HomeMy WebLinkAboutCOM 0116.003 2016-2018 •
M[Y of--
Harry Kim ,(.R�n:%��j.. Joseph K. Kamelamela
Mayor Corporation Counsel
•
Renee N. C. Schoen
Assistant Corporation
COUNTY OF HAWAII Counsel
OFFICE OF THE CORPORATION COUNSEL
101 Aupuni Street,Suite 325 • Hilo, Hawaii 96720-4262 • (808)961-8251 • Fax(808)961-8622
TRANSMITTAL
COUNTY CLERK
March 17, 2017 COUNTY OF HAWAI'I
RECEIVED
Time 2:40"4 By Oil
TO: Honorable Valerie Poindexter, Chairwoman Date 3h7//7
and Council Members of the Hawaii County Council
FROM: Joseph K. Kamelamela, Corporation Counsel
RE: Committee on Environmental Management—Communication No. 0116
ENCLOSED ARE THE FOLLOWING:
ITEM DATE DESCRIPTION
1 2/22/16 Contract RE: EA for TM K: 2-1-013: 142, 160,
161 & 163
1 2/23/16 Letter to Vincent Shigekuni-Notice to
Proceed RE: EA Contract
1 7/1/16 Notice to Proceed
FOR:
FI Your information and files Your approval
[' Your signature and return n Your review and comment
❑ Per your request Fl See remarks below
[ I Your signature and forwarding as Filing and return (envelope
noted below enclosed)
Please let us know if you need more information or if you have any questions. Thank you.
OFFICE OF THE CORPORATION COUNSEL
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Cath er e,ra
Private Secretary (P
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Enclosures eomm. No
Ref. To: p
Ref. Date Y1AR 21 20t71
Hawai'i County is an Equal Opportunity Employer and Provider
CONTRACT
D/
THIS AGREEMENT,.made and entered into as of this ZZ day of I(/�• ,2016,
byand between the COUNTY OF HAWAI'I, a municipal corporation duly organized and
existing under the laws of the State of Hawaii,hereinafter called the"COUNTY",and PBR
HAWAII&ASSOCIATES,INC., a corporation organized under the laws of the State of
Hawai'i ,whose business address is 1001 Bishop Street, Suite 650,Honolulu,Hawai'i 96813,
hereinafter called the"CONSULTANT."
WITNESSETH
WHEREAS,the COUNTY wishes to obtain the services of the CONSULTANT to render
all the necessary professional services required to perform an Environmental Assessment for a
Composting Facility for the County of Hawai'i Department of Environmental Management Solid
Waste Division hereinafter called the"PROJECT"and
WHEREAS,the CONSULTANT is qualified,ready,willing and able to provide such
services; and
WHEREAS,the COUNTY and the CONSULTANT have detailed the scope of work to
be performed by the CONSULTANT on the PROJECT in a separate attachment entitled
"EXHIBIT A—SCOPE OF WORK",a copy of which is attached hereto; and
NOW THEREFORE,the COUNTY and the CONSULTANT,in consideration of the
mutual promises hereinafter set forth,hereby agree as follows:
1. That the CONSULTANT shall perform all of the services required for the PROJECT
in accordance with the General Terms and Conditions for Consultant Service
PBR Hawaii Inc.—Environmental Assessment for Composting Facility
1
Contracts dated October 22,2014; attached hereto and hereinafter called the
GENERAL TERMS &CONDITIONS; and
2. That the compensation for the work covered under the AGREEMENT,subject to the
General Terms and Conditions shall consist of a fee not to exceed SEVENTY SIX
THOUSAND AND NO/ 100 DOLLARS ($76,000.00),inclusive of all taxes,except
in the case of a contract amendment increasing or decreasing the scope of work; and
3. That the work under"EXHIBIT A—SCOPE OF WORK" on this AGREEMENT
shall be completed within 365 days after the COUNTY has given the official written
notice to proceed,exclusive of review time as may be required by the COUNTY and
other agencies; and
4. That if a disagreement concerning this AGREEMENT or CONSULTANT'S work on
the PROJECT arises which the parties cannot settle pursuant to the dispute resolution
clause of the General Terms and Conditions for Consultant Contracts appended
hereto and incorporated by reference herein,the parties agree that no action or
proceeding involving this AGREEMENT or CONSULTANT'S work on the Project
shall be commenced by either party except in the Circuit or District Courts of the
Third Circuit,County of Hawai'i,State of Hawai'i;nor shall any action commenced
in such court be removed or transferred to any other state or federal court.
PBR Hawaii Inc.—Environmental Assessment for Composting Facility
2
� E
•
IN WITNESS WHEREOF,the parties hereto have caused this agreement to be executed
as of the day and year first above written.
RECOMMEND APPROVAL: COUNTY OF HAWAII :
c7k-7),..._k n • ..)-()
BJ LEIriAD TODD By: WILLIAM P.KENOI
Director Its; MAYOR
Environmental Management
APPROVED AS TO FORM AND CONSULTANT:
LEGALITY:
\\1444%:(SAP
Deputy Corporation Counsel By: Vincent Shigekun
County of Hawai'i Its: Vice-President
Date Signed 2//9 44 Date Signed February 9, 2016
DESIGNATED REPRESENTATIVE: DESIGNATED REPRESENTATIVE:
GENE QUTAMAS ROY TAKEMOTO
Environmental Compliance Specialist Title: Managing Director
Solid Waste Division
Phone Number: (808)961-8505 Phone Number: (808)315-6878
Facsimile (808)961-8553 Facsimile (808)523-1402
Number: Number:
Email Address: gene.quiamas@hawaiicounty.gov Email Address: rtakemoto@pbrhawaii.com
PBR Hawaii Inc.—Environmental Assessment for Composting Facility
3
{
STATE OF HAWAI'I )
) SS.
CITY AND COUNTY OF HONOLULU )
FEB — 9 201b WARREN DELAROSA
MY COMMISSION EXPIRES ON 12/14/2016
On this day of ' ,20116,before me personally
appeared 1/7 "t111/6"e-K^4 `to me known(or satisfactorily proven),who,being by
me duly sworn(or affirmed), did say(or satisfactorily proven)that he/she/they is/a
1/1 IfZ1PBR Hawaii&Associates,Inc, and that the seal affixed to this
instrument is the corporate seal of the corporation, and the instrument was signed in behalf of the
corporation by authority of board of its directors/partners/members and
—WI acknowledged the said instrument to be the free act and deed of .
said of corporatio ,partnership or other entity.
i
Si.'sks‘614 DELI 1 ee, /1.- ',-
NOTARY ''' V I
*( PUBLIC l
E Notary Public, tate of Hawaii
•` No.08` My commission expires:
ti ,r
r
t'f 4 WARREN DELAROSA
`v 7Z'OF' ,,,' MY COMMISSION EXPIRES ON 12114/2016
Doc.Date: Undated at time of signing No. of Pages: /,/
WARREN IDELAROSAw
Notary Name: MY COMMISSION EXPIRES ON 12/14/2016_ udicial Circuit
Document Description: Contract between the County of Hawai'i and PBR Hawaii&Associates,Inc
for the'preparation of an Environmental Assessment for the Composting Facility for the Department of�>, , t+1, ,,, ,o,,�`e
Environmental Management,Solid Waste Division i..Q. . .(Q ,
f1E4 FEB . NyOTyARY '',,.. "
ill.'
e . PUEuC i d:
Date ; h 0.-0B-.167 r' ,
Notary gnature . tb'
i
My commission expires: r°'-c'.,z ... °A
3F"timet'�.�
-40.4treetaia
PBR Hawaii Inc.—Environmental Assessment for Composting Facility
4
EXHIBIT 'A'
SCOPE OF WORK
•
•
PBR Hawaii Inc.—Environmental Assessment for Composting Facility
5
jIPBR HAWAII
t ASSOCIATES. INC.
PRINCIPALS
THOMAS wrrrl:N.FASI.A
Chairman
R•STAN DUNCAN.ASI.A February 2,2016
Pracidr,n
P,\sl..\,Ll:eu•,v'BD,c•:
executive I•'ice•Presirleal Mr.Gene Quiamas
VINcrN rsiticr..nlml County of Hawai`i
like-President
Department of Environmental Management,Solid Waste Division
ltAv1'1:alIllr\MA\II.AICI%1.:EI)AP'l').0 25 Aupuni Street
Vice.Prrcirlral
Hilo,HI 96720
Tom salmi.mc:i'
Principal
KI\II\III \\IIYI.'E.\.I.I:LI)'APODIC
Principal SUBJECT: PROPOSAL TO PROVIDE PLANNING SERVICES FOR THE
%FIIANK 1111ANUTI.ASI.A PROPOSED COUNTY OF HAWAII COMPOSTING FACILITY IN
Cirilirnulll l:,nerm,.. HILO,TMK:2-1-013: 142,160,161,163
ssoclAYES Dear Mr.Quiamas:
il.\)•\IONO'I'.IIIC,\.ASIA •
Si•,(inr,lsc,n:i„r.' PBR HAWAII is pleased to submit this proposal to provide planning services for the
cxIi1 ::I.I.Isoa,Alcr proposed County of Hawai`i Composting Facility in Hilo. The use of County lands and/or
seniara,:Orinrr funds triggers the need to prepare an EA subject to Chapter 343,Hawai`i Revised Statutes
itoY'n\mic ro (HRS) requirements. We understand that no federal funds are involved that would
Managing Davao?.•Nilo
otherwise trigger federal environmental review requirements under the National
Sc:ori•Ni1111AKANILASI.A.IJ1:1YAP Environmental Policy Act.
,Lsrae6rn.
o,uau:NCI"'Nc'lar"A1'
,Iscneian• Although the maximum scope of the EA is for the four subject parcels,the County may use
a portion of this area and notify Consultant of any change in scope. The County will
SImu:sllldl.Cl:Sli.ASIA
Associate determine whether a Special Permit will be needed during the course of the EA. The Basic
Services in this proposal is limited to an EA. This proposal includes fees for a Special
Permit as an additional service. If the Special Permit land area exceeds 15 acres, this
proposal includes a separate budget to seek Land Use Commission approval of the Special
Permit.
For the purposes of this proposal, "CLIENT" shall mean the County of Hawai`i and
"CONSULTANT"shall mean PBR HAWAII&Associates,Inc.
HONOLULU OFFICE •
SCOPE OF SERVICES
I(M,1 1ti:41.sp Street.Suite ill
Honolulu.Hawari'V($i:t 3.18.1
Tel:PAW s21•56”
Fas:(SON)52:1.1-002 Task 1: HRS Chapter 343 Environmental Assessment
h-mall:syindmin4.01.1)rllascail.cu1.1
This task involves the preparation of an Environmental Assessment (EA) meeting the
1HILO 7199aldukc Sired
requirements of Hawaii Revised Statutes (HRS) Chapter 343, with the goal of reaching a
171'>H
non.Ilate.til`,eTN-15s:' finding of no significant impact(FONSI).
7-cIM.eL•VINO 315•Gni3
p.nneben.,cA Jpy.n
PLANNING • LAMnscArE ARCHITFCTI11111 • EN\'IUON\IFNTAL STUDIES • ENTITI.UIF..NTS : PERMITTING • GRAPHIC DESIGN
•
Mr.Gene Quiamas
SUBJECT PROPOSAL TO PROVIDE PLANNING SERVICES FOR THE PROPOSED COUNTY
OF HAWAII COMPOSTING FACILITY IN HILO
TMK:2-1-013: 142, 160, 161, 163
February 2,2016
Page 2
1.1 Prepare HRS Chapter 343 EA.
A. Coordinate and review any required technical sub-consultant studies,which may include:
1. Preliminary Engineering Report(by Client);
2. Archaeological Survey Letter Assessment or Inventory Survey (by Consultant's
archaeological sub-consultant);
3. Cultural Impact Assessment(by Consultant's cultural sub-consultant);
4. Traffic Study(by Consultant's traffic engineer);
5. Biological Survey(by Consultant's biological sub-consultant);and
6. Other studies as determined to be necessary(by additional services).
B. Coordinate pre-assessment consultation process by developing a list of consulting agencies
and sending relevant agencies a letter containing a short project description and a location
map.
C. Respond to public and agency comments received during the consultation period.
D. Prepare an in-house Draft EA, including the following:
1. Summary sheet;
2. Project description;
3. Relationship of action to land use policies and controls;
4. List of necessary approvals;
5. Environmental setting/existing conditions;
6. Potential environmental impacts;
7. Mitigation measures to minimize impacts;
8. Alternatives to the proposed action;
9. Organizations and individuals consulted;
10. Comments and responses during the consultation period;and
11. Significance determination.
E. Submit Draft EA.
1. Provide an in-house draft of the Draft EA to the Client, appropriate members of the
planning team,and the proposing/approving agency(ies).
2. Based on in-house review,finalize Draft EA.
3. Obtain transmittal letter from the proposing/approving agency to the Office of
Environmental Quality Control(OEQC).
4. Submit required copies of Draft EA to OEQC for publication of a notice of availability in
the OEQC The Environmental Notice.
5. Coordinate the distribution of the Draft EA. Assume five (5) hard and thirty (30)
electronic copies for distribution and five (5) hard and five (5) electronic copies for the
Client,proposing/approving agency(ies) and planning team. Total: Ten(10)hard copies
and thirty-five(35)electronic copies.
Mr.Gene Quianias
SUBJECT PROPOSAL TO PROVIDE PLANNING SERVICES FOR THE PROPOSED COUNTY
OF HAWAII COMPOSTING FACILITY IN HILO
TMK:2-1-013: 142, 160, 161, 163
February 2,2016
Page 3
•
6. Respond to public and agency comments on the Draft EA (maximum 20 written
responses). If required, coordinate draft responses with Consultant's technical sub-
consultants.
F. Prepare Final EA.
1. Revise Draft EA(incorporating public review comments)as necessary;prepare Final EA.
2. Provide an in-house draft of the Final EA to.the Client, appropriate members of the
planning team,and the proposing/approving agency(ies).
3. Based on in-house review,finalize Final EA.
4. Follow-up with the proposing/approving agency to obtain a FONSI, which shall also
serve as a transmittal letter to OEQC.
5. Submit required copies .of the Final EA to OEQC for publication of a notice of
availability in the OEQC The Environmental Notice.
6. Coordinate the distribution of the Final EA. Assume five(5)hard and five(5)electronic
copies for distribution and five (5) hard and five (5) electronic copies for the Client,
• proposing/approving agency(ies), and planning team. Total: ten(10)hard copies and ten
(10)electronic copies.
Task 2: Special Permit ,
Upon authorization by Client, this task involves preparing a Special Permit application package
meeting the requirements of County of Hawaii Planning Commission Rule 6 and, as applicable, the
State Land Use Commission rules if the permit area exceeds 15 acres. •
2.1 Prepare and process a Special Permit
A. Where the permit area is 15 acres or greater
1. Recommend to Client a land use attorney experienced in processing matters before the
State Land Use Commission. To retain the attorney-client privilege, the Client shall
contract directly with an attorney of their choice("Attorney").
2. Attorney shall take the lead to prepare and process the Special Permit before the.County
Planning Commission and the State Land Use Commission. Consultant shall assist
Attorney as requested by Client or Attorney.
B. Where the permit area is less than 15 acres,Consultant shall:
• 1. Research and prepare preliminary project information.
2. Arrange, attend, and facilitate a pre-application meeting with the County Planning
Department staff. .
Mr.Gene Quiamas
SUBJECT PROPOSAL TO PROVIDE PLANNING SERVICES FOR THE PROPOSED COUNTY
OF HAWAII COMPOSTING FACILITY IN HILO
TMK:2-1-013: 142, 160, 161, 163
February 2,2016
Page 4
3. Arrange, prepare for, and make presentation to the neighbors and/or special
community groups as appropriate.
4. Review technical studies and complete the Special Permit application form and
supporting information,including:
(1) Name of applicant
(2) Applicant's interest in the property
•
(3) Mailing address/phone number
(4) Name of contact person/address and phone number(from Client)
(5) Description of request and the statutory reference under which relief is sought
(6) Petitioner's interest in the property/letter of authorization(from Client)
(7) Description of property
(a) Acreage
(b) Tax map key
(c) Present land use
(d) Location map and types of development proposed
(e) Metes and bounds map and description(by Client's Land Surveyor)
(8) Plot plan of the property,drawn to scale
(9) Site Description
(a) Existing uses, structures,and topography(including remainder if only portion
of parcel is subject of the permit)
(b) Surrounding land uses and zoning
(c) Brief history of the'uses of the site
(10) Project Description
(a) Statement of objectives(from Client)
(b) Operational details on existing and proposed uses and activities, hours of
operation, number of members and staff on the site, and use and number of
structures(from Client).
•(c) Site plan details on existing and proposed structures, building and site
alterations, including parking areas, grading and landscaping, building
heights,setbacks and buffering from adjoining parcels(from Client).
(11) Infrastructure
(a) Access to the property (include evidence of access rights if private roadway)
(from Client's Civil Engineer)
(b) Wastewater disposal(from Client's Civil Engineer)
(c) Water facilities(from Client's Civil Engineer)
(d) Traffic and parking (from Client's Traffic Engineer and from Client's'Civil
Engineer for parking)
(e) Drainage(from Client's Civil Engineer)
(12) Other Impacts(where applicable)
(a) Public services(refuse collection,fire protection,police services,schools)
(b) Physical environment (natural land forms, public views, natural habitats,
historic sites,and flood hazard)
(c) Housing and population
(d) Employment
(e) Parks and recreation
•
Mr.Gene Quiamas •
SUBJECT PROPOSAL TO PROVIDE PLANNING SERVICES FOR THE PROPOSED COUNTY
OF HAWAII COMPOSTING FACILITY IN HILO
TMK:2-1-013: 142, 160, 161, 163
Februaiy 2,2016
Page 5
(f) Community concerns •
(g) Other impacts(i.e.noise, lights,dust,odor)
(h) Relationship to State and County plans
(13) Justification of how the proposed project will comply with the following criteria
for special uses:
(a) The proposed use would promote the effectiveness and objectives of Hawaii
Revised Statutes(HRS)205;
(b) The site is unsuitable for agricultural use;
(c) The site is suitable for the proposed use considering size, shape, location,
topography,infrastructure,and natural features;
(d) The proposed use will not alter the character of the surrounding area in a
manner substantially limiting, impairing or precluding the use of surrounding
properties for the principal uses permitted in the underlying zoning district;
and
(e) The use at its proposed location will provide a service or facility which will
contribute to the general welfare of the community-at-large or surrounding
neighborhood.
. (14) Photographic documentation of the property showing:
(a) Street access(ingress and egress)to the project site;
(b) Uses on adjoining properties;
(c) Building setbacks from property. lines, distances to neighboring buildings,
parking areas,and other uses,on the site;
(d) Views from adjoining streets.
(15) Tax clearance from the Real Property Tax division.
5. Provide copy of draft application package for Client review and comment. Revise per
Client review.
6. Submit required copies of the application package to the County Planning Department.
Application fee to be paid by the Client.
• 7. Prepare and send out a first notice to surrounding property owners as required under
Section'25-2-4 of the Hawaii County Zoning Code within 10 days after filing the
application with the Planning Department.Prepare an affidavit confirming that adjoining
property owners were sent written notification.
8. Coordinate with the County Planning Department during their review of application for
completeness.
9. Notify Client when application is formally accepted for processing.
10. Cause a sign to be posted for public notification as required under Section 25-2-12 of •
the Hawaii County Zoning Code within ten days of being notified of the acceptance
of the application. Prepare an affidavit confirming that the sign was posted.
11. Respond to agency comments,as applicable.
•
-Mr.Gene Quiamas
SUBJECT PROPOSAL TO PROVIDE PLANNING SERVICES FOR THE PROPOSED COUNTY
OF HAWAII COMPOSTING FACILITY IN HILO
TMK:2-1-013: 142, 160, 161, 163
February 2,2016
Page 6 •
•
12. Prepare and send out a second notice to surrounding property owners as required under
Section 25-2-4 of the Hawaii County Zoning Code within 10 days after receiving notice
from the Director of Planning of the date of the scheduled Planning Commission hearing
but not less than 10 days prior to the date of the scheduled hearing. Prepare an affidavit
• confirming that adjoining property owners were sent written notification.
13. Review the County Planning Department staff report and recommendations.
14. Coordinate to the extent possible with County Planning Director to secure approval of the
applications.
15. Prepare appropriate presentation materials and attend up to two Planning Commission
hearings to seek Planning Commission approval. Should there be a contested case
hearing,the additional services will be provided on a time and materials fee basis.
EXCLUSIONS/ASSUMPTIONS
The following items of work are not included in the Scope of Services. Any items of work
performed by the Consultant upon Client request will be considered additional services and billed on
a time and materials basis.
1. Attendance, participation and presentation at meetings and presentations are not included in
this proposal for Task 1. Fees for these services can be provided to the Client under a
separate proposal.
2. The proposed Scope of Services covers preparation and processing for a HRS Chapter 343
EA/FONSI as opposed to an Environmental Impact Statement (EIS). Should it be
determined that an EIS, or any other additional requirements are needed during the
scoping/consultation or any other phase-of the project, a proposal can be provided to the
Client for additional services.
3. Aside from the technical studies identified within the Scope of Work above (such as
archaeological, cultural impact assessment, biological, traffic, etc.), this proposal does not
include any other studies (such as a metes and bounds survey, or a preliminary engineering
report) which may be required by any governmental agencies. Also excluded are plans,
additional studies, etc., that are not specifically identified in the above scope of work, but
cannot be confirmed to be required until the environmental documentation process has
commenced. These additional studies, plans, etc., can be prepared under a separate proposal
or directly contracted by the Client.
4. Should Client decide to use federal finds, the preparation and processing of documents to
meet federal environmental requirements are not included in Task 1. This additional task can
be undertaken under a separate proposal, - l
5. Hard and compact disk copies of reports and submittals provided will be limited to the l°
number of copies identified within the Scope of Services. PDFs can be provided to the Client
for printing.
YG
`tt9
•
Mr.Gene Quiamas
SUBJECT PROPOSAL TO PROVIDE PLANNING SERVICES FOR THE PROPOSED COUNTY
OF HAWAII COMPOSTING FACILITY IN HILO
TMK:2-1-013: 142, 160, 161, 163
February 2,2016
Page 7
6, Any services required as a result of the EA/FONSI 30-day challenge period shall be
considered additional services.
PERFORMANCE SCHEDULE
• Task 1
The Consultant anticipates being able to complete Task 1 within six(6)months(including two(2)to
three (3)months for the preparation of the EA/FONSI and completion of consultant studies,and two
(2)to three (3) months for processing). This time is exclusive of time required by the Client, other
project consultants and affected agencies to review the Consultant's work and assumes timely
• submittal of sub-consultant reports, Client review and proposing/approving agency(ies) review.
Excluded is the time required by State Historic Preservation Division's review and approval of the
archaeological assessment or archaeological inventory survey.
Task 2
Where the permit area is less than 15 acres, Task 2 can range from 3 months to 6 months for the
preparation and processing of the application, and 6 to 12 months depending on whether the Land
Use Commission must approve the application.
COMPENSATION
Task 1
The Client shall compensate the Consultant a lump sum fee of Seventy-Six Thousand Dollars
($76,000.00). Billings shall be monthly based on the percentage of work complete.
Task 2
The Client shall compensate the Consultant on a time and materials basis not to exceed Seventeen
Thousand One Hundred Dollars ($17,100.00). Billings shall be monthly based on documented work
completed and according to our current rates.
Currently our rates are as follows:
Principal $155.00-$255.00 per hour
Associate/Director $ 90.00-$175.00 per hour
Planner $ 40.00-$110.00 per hour
Landscape $ 35.00-$110.00 per hour
Graphic Design $ 40.00-$ 70.00 per hour
Administrative Assistant $ 40.00-$ 85.00 per hour
If the Special Permit area is 15 acres or greater, a lump sum estimate for a land use attorney to
prepare and process the Special Permit before the County Planning Commission and State Land Use
Commission is$75,000.00.
Mr. Gene Quiamas
SUBJECT PROPOSAL TO PROVIDE PLANNING SERVICES FOR THE PROPOSED COUNTY
OF HAWAII COMPOSTING FACILITY IN HILO
TMK:2-1-013: 142, 160, 161, 163
February 2,2016
Page 8
Additional Services
Additional services that are not a part of the Scope of Services of this Agreement will be undertaken
by the Consultant by separate agreement at the direction of the Client. The Consultant will keep the
Client informed monthly of the time expended and expenses incurred and shall advise the Client of
any additional costs. No additional costs will be incurred or services rendered without the prior
approval of the Client.
If the services covered by this proposal have not been completed within 18 months of the date of the
proposal,fees set forth in this proposal shall be subject to renegotiation.
Should the described services and fee meet with your agreement, a contract should be provided for
review and execution by both parties.
Sincerely,
/
Vincent Shigekuni •
Vice President
P326701.02.doc
•
•
111
lg
OF
William P.Kenoi : a; `•'t%;��/�:. BJ Leithead Todd
Yi •r •
Mayor Director
fV
Randy I uroharn ):44. John A.Medeiros
AAanaging Director Depaq,Director
Count .1471infixf `z
DEPARTMENT OF ENVIRONMENTAL MANAGEMENT
345 KekRanao`a Street,Suite 41 • Hilo,Hawaii 96720
(808)961-8083 • Fax(808)961-8086
ht-tp://www.Hawaricounty.govienvironmental-management/
February 23, 2016
Mr. Vincent Shigekuni fi
PBR Hawai'i & Associates, Inc.,
1001 Bishop St., Ste., 650
Honolulu, HI 96813
Via email to: rtakemoto@pbrhawaii.com
SUBJECT: PROFESSIONAL SERVICES CONTRACT
CONTRACT NO.: c.005554
CONTRACT DATE: February 22, 2015
PROJECT TITLE: Professional Services to Perform an Environmental
Assessment for a Composting Facility for the County Of
Hawaii, Department Of Environmental Management, Solid
Waste Division
Enclosed for your files is a fully executed copy of the subject document. The certification as to
the availability of funds to cover this contract is enclosed thereon.
You are hereby authorized and instructed to proceed with the work called for under this
contract and to complete pursuant to the terms of the contract, exclusive of review time as
may be required by the County and other agencies.
Lastly, you are reminded that your Certificate of Insurance shall be current and valid
throughout the duration of the project.
• Commercial Liability on file expires: 01/01/2017
• Workers Compensation Liability on file expires: 01/01/2017
• Automobile Liability on file expires: 01/01/2017
• Professional Liability on file expires: 12/16/2016
EI
County of Hawai`i is an Equal Opportunity Provider and Employer.
If you have any questions,during the course of this project, please contact Gene Quiamas,
Environmental Compliance Specialist at (808) 961-8058.
Sincerely,
BJ Le 9a.
'ithead Todd /t”
DIRECTOR
Enclosures
cc: Gene Qt,iiamas, Environmental Compliance Specialist
Gre Goodale, Solid Waste Division Chief
Finance
County of Hawai'i is an Equal Opportunity Provider and Employer.
AV`--11".1/ -11"1/"V"Y`S1`- Se"I"%"AS/I
s
i
July 1, 2016
TO; HAWAIIAN EARTH RECYCLING, LLC.
FROM: DIRECTOR OF FINANCE
' SUBJECT; REQUEST FOR PROPOSAL NO. 3298: FOR FURNISHING AND
IMPLEMENTING AN ORGANICS DIVERSION PROGRAM IN EAST
HAWAI'I AND WEST HAWAI'I FOR THE DEPARTMENT OF
ENVIRONMENTAL MANAGEMENT, COUNTY OF HAWAI'I
NOTICE TO PROCEED
,,..4 This is to inform you that the proposal for the subject invitation for bid has been
- ' approved and accepted. All terms and provisions of the proposal shall remain in effect.
The term of this Agreement shall be for a ten (10) year period beginning July 1, 2016,
and ending June 30, 2026.
II° Attached for your files is a fully executed copy of the Agreement as well as a
copy of your proposal.
110,-;-.
1 .,:„
aman
JEFFREY E. DANSDILL
Purchasing Agent
Attachment
cc: DEM
'4'
. 4
Hawaii County is an Equal Opportunity Provider and Employer