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Home My WebLink AboutAGE FC 2017/09/06 (2016-2018) ACTIONS MAILE MEDEIROS DAVID AARON S. Y. CHUNG Chair and Presiding Officer DRU MAMO KANUHA SUSAN L. K. LEE LOY EILEEN O’HARA KAREN EOFF VALERIE T. POINDEXTER Vice Chair HERBERT M. “TIM” RICHARDS, III JENNIFER RUGGLES COUNTY COUNCIL County of Hawai‘i Hawai‘i County Building 25 Aupuni Street Hilo, Hawai‘i 96720 COMMITTEE ON FINANCE th 18 Session ORDER OF BUSINESS Hawai‘i County Building 25 Aupuni Street Hilo, Hawai‘i September 6, 2017 1:00 p.m. (Note: Please turn all communication devices to silent mode.) CALL TO ORDER – 1:35 p.m. ROLL CALL STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS COMMUNICATIONS Comm. 7.12: PRELIMINARY MONTHLY BUDGET STATUS REPORT FOR THE MONTH ENDED JUNE 30, 2017, FROM THE DEPARTMENT OF FINANCE From Finance Director Collins Tomei, dated August 14, 2017, transmitting the above report pursuant to Hawai‘i County Charter Section 6-6.3(h). FILED: Ayes: Committee Members Chung, Eoff, Kanuha, Lee Loy, O’Hara, Poindexter, Richards, Ruggles, and Chair David – 9. Noes: None. Absent: None. Excused: None. Serving the Interests of the People of Our Island Hawai‘i County is an Equal Opportunity Provider and Employer. FC-18 September 6, 2017 Comm. 14.18: REPORT OF CHANGE ORDERS AUTHORIZED: JULY 1 - 15, 2017 From Finance Director Collins Tomei, dated August 7, 2017, transmitting the above report pursuant to Hawai‘i County Code Section 2-12.3. POSTPONED TO SEPTEMBER 19, 2017: Ayes: Committee Members Chung, Eoff, Kanuha, Lee Loy, O’Hara, Poindexter, Richards, Ruggles, and Chair David – 9. Noes: None. Absent: None. Excused: None. Comm. 14.19: REPORT OF CHANGE ORDERS AUTHORIZED: JULY 16 - 31, 2017 From Finance Director Collins Tomei, dated August 14, 2017, transmitting the above report pursuant to Hawai‘i County Code Section 2-12.3. FILED: Ayes: Committee Members Chung, Eoff, Kanuha, Lee Loy, O’Hara, Poindexter, Richards, Ruggles, and Chair David – 9. Noes: None. Absent: None. Excused: None. Comm. 15.14: REPORT OF FUND TRANSFERS AUTHORIZED: JULY 16 - 31, 2017 From Controller Kay Oshiro, dated August 4, 2017. FILED: Ayes: Committee Members Chung, Eoff, Kanuha, Lee Loy, O’Hara, Poindexter, Richards, Ruggles, and Chair David – 9. Noes: None. Absent: None. Excused: None. Comm. 114.2: FOURTH QUARTER REALLOCATION REPORT: APRIL - JUNE, 2017 From Human Resources Director Sharon Toriano, dated August 10, 2017. FILED: Ayes: Committee Members Chung, Eoff, Kanuha, Lee Loy, O’Hara, Poindexter, Richards, Ruggles, and Chair David – 9. Noes: None. Absent: None. Excused: None. Page 2 FC-18 September 6, 2017 ORDER OF RESOLUTIONS Res. 260-17: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR AGREEMENT FOR AN INDEPENDENT AUDITOR(S) Authorizes a five-year contract for an independent auditor(s) to perform the annual audit of the accounts and other evidences of financial transactions of the County and of every County agency and executive agency. Reference: Comm. 400 Intr. by: Ms. David (B/R) RECOMMENDED ADOPTION: Ayes: Committee Members Chung, Eoff, Kanuha, Lee Loy, O’Hara, Poindexter, Richards, Ruggles, and Chair David – 9. Noes: None. Absent: None. Excused: None. Res. 261-17: AUTHORIZES THE OFFICE OF THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE DEPARTMENT OF HAWAIIAN HOME LANDS (DHHL), PURSUANT TO HAWAI‘I REVISED STATUTES 46-7, FOR THE COUNTY OF HAWAI‘I TO RECEIVE REIMBURSEMENT FUNDS FOR STREETLIGHT CONVERSION ON PROPERTY HELD BY THE DEPARTMENT OF HAWAIIAN HOME LANDS The agreement is for DHHL to reimburse the County $400,000 for the conversion of streetlights on DHHL lands from low pressure sodium to light emitting diode. Reference: Comm. 401 Intr. by: Ms. David (B/R) RECOMMENDED ADOPTION: Ayes: Committee Members Chung, Eoff, Kanuha, Lee Loy, O’Hara, Poindexter, Richards, Ruggles, and Chair David – 9. Noes: None. Absent: None. Excused: None. Page 3 FC-18 September 6, 2017 BILLS FOR ORDINANCES Bill 63: AMENDS ORDINANCE NO. 17-39, AS AMENDED, THE OPERATING BUDGET FOR THE COUNTY OF HAWAI‘I FOR THE FISCAL YEAR ENDING JUNE 30, 2018 Increases revenues in the State Grants - Street Light/Traffic Signal Maintenance account ($400,000); and appropriates the same to the Traffic Signals & Street Lights account. Funds would be used to reimburse the County $400,000 for the conversion of streetlights on lands owned by the State Department of Hawaiian Home Lands from low pressure sodium to light emitting diode. Reference: Comm. 402 Intr. by: Ms. David (B/R) RECOMMENDED PASSAGE ON FIRST READING: Ayes: Committee Members Chung, Eoff, Kanuha, Lee Loy, O’Hara, Poindexter, Richards, Ruggles, and Chair David – 9. Noes: None. Absent: None. Excused: None. Bill 64: AMENDS ORDINANCE NO. 17-40, AS AMENDED, RELATING TO PUBLIC IMPROVEMENTS AND FINANCING THEREOF FOR THE FISCAL YEAR JULY 1, 2017, TO JUNE 30, 2018 Adds the Fire Department Haihai Fire Station (Kawailani Station Replacement) project for $154,000 to the Capital Budget. Funds for this project shall be provided from the General Obligation Bonds, Capital Projects Fund - Fund Balance and/or Other Sources. Funds would be used to complete the construction of the Haihai Fire Station. Reference: Comm. 403 Intr. by: Ms. David (B/R) RECOMMENDED PASSAGE ON FIRST READING: Ayes: Committee Members Chung, Eoff, Kanuha, Lee Loy, O’Hara, Poindexter, Richards, Ruggles, and Chair David – 9. Noes: None. Absent: None. Excused: None. ADJOURNMENT – 2:25 p.m. Note: B/R, when listed next to the name of an Introducer, signifies that the Council Member has agreed to introduce legislation “By Request” on behalf of the requesting party. It does not necessarily signify support of or opposition to the proposal. Page 4 FC-18 September 6, 2017 The meeting places are accessible for persons with disabilities. Persons who need special accommodations for this meeting should call 961-8245 by September 1, 2017. Relay users please call 711(961-8245) to contact our office. Public attendance via courtesy site is available at the following locations until 4:30 p.m. or later in the event public testimony has not been completed:  Kona Council Office, West Hawai‘i Civic Center, 74-5044 Ane Keohokālole Highway, Building A;  Pāhoa Council Office, 15-2879 Pāhoa Village Road; and  Waimea Council Office, Parker Square, 65-1279 Kawaihae Road, Suite 109. Public attendance via courtesy site is also available at the following locations until public testimony has been completed:  Nā‘ālehu State Office Building, 95-5669 Māmalahoa Highway; and  Old Kohala Courthouse, 54-3900 Akoni Pule Highway, Kapa‘au. If, due to unanticipated circumstances, the courtesy site is unavailable and/or participation is disrupted, the scheduled meeting will continue. Live stream of County Council Committee Meetings: Meetings are available for live viewing. Click on Council Meetings on the County’s homepage at http://www.hawaiicounty.gov. Copies of this agenda and items listed on the agenda are available on the County Council-Clerk web page at http://www.hawaiicounty.gov/lb-council-committee/. For further information, please call 961-8245. Submitting Written Testimony: Those submitting written testimony at the meeting should bring fourteen (14) copies for distribution. Public testimony may also be submitted before 12:00 noon on the business day prior to the meeting: (1) by mail to the County Clerk’s Office in Hilo at 25 Aupuni Street, Hilo, Hawai‘i 96720; (2) by facsimile to (808) 961-8912; or (3) by e-mail to counciltestimony@hawaiicounty.gov. Please submit separate testimony for each item. Submitting Video Testimony: Those submitting video testimony may email a complete web address (url) to videotestimony@hawaiicounty.gov before 12:00 noon on the business day prior to the meeting. The email shall indicate the appropriate Committee or Council meeting, the meeting date, agenda item (communication, bill, resolution, or report number), and number of testifiers on the video submittal. Each video submittal shall be limited to a single agenda item. Video submittals may contain up to three individual testifiers and shall each be up to three minutes in length. Video testimony will not be played during the meeting; however, it will be distributed to Council Members prior to the meeting. The Office of the County Clerk reserves the right to refuse testimony containing inappropriate content or that is not in compliance with Council Rule 13 (Public Statements and Testimony). Viewing of Meetings is Available on Public, Education, and Government Television. Please call Na Leo TV at (808) 935-8874 for Channel 55 schedule of Council and Committee meetings. Page 5