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Home My WebLink AboutCOM 0015.008 2016-2018 Harry Kim J�;tv of H--w• Collins Tomei Mayor 'L ��.`' Director * tt iv:I*I% Deanna S. Sako Deputy Director • T--------------------- ""4 OF'M-'--- N V 0O County of Hawai i Finance Department �`y t 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 W1 ,a.. (808)961-8234 • Fax(808)961-8569 —11=C'}, ter- May 3, 2017 Valerie T. Poindexter, Council Chair, and Members of the Hawai`i County Council County of Hawai`i Hilo, Hawai`i 96720 Dear Council Chair Poindexter and Members of the County Council: SUBJECT: Transfer of Funds April 16 through April 30, 2017 Attached is a Report of Transfers Authorized showing transfers made from April 16 through April 30, 2017. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, 44 "%cc., Kay Oshiro Controller Attachments COMM. No. l S. Ref. To: Fc Ref. Date MAY 0 4 2017 Hawaii County is an Equal Opportunity Employer and Provider Report of Transfers Authorized For the period: April 16 to April 30, 2017 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 35 4/17/17 General Corp Counsel 5131.02 Corporation Counsel OCE 65,000.00 5131.10 Spec Counsel&Settl Lit 65,000.00 36 4/19/17 General DPW 5171.22 Building R&M OCE 25,000.00 5232.02 Bldg Inspctn OCE 10,000.00 5232.02 Bldg Inspctn OCE 15,000.00 37 4/24/17 General P&R 5505.02 Parks Maint OCE 3,076.98 5505.11 Parks Maint Equip 3,076.98 38 4/24/17 General Finance 5911.04 Prov Compensation Adj-G 204,949.46 5223.01 Ocean Safety S&W 204,949.46 39 Not Approved Until May 2017 40 Not Approved Until May 2017 41 Not Approved Until May 2017 42 4/28/17 General Police 5203.81 Dispatch S&W 150,000.00 5203.51 Admin Sery S&W 750,000.00 5206.01 CID-JAB-VICE-S&W 50,000.00 5210.01 Waimea Police-S&W 50,000.00 5207.01 So Hilo Police-S&W 275,000.00 5212.01 Kona Police-.S&W 150,000.00 5212.21 Kona Police CID-S&W 125,000.00 5213.01 Ka'u Police-S&W 50,000.00 43 4/28/17 General P&R 5507.02 Recreation Div OCE 10,875.00 5507.06 Recreation Div Equip 10,875.00 44 4/28/17 General Leg Auditor 5108.02 Legislative Auditor OCE 4,000.00 5108.01 Legislative Auditor S&W 4,000.00 45 4/28/17 General P&R 5513.62. Aquatics Pools OCE 3,200.00 5513.66 Aquatics Pools Eqpt 3,200.00 1,116,101.44 1,116,101.44 Page 1 of 1 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Corporation Counsel DIVISION: Administration CONTACT: Joyce Unoki PHONE: Ext 4115 DATE: .04 / 10 / 17 FISCAL PERIOD: July 1, 20 16 to June 30, 20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.5131.02.115 Corporation Counsel Oce Misc Contract Svc $ 65,000.00 TOTAL: $ (p...5100 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.5131.10.115 Special Counsel& Settlements $ 65,000.00 TOTAL: $ CaSa 000 EXPLANATION (Provide complete explanation): .02.115 Funds are available in Misc Contract Services due expenditures being less than anticipated. .10.115 Funds are needed in Special Counsel& Settlements due to FY17 shortfalls. SUBMITTED BY: DATE: it / 1( / (1 Department Head ********************************************************************************************************************* ACTION:. )C Recommend Approval Recommend Deferral Recommend Denial Ap 1 1 2017 Signed: _ RR 9 r`— DATE: 1 / Director of Finance pproved Deferred Denied l Signed: , ( DATE: V II11-1t1 /. 11 / 11 Mayor Transfer No. 35 APR 1 7 7n17 '52_4111 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building Division CONTACT: David Yamamoto PHONE: 961-8331 DATE: 04 / 10 / 17 FISCAL PERIOD: July 1, 20 16 to June 30, 20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.114 Building R&M OCE, Electricity $ 25,000 TOTAL: $ 25,000 TO: .ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.5232.02.227 Bldg Insp OCE,Computer&Office Supp $ 10,000 010.231.5232.02.235 Bldg Insp OCE,Misc Materials & Supplies 15,000 TOTAL: $ 25,000 EXPLANATION (Provide complete explanation): Transfer of funds are needed in Building Inspection Computer& Office Supplies and Miscellaneous Materials & Supplies accounts due to expenses being greater than anticipated. Funds are available in the R&M Electricity account due to lower than projected monthly utility fees,with anticipated surplus at the end of the year. I`s — E' / 5� l SUBMITTED BY: DATE: 7 %► Depart -ni-gead ****************************** ************************************************************************************** ACTION: X Recom - d Approval Recommend Deferral Recommend Denial --TDATE: APR 1 `l/ 2017 Signed: i ../ Director of Finance Approved Deferred Denied • Signed: DATE: 4 I V1 / 11 Mayor . Transfer No. 3c0 153g�n • Form#:A-102 COUNTY OF HAWAII Revised:07/01 ', . REQUEST TO TRANSFER FUNDS DEPARTMENT:. Parks &Recreation DIVISION: Parks Maintenance CONTACT: Reid Sewake . PHONE: 961-8560 DATE: 4 / 18 / 17 FISCAL PERIOD: July 1, 20 16 to June 30, 20 17 . • FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.02.113 Parks Maint Oce, Water, Gas and Sewer $ 3,076.98 TOTAL: $ 3,076..98 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.11.454 Parks Maint Equip, Computer Eqpt& Softw.: $ 3,076.98 TOTAL: $ 3,076.98 EXPLANATION (Provide complete explanation): Funds are needed to purchase 3 Desktop Scanners.for Parks Maintenance fiscal staff to utiltize the Laserfische Repository. Funds_are available from Water, Gas, Sewer due to lower than anticipated expenditures. . • L SUBMITTED B )11-4-1-1- DATE: O ,/r / /7 Department Head • ACTION: /c Recom -•: • :,roval Recommend Deferral Recommend Denial ' Signed: Off` — APR DATE: / 19.217 . VtI,Ci 0 Director of Finance . � - I Approved Deferred. Denied APR 141 7 9 Si ned: /� ''� DATE. 41 Mayor " Transfer No. -57 2.5 2017 Ic3`63 Form#:A-102COUNTY OF HAWAII - Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: BUDGET CONTACT: Nancy Kelly PHONE: 961-8259 DATE: 04 / 19 / 17 FISCAL PERIOD: July 1, 20 16 to June 30, 20 17 a FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5911.04.341 Prov Compensation Adj - G $ 204,949.46 TOTAL: $ 204,949.46 . TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5223.01.011 : Ocean Safety S&W, Reg S&W $ 204,949.46 • • TOTAL: $ 204,949.46 EXPLANATION (Provide complete explanation): To transfer funds from Provision for Compensation account to regular salary and wages account to cover shortfall due to unbudgeted bargaining unit 14 increases. • SUBMITTED BY: DATE: 4 I l • department Head ACTION: Recorn -- proval Recommend Deferral Recommend Denial APR 1 `'9 2017. Signed: DATE: . / / . (14., `' Director of Finance Approved Deferred Denied . Sign DATE: APg 1410/17 Mayor Transfer No. 38 APR 2:5 2017 I%35L Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Hawaii Police DIVISION: Finance CONTACT: Hauoli Aiona PHONE: 961-2273 DATE: 04 / 21 / 17 FISCAL PERIOD: July 1, 20 16 to June 30, 20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.81.011 Dispatch S&W, Regular S&W $ 150,000.00 010.201.5206.01.011 CID-JAB-VICE - S&W, Regular S&W 50,000.00 010.201.5207.01.011 So Hilo Police- S&W, Regular S&W 275,000.00 010.201.5212.01.011 Kona Police - S&W Regular S&W 150,000.00 010.201.5212.21.011 Kona Polio CID - S&W, Regular S&W 125,000.00 010.201.5213.01.011 Kau Police-S&W, Regular S&W 50,000.00 TOTAL: $ 800,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.51.011 Admin Sery S&W, Regular S&W $ 750,000.00 010.201.5210.01.011 Waimea Police- S&W,Regular S&W 50,0000.00 TOTAL: $ 800,000.00 EXPLANATION (Provide complete explanation): Transfer request due to the budget shortage in Administration Sery S&W& Waimea Police- S&W. The shortage is due to recruit position funding allocated to permanent Police Officer positions in various other Districts S&W, unforeseen overtime and the starting of the 86th Recruit Class on May 16, 2017. �f APR 2 4 2017 S SUBMITTED BY: Le.wrive �'�Wr, DATE: / / Department ead ********************************************************************************************************************* ACTION: x. Recomm proval Recommend Deferral Recommend Denial APR 262017 Signed: DATE: VW/ `.A/Director of Finance Approved Deferred Denied Signed: APR 2 8 2017 DATE: / / )----- Mayor Transfer No. ti2_ Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks&Recreation DIVISION: Recreation CONTACT: Mason Souza PHONE: 961-8740 DATE: 4 / 25 / 17 FISCAL PERIOD: July 1, 20 16 to June 30, 20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5507.02.235 Recreation Div Oce, Misc.Materials & Supp $ 10,875.00 TOTAL: $ 10,875.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5507.06.480 Recreation Div Equip,Misc. Equipment $ 10,875.00 TOTAL: $ 10,875.00 EXPLANATION (Provide complete explanation): Funds are needed to purchase folding tables, chairs and carts for community use at various Gyms and Community facilities Funds are available from Misc. Material and Supplies due to lower than anticipated expenditures. SUBMITTED BY: DATE: / Department Head ACTION: K Recommend Approval Recommend Deferral Recommend Denial ANr� 2 6 2017 Signed: � DATE: V1(/ ✓ Director of Finance Approved Deferred Denied Signed: DATE: AP/R 2 8 2917 Mayor Transfer No. 143 15613' Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of the Legislative Auditor DIVISION: CONTACT: Bonnie S.Nims PHONE: 961-8386 DATE: 04 / 24 / 17 FISCAL PERIOD: July 1, 20 16 to June 30, 20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT• 010.108.5108.02.115 Misc. Contract Services $ 4,000.00 TOTAL: $ 4,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.108.5108.01.099 Miscellaneous S&W $ 4,000.00 TOTAL: $ 4,000.00 EXPLANATION (Provide complete explanation): For additional unexpected temporary assignment pay. SUBMITTED BY: DATE: `7' / / /7 epartment Head **************************************************** **************************************************************** ACTION: Reco --' Approval Recommend Deferral Recommend Denial APR 262017 Signed: DATE: / / WA-1 IA/ Director of Finance '_Approved Deferred Denied R Signed: DATE: APJR 2 8 20/17 Mayor Transfer No. qq, Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks&Recreation DIVISION: Aquatics CONTACT: Mason Souza PHONE: 808-961-8740 DATE: 04 / 24 / 17 FISCAL PERIOD: July 1, 20 16 to June 30, 20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.62.114 Aquatics Pools Oce,Electricity $ 3,200 TOTAL: $ 3,200 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.66.480 Aquatics Pools Eqpt,Misc.Equipment $ 3,200 TOTAL: $ 3,200 EXPLANATION (Provide complete explanation): Purchase the following items: -17'Floor Machine for KCAC: $2,000 (to expediate bathroom cleaning during maintenance days, as well the daily cleaning schedule) -Manual vacuum pump for Kohala: $1,200 (current vacuum pump is broken. need to replace.) Funds are available from Electricity due to lower than anticipate expenditures. SUBMITTED BY: Cl>ivL'C-( • DATES / K/ /7 Department Head ********************************************************************************************************************* ACTION: ?( Recomme Approval Recommend Deferral Recommend Denial ,� ® APR 2 6 2017 Signed:. DATE: WV./ 0/ Director of Finance Appr d Deferred Denied Signed: DATE: APR 2 8 20)7 Mayor Transfer No. yc; (51)19