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Home My WebLink AboutCOM 0015.010 2016-2018 v � Harry Kim JNty of k,:; Collins Tomei Mayor -(P'�J:- /* Director Deanna S. Sako Deputy Director County of Hawai Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 C? •:.t CDC, June 5, 2017 -r cn >rrt Valerie T. Poindexter, Council Chair, -= __ and Members of the Hawai`i County Council '`'; County of Hawai`i Hilo, Hawaii 96720 Dear Council Chair Poindexter and Members of the County Council: SUBJECT: Transfer of Funds May 16 through May 31, 2017 Attached is a Report of Transfers Authorized showing transfers made from May 16 through May 31, 2017. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, 694:0 Kay Shiro Controller Attachments Cornua. No. ( (0 Ref. To: F� Ref. Date 111 0.6 201? Hawai'i County is an Equal Opportunity Employer and Provider ea Report of Transfers Authorized For the period: May 16 to May 31, 2017 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 54 5/16/17 General DPW 5171.22 Building R&M OCE 35,000.00 5171.06 General Services Eqpt 35,000.00 55 5/17/17 General DPW 5171.22 Building R&M OCE 6,864.00 5171.92 Bldg Design&Engrg OCE 3,200.00 Bldg Design&Engrg OCE 3,664.00 56 5/24/17 General Civil Defense 5241.02 Civil Defense Agc OCE 3,500.00 5241.06 Civil Defense Agc Equip 3,500.00 57 5/24/17 General Police 5212.03 Kona Police-OCE 100,000.00 5212.22 Kona Police CID-OCE 40,000.00 5206.02 CID-JAB-VICE-OCE 60,000.00 58 5/30/17 General DPW 5181.52 Automotive Division OCE 11,000.00 5181.61 Automotive Division Eqpt 11,000.00 59 5/30/17 General Police 5202.01 Police Hdqtrs.-S&W 115,000.00 5201.01 Police Commission S&W 1,500.00 5203.51 Admin Sery S&W 300,000.00 5203.81 Dispatch S&W 40,000.00 5203.61 Technical Sery S&W 80,000.00 5206.01 CID-JAB-VICE-S&W 11,000.00 5212.21 Kona Police CID-S&W 200,500.00 5207.01 So Hilo Police-S&W 320,000.00 5209.01 Hamakua Police-S&W 20,000.00 5210.01 Waimea Police-S&W 35,000.00 5211.01 Kohala Police-S&W 38,000.00 5214.01 Puna Police-S&W 230,000.00 60 5/31/17 General Fire 5224.01 Fire Prevention-S&W 90,000.00 5223.01 Ocean Safety S&W 52,000.00 5221.51 Fire EMS-S&W 2,500.00 5223.01 Ocean Safety S&W 38,000.00 5225.51 Equip Maint-S&W 1,500.00 5225.51 Equip Maint-S&W 1,000.00 944,364.00 944,364.00 Page 1of1 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building–General Services CONTACT: L'oreal Simmons PHONE: 961-8795 DATE: 05 / 02 / 2017 FISCAL PERIOD: July 1, 20 16 to June 30, 20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.114 Building R&M Oce, Electricity $ 35,000.00 . TOTAL: $ 35,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.06.449 General Services Eqpt,Motor Vehicle $ 35,000.00 TOTAL: $ 35,000.00 EXPLANATION (Provide complete explanation): To purchase a replacement 4x2 King/SuperCab Pick-Up Truck for the Building Division, General Services that was totaled in an automobile accident. Excess funds are available in the Building R&M Oce, Electricity Account, due to lower than anticipated costs. • • SUBMITTED BY: 'J lIln�t c DATE: S / 3 / —I 16"ob Department Head ACTION: K Reco d Approval Recommend Deferral Recommend Denial tAtic Signed: DATE: MAY 1. z 201 �✓ Direc or o Finance •'roved Deferred Denied Signed: DATE: S / 'C /7 Managing Diroaor _go/ Mayor Transfer No. tit nenv 1 A 7f117 IS1'h1ct Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: .PUBLIC WORKS DIVISION: •Building Division CONTACT: David Yamamoto PHONE: 961-8331 DATE: 05 / 03 / 17 FISCAL PERIOD: July 1, 20 16 to June 30, 20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.114 Building R&M OCE, Electricity $ 6,864.00 TOTAL: $ 6,864.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.92.109 Building D&E OCE -Equip Repairs $ 3,200.00 010.171.5171.92.337 Building D&E OCe - Subs &Membership 3,664.00 TOTAL: $ 6,864.00 EXPLANATION (Provide complete explanation): Transfer of Funds are needed for unanticipated repairs and parts for the Canon PW350 OCE Machine and software subscription of AutoCad Arch 2017 &MEP 2017 Funds are available in the R&M electricity account due to lower than projected monthly utility fee,with antici pated surplus at the end of the year. SUBMITTED BY: >�-�NlIW� DATE: S / /1-011 Department Head $ ************************2***** ************************************************************************************ ACTION: ? Recomm-.• I • royal ommend Deferral Recommend Denial Signed: • DATE: MAY 1 6 p:1179 1/144--1.- Director of Finance Appro ed Deferred Denied Signed: DATE: / / / 7 Managin 4try Mayor Transfer No. 55 (CIVIC!MAY 19 21117 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Civil Defense Agency DIVISION: CONTACT: Talmadge Magno PHONE: 808-935-0031 DATE: 5 / 16 / 2017 FISCAL PERIOD: July 1, 20 to June 30, 20 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.241.5241.02.109 Civil Defense Agc OCE, Equipment Repairs $ 3500 • TOTAL: $ 3500 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.241.5241.06.450 Civil Defense Agc Equip, Office Equip-Fi $ 3500 TOTAL: $ 3500 EXPLANATION (Provide complete explanation): Transfer funds to purchase telephone equipment for Back Up Dispatch Center in EOC and additional office phones. ��/vf ADCC L�/'�otaKO SUBMITTEAawD : 47" �►b(Z DATE: S / /6 I / 7 Department Head ACTION: ) Recommend Approval Recommend Deferral Recommend Denial M,y242017 Signed: r DATE: / 01./ Director of Finance roved Deferred Denied Signed: DATE: O5 / Z / 7 Mayor Transfer No. 1Lo MAY 2 4 2017 01221 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: CID Area I & CID Area II CONTACT: Hauoli Aiona PHONE: 961-2273 DATE: 05 / 17 / 17 FISCAL PERIOD: July 1, 20 16 to June 30, 20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5212.02.115 Kona Police-Oce, Misc. Contract Services $ 100,000.00 TOTAL: $ 100,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5212.22.115 Kona Police CID-Oce, Misc. Contrat Se $ 40,000.00 010.201.5206.02.115 CID-JAB-VICE-Oce, Misc. Contract Service 60,000.00 TOTAL: $ 100,000.00 EXPLANATION (Provide complete explanation): Transfer being requested for Kona Police CID-Oce, Misc. Contract Services and CID-JAB-VICE-Oce, Misc. Contract Services due to an increased requests or towing, medical services and forensic services both in Area I & Area II. Excess of funds in Kona Police-Oce, Misc. Contract Services due to a decrease in requested contract services. SUBMITTED DATE: MAY 1 7 217 Department Head ACTION: X- Rec•••••-nd Approval Recommend Deferral Recommend Denial Signe*: �/1� MAY 2 4 2/017 S gne DATE: / irector of Finance /Approved Deferred Denied Signed: DATE: OS 2`1 �1 ayor Transfer No. S7 MAY 2 4 .2017 t5P33� . Form MA-102 COUNTY OF HAWAII F .. Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Automotive CONTACT:_ Randy Riley PHONE: 961-8548 DATE: 5 / 23 / 17 FISCAL PERIOD: July 1, 20 16 to June 30,20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT '`"O10-181-5181.52-218 Automotive OCE, Fuels& Lubricants $ 11,000.00 TOTAL: $ 11,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-181-5181.61-480 Automotive OCE, Misc. Equipment $ 11,000.00 = TOTAL: 11 000.00 - EXPLANATION (Provide complete explanation): Current fuel prices are not as high as projected, Funding is needed to replace current welder purchased in 1986. Part(s)to repair broken welder is obsolete. SUBMITTED Br. • 1-)14-..4_, DATE: S / 2-5 / 17 Department Head ************car*****,,ir***eL******k******************* ***************x**trig* ****************a********************** ACTION: X Recommend Approval Recommend Deferral Recommend Denial ..-2 Signed: e1-11 :Z" --..- -.--‘---1 DATE: MAY 2 5 ?017 Director of Finance '..proved Deferred Denied Signed: DATE: S---/-3-- / /117 0 Mayor Transfer No. 5 0 MAY 3 1 2017 151310 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Administration CONTACT: Hauoli Aiona PHONE: 961-2273 DATE: 05 / 25 / 17 FISCAL PERIOD: July 1, 20 16 to June 30, 20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5202.01.011 Police Hdqtrs-S&W, Regular S&W $ 115,000.00 010.201.5203.51.011 Police Admin Sery S&W, Regular S&W 300,000.00 010.201.5203.61.011 Technical Sery S&W, Regular S&W 80,000.00 010.201.5212.21.011 Kona Police CID-S&W, Regular S&W 200,500.00 TOTAL: $ 695,500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5201.01.011 Police Commission S&W, Regular S&W $ 1,500.00 010.201.5203.81.011 Dispatch S&W, Regular S&W 40,000.00 010.201.5206.01.011 CID-JAB-VICE-S&W, Regular S&W 11,000.00 010.201.5207.01.011 So Hilo Police-S&W, Regular S&W 320,000.00 010.201.5209.01.011 Hamakua Police-S&W, Regular S&W 20,000.00 010.201.5210.01.011 Waimea Police-S&W, Regular S&W 35,000.00 010.201.5211.01.011 010.201.5214.01.011 Kohala Police-S&W, Regular S&W 38,000.00 Puna Police-S&W, Regular S&W 230,000.00 TOTAL: $ 695,500.00 EXPLANATION (Provide complete explanation): Request to transfer due to budget shortage in various areas of Regular S&W. The shortage is due to recruit position funding allocated to permanent Police Officer positions in various other Districts and collective bargaining unit adjustments. SUBMITTED BY: )2- 11-41c 6 DATE: MAY `2'5 2017/ Department ead ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: DATE: MAY 2 6 2017 1AVVj i1W Director of Finance J Appr;, ed Deferred Denied 1-7 Signed: DATE: / 3 d 7 Managi I hecto E Mayor Transfer No. 561 MM 312017 l966/2, Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS • DEPARTMENT: FIRE DEPARTMENT DIVISION: ADMINISTRATION CONTACT: DARREN J ROSARIO PHONE: 932-2900 DATE: 05 / 31 / 17 FISCAL PERIOD: July 1, 20 16 to June 30, 20 17 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5224.01.011 FIRE PREVENTION-S&W $ 90,000 010.221.5221.51.011 FIRE EMS-S&W 2,500 TOTAL: $ 92,500 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 3 010.221.5220.01.021 OCEAN SAFETY-OVERTIME S&W. $ 52,000 3 010.221.522701.099 OCEAN SAFETY-MISC S&W 38,000 010.221.5225.51.021 EMS EQPT MAINT-OVERTIME S&W 1,500 010.221.5225.51.099 EMS EQPT MAINT-MISC S&W 1,000 TOTAL: $ 92,500 EXPLANATION (Provide complete explanation): Additional funds are needed in Ocean Safety-S&W Overtime and Miscellaneous due to higher than anticipated overtime and temporary assignment pay due to personnel shortage. Funds are available in the Fire Prevention- S&W account due to an unfilled vacancy during a portion of the year. Additional funds are needed in Fire EMS Equipment Maintenance-Overtime and Miscellaneous S&W due to • higher than anticipated overtime due to service calls outside of normal work hours. Funds are available in the Fire EMS-S&W account due to vacancies during the year. �-� 120 7 SUBMITTED BYE DATE: MAY/s� Department Head ********************************************************************************************************************* ACTION: X Recom m•-•• Approval Recommend Deferral Recommend Denial =MAY 3 1 2017 Signe.. i . DATE: - n� 1V Director of Finance f Appro / d Deferred Denied Sig ed: . ® DATE: MAY/3 1 ZOA managing Director 41)y Mayor Transfer No. to 0