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Home My WebLink AboutCOM 0015.007 2016-2018 Harry Kim . 00°F!;.s; Collins Tomei Mayor - �°'�� !!� • Director • �''s,,�:* Deanna S. Sako Deputy Director f,TE�OF vo• County of Hawai Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 t C=C3. 7' April 3, 2017 w a Valerie T. Poindexter, Council Chair, ) ` and Members of the Hawai`i County Council County of Hawai`i. Hilo, Hawai`i 96720 Dear Council Chair Poindexter and Members of the County Council: SUBJECT: Transfer of Funds March 16 through March 31, 2017 Attached is a Report of Transfers Authorized showing transfers made from March 16 through March 31, 2017. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, ati( 4 oZ Kay Oshiro Controller Attachments Comm, islo....1,5"2_. Ref. To: Fe-- RAC Date 24'13 0 4 2 fl1 Hawaii County is an Equal Opportunity Employer and Provider Report of Transfers Authorized For the period: March 16 to March 31, 2017 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 27 3/20/17 Highway DPW 5281.32 Traffic Signals&St Lights 40,000.00 5281.33 Signals&St Lights Equip 40,000.00 _ 28 3/20/17 Highway DPW 5281.02 Traffic Division OCE 10,000.00 5281.06 Traffic Division Equip 10,000.00 29 3/21/17 Highway DPW 5281.22 Traffic Safety 3,500.00 5281.24 Traffic Safety Equip, 3,500.00 30 3/24/17 Sewer DEM 5902.17 Retirement Benefits 37,000.00 5911.86 Workers Comp 37,000.00 31 3/28/17 General Finance 5911.03 Vacation Pay 160,000.00 5111.01 Office Of Management S&W 160,000.00 32 3/28/17 General P&R 5482.02 R S V P-OCE 700.00 5482.03 R S V P-Equip 700.00 33 3/30/17 General Police 5203.02 Police Adm Div-OCE 175,000.00 5202.01 Police Hdqtrs.-S&W 175,000.00 5203.02 Police Adm Div-OCE - 620,000.00 5203.51 Admin Sery S&W 620;000.00 34 3/30/17 Highway DPW 5902.17 Retirement Benefits 75,000.00 5911.86 Workers Comp 150,000.00 5902.20 FICA Employer Share 75,000.00 1,196,200.00 1,196,200.00 • Page 1 of 1 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Traffic CONTACT: Ronald L.Thiel, P.E. PHONE: 961-8341 . DATE: 02 / 01 / 2017 FISCAL PERIOD: July 1, 20 16 to June 30, 20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.32.115 Traffic Signals& St. Lights, Misc. Contract $40,000.00 Services TOTAL: $40,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.33.454 Traffic Signals& St. Lights Equip, Computer $ 40,000.00 & Software TOTAL: $ 40,000.00 EXPLANATION (Provide complete explanation): Funds are available from the Traffic Signals & Streetlights, Misc. Contract Services(32.115)for signal upgrades. Requesting transfer to the Traffic Signals& Streetlights, Computer Equipment account(33.454)for equipment purchase related to traffic signal upgrades. SUBMITTED BY: . �)(�9-e(1044. DATE: 3 I 9- I 1 Department Head ********************************************************************************************************************* ACTION: 7 Recommend . roval Recommend Deferral Recommend Denial DATE::_ Signed: MAR 1 4 2017 9 / V�►"" 64✓ Director of Finance Approv d Deferred Denied 1 2-.0 / Signed: DATE: / / Mayor Transfer No. 27 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Traffic CONTACT: Ronald L.Thiel, P.E. PHONE: 961-8341 DATE: 02 / 01 / 2017 FISCAL PERIOD: July 1, 20 16 to June 30, 20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.02.115 Traffic Almwiistratim OCA , Misc.Contract $ 10,000.00 Services TOTAL: $ 10,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.06.454 Traffic Administration Equip, Computer& $ 10,000.00 Software TOTAL: $ 10,000.00 EXPLANATION (Provide complete explanation): Funds are available from the Traffic Administration,Misc. Contract Services(02.115)for Asset Tracking Interface relating to the Eden Inventory Warehouse module. Requesting transfer to the Traffic Administration, Computer Equipment account(06.454)for equipment purchase related to Warehouse Tracking interface. SUBMITTED BY: �'"y►1�Ii{ �( VI/j�c= DATE: Z_/ / 7 1 (, Department Head ********************************************************************************************************************* ACTION: 1C Recom •=-; .pproval Recommend Deferral Recommend Denial Signed: i DATE: / / 017 Director of Finance App oved Deferred Denied Signed: DATE: ' /> /// Mayor Transfer No. 28 Form#:A-102 COUNTY OF HAWAII Revised:07/01 . REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Traffic CONTACT: Ronald L.Thiel, P.E. PHONE: 961-8341 DATE: 02 / 23 / 2017 FISCAL PERIOD: July 1, 20 16 to June 30, 20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.22.104 Traffic Safety,Travel/Conferences $ 3,500.00 TOTAL: $ 3,500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE- AMOUNT 020.281.5281.24.450 Traffic Safety, Office Equipment $ 3,500.00 TOTAL: $ 3,500.00 EXPLANATION (Provide complete explanation): Funds are available from the Traffic Safety,Travel/Conferences account(22.104). Requesting transfer to the Traffic Safety, Office Equipment account(24.450)for equipment purchase for high.quality color laser printer. SUBMITTED BY: tYllA/� 1 L4(420 DATE: 5 / 13 / 11 ref,,, Department Head r—F********************************************************************************************************************* . • ACTION: ')C Recommend Approval Recommend Deferral Recommend Denial ....=Signed: DATE: Mir 1 / 2017 itAL.— fr Director of Finance Approved Deferred Denied — Signed:7/-------- DATE: '3 / .21 i 11 ,, Mayr Transfer No. Z,q 411 9af i 1 Form#:A-102 'COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Environmental Management DIVISION: Wastewater CONTACT: Charmaine Felipe PHONE: 961-8450 DATE: 03 / 10 / 17 FISCAL PERIOD: July 1, 20 16 to June 30, 20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 030.901.5902.17.341 Retirement Benefits,Misc.Charges $ 37,000.00 TOTAL: $ 37,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 030.911.5911.86.341 Workers Comp,Misc. Charges $ 37,000.00 TOTAL: $ 37,000.00 EXPLANATION (Provide complete explanation): Transfer is requested to cover anticipated expendituresfor the Wastewater Worker's Compensation account. Funds are available in the Retirement account due to lower than expected expenditures. . SUBMITTED BY: d',/ DATE: 03 ,/q 1 / a ment Head ********************************************************************************************************************* ACTION: X Recom d Approval Recommend Deferral Recommend Denial MAR 2 3 2017 Signed: DATE: / . / JW/ V Director of Finance i A proved Deferred Denied Signed: DATE: 3 / 214 / Mayor Transfer No. 30 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: BUDGET CONTACT: Nancy Kelly PHONE: 961-8259 DATE: 03 / 17 / 17 FISCAL PERIOD: July 1, 20 16 to June 30, 20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5911.03.341 Vacation Pay $ 160,000.00 TOTAL: $ 160,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.111.5111.01.011 Office of Management S&W-Reg S&W 160,000.00 TOTAL: $ 160,000 EXPLANATION (Provide complete explanation): To transfer funds from Vacation Pay account to Office of Management S&W account to cover shortfall due to vacation cash-in-lieu payments during the fiscal year. • SUBMITTED BY: 0 DATE: 3 / Z f / 17 .`B'epartment Head ********************************************************************************************************************* ACTION: NiC Recommend Approval Recommend Deferral Recommend Denial /, '. Mt R 2 8 2017 Signed: = DATE: / •ur 'Director of Finance Approved Deferred Denied Sig ned: (47, _________ DATE: 4R 2 8 2917 Mayor Transfer No. 3 c MAR 2 8 2017 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks&Recreation DIVISION: EAD-RSVP CONTACT: Reid Sewake PHONE: 961-8560 DATE: 3 / 20 / 17 FISCAL PERIOD': July 1, 20 16 to June 30, 20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.481.5482.02.227 RSVP OCE-Computer&Office Supplies $ 700.00 TOTAL: $ 700.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.481.5482.03.454 RSVP Equip-Computer Equipment6 $ 700.00 TOTAL: $ 700'.00 EXPLANATION (Provide complete explanation): Fund are need to purchase a computer for the RSVP section. Computertobe used by Van Driver assist with reports and preparation of other documents. ,; L(t4I SUBMITTED B • DATE: 0 / -Z. / "/7 ' Department Head ************************************p** ****************************************************************************** ACTION: 1 Recomm-•• A pproval Recommend Deferral Recommend Denial — Signed: MAR/ 2 DATE: 2 P17 T Director of Finance Ap roved Deferred Denied OlLSigned: DATE: 3 / i2/ /7 Mayor Transfer No: a 2. f i Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Finance CONTACT: Hauoli O. Aiona PHONE: 961-2273 DATE: 03 / 30 / 17 • FISCAL PERIOD: July 1, 20 16 to June 30, 20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.114 Police Adm Div-Oce, Electricity $ 175,000.00 010.201.5203.02.218 Police Adm Div-Oce, Fuels& Lubricants 620,000.00 TOTAL: $ 795,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5202.01.011 Police Hdqtrs- S&W Regular S&W $ 175,000.00 010.201.5203.51.011 Admin Sery S&W, Regular S&W 620 000.00 TOTAL: $ 795,000.00 EXPLANATION (Provide complete explanation): Transfer being requested for Police Hdqtrs- S&W, Regular S&W and Admin Sery S&W, Regular S&W due to current and future shortfalls. Excess funds in Police Adm Div-Oce, Electricity and Police Adm Div-Oce, Fuels and Lubricants due to status quo electricity rates and minimal increase on gas prices. • SUBMITTED BY: DATE: / -: / >'7 Department Head ACTION: Recomm-•. Approval Recommend Deferral Recommend Denial MAS 3 0 2017 Signed: DATE: Director of Finance Approved Deferred Denied Signed: DATE: � / 3° / 17 AA1-1/4(7 Mayor Transfer No. MSI 3 0 2017 n�/14-/ S Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: . Highways CONTACT: Karen Ishikane PHONE: 961-8459 DATE: 03 / 28 / 17 FISCAL PERIOD: July 1, 20 16 to June 30, 20 17 FROM: 'ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.901.5902.17.341 Retirement Benefits,Misc Charges $ 75,000.00 020.901.5902.20.341 FICA Employer Share .75,000.00. TOTAL: $ 150,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.911.5911.86.011 Workers Comp,Regular S&W $ 150,000.00 TOTAL: $ .150,000.00 • EXPLANATION (Provide complete explanation): Transfer of funds to cover shortfall in Workers Comp Acct. Projected to have balances left in Retirement benefits and FICA accounts at 6/30/17. SUBMITTED BY: FV>vv. L DATE: 3 / 2-6 / AP Department Head ACTION: Recom pproval Recommend Deferral Recommend Denial Signed: DATE: M4R 3 O/ 2017 Director of Finance Approved Deferred Denied ISigned: //,/ ,.___, DATE: 0) / 30 / Zp_1 Mayor Transfer No. 3' ISbb3o MAP R 0 2017 ,2,2,: