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Home My WebLink AboutCOM 0015.009 2016-2018 Harry Kim /Jt•. ... Collins Tomei w Mayor --. •(.,C% {d1'• ., Director • *�_ ��i*' Deanna S. Sako -' • - Deputy Director ••• County of Hawaii Finance Department .� . 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 .V CD" (808)961-8234 • Fax(808)961-8569 "r;;n. sJ May 17, 2017 Valerie T. Poindexter, Council Chair, and Members of the Hawai`i County Council County of Hawaii Hilo, Hawai`i 96720 Dear Council Chair Poindexter and Members of the County Council: SUBJECT: Transfer of Funds May 1 through May 15, 2017 Attached is a Report of Transfers Authorized showing transfers made from May 1 through May 15, 2017. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, 411 Kay Oshiro Controller Attachments CoII1�. ®.� IS- I CI Ref. T®: F Ref. Date MAY 1 Fl 2017" Hawai'i County is an Equal Opportunity Employer and Provider Report of Transfers Authorized For the period: May 1 to May 15, 2017 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 39 5/1/17 General Finance 5125.01 Real Property Tax-S&W 35,000.00 5123.01 Purchasing S&W 5,000.00 5124.01 Treasury-S&W 17,000.00 5128.01 Risk Management S&W 13,000.00 40 5/1/17 General Fire 5224.01 Fire Prevention-S&W 14,000.00 5226.01 Trng&Voluntr Fire S&W 14,000.00 41 5/1/17 General P&R 5519.12 EAD Admin OCE 5,000.00 5519.76 EAD Recreation Eqpt 5,000.00 42 Approved In April 2017 43 Approved In April 2017 44 Approved In April 2017 45 Approved In April 2017 46 5/1/17 General P&R 5511.02 Hoolulu Complex OCE 10,500.00 5511.06 Hoolulu Complex Eqt 10,500.00 47 5/9/17 General Finance 5125.02 Real Property Tax-OCE 13,000.00 5122.30 Telephone 13,000.00 48 5/10/17 General Finance 5911.04 Prov Compensation Adj-G 115,000.00 5911.91 Unernp Comp-G 115,000.00 49 5/10/17 General Management 5111.02 Office Of Management OCE 66,000.00 5111.01 Office Of Management S&W 104,000.00 5111.16 Mayor's Legislative Exp 7,000.00 5113.01 Info&Assistance Center S&W 31,000.00 50 5/12/17 General R&D 5163.16 Commissions 900.00 5161.18 Research&Dev Eqpt 900.00 51 5/12/17 General P&R 5503.02 P&R Adm OCE 3,157.70 5503.06 P&R Adm Equip 3,157.70 52 5/12/17 General DPW 5171.22 Building R&M OCE 28,447.42 5173.02 Public Works Admin OCE 28,447.42 53 5/12/17 General P&R 5511.01 Hoolulu Complex S&W 5,000.00 5421.11 Hilo&W:HI Vets Cern S&W 13,500.00 5505.01 Parks Maint S&W 115,300.00 5503.01 P&R Adm S&W 115,000.00 5421.01 Alae Cemetery S&W 13,500.00 5517.01 Culture&Education S&W 900.00 5481.01 Coordinated Services S&W 5,000.00 5484.21 Sr. Employment Cty S&W 1,500.00 5519.11 EAD Admin S&W 3,500.00 5519.71 EAD Recreation S&W 900.00 5482.01 RSVP-S&W 3,500.00 467,805.12 467,805.12 Page 1 of 1 Form#:A-102 COUNTY OF HAWAII - Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: Admin CONTACT: Deanna Sako PHONE: 961-8092 DATE: 04 / 24 / 17 FISCAL PERIOD: July 1, 20 16 to June 30, 20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5125.01.011 Real Property Tax-S&W, Regular S&W $ 35,000 TOTAL: $ 35,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5123.01.011 Purchasing S&W, Regular S&W 5,000 010.121.5124.01.011 Treasury S&W, Regular S&W 17,000 010.121.5128.01.011 Risk Mgmt S&W, Regular S&W 13,000 TOTAL: $ 35,000 EXPLANATION (Provide complete explanation): Funds are available in Real Property S&W accounts due to position vacancies. Funds are needed in various regular S&W accounts due to unbudgeted compensation adjustments which include vacation payouts. SUBMITTED BY: /3/1'"4" DATE: "t / / 17 department Head ACTION: 7 Reco •-- -- pproval Recommend Deferral Recommend Denial Signed: w DATE: APD 2 4 /2017 1+/ Director of Finance eved Deferred Denied L. Signed: DATE: MANY 0 1 2017 Mayor Transfer No. 3q Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DEPARTMENT DIVISION: ADMINISTRATION CONTACT: DARREN J ROSARIO PHONE: 932-2900 DATE: 04 / 21 / 17 FISCAL PERIOD: July 1, 20 16 to June 30, 20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5224.01.011 FIRE PREVENTION-S&W $ 14,000.00 TOTAL: $ 14,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5226.01.011 TRAINING&VOLUNTEER-S&W $ 14,000.00 TOTAL: $ 14,000.00 EXPLANATION (Provide complete explanation): Additional funds are needed in Training and Volunteer—S&W due to incumbent Training Captain's rating of L4 and the position was budgeted at the previous Training Captain's rating of Ll. Funds are available in the Fire Prevention—S&W account due to an unfilled vacancy during a portion of the year. SUBMITTED BY: �� r DATE: 4 l / Z Department Head ACTION: ,K Recommend Approval Recommend Deferral Recommend Denial Cifv;Signed: [� DATE: APR 2 4 2017 J✓ Director of Finance Approved Deferred Denied Signed' DATE: MV 01 2917 Mayor Transfer No. LfQ MAY 0 1 2017 1' Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks&Recreation DIVISION: Elderly Activities Division CONTACT: Roann Okamura PHONE: 961-8708 DATE: 04 / 20 / 17 FISCAL PERIOD: July 1, 2016 to June 30, 2017 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5519.12.114 EAD Admin OCE,Electricity $5,000.00 S TOTAL: $'h6�„000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5519.76.480 EAD Recreation Eqpt,Misc. Equipment $ 5,000.00 TOTAL: $ 5,000.00 EXPLANATION (Provide complete explanation): Funds available in EAD Admin OCE,Electricity account. Expenses are lower than anticipated. Transfer is necessary for the purchase of misc. sound system equipment in preparation for various upcoming EAD/ERS/SP events. These include powered speakers with tote covers, speaker stand bags,microphones,mic stands, cables. / SUBMITTED BY: lllzr (-1"1 -1,c- DATE: V / 1 / /_ 7 Department Head ********************************************************************************************************************* ACTION: X Recommend Approval Recommend Deferral Recommend Denial Signed: -�� DATE: APR 2 4 2011 Director of Finance I Approved .. Deferred Denied 4 Signed: , "ilia__ .„Lt ‘.L. DATE: MAY 01/?Q11 M yor Transfer No. .4( MAY 0 1 2017 c6;10(4 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks&Recreation DIVISION: Recreation-Hoolulu CONTACT: Dean Goya PHONE: 936-3840 DATE: 4 / 28 / 17 FISCAL PERIOD: July 1, 20 16 to June 30, 20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5511.02.114 Hoolulu Complex Oce, Electricity $ 10,500 TOTAL: $ 10,500 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5511.06.480 Hoolulu Complex,Misc. Equipment $ 10,500 TOTAL: $ 10,500 EXPLANATION (Provide complete explanation): Hoolulu Complex is requesting a transfer of funds from Electricity to Misc.Equipment. Funds are needed to purchase one utility golf cart to replace two aging golf carts. Funds are available from Electricity due to lower than anticipated expenditures. SUBMITTED BY: DATE: eel (7 Department Head ACTION: K Recomm-nd Approval Recommend Deferral Recommend Denial Sign:. ��i DATE: /R / Director of Finance 2 8 �� Y. Approved Deferred Denied A Signed: DATE: vc / 0 ( / 1 Mayor Transfer No. 410 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Administration CONTACT: Deanna Sako PHONE: 961-8234 DATE: 5 / 5 / 17 FISCAL PERIOD: July 1, 20 16 to June 30, 20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5125.02.101 Real Property Tax OCE, $ 13,000.00 Postage &Freight TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5122.30.109 Telephone,Equipment Repairs/Maint $ 13,000.00' TOTAL: $ 13,000.00 EXPLANATION (Provide complete explanation): Funds are available Real Property OCE, Postage&Freight due to lower than anticipated expenditures. Funds are needed in Telephone, Equipment Repairs/Maint to repair two emergency call boxes. MAY 0. 5 2017 SUBMITTED BY: 00- -- DATE: / / Apartment Head ACTION: 7 Reco proval Recommend Deferral Recommend Denial Si ned:( �-�1 MAY 0 8 2017 9 DATE: 1' w�j�,/ Director of Finance J Approved Deferred Denied Signed: 1 DATE: MAY 0 g/2017 Mayor Transfer No. 9.7 MAY 1 0 2017 Iatil Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Administration CONTACT: Deanna Sako . PHONE: 961-8234 DATE: 5 / 5 / 17 FISCAL PERIOD: July 1, 20 16 .to June 30,20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5911.04.341 Prov Compensation Adj-G, $ 115,000.00 Misc. Charges TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE • AMOUNT 010.911.5911.91.341 Unemp Comp - G,Misc. Charges $ 115,000.00 TOTAL: $ 115,000.00 • EXPLANATION (Provide complete explanation): Funds are available in Prov Compensation Adj-G due to lower than anticipated expenditures. Funds are needed to cover higher than anticipated unemployment costs. SUBMITTED BY: DATE: MAY 0 20.1.7 ,,G-Separtment Head ACTION: P: Recommend Approval Recommend Deferral Recommend Denial Signed: DATE: N AY 0 201.7 /i4A Director of Finance Approved Deferred Denied c � DATE: � Signed: \ AY 0 9/2017 9 Mayor Transfer No. �$ MAY 1 0 2011 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Management DIVISION: Administration CONTACT: Kaycie Saiki PHONE: x8317 DATE: 5 / 9 / 17 FISCAL PERIOD: July 1, 20 16 to June 30, 20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.111.5111.02.115 Office of Mgmt OCE,Misc. Contract $ 60000.00 010.111.5111.16.115 11.16.1 5 Mayor s Legislative Exp. 7,000.00 010.111.5113.01.011 Info&Assist Center S&W 31,000.00 TOTAL: $ 10 4:MOO TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.111.5111.01.011 Office of Mgmt.,S&W,Regular S&W $ 104,000.00 TOTAL: $ 104.000.00 EXPLANATION (Provide complete explanation): Funds are needed to increase OOM S&W, SUBMITTED BY: DATE: Q`"--/ /� / Department Head ACTION: K Recomm-• pproval Recommend Deferral Recommend Denial ,�� MAY 1 0 2017 Signed: DATE: / 1MC� 1 Director of Finance ✓Approved Deferred Denied Signed: DATE: OC / `� / 1 7 • Mayor Transfer No. 4-9 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Research and Development DIVISION: CONTACT: Lois Nishida PHONE: x8584 DATE: 5 /9 / 2017 FISCAL PERIOD: July 1, 20 16 to June 30,20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5163.16.112 Commissions,Mileage&Auto Allowance $ 900.00 TOTAL: $ 900.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5161.18.454 Research&Dev Eqpt.Misc.Equipment $ 900.00 TOTAL: $ 900.00 EXPLANATION (Provide complete explanation): Mileage expenses have been less than anticipated due to the discontinuance of R&D's two advisory commissions since December 2016. Excess funds will enable the purchase of equipment to enhance video conferencing capabilities between R&D's Kona.and Hilo offices. Ovita c)y: - 2017 SUBMITTED BY: DATE: Department Head ACTION: )C Recom••-•• Approval Recommend Deferral Recommend Denial /� MAY 1 1 2017 Signed: �' DATE: / / V V Director of Finance Approved Deferred Denied Signed: I - DATE: MAY 1 2 2017 Mayor Transfer No. Sd 1511* 2-33 SCo Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS. DEPARTMENT: Parks&Recreation DIVISION: Administration CONTACT: Reid Sewake PHONE: 961-8560 DATE: 5 / 9 / 17 FISCAL PERIOD: July 1, 20 16 to June 30, 20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.02.115 P&R Admin Oce,Misc. Contract Services $ 3,157.70 TOTAL: $ 3,157.70 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.06.450 P&R Admin Equip, Office Equip-Fixt-Furn - $ 3,157.70 TOTAL: $ 3,157.70 EXPLANATION (Provide complete explanation): Requesting a transfer from Misc. Contract Services to Office Equip-Fixt-Furn.Funds are needed as the VOID phone system for Kamana Senior Center came in over the estimated cost. Funds are available from Misc. Contract Services due to lower than anticipated expenditures. SUBMITTED BY: / TE: (0/ C7 / 2e7 Department Head ********************************************************************************************************************* ACTION: X Rec.- - • Approval Recommend Deferral Recommend Denial PlW.PMAY 217 Signed: � DATE: /1 1 .VNO(/ Director of Finance Approved Deferred Denied Signed: DATE: MAY 1 2/2017 Mayor Transfer No. 5t 1.511/6‘f4. .511 4. Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Administration CONTACT: Aaron Brown PHONE: 961-8321 DATE: 05 /08 / 17 FISCAL PERIOD: July 1, 20 16 to June 30, 20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.114 Building Division,R&M Electricity $ 28,447.42 TOTAL: $ 28,447.42 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.173.5173.02.111 Admin OCE-Rental/lease • $28,447.42 TOTAL: $ 28,447.42 EXPLANATION (Provide complete explanation): Transfer of Funds are needed for an additional year of Building Divisions MAGNET Maintenance Contract expended from the Administration–Rental/Lease account, doc#_2752985. Funds are available in the R&M Electricity account due to lower than projected monthly utility fees,with anticipated surplus at the end of the year. SUBMITTED BY: -awe DATE: CS / }' / zoi 1 �'i[( . Department Head bs ****************** ** ****************************************************************************************** ACTION: Recom Approval Recommend Deferral Recommend Denial MAY 1 2017 Signed: C(---E---Th- DATE: i 1 / ( Director of Finance Approved Deferred Denied — AY 1 2 7017 Signed: DATE: Mayor Transfer No. 52 t51V Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: Various CONTACT: Reid Sewake PHONE: 961-8560 DATE: 5 / 4 / 17 FISCAL PERIOD: July 1, 20 16 to June 30, 20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5511.01.011 Hoolulu S&W, Regular S&W $ 5,000 010.500.5505.01.011 P&R Parks Maint S&W, Regular S&W $ 115,300 010.423.5421.01.011 Alae Cemetery S&W, Regular S&W $ 13,500 010.481.5481.01.011. Coordinated Services S&W, Regular S&W $ 5,000 TOTAL: $ 138,800 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.423.5421.11.011. . P&R Hilo &W.HI Vets, Regular S&W $ 13,500 010.500.5503.01.011• P&R Admin, Regular S&W $ 115,000 010.500.5517.01.011- P&R Culture/Arts, Regular S&W $ 900 010.481.5484.21.011 P&R Senior Employment, Regular S&W $ 1,500 010.500.5519.11.011- P&R EAD Admin, Regular S&W $ 3,500 010.500.551.9.71.011. P&R EAD Recreation, Regular S&W $ 900 010.481.5482.01.011• P&R RSVP, Regular S&W $ 3,500 TOTAL: . $ 138,800 EXPLANATION (Provide complete explanation): Funds are available in the various county accounts due to vacancies taking longer than expected to fill as well as some employees on workers compensation. A transfer is needed to account for anticipated shortages under salaries and wages accounts due to increases caused by unanticipated occurrences such as storms as well as some payout of leave for separated employees. SUBMITTED BY: ICATi - - ATE: �� / / /7 Department Head ********************************************************************************************************************* ACTION: ,C' Recom I-i• Approval Recommend Deferral Recommend Denial Signed: .‘01111111° ' DATE: MAY/1 1 2017 r �✓ 1M.- Director of Finance • pproved Deferred Denied Signed: C DATE: MAY 1 2 2,017 Ma or Transfer No. S 3 p County of Hawaii is an Equal Opportunity Provider and Employer t'51 2/C0)