HomeMy WebLinkAboutCOM 0468.000 2016-2018 Harry Kim �,� ............. .I*
of"..y '; Collins Tomei
Mayor Director
_ ,_„ g. Deanna S. Sako
'• ` Deputy Director
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25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720
(808)961-8234 • Fax(808)961-8569 —TIC)
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September 15, 2017 rr —
Valerie Poindexter, Council Chair and
Members of the Hawai`i County Council
Hawaii County Council
25 Aupuni Street
Hilo, Hawai`i 96720
Re: Resolution for multi-year lease
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year,
for a new multi-year lease agreement for five refuse trailers to be used by the Department
of Environmental Management, Solid Waste Division. This equipment is needed to
accommodate the additional hauling capacity required to transport waste to the West
Hawaii Sanitary Landfill upon the closure of the South Hilo Sanitary Landfill.
If there are any questions,please do not hesitate to call Robin Bauman of the Department
of Environmental Management at 961-8179.
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Collins Tomei
Director of Finance
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Hawai'i County is an Equal Opportunity Employer and Provider
Form #: B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Environmental Management-Solid Waste DATE: 08/28/17
STAFF CONTACT: Greg Goodale PHONE: 808-961-8515
A. REQUEST:
Resolution authorizing the Mayor to enter into a multi-year lease agreement for five (5) 120 cubic yard
Refuse Trailers for a period of five (5) years for the Department of Environmental Management, Solid Waste
Division.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The Solid Waste Division is requesting to lease finance five (5) 120 cubic yard (CY) Refuse Trailers to be
used to transport refuse from the East Hawaii Regional Sort Station (EHRSS) to the West Hawai'i Sanitary
Landfill (WHSL).
In preparation for the closure of the South Hilo Sanitary Landfill (SHSL), the division needs'additional trailers
to transport refuse to the WHSL. Currently, the division uses 100 CY refuse trailers to transport refuse from
the transfer stations to EHRSS or the SHSL. These additional trailers will be larger in size in order to
minimize the number of loads to the WHSL. These larger trailers will also help to keep labor costs down as
less truck loads will be going to WHSL and regular operations can continue normally. With the addition of the
larger trailers, this will allow the division to take more refuse to WHSL in less loads.
Purchase price is estimated at $140,000.00 each, or$700,000.00 for five (5) 120CY refuse trailers. The
estimated lease payment is $12,000 per month for the five refuse trailers.
Funding for the lease is not included in the Fiscal Year 2017-18 budget as the delivery of these trailers is not
expected until next fiscal year due to the long lead time for this equipment. This equipment will be lease
financed such that the County will own the equipment at the end of the five year lease.
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SIGNED: DATE: Ni477
Department Head