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Home My WebLink AboutRES 133 Draft 01 2016-2018 • ..4oJ,tYoiN, Z,C„ ••• Iii�"• COUNTY OF HAWAII `;_ ',5;:'''i#1 STATE OF HAWAII it::.rw...tip... RESOLUTION NO. 133 17 A RESOLUTION APPROVING THE HAWAII STATE ASSOCIATION OF COUNTIES' FISCAL YEAR 2018 PROPOSED ANNUAL OPERATING BUDGET. WHEREAS,the Hawai`i State Association of Counties ("HSAC") is a nonprofit corporation comprised of members of the four county councils of the State of Hawai`i; and WHEREAS, at its meeting on March 17, 2017,the Executive Committee of HSAC approved the HSAC Fiscal Year 2018 Proposed Annual Operating Budget, which is attached hereto as Exhibit "A"; and WHEREAS, Section 21 of the HSAC Bylaws requires that each council shall approve the HSAC operating budget for the upcoming fiscal year prior to the HSAC annual meeting; now, therefore, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that it hereby approves the HSAC Proposed Annual Operating Budget for fiscal year 2018. BE IT FINALLY RESOLVED that the County Clerk shall transmit a copy of this resolution to the President and Secretary of the Hawai`i State Association of Counties. Dated at Hilo , Hawai`i, this 5th day of April , 2017 . INTRODUCED BY: \ . COO CIL ME BER, OUNTY OF HAWAI`I COUNTY COUNCIL ROLL CALL VOTE County of Hawai`i AYES NOES ABS EX Hilo, Hawai`i CHUNG X DAVID X I hereby certify that the foregoing RESOLUTION was by EOFF X ' ie vote indicated to the right hereof adopted by the COUNCIL of the KANUHA :ounty of Hawaii on April 5, 2017 X LEE LOY X O'HARA X kTTEST: POINDEXTER X RICHARDS X • 0 , RUGGLES X 6 X72 - - (.i'&2.,, t 4 - ' 9 0 0 0 Reference: C-189/Waived GREDC ;OUNTY CLERK CHAIRPERSON&PRESIDING OFFICER RESOLUTION NO. 133 107 ``4 pTE AS �Ci Hawaii State Association of Counties (HSAC) Counties of Kauai, Maui, Hawai`i and City Sc County of Honolulu :x4� 1112 2005 1i041i strc t AA'niluku-tli ui 90793 (SOS) So-7905 uv'u ! counties.com F t`ty- i March 22, 2017 DUN The Honorable Valerie Poindexter, Council Chair and Members of the Hawaii County Council 74-5044 Ane Keohokalole Highway, Building A Kailua-Kona, Hawaii 96740 SUBJECT: FISCAL YEAR 2018 HSAC OPERATING BUDGET Dear Chair Poindexter and Members of the Hawaii County Council: On March 17, 2017, the Hawaii State Association of Counties Executive Committee meeting approved HSAC's proposed Fiscal Year 2018 Budget. The HSAC Executive Committee requests that each council act on the proposed budget (attached) by May 31, 2017. Please call 270-7665 if you have any questions. Si cerely, St y Crivello HSAC President EXHIBIT A SSpTE Assam•. Hawaii State Association of Counties (HSAC) p° °9 ,, Counties of Kauai,Maui, Hawaii and City & County of Honolulu • u • Itir,,11 L vvailu!a Ha' ii !)‘;7 3 ise l 270 uu _, JA ♦ ° OFfOUN-,Ot• March 10, 2017 Councilmember Stacey Crivello, President Hawaii State Association of Counties 200 S. High Street, 80, Floor Wailuku, HI, 96793 Dear President Crivello: SUBJECT: FISCAL YEAR 2018 PROPOSED ANNUAL OPERATING BUDGET As Treasurer of the Hawaii State Association of Counties (HSAC), I am submitting the proposed annual operating budget for Fiscal Year (FY) 2018. The proposed budget details incorporate the following assumptions and changes: 1. Membership Fees of$10,920 for each county will remain the same. 2. Conference Income will increase $7,000 from $18,000 to $25,000 for the June conference to be hosted by the Kauai County Council. - 3. Interest Income will remain the same. 4. The NACo Prescription Drug Marketing Fee revenue will stay the same at $6,000. 5. The Total Revenues and Fund Balance will increase to $181,872. 6. Executive Committee Travel-Air and Ground will remain at $17,600 ($350 x 3 members x 12 meetings + $5,000 members' travel costs to State Legislature). 7. Executive Committee Auditing/Professional Services will remain the same. 8. Executive Committee Stationary will remain the same. 9. Executive Committee Miscellaneous will remain the same. 10.Online Quickbooks Monthly Fee expense of$500 will remain the same. 11.Special Committee Travel will remain the same 12.Special Committee Miscellaneous will remain the same. 13.NACo Travel-Board Air and Ground will remain the same at $24,000 ($2000 x 4 Board Directors x 3 meetings). 14.NACo Travel-Steering Committee-Air and Ground will remain $8,000 ($2.000 x 2 Steering Committee members x 2 meetings). 15.NACo Promotional will remain the same. 16.NACo and WIR dues will remain the same. 17.W1R Travel-Air and Ground will remain at $12,000 ($2,000 x 2 Board members x 3 meetings). 18.WIR Miscellaneous and NACo Miscellaneous ($1,000 each) will remain the same. 19.Adjustments for Travel and Related Expenses will remain the same. 20.The National Conference Fund will stay the same at $44,000. EXHIBIT A Pa , e I 2 1is ; 21.The Prescription Drug Scholarship Program will he reduced by $1,500 from 56,500 to $5000, the $1,500 will be moved to HSAC Promotion and Outreach. 22.The County Leadership Institute Attendee expense will be reduced by 81,000 from 83,000 to $2,000 and the $1,000 moved to HSAC Promotion and Outreach. 23.The Prescription Drug Promotion will be increased $1,400 from $5,000 to $6,400. 24.HSAC Promotion and Outreach will be increased by $3,500 from $11,500 to 815,005. This amount has been increased to help cover costs related to communicating HSAC activities and reports to its members, other government officials, and the public. It is my recommendation that all four counties submit their approval or disapproval of the proposed annual operating budget to the HSAC Executive Committee before the May 2017 meeting of the HSAC Executive Committee. Malama Pono, Cies rifiR IkaikaUUUUUAnVVVrso HSAC Treasurer Attachment EXHIBIT A HSAC FISCAL YEAR(FY)2017-2018 PROPOSED OPERATING BUDGET FY2017 FY2018 Budget Proposed Budget REVENUES 1. Membership Fees $43,680 $43,680 2. Conference Income $18.000 $25,000 3. Interest Income $28 $28 4. Corporate Sponsorship $0 $0 5. Miscellaneous $0 $0 6. NACo Prescription Drug Marketing Fee $6,000 $6,000 Fund Balance, prior FY $107,164 $107,164 TOTAL REVENUES AND FUND BALANCE $174,872 $181,872 EXPENSES 1. Executive Committee Travel-Air. Ground, Lodging & Membership $17,600 $17,600 2. Executive Committee Auditing/Professional Services $5,000 $5,000 3. Executive Committee Stationery $150 $150 4. Executive Committee Miscellaneous $2,000 $2,000 5. Online QuickBooks Monthly Fee $500 $500 1. Special Committee Travel $500 $500 2. Special Committee Miscellaneous $100 $100 1. NACo Travel-Board-Air, Ground, Lodging & Membership $24,000 $24,000 2. NACo Travel-Steering Committees-Air and Ground $8,000 $8,000 3. NACo Promotional $250 $250 4. NACo Dues $27,268 $27,268 5. NACo Miscellaneous $1,000 $1,000 1. WIR Travel-Air, Ground, Lodging & Membership $12,000 $12,000 2. WIR Promotional $0 $0 3. WIR Dues $3,804 $3,804 4 WIR Miscellaneous 1.000 1,000 5. WIR 2015 Conference $0 $0 1 Adjustments for Travel and Related Expenses $6,295 $6,295 2. National Conference Fund $44,000 $44,000 3. Prescription Drug Scholarship Program $6,500 $5,000 4. County Leadership Institute Attendee $3,000 $2,000 5. Prescription Drug Promotion $5,000 $6,400 6. HSAC Promotion and Outreach $11,505 $15,005 TOTAL EXPENDITURES $179,472 $181,872 BALANCE $0 $0 EXHIBIT A