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Home My WebLink AboutCOM 0444.000 2016-2018 Harry Kim Ot•vir-os"1y• ;• Collins,Tomei • Director Mayor . ."^ \��dibe % ��..c fi ;:'.'1 * Deanna S. Sako Deputy Director County of Hawaii ~' Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 1. • _ .4- (808)961-8234 • Fax(808)961-8569 -- q-- .11 C? September 1, 2017 - 0 Valerie Poindexter, Council Chair and _ Members of the Hawai`i County Council Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 Re: Resolution for multi-year lease Enclosed is a resolution authorizing the payment of funds for more than one fiscal year for a new multi-year lease agreement for two fire apparatus (fire trucks) for the Hawai`i Fire Department. These apparatus will replace the 20 year old fire trucks currently. assigned to the Keauhou and Waikoloa fire stations. According to the Hawaii Fire Department, new, reliable fire apparatus will reduce repair and maintenance costs as well as increase their firefighting effectiveness. The anticipated lease cost is approximately $28,500 per month. In order to meet procurement deadlines, we ask that a breach be authorized to submit this resolution after the August 31, 2017 submission deadline, and to waive it from the Finance Committee in order to be placed on the September 20, 2017 Council agenda. If there are any questions, please do not hesitate to call Melanio Lorenzo of the Hawai`i Fire Department at 932-2921. Collins Tomei Director of Finance Enc. It LL c: Fire Cc inr. No. T 41 Lf__„....„,_ Ref. To: �L[ 1FL� (us. 2.12 t7 R Hawaii County is an Equal Opportunity Employer and Provider Form #: B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION • DEPARTMENT: FIRE DEPARTMENT DATE: 8/22/2017 STAFF CONTACT: GLEN HONDA/ MELANIO LORENZO PHONE: 932-2907/ 932/2921 A. REQUEST: The Hawai'i Fire Department is requesting a resolution authorizing the payment of funds in a later year and for more than one fiscal year for a multi-year lease to purchase two (2) fire apparatuses. The lease would be for a term of five (5) years. The fire apparatuses (fire trucks) will be assigned to the Keauhou and Waikoloa Fire Stations. The estimated lease cost is $28,500 per month for a sixty (60) month term for the multi-year lease to purchase for a total $1,710,000. Payments will commence after delivery and acceptance of the two apparatuses. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The current fire trucks assigned to the Keauhou and Waikoloa Fire Stations are 20 years old. National Fire Protection Association Standards recommend replacement after 15 years of useful life. Both the Keauhou and Waikoloa Fire Stations serve a large population and a growing population, respectively. The purchase of the new two apparatus will provide reliable front-line response vehicles. The new apparatus will reduce repairs and maintenance costs. The Fire Department specifies fire apparatus that are manufactured to the latest National Fire Protection Association (NFPA) Standards and Department of Transportation (DOT) Regulations, providing for the safety of our personnel and the driving public. Having reliable fire apparatus in our fleet is cost effective as it will reduce operating costs and will also increase our firefighting effectiveness thereby reducing fire loss to the community. The estimated FY 2017-2018 payments are currently budgeted in our FY 2017-2018 operating budget. Lease payments for subsequent years will be budgeted accordingly. Being that current fiscal year payments have been budgeted, the Department is requesting that the Finance Committee hearing be waived. SIGNED: / DATE: /Z-�//2 Depa ent Head MAILE MEDEIROS DAVID ;t1:OF p, ! AARON S.Y. CHUNG Chairperson •S.-`7„ �,��%�; DRU MAMO KANUHA 0;. SUSAN L.K.LEE LOY KAREN EOFF - EILEEN O'HARA Vice Chair .+r ;:.......= VALERIE T.POINDEXTER oF_ HERBERT M."TIM"RICHARDS,III JENNIFER RUGGLES HAWAII COUNTY COUNCIL County of Hawai`i Hawai`i County Building 25 Aupuni Street Hilo,Hawai`i 96720 September 5, 2017 Valerie T. Poindexter, Chairperson Hawai`i County Council 25 Aupuni Street Hilo, Hawaii 96720 RE: Resolution No. 292-17 : RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE FOR TWO (2) FIRE APPARATUS (FIRE TRUCKS) FOR THE HAWAI`I FIRE DEPARTMENT Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sincerely, AT/ Maile David, Chairperson Committee on Finance Approve�Date/Waive to Council: Disapproved/Date/Refer to FC: Valerie T. Poindexter, Chairperson q f 7 17 Valerie T. Poindexter, Chairperson Hawai`i County Council Hawai`i County Council Hawai`i County is an Equal Opportunity Provider and Employer