HomeMy WebLinkAboutCOM 0469.000 2016-2018 Harry Kim oNty°i",y: Collins Tomei
Mayor „ _ Director
+. Deanna S. Sako
Deputy Director
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County of Hawai •1 =c
• Finance Department
25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720
(808)961-8234 • Fax(808)961-8569 C7—a.
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September 15, 2017 =
Valerie Poindexter, Council Chair and
Members of the Hawai`i County Council
Hawai`i County Council
25 Aupuni Street
Hilo, Hawai`i 96720
Re: Resolution for multi-year lease
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year,
for a new multi-year lease agreement for five semi-tractors to be used by the Department
of Environmental Management, Solid Waste Division. This equipment is needed to
accommodate the additional hauling capacity required to transport waste to the West
Hawai`i Sanitary Landfill upon the closure of the South Hilo Sanitary Landfill.
If there are any questions,please do not hesitate to call Robin Bauman of the Department
of Environmental Management at 961-8179.
Collins Tomei
Director of Finance
Enc.
c: Environmental Management
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Comm. No. 146'i
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Ref• Date SEP 1 8 2017
Hawaii County is an Equal Opportunity Employer and Provider
Form #: B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Environmental Management-Solid Waste DATE: 08/28/17
STAFF CONTACT: Greg Goodale PHONE: 808-961-8515
A. REQUEST:
Resolution authorizing the Mayor to enter into a multi-year lease agreement for a period of five (5) years for
five (5) Semi-Tractors for the Department of Environmental Management, Solid Waste Division.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The Solid Waste Division is requesting to lease finance five (5) Semi-Tractors to be used to transport refuse
from the East Hawaii Regional Sort Station (EHRSS) to the West Hawaii Sanitary Landfill (WHSL).
In preparation for the closure of the SHSL, the division needs additional Semi-Tractors to transport refuse to
the WHSL. Currently, the division hauls refuse from the Transfer Stations to the South Hilo Sanitary Landfill
(SHSL), however, when the SHSL closes, the refuse will need to be disposed at WHSL. This will require
more trucks for long hauling. The division does not have enough Semi-Tractors to do the additional hauling
to the WHSL as well as maintain normal operations which includes transporting refuse from the transfer
stations to the EHRSS or landfill. With the addition of these five (5) Semi-Tractors, this will allow the division
to take more refuse to WHSL and maintain regular operations.
The purchase price is estimated at $190,000.00 each, or$950,000.00 for five (5) Semi-Tractors. The
estimated lease payment is $16,000.00 per month for five Semi-Tractors..
Funding for the lease in not included in the FY 2017-2018 budget as the delivery of these Semi-Tractors is
not expected until next fiscal year due to the long lead time for this equipment. This equipment will be leased
financed such that the County will own the equipment at the end of the five (5) year lease.
Ad SIGNED: fa
I - DATE: 9%%-7--
Department Head