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Home My WebLink AboutAGE FC 2017/03/07 (2016-2018) ACTIONS MAILE MEDEIROS DAVID AARON S. Y. CHUNG Chair and Presiding Officer DRU MAMO KANUHA SUSAN L. K. LEE LOY EILEEN O’HARA KAREN EOFF VALERIE T. POINDEXTER Vice Chair JENNIFER RUGGLES HERBERT T. RICHARDS, III COUNTY COUNCIL County of Hawai‘i Hawai‘i County Building 25 Aupuni Street Hilo, Hawai‘i 96720 COMMITTEE ON FINANCE th 5 Session ORDER OF BUSINESS Hawai‘i County Building 25 Aupuni Street Hilo, Hawai‘i March 7, 2017 10:15 a.m. (Note: Please turn all communication devices to silent mode.) CALL TO ORDER – 11:15 a.m. ROLL CALL STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS COMMUNICATIONS Comm. 14.7: REPORT OF CHANGE ORDERS AUTHORIZED: JANUARY 16 - 31, 2017 From Finance Director Collins Tomei, dated February 10, 2017, transmitting the above report pursuant to Hawai‘i County Code Section 2-12.3. FILED: Ayes: Committee Members Chung, Eoff, Kanuha, Lee Loy, O’Hara, Poindexter, Richards, Ruggles, and Chair David – 9. Noes: None. Absent: None. Excused: None. Serving the Interests of the People of Our Island Hawai‘i County is an Equal Opportunity Provider and Employer. FC-5 March 7, 2017 Comm. 109: PERFORMANCE AUDIT REPORT: INVENTORY MANAGEMENT AT THE DEPARTMENT OF PUBLIC WORKS - HIGHWAY MAINTENANCE DIVISION From Legislative Auditor Bonnie S. Nims, dated February 2, 2017, transmitting the above report in accordance with Hawaiʻi County Charter Section 3-18(d)(2). The purpose of the audit was to determine whether internal controls currently in place are adequate to maintain and safeguard inventory and inventory records, and to identify potential areas of improvement. ; and Comm. 109.1: From Legislative Auditor Bonnie S. Nims, dated February 23, 2017, transmitting a revised report. FILED: Ayes: Committee Members Chung, Eoff, Kanuha, Lee Loy, O’Hara, Poindexter, Richards, Ruggles, and Chair David – 9. Noes: None. Absent: None. Excused: None. Comm. 114: SECOND QUARTER REALLOCATION REPORT: OCTOBER – DECEMBER, 2016 From Human Resources Director Sharon Toriano, dated February 10, 2017. FILED: Ayes: Committee Members Chung, Eoff, Kanuha, Lee Loy, O’Hara, Poindexter, Richards, Ruggles, and Chair David – 9. Noes: None. Absent: None. Excused: None. ORDER OF RESOLUTIONS Res. 87-17: AUTHORIZES THE DIRECTOR OF FINANCE TO ENTER INTO NEGOTIATIONS FOR THE ACQUISITION OF TAX MAP KEY: 2-9-002:023, ALSO KNOWN AS HĀKĀLAU VALLEY, SITUATED IN THE DISTRICT OF HĀMĀKUA, UTILIZING THE PUBLIC ACCESS, OPEN SPACE, AND NATURAL RESOURCES PRESERVATION FUND The 83.19-acre property is listed as priority No. 6 for purchase in the 2016 Annual Report of the Public Access, Open Space, and Natural Resources Preservation Commission. Reference: Comm. 125 Intr. by: Ms. Poindexter (Vote on Res. 87-17 is on the next page.) Page 2 FC-5 March 7, 2017 RECOMMENDED ADOPTION: Ayes: Committee Members Chung, Eoff, Kanuha, Lee Loy, O’Hara, Poindexter, Richards, Ruggles, and Chair David – 9. Noes: None. Absent: None. Excused: None. Res. 89-17: AUTHORIZES THE OFFICE OF THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE STATE OF HAWAIʻI DEPARTMENT OF TRANSPORTATION Authorizes the Mayor to enter into an agreement to acquire four 14-passenger vans, with a cost-match of 20 percent to be provided by the County. The vans would be used by the Department of Parks and Recreation’s Elderly Activities Coordinated Services section to provide transportation for senior citizens over 60 years old and those with disabilities. Reference: Comm. 127 Intr. by: Ms. David (B/R) RECOMMENDED ADOPTION: Ayes: Committee Members Chung, Eoff, Kanuha, Lee Loy, O’Hara, Poindexter, Richards, Ruggles, and Chair David – 9. Noes: None. Absent: None. Excused: None. Res. 101-17: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF A MULTI-FISCAL YEAR AGREEMENT FOR FURNISHING GREENWASTE DIVERSION OPERATIONS IN WEST HAWAIʻI AND EAST HAWAIʻI FOR THE DEPARTMENT OF ENVIRONMENTAL MANAGEMENT The new contract would be for three years with the option of two one-year extensions, with an anticipated start date of July 1, 2017. Reference: Comm. 140 Intr. by: Ms. David (B/R) POSTPONED TO MARCH 21, 2017: Ayes: Committee Members Chung, Eoff, Kanuha, O’Hara, Poindexter, Richards, Ruggles, and Chair David – 8. Noes: None. Absent: Committee Member Lee Loy – 1. Excused: None. Page 3 FC-5 March 7, 2017 BILLS FOR ORDINANCES ADJOURNMENT – 6:27 p.m. Note: B/R, when listed next to the name of an Introducer, signifies that the Council Member has agreed to introduce legislation “By Request” on behalf of the requesting party. It does not necessarily signify support of or opposition to the proposal. The meeting places are accessible for persons with disabilities. Persons who need special accommodations for this meeting should call 961-8245 by March 3, 2017. Relay users please call 711(961-8245) to contact our office. Public attendance via courtesy site is available at the following location until 4:30 p.m. or later in the event public testimony has not been completed:  Kona Council Office, West Hawai‘i Civic Center, 74-5044 Ane Keohokālole Highway, Building A. Public attendance via courtesy site is also available at the following locations until public testimony has been completed:  Nā‘ālehu State Office Building, 95-5669 Māmalahoa Highway, Nā‘ālehu;  Old Kohala Courthouse, 54-3900 Akoni Pule Highway, Kapa‘au; and  Pāhoa Council Office, 15-2879 Pāhoa Village Road. If, due to unanticipated circumstances, the courtesy site is unavailable and/or participation is disrupted, the scheduled meeting will continue. Live stream of County Council Committee Meetings: Meetings are available for live viewing. Click on Council Meetings on the County’s homepage at http://www.hawaiicounty.gov. Copies of this agenda and items listed on the agenda are available on the County Council-Clerk web page at http://www.hawaiicounty.gov/lb-council-committee/. For further information, please call 961-8245. Submitting Written Testimony: Those submitting written testimony at the meeting should bring fourteen (14) copies for distribution. Public testimony may also be submitted before 12:00 noon on the business day prior to the meeting: (1) by mail to the County Clerk’s Office in Hilo at 25 Aupuni Street, Hilo, Hawai‘i 96720; (2) by facsimile to (808) 961-8912; or (3) by e-mail to counciltestimony@hawaiicounty.gov. Please submit separate testimony for each item. Submitting Video Testimony: Those submitting video testimony may email a complete web address (url) to videotestimony@hawaiicounty.gov before 12:00 noon on the business day prior to the meeting. The email shall indicate the appropriate Committee or Council meeting, the meeting date, agenda item (communication, bill, resolution, or report n`umber), and number of testifiers on the video submittal. Each video submittal shall be limited to a single agenda item. Video submittals may Page 4 FC-5 March 7, 2017 contain up to three individual testifiers and shall each be up to three minutes in length. Video testimony will not be played during the meeting; however, it will be distributed to Council Members prior to the meeting. The Office of the County Clerk reserves the right to refuse testimony containing inappropriate content or that is not in compliance with Council Rule 13 (Public Statements and Testimony). Viewing of Meetings on Government Access Television - Channel 55: Governmental Relations and Economic Development, Public Works and Parks and Recreation, Planning, and Finance Committee meetings – Tuesdays, March 14 and 21, 2017, at 7 a.m. and 6:30 p.m. Environmental Management Committee meeting – Thursdays, March 16 and 23, 2017, at 7 a.m. and 6:30 p.m. All Committee meetings – Saturday, March 18, 2017, at 8 a.m. and 5 p.m. (These airtimes are subject to preemption by broadcasts from the State Legislature, and are subject to change by Na Leo ‘O Hawai‘i. Please check the current legislative broadcast schedule on the Na Leo ‘O Hawai‘i website at http://www.naleo.tv/tv-schedules/channel-55/.) Page 5