant Working Supervisor III 1 1 1
Wastewater Project Manager 1 1 1
Wastewater Treatment Plant Operator I 5 5 5
Wastewater Treatment Plant Operator II 2 2 2
` Wastewater Treatment Plant Operator III 4 4 4
Wastewater Treatment Plant Operator IV 2 2 2
Wastewater Treatment Plant Supervisor III 1 1 1
Wastewater Treatment Plant Supervisor IV 1 1 1
Total 58 58 58
322
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
Personnel Position Summary (continued)
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Fringe Benefits
FICA 218,247.99 274,500 266,200
Pension Accumulation 495,835.15 610,100 599,700
Health Fund 248,884.15 306,000 306,000
Worker's Compensation 92,265.57 50,000 70,000
Total Fringe Benefits 1,055,232.86 1,240,600 1,241,900
Other Costs
Provision for Compensation Adjustment
Replacement Reserve Account 48,233.65 500,000 500,000
Total Other Costs 48,233.65 500,000 500,000
323
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CEMETERYFUND
PARKS & RECREATION
CEMETERY FUND
Mission Statement
The Department of Parks and Recreation Cemetery Fund provides affordable burial
facilities for residents of Hawai`i County.
Department Goals
To improve,maintain and upkeep `Alae Cemetery.
Program Description
The Cemetery Fund was authorized to use the revenues from plot sales at 'Alae Cemetery
for the improvement,maintenance, and upkeep of'Alae Cemetery.
Program Objectives
Conduct maintenance and repair activities.
Program Highlights
• Maintenance and upkeep of the cemetery has been done on a daily basis.
Funding Source and Position Count
Cemetery Fund $10,000 Cemetery Fund
Grant Revenue - Grant Revenue/Other
Total Budget: $10,000 Total Number of Positions
324
PARKS & RECREATION
CEMETERY FUND
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Acres Maintained 42.37 42.37 42.37
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Operations - 10,000 10,000
Program Total - 10,000 10,000
325
BIKEWAY FUND
PARKS & RECREATION
BIKEWAY FUND
Mission Statement
The Department of Parks &Recreation Bikeway Fund promotes safe bicycling
transportation and recreation.
Department Goals
1. Provide safe bicycling recreational opportunities for all age groups.
2. Match local Bikeway Funds with federal money whenever possible and desirable.
3. Support programs,planning and physical bikeways (on-road and off-road)that
promote bicycling for transportation, recreation and sport.
4. Conduct maintenance and repair activities.
Program Description
The Bikeway Fund collects fees for the bikeway fund that will be used for the promotion
of bicycle education and recreational activities, as well as the maintenance of County
bikeways.
Funding Source and Position Count
Bikeway Fund $71,000 Bikeway Fund
Grant Revenue - Grant Revenue/Other
Total Budget: $71,000 Total Number of Positions
326
PARKS & RECREATION
BIKEWAY FUND
Program Objectives
1. Conduct one recreational bike activity in each of five recreational districts by
June 30, 2017.
Program Highlights
South Kohala- Youth Bike Program at 2015 Waimea Community Center
Summer Fun program in partnership with P.A.T.H(Peoples Advocacy for Trails
Hawai`i).
Hamakua- Youth Bike Program at 2015 Papa'aloa Gym Summer Fun program in
partnership with P.A.T.H. (Peoples Advocacy for Trails Hawai`i).
Hamakua- Youth Bike Program at 2015 Honoka`a Gym Summer Fun program in
partnership with P.A.T.H. (Peoples Advocacy for Trails Hawai`i).
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Participants in Recreational Activities 271 250 270
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Operations 267,440.00 86,495 71,000
Equipment - 16,000
Program Total 267,440.00 102,495 71,000
327
BEiJ'TIPTCATIlON FUND
PUBLIC WORKS
BEAUTIFICATION FUND
Mission Statement
To beautify and enhance highways and roadways under the ownership, control and
jurisdiction of Hawai`i County.
Department Goals
1. To maintain several median strips in Kailua-Kona.
2. To control roadside trash by providing refuse containers and pick-up.
3. To maintain and provide new plantings along highways,roadways and County facilities
visible along highways and roadways to create green aesthetically pleasing landscape.
Program Description
The Beautification Fund involves planning projects and working with the community to
beautify the roadways and appropriate facilities in order to enhance the traveling experience.
Program Objectives
1. Continue to initiate two roadside planting projects every year.
2. Continue to plant or replant a minimum of ten trees each year.
3. Enhance and continue the existing Litter Pick-up along County Roads Program with
the Highways Division of the Department of Public Works.
Funding Source and Position Count
Beautification Fund $354,600 Beautification Fund
Grant Revenue - Grant Revenue/Other
Total Budget: $354,600 Total Number of Positions
328
PUBLIC WORKS
BEAUTIFICATION FUND
Program Highlights
Continue a cooperative program with the Department of Parks and Recreation to better
implement the beautification projects.
A cooperative program between the downtown associations in Hilo and Kona and the
Highways Division regarding trash bin installation and maintenance has been established.
Our crews remove trash and replace the liners.
Certain median strips landscaping in the Kona district have been a cooperative effort with
the County contributing for irrigation water and the Kailua Village Business
Improvement District contributing all expenses for plant materials, irrigation systems and
labor to install and maintain.
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
New Projects Initiated 1 2 2
Trees Planted 5 10 10
Additional Information:
Refuse Containers Provided Pahoa Village
(seven 55 gal Bins+two minimum 30 gal Bins for 7 7 7
recycling)
Refuse Containers Provided Puako Beach Road 6 6 6
(six 3 cu.yd.Bins+two minimum 30 gal Bins)
329
PUBLIC WORKS
BEAUTIFICATION FUND
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Salaries&Wages - - -
Operations 153,911.46 232,800 232,800
Equipment 485,707.30 78,300 121,800
Program Total 639,618.76 311,100 354,600
330
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VEHICINE DISPOSAL FUND
ENVIRONMENTAL MANAGEMENT
VEHICLE DISPOSAL FUND
Mission Statement
To protect public health and safety and the environment by removing and disposing of
derelict and abandoned vehicles and properly disposing of waste generated from such
vehicles.
Department Goals
1. To remove derelict/abandoned vehicles from public roadways on a timely basis. This
includes all public roadways and private subdivision roadways that are open to public
access.
2. To process and properly manage all derelict/abandoned vehicles in a timely manner.
3. To coordinate special community events to remove derelict/abandoned vehicles
island-wide.
Program Description
The Derelict and Abandoned Vehicle Disposal Program provides for identification,
removal, and temporary storage of derelict/abandoned vehicles, as well as
processing/recycling of derelict vehicles in accordance with program procedures.
Program Objectives
1. Coordinate removal from public access roadways those vehicles classified as
abandoned/derelict.
2. Monitor the program and contracts to ensure that all derelict/abandoned vehicles are
being processed and recycled in compliance with Department of Health requirements.
3. Complete the remediation of the Kona Scrap metal facility.
Funding Source and Position Count
Vehicle Disposal Fund $3,204,128 Vehicle Disposal Fund 3
Grant Revenue - Grant Revenue/Other
Total Budget: $3,204,128 Total Number of Positions 3
331
•
ENVIRONMENTAL MANAGEMENT
VEHICLE DISPOSAL FUND
Program Highlights
• Received 841 vehicle incident reports forwarded from the County Police
Department, of which 211 vehicles could not be found at reported locations.
A total of 630 vehicles were towed to a salvage facility or impounded as
necessary. 401 vehicles were removed from West Hawai`i, and 229 vehicles
were removed from East Hawaii.
• Held two abandoned vehicle auctions for the vehicles that were not claimed
by the registed owners.
Program Measures
FY 2015-16 FY 2016-17 FY2017-18
Actual Budget Estimate
Vehicles Processed 630 400 700
Vehicles Investigated 841 600 1,000
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 3 3 3
Salaries and Wages 71,168.67 119,467 116,828
Operations 423,966.44 5,126,596 3,027,900
Equipment - 36,500 500
Program Total 495,135.11 5,282,563 3,145,228
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Budget Request
Derelict/Abandoned Vehicle Coordinator 2 2 2
Clerk III 1 1 1
Total 3 3 3
332
ENVIRONMENTAL MANAGEMENT
VEHICLE DISPOSAL FUND MISCELLANEOUS
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Fringe Benefits
FICA 5,398.05 9,100 9,000
Pension Accumulation 13,225.75 20,173 19,900
Health Fund 15,670.80 24,000 28,000
Worker's Compensation - 2,000 2,000
Total Fringe Benefits 34,294.60 55,273 58,900
Other Costs
Provision for Compensation Adjustment - - -
Total Other Costs - - -
Total Miscellaneous 34,294.60 55,273 58,900
333
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SOLID WASTE FUND
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
Mission Statement
To protect public health and safety, and the environment by receiving, handling and
properly disposing of solid waste generated within the County of Hawai`i, following
applicable Federal, State, and Local laws and regulations. To develop,maintain, and
enhance programs which encourage the public to divert recyclable and reusable materials
from land disposal.
Department Goals
1. Continue planning for revenue producing programs or grants to reduce the Solid
Waste Division's dependency on the General Fund and to ultimately become
financially self- sufficient.
2. Comply with Federal, State, and Local laws and regulations relating to solid waste
management.
3. Provide clean and convenient transfer stations island-wide for the public to safely
dispose of household refuse and divert recyclable materials away from the landfill.
4. Provide safe and efficient disposal sites for commercial solid waste.
5. Target a 40%reduction or diversion rate for our recyclable commodities from
entering the landfill by 2020. Provide convenient options for both the residential
sectors to recycle.
6. Continue planning for the future use, closure, and/or replacement of selected facilities
based on evolving technology,regulations and demands on manpower and facilities.
7. Continue post-closure maintenance and monitoring at the Kailua and Waimea
landfills in accordance with Federal and State regulations.
8. Continue to provide convenient events and locations island-wide for the proper
disposal of household hazardous waste and e-waste.
9. Utilize the Notice of Authorization system to maximize airspace at the South Hilo
Sanitary Landfill and assist with final closure plans by directing construction and
demolition debris to the West Hawai`i Sanitary Landfill.
Funding Source and Position Count
Solid Waste Fund $12,572,278 Solid Waste Fund 129
Subsidy $18,630,369 Grant Revenue/Other Grant Revenue $ 428,500
Total Budget: $31,631,147 Total Number of Positions 129
334
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
Program Description
The Solid Waste Division operates and maintains, by either County personnel or by
contractual services, all solid waste collection, disposal, recycling and reuse facilities in
the County of Hawai`i, in accordance with Federal, State and Local laws and regulations.
This includes two active landfills,two inactive landfills,twenty-two transfer stations and
island-wide hauling operations. This also includes various events that are held to collect
more specialized materials such as household hazardous waste and e-waste.
Program Objectives
1. Implement proposed actions identified in the Update to the Integrated Solid Waste
Management Plan for the County of Hawai`i.
2. Continue repairs and enhancement services at all County transfer stations.
3. Fleet Maintenance - continue a daily maintenance checklist and recurring replacement
schedule on our heavy equipment based on age and repair costs.
4. Comply with Department of Health Chapter 58.1 Hawaii Administrative Rules to ban or
require source separation of green waste from entering County disposal facilities.
5. Expand the County's green waste collection to additional Transfer Stations island-wide.
Improve the County's ability to process green waste into usable commodities such as
compost and mulch for residential and agricultural use.
6. Communicate with tire vendors within Hawai'i County regarding the County's ban on
disposal of tires within solid waste facilities and the obligation they have to collect
appropriate disposal fees.
7. Continue post-closure maintenance and monitoring of Kailua and old Waimea landfills.
8. Provide recycling education, glass recycling, e-waste collections,used motor oil
collection and household hazardous waste collections.
9. Support the State DOH HI-5 programs and redemption centers for the public.
Program Highlights
• Cleanup plan for the Kailua Scrap metal facility was approved by DOH.
• Initial groundwork was done by Inaba Engineering to begin the design work for the
closure of the South Hilo Sanitary Landfill. The groundwork included surveying and
calculations of the estimated available remaining airspace that the landfill has.
• Continued with filling the North Face of the sliver fill operation to gain additional life
at the South Hilo Sanitary Landfill by utilizing all available air space. Increased
surveying so as to improve operating practices and achieve higher rates of
compaction, and continue utilizing alternative daily cover.
• Executed a contract for the construction and operation of a compost facility at SHSL.
335
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
• Additional green waste sites were added at the Volcano and Waimea Transfer
Stations.
• Successfully processed thousands of tires that came into County Transfer Stations
during the Dengue Fever outbreak.
• Achieved a 23.5% diversion rate of recyclable commodities from entering the landfill
through County diversion programs. County was unable to get additional diversion
information from State of Hawaii DOH,which factors in data obtained on private
recyclers.
• Achieved a rate of redemption of 89% for the HI-5 program in FY 2015-16.
336
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Additional Information
East Hawaii
Tons of Refuse Disposed at Transfer Stations 37,116 36,290 37,000
Transfer Stations Maintained 8 8 8
Total Chutes for Container Trailers 15 15 15
Total Container Trailers Available 40 40 40
Active Landfills Maintained 1 1 1
Reuse Centers 3 3 3 _
Recycling Processing&Collection Centers 8 8 8
Total Tonnage Disposed at Hilo Landfill 73,791 79,460 70,000
West Hawaii
Tons of Refuse Disposed at Transfer Stations 44,225 46,040 46,000
Transfer Stations Maintained 14 14 14
Total Chutes for Container Trailers 17 17 17
Total Container Trailers Available 39 39 39
Active Landfills Maintained 1 1 1
Reuse Centers 3 3 3
Closed Landfills Maintained _ 2 2 2
Recycling Processing &Collection Centers 12 12 12
Total Tonnage Disposal at West Hawai`i Landfill 114,997 125,430 126,700
County-wide diversion from landfill rate* 23% 25% 23%
*Rates primarily reflect diversion through County programs and includes a limited amount of data
available on private recycling.
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 128 128 129
Salaries and Wages 5,891,152.10 6,336,907 6,525,940
Operations 17,809,203.07 22,140,304 22,172,357
Equipment 57,584.04 114,000 1,850
Program Total 23,757,939.21 28,591,211 28,700,147
•
C
337
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
Personnel Position Summary
Position Title FY 2015-16 FY 2016-17 FY 2017-18
Authorized Authorized Request
Civil Engineer III 1 1 1
Clerk III 1 1 1
Environmental Compliance Specialist 1 1 1
Equipment Operator II Temp 1 1 1
Equipment Operator III 36 36 36
Equipment Operator IIITemp 1 1 1
Laborer II 1 1 1
Lead Solid Waste Transfer Station Attendant 2 2 2
Program Support Technician 1 1 1
Recycling Coordinator 1 1 1
Recycling Specialist I - - 1
Recycling Specialist II 2 2 2
Recycling Specialist III 1 1 1
Safety Driver Improvement Coordinator 1 1 1
Scale Attendant 4 4 4
Solid Waste Deputy Operations Division Chief 1 1 1
Solid Waste Facility Attendant 53 53 53
Solid Waste Operations Division Chief 1 1 1
Solid Waste Superintendent 2 2 2
Solid Waste Supervisor 4 4 4
Solid Waste Transfer Station Attendant Temp 3 3 3
Solid Waste Working Supervisor 4 4 4
Solid Waste Working Supervisor Temp 3 3 3
Student Helper I 1 1 1
Student Helper II 1 1 1
Welder 1 1 1
Total 128 128 129
338
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND MISCELLANEOUS
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Fringe Benefits
FICA 417,901.99 480,500 490,000
County Pensions 981,601.04 1,067,700 1,100,000
Health Fund 660,044.67 770,000 770,000
Vacation Pay - 30,000 30,000
Worker's Compensation 471,498.03 441,000 541,000
Total Fringe Benefits 2,531,045.73 2,789,200 2,931,000
Other Costs
Provision for Compensation Adjustment - - -
Total Other Costs - - -
Total Fringe Benefits 2,531,045.73 2,789,200 2,931,000
339
GOLF COURSE FUND
PARKS & RECREATION
GOLF COURSE FUND
Mission Statement
The Department of Parks &Recreation Golf Course Fund strives to provide a quality
recreational experience for the-golfing community with excellence, integrity and aloha.
Department Goals
To continue to provide the golf public with a challenging, safe, and well-maintained
facility.
Program Description
This program operates and maintains the only public golf course on the Island of
Hawai`i. Activities include the maintenance of grounds and facilities, and the scheduling
of all golf activities.
Funding Source and Position Count
Golf Course Fund $ 841,849 Golf Course Fund 20
Subsidy $ 496,954 Grant Revenue/Other
Total Budget: $1,338,803 Total Number of Positions 20
340
PARKS & RECREATION
GOLF COURSE FUND
Program Objectives
1. Improve,beautify and maintain the greens,tees and fairways at the Hilo Municipal
Golf Course by:
a. aerating all golf course greens in October and May, weather permitting;
b. verticut and de-thatch all greens in July, October, January, and April,weather
permitting, or as needed;
c. controlling application of fertilizer and pesticide to greens, fairways and tees
weekly, or as needed;
d. controlling application of herbicide to greens,tees, stream beds, ditches and
course boundaries weekly, or as needed;
e. daily mowing of greens;
f. mowing of tee tops every Thursday,weather permitting;
g. mowing of fairways Monday through Friday,weather permitting;
h. top dressing greens monthly, weather permitting;
i. rolling of greens on a weekly basis, or as needed.
2. Schedule and assign tee times for:
a. individuals and groups on a daily basis;
b. club tournaments every six months;
c. larger fundraising tournaments on an annual basis. Targeting,but not limited to
six fundraisers per fiscal year.
3. Schedule inspection and repairs of course structures, clubhouse facilities and
maintenance warehouse during the months of July, October, January, and April.
4. Daily routine inspections and maintenance of equipment, course vehicles and safety
equipment.
5. 100% of employees will be exposed to safety talks at least once per month.
341
PARKS & RECREATION
GOLF COURSE FUND
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Acres Maintained 124 124 124
Rounds of Golf 57,325 49,500 75,000
Tournaments 12 10 10
Aerated Greens 38 38 38
Course Closures 7 10 10
Play Suspensions 15 15 15
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Number of Positions 20 20 20
Salaries and Wages 769,745.24 812,455 831,678
Operations 132,209.41 208,063 185,739
Equipment 72,187.04 400 50
Program Total 974,141.69 1,020,918 1,017,417
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Authorized Authorized Request
Equipment Operator I Temp 1 1 1
Golf Course Groundskeeper I 7 7 7
Golf Course Groundskeeper II 4 4 4
Golf Course Groundskeeper III 1 1 1
Golf Course Maintenance Supervisor 1 1 1
Golf Course Administrator 1 1 1
Golf Course Operations Assistant 1 1 1
Golf Course Starter 1 1 1
Golf Course Starter''V2T 2 2 2
Mechanical Repairer-Welder 1 1 1
Total 20 20 20
342
PARKS & RECREATION
GOLF COURSE FUND MISCELLANEOUS
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Fringe Benefits
FICA 52,657.23 62,153 56,000
Pension Accumulation 128,190.59 138,117 141,386
Health Fund 101,919.56 114,504 118,000
Worker's Compensation 3,396.00 11,131 6,000
Total Fringe Benefits 286,163.38 325,905 321,386
Other Costs _
Provision for Compensation Adjustment - - -
Total Other Costs - - -
Total Miscellaneous 286,163.38 325,905 321,386
•
343
GEOTHERMAL
RELOCATION &
COMMUNITY BENEFITS
FUND
r_
PLANNING
GEOTHERMAL RELOCATION & COMMUNITY
BENEFITS FUND
Mission Statement
To establish and administer a geothermal relocation and community benefits program for
the relocation of qualified owner-occupants residing near the Puna Geothermal Venture's
plant who want to be permanently relocated, and to fund expenditures for the benefit of
Lower Puna.
Department Goals
The Planning Department is authorized to establish a program for the relocation of
owner-occupants residing near the Puna Geothermal Venture's plant and who want to be
permanently relocated, and to fund expenditures for the benefit of Lower Puna, including,
but not limited to,road improvements, water infrastructure development, land
acquisition,parks and recreational facility needs, civil defense, and mass transit
improvements.
The Planning Director is hereby authorized to purchase the affected properties by
negotiation for not more than 130% of the assessed value, as determined by the Real
Property Tax Division of the Department of Finance and dispose of the affected
properties by public auction or pursuant to Article 19 of Chapter 2, with the exception of
the requirement for council resolution found in Section 2-111(a).
Complete the purchases and disposition of the relocation properties on file.
Funding Source and Position Count
Geothermal Relocation & $1,000,000 Geothermal Relocation &
Community Benefits Fund Community Benefits Fund
Grant Revenue - Grant Revenue/Other
Total Budget: $1,000,000 Total Number of Positions
344
PLANNING
GEOTHERMAL RELOCATION & COMMUNITY
BENEFITS FUND
Program Description
Ordinance No. 08-37 renamed and redefined the Geothermal Relocation Revolving Fund
Program to the Geothermal Relocation and Community Benefits Fund Program. The
Geothermal Relocation and Community Benefits Program shall be funded by proceeds
from the following sources:
1. Geothermal royalties received from the Department of Land and Natural Resources.
2. Proceeds from the sale of properties purchased under this program.
3. Rental fees from any of the properties purchased under this program.
The proceeds from the fund shall be used for the necessary expenses in administering and
carrying out the purposes of the geothermal relocation and community benefits program.
Expenditures relating to the geothermal relocation and community benefits program
include,but are not limited to:
1. The costs of any necessary appraisals required under this program.
2. The payment of necessary fees and expenses.
3. The costs of the purchase of an affected dwelling and property in accordance with this
chapter, if necessary.
4. The costs necessary to dispose of affected dwelling and property.
5. Expenditures for public purposes including road improvement,water infrastructure,
land acquisition,parks and recreational facility needs, civil defense, and mass transit
improvements.
(A) Funds shall be expended in Lower Puna,which is defined as extending from
Hawaiian Paradise Park Subdivision to Kalapana and including Orchidland
Estates, Ainaloa, Hawaiian Beaches, Hawaiian Shores, Kapoho, Pahoa,
Nanawale, Leilani Estates, and other communities proximate to Pahoa.
(B) Expenditures under this subsection shall be made in accordance with
appropriations adopted by the Hawai`i County Council after receiving
recommendations from the Planning Director.
Program Objectives
1. The Geothermal Relocation and Community Benefits Fund shall be administered in
an efficient and responsible manner complying with all applicable ordinances and
rules.
345
PLANNING
GEOTHERMAL RELOCATION & COMMUNITY
BENEFITS FUND
Program Highlights
• All relocation request(s) from previous years have been met. The final two purchases
• will be completed by the winter of 2016. There are no additional requests.
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Community Benefits 0 0 0
Dwellings Acquired 8 14 2
Dwellings Sold 13 14 2
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Community Benefits - -Operations 1,554,498.86 1,700,000 1,000,000
Program Total 1,554,498.86 1,700,000 1,000,000
•
346
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II 0 'rqNG FUND
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Mission Statement
To provide for the development of viable communities in Hawai`i County by providing
decent housing, suitable living environments and expanding economic opportunities.
Department Goals
1. Administrative Division
To deliver services efficiently, effectively, and fairly to the public and to provide
necessary support services to the Existing Housing, Community Development,
and Grants Management Divisions.
2. Community Development Division
To facilitate the development of housing opportunities that meets the needs of
low- and moderate-income residents through community collaboration and data
research,policy development and implementation, resource coordination, project
development and compliance oversight.
3. Existing Housing Division
To maximize the use of the existing housing stock within the County by offering
expanded opportunities for low income household for rental assistance and self-
sufficiency programs.
4. Grants Management Division
To provide for maximum community development opportunities through the use
of funds from the U. S. Department of Housing and Urban Development(HUD),
the U.S. Department of Labor(USDOL), and other appropriate grants and
programs.
Funding Source and Position Count
Housing Fund $ 626,285 Housing Fund—Federal/County Split 52
Subsidy $ 1,813,559 Grant Revenue/Other 1
Grant Revenue $17,253,045
Other $ 783,879
Total Budget $20,476,768 Total Number of Positions 53
347
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Description
Administrative Division
The Administrative Division is responsible for the accounting, clerical, and technology
support services to the department.
Community Development Division
The Community Development Division is responsible for the data coordination,program/
policy compliance and support, and project development and construction management
for programs and projects that benefit low-to moderate-income residents.
The Planning Branch provides data coordination,program and policy compliance and
support, while the Development Branch provides project development and construction
management.
Existing Housing Division
The Existing Housing Division(EHD)manages the Office of Housing and Community
Development's (OHCD) housing programs.
The Family Self-Sufficiency Branch administers the Section 8 Family Self-Sufficiency
Program and the Section 8 Homeownership Option Program.
The Rental Assistance Branch administers the Housing Choice Voucher (Section 8)
Program,the Section 8 Project-Based Voucher Program and the HOME Tenant-Based
Rental Assistance Program. The EHD also monitors the management of the Kula`imano
Elderly Housing and the `Ouli `Ekahi Housing Projects.
The Housing Programs Branch administers the Residential Repair Program (RRP) and
the Coordinated Statewide Homeless Initiative
Grants Management Division
The Grants Management Division is responsible for the administration of federal grants,
which primarily benefit low- and moderate- income persons.
348
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Description (continued)
The Grants Administration Branch is responsible for the Community Development Block
Grant(CDBG), HOME Investment Partnerships Program(HOME),Neighborhood
Stabilization Program(NSP),National Housing Trust Fund,Housing Preservation Grant
and other Grant Programs.
The Workforce Development Branch administered the Workforce Investment Act(WIA)
grant. The Branch has also provided staff support to the Workforce Investment Board,
the Hawai`i Youth Council, and its various committees. This program will no longer be
effective in FY 2017-18. President Barack Obama signed the Workforce Innovation and
Opportunity Act(WIOA) into law on July 22, 2014. The Act superseded the WIA
program effective July 1, 2015.
Program Objectives
Community Development Division
Development Branch
1. Provide construction management oversight for affordable housing projects.
Planning Branch
1. Execute three affordable housing agreements.
2. Provide twelve Fair Housing trainings for general audiences.
3. Provide one Fair Housing training for a non-/limited-English audience.
4. Recruit four new landlords to attend the Fair Housing trainings.
5. Assist 20 clients with Fair Housing inquiries/issues.
Existing Housing Division
Family Self Sufficiency Branch
Family Self Sufficiency Program
1. Provide services to at least new 20 participants through the Section 8 Family Self-
Sufficiency Program by June 30, 2018.
Section 8 Homeownership Option Program
1. Complete one Section 8 Homeownership Option Program transactions with an
eligible program participant.
349
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Objectives (continued)
Housing Programs Branch
Residential Repair Program
1. Provide loans and complete home repairs for ten low and moderate income home
owners.
Coordinated Statewide Homeless Initiative
1. Provide financial assistance (rental security deposit, rental payment, utility security
deposit and/or utility payment) on behalf of eligible applicants who are determined to
be at-risk or homeless.
Rental Assistance Branch
Housing Choice Voucher (Section 8)Program
1. Maintain a 96%utilization rate of HUD provided funding for the Housing Choice
Voucher (Section 8) Program.
HOME Tenant Based Rental Assistance Program
1. Maintain 96%utilization rate of funding for Tenant Based Rental Assistance
Program.
Grants Management Division
Grants Administration Branch
CDBG
1. Fund, monitor, complete, and/or close approximately seven CDBG projects in
accordance with program regulations. Projects will benefit at least 80% low and
moderate income persons.
HOME
1. Fund, administer, complete and/or close out approximately two HOME projects in
accordance with program regulations. Projects will benefit 100%low and moderate
income persons.
350
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Objectives (continued)
Workforce Development Branch
WIOA
Provide services to: 170 adults who are 18 years of age and older and meet the income
requirement. 120 dislocated workers who have recently been laid off due to company
closure or who have been given notice of layoff. 143 in-school youth(ages 14-18) and
out-of-school youth(ages 14-21)who are considered disadvantaged with at least one of
the WIOA program barriers.
Program Highlights
Community Development Division
1. Construction of homes at Kamakoa Nui is being completed with the final sale of the
last 16 homes. Total of 91 homes constructed and sold for this project.
2. Completed construction management for OHCD.
3. Provided 25 Fair Housing trainings island-wide.
4. Provided one Fair Housing training for a non-/limited-English audience.
5. Recruited five new landlords to attend the Fair Housing trainings.
6. Assisted 53 clients with Fair Housing inquires/issues.
Existing Housing Division
1. Rental Assistance Programs: Assisted 1,850 low and moderate-income
persons/families through the Housing Choice Voucher(Section 8)Program and the
HOME Tenant Based Rent Assistance Programs. Maintained a 95%utilization rate
of program funds.
2. Family Self Sufficiency Program: Working with 25 families. Fifteen rehabilitation
projects were completed.
Grants Management Division
1. Grants: Applied and received federal HUD grants FY2015-16 totaling $5,317,330,
federal USDOL Workforce Grants FY2015-16 totaling$1,145,315 for a total of
$6,462,645. Applied and received federal HUD grants FY2016-17 totaling
$2,491,306, federal USDOL Workforce Grants FY2016-17 totaling$1,127,934 for a
total of$3,619,240.
2. Workforce Development Programs: Assisted 169 adults, 142 dislocated workers, and
138 youth with workforce development,training, summer employment; The One-
Stop hosted various job fairs.
351
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Highlights (continued)
3. Projects: Completed 60 rental units at the Mohouli Heights Senior Neighborhood,
Phase I project,ten Self-Help houses in Hawaiian Paradise Park, Phase IV in Kea'au,
Hawai`i, and provided 71 new households with Tenant Based Rental Assistance.
Completed architectural barrier removal at Honoka`a Tennis Courts and Honoka`a
Rodeo Arena. Completed construction of a Certified Kitchen in the Boys and Girls
Club of the Big Island. Completed site and infrastructure improvements for the Hilo
Adult Day Care Center.
352
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Measures
Community Development Division FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
#of affordable housing agreements executed 3 4 3
#of transitional units constructed - 12 -
#of for—sale housing units constructed 10 - -
#of permanent housing units for homeless clients - 15 -
#of housing—related studies completed 1 1 -
#of FH awareness videos completed 1 1 -
#of FH#trainings for general audiences 25 2 12
#of FH trainings for non-/limited-English audiences 1 1 1
#of new landlords attending Fair Housing training 5 4 4
#of persons assisted with FH inquiries/issues 53 24 20
#of housing projects provided assistance - 4 -
#of projects assisted with construction management 3 1 -
Note:(*)indicates that we will no longer be monitoring this measure.
Existing Housing Division FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Amt of funds Administered through the Housing 16,848,604.31 $16,019,452 16,923,045
Choice Voucher Program
Housing Choice Voucher Program:
%of funds utilized(total amount of rental assistance 95% 95% 96%
used as a percent of the budget authorized)
Tenant Based Rental Assistance Program:
%of funds utilized(total amount of rental assistance 95% 95% 96%
used as a percent of the budget authorized)
Section 8 Family Self-Sufficiency Program: 25 20 20
#of participants on contract with program
Section 8 Homeownership Program:
#of participants who purchased a home through the 1 1 1
program
#of loans approved for eligible low and moderate
income owner-occupant home owners 9 10 10
353
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Program Measures (continued)
Grants Management Division FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
$of grant funds received for the County. Solicit
project proposal,review,rank,rate,make CDBG$2,465,272 CDBG$2,500,000 CDBG$2,500,000
HOME$2,852,059 HOME -0- HOME-0-
recommendations for approval for grants and execute WIOA$1,145,315 WIOA$1,200,000 WIOA$1,200,000
grant agreements -
Spend down CDBG funds to comply with HUD's 1.49 <1.5 <1.5
ratio of grant amount to balance by April
%of CDBG funds that will benefit persons earning 80% 80% 80%
less than 80%of the median income as established by
HUD
of HOME funds that will benefit persons earning 100% 100% 100%
less than 80%of the median income as established by
HUD
#of Adults served through the WIOA*Program 169 147 170
#of Dislocated Workers served through WIOA* 142 125 120
Program
#of Youth served through WIOA*Program 138 125 143
#of HUD projects administered/monitored 27 30 30
* WIOA replaces WIA. WIA will no longer be monitored.
Program Expenditures
FY 2015-16 FY 2016.17 FY 2017-18
Actual Budget Request
Number of Positions 51 51 53
Salaries and Wages 2,492,328.24 2,893,298 2,972,516
Operations 15,690,253.11 15,161,910 15,666,047
Equipment 43,909.52 60,070 13,100
Program Total 18,226,490.87 18,115,278 18,651,663
354
HOUSING
KULA'IMANO ELDERLY HOUSING FUND
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Operations 295,204.34 380,385 339,285
Equipment - 19,100 23,000
Program Total 295,204.34 399,485 362,285
355
HOUSING
O'ULI'EKAHI HOUSING FUND
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Operations 258,282.69 344,607 344,607
Equipment - 10,000 10,000
Program Total 258,282.69 354,607 354,607
356
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Personnel Position Summary
FY 2015-16 FY 2016-17 FY 2017-18
Position Title Actual Budget Estimate
Housing Administrator 1 1 1
Assistant Housing Administrator 1 1 1
Account Clerk 2 2 1
Accountant II 2 2 2
Accountant III 1 1 1
Accountant IV 1 1 1
Clerk II 2 2 2
Clerk III 2 2 2
Housing&Community Dev Specialist I 1 - -
Housing&Community Dev Specialist II - 1 1
Housing&Community Dev Specialist III 12 12 13
Housing&Community Dev Specialist IV 3 2 2
Housing&Community Dev Specialist V 8 10 11
Housing&Community Dev Specialist VI 3 3 3
Housing&Community Development Technician II 2 2 2
Housing Administrative Assistant 1 1 1
Housing Quality Standards Technician III 2 2 2
Private Secretary 1 1 1
Senior Account Clerk 1 1 2
Special Program Coordinator 3 2 2
Student Helper I 2 2 2
Total 51 51 53
•
4 357
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Miscellaneous
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Fringe Benefits
FICA 175,426.91 221,339 227,396
Pension Accumulation 423,204.98 491,859 505,327
Health Fund 259,342.30 342,299 363,940
Total Fringe Benefits 857,974.19 1,055,497 1,096,663
Other Costs
Provision for Compensation Adjustments - - -
`Ouli `Bkahi Housing Proj Replacement Reserve - 11,550 11,550
Acct
Total Other Costs - 11,550 11,550
Total Miscellaneous 857,974.19 1,067,047 1,108,213
358
GEOTHERMAL
ASSET FUND
PLANNING
GEOTHERMAL ASSET FUND
Mission Statement
The Geothermal Asset Fund shall be fund by payments made by Puna Geothermal
Venture, a Hawai`i Partnership, its successors or assigns and the State of Hawai`i for the
purpose of compensating persons impacted by geothermal energy development activities
pursuant to the provisions incorporated in Geothermal Resource Permit No. 2.
Department Goals
The Planning Commission is authorized to direct the payment of money from the
Geothermal Asset Fund to claimant(s)whom the Planning Commission finds has been
adversely impacted by activities authorized or unauthorized by Geothermal Resource
Permit No. 2, issued by the County of Hawai`i, and to authorize payment for community
approved geothermal impact mitigation projects within the District of Puna.
Program Description
All Claims for release of monies from the Geothermal Asset fund will be presented to
and reviewed by a Profession Claims Adjuster, who will then present its findings and
recommendations to the Planning Commission. The Planning Commission will review
these findings and then render a decision.
Program Objectives
The Geothermal Asset Fund shall be administered in an efficient and responsible manner
complying with all applicable ordinances and rules.
Program Highlights
Claims have been submitted, reviewed by an adjuster and approved by the Planning
Commission. These claims include Dr. Adler health study and Impact on Hawaiian
Cultural Practitioners.
Funding Source and Position Count
Geothermal Asset Fund $50,000 Geothermal Asset Fund
Grant Revenue - Grant Revenue/Other
Total Budget: $50,000 Total Number of Positions
359
PLANNING
GEOTHERMAL ASSET FUND
Program Measures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Estimate
Claims 3 1 2
Program Expenditures
FY 2015-16 FY 2016-17 FY 2017-18
Actual Budget Request
Operations 22,846.15 50,000 50,000
Program Total 22,846.15 50,000 50,000
360