HomeMy WebLinkAboutCOM 0255.000 2016-2018 Harry Kim h.,
Collins Tomei
Mayor ..•' �\Il;•. Director
Deanna S. Sako
Deputy Director
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County of Hawaii
Finance Department
25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 •
(808)961-8234 • Fax(808)961-8569
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February 16, 2017 --i
Valerie Poindexter, Council Chair and �r—
Members of the Hawai`i County Council i
Hawai`i County Council n °fLo ,
25 Aupuni Street
Hilo, Hawai`i 96720
Re: Resolution for multi-year subscription agreement
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year
for a new multi-year agreement with Marshall & Swift. This agreement is for the
renewal of software licenses and use of data for the purpose of valuing real property in
Hawai`i County for Ad Valorem taxation purposes.
If there are any questions, please do not hesitate to call Stan Sitko of the Finance
Department's Real Property Tax division at 961-8286.
Collins Tomei
Director of Finance
Enc.
c: Real Property Tax
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Comm. No. 0l-c5
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Hawaii County is an Equal Opportunity Employer and Provider
Form #: B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Finance/Real Property Tax DATE: 04/05/17
STAFF CONTACT: Stan Sitko/Lisa Miura PHONE: 8286/8260
A. REQUEST:
Resolution for the approval of a 5 year agreement renewing software licenses and the use of Marshall and
Swift data for the purposes of valuing real property in the County of Hawaii for Ad Valorum taxation
purposes. First year starting 2/5/17 the end of the prior agreement. Agreement total including excise tax is
$332,197.60 payable in yearly installments. $61,231.21 for the first year, then $63,314.53, $66,439.51
$69,564.49 and $71,647.81 respectively in following years.The agreement includes provisions for indexing
the cost tables and integrating with our current tax software for market changes over this period and for a full
review of all the cost elements in year 4 along with documentation to support the cost values.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
In February 2014, the County of Hawaii joined the City and County of Honolulu, the County of Maui and the
County of Kauai in a three year agreement with Marshall and Swift to develop Hawaii Specific Cost Tables to
be used in our Assessment Valuations using MVP their propritary software linked to our current tax software.
The reason for this statewide agreement was that the local engineering companies no longer were able or
willing to provide us with the data needed for our annual assessment updates. No resources were available
to develop these tables in-house so Marshall & Swift/Boeck LLC was selected being the premier cost
provider in the market and the only one that was able to provide necessary programs to mesh with our
systems. The current agreement is a renewal of this service and without which we would not be able to
update our cost tables on an annual basis and therfore unable to properly assess and tax real estate
resulting in a loss of revenues in future years.
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SIGNED: w DATE:
Department Head
MAILS MEDEIROS DAVID JN•ty os`'.; AARON S.Y. CHUNG
Chairperson �;
`P� " ali,�' ` DRU MAMO KANUHA
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1* SUSAN L.K.LEE LOY
KAREN EOFF " EILEEN O'HARA
Vice Chair 4`-a VALERIE T.POINDEXTER
�rE OF • HERBERT M. "TIM"RICHARDS,III
JENNIFER RUGGLES
HAWAII COUNTY COUNCIL
County of Hawai'1
Hawai`i County Building
25 Aupuni Street
Hilo,Hawai`i 96720
April 17, 2017
Valerie T. Poindexter, Chairperson
Hawai`i County Council
25 Aupuni Street
Hilo, Hawai`i 96720
RE: Resolution No. 188-17 : RESOLUTION AUTHORIZING THE PAYMENT OF
FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR
FOR A MULTI-YEAR AGREEMENT WITH MARSHALL & SWIFT FOR THE
RENEWAL OF SOFTWARE LICENSES AND USE OF DATA FOR VALUING REAL
PROPERTY TO BE USED BY THE FINANCE DEPARTMENT'S REAL PROPERTY
TAX DIVISION
Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of
Hawai`i,this written request is submitted with my approval that the above-referenced matter be
waived from the Committee on Finance to the full Council for immediate action. In reviewing
this matter,timely approval is crucial. It is therefore advantageous that approval is granted and
the matter be placed onto the next Council agenda for review. However, in the event this request
is denied, for whatever reason, I understand the matter shall be referred to the Committee on
Finance for placement on its future agenda.
Sincerely,
9
U ai e P avid, Ch. •--rsonn
Committee on Finance
Approve Date/Waive to Council: Disapproved/Date/Refer to FC:
Valerie T. Poindexter, Chairperson L//20117 Valerie T. Poindexter, Chairperson
Hawai`i County is an Equal Opportunity Provider and Employer