HomeMy WebLinkAboutCOM 0508.000 2016-2018 •
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Harry Kim -osMt °.,`"?!, ,, Collins Tomei
Mayor A , Director
Deanna S. Sako
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County of Hawaii
Finance Department
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25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 1-
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September 29, 2017
Valerie Poindexter, Council Chair and
Members of the Hawai`i County Council
Hawai`i County Council
25 Aupuni Street
Hilo, Hawai`i 96720
Re: Capital Budget
The Hawai`i Department of Civil Defense is requesting to add an appropriation to
Ordinance 17-40, the Capital Budget, for their Land Mobile Radio (LMR) Upgrade project.
Enclosed is a bill for an ordinance to add the project titled"Land Mobile Radio (LMR)
Upgrade" and to appropriate $5,000,000 to the Capital Budget for this project.
If there are any questions,please do not hesitate to call John Drummond of the Hawai`i
Department of Civil Defense at 961-0031.
Collins Tomei
Director of Finance
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Ref. To:
Ref. Date-GT 0 3 2017
Hawaii County is an Equal Opportunity Employer and Provider
Form #: B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Civil Defense DATE: September 13, 2017
STAFF CONTACT: John Drummond PHONE: 935-0031
A. REQUEST:
To approve CIP funds request of$5,000,000 for the Radio Project (Land Moblie Radio Upgrade).
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The project was previously appropriated with CIP funds of$31,000,000. As of 6/30/17, Civil Defense had
about $5,000,000 that was not yet encumbered and therefore lapsed. This $5,000,000 is still needed to
complete Phase 2 which is in progress right now. Phase 2 requires the builidng of 3 new sites which are
Oceanview Fire Staion, Lanipuna Tank, and Keohana Tank. Phase 2 also includes surveying radio tower
sites and radio tower repairs.
SIGNED: �-- DATE:
Departme dead
County of Hawaii
PROJECT DATA/FINANCIAL IMPACT STATEMENT
Fiscal Year 2017-2018
1. DEPARTMENT AND DIVISION: Civil Defense 2. DATE: 9/6/2017
3. PROJECT NAME: Land Mobile Radio(LMR)Upgrade Reappropriation 4. SUBMITTER: John Drummond
5. COUNCIL BENEFIT DISTRICT(S): All 6. TMK/JUDICIAL: Various
7. LOCATION(COUNCIL DISTRICT): All 8. TOTAL COUNTY FUNDS NEEDED THIS FY: $5,000,000
9. CAPITAL PROJECT ELIGIBIILTY(List Criteria):Information and Communications Technology
10. PROJECT/PROGRAM DESCRIPTION:Upgrade and replacement of existing analog radio system inclusive of public safety and local government systems
11. PROJECT JUSTIFICATION&OUTCOME(S)(List all that apply): The current County Radio System requires upgrade and migration from a wide band to a narrow band system to meet and provide for
compliance with FCC mandate. FCC mandate requires the narrow band system configuration and prohibits the sale,purchase,and use of equipment and technology that does not comply with those
specifications thereby limiting the life and sustainability of the current system.
12. LONG RANGE PLANS/COMMUNITY VALUES:Project is aligned with Department's vision,mission,and goals. This project provides for the basic and fundamental public safety functions and
responsibilities of local government and the safety and effectiveness of all public safety and local government response organizations by providing and supporting an effective radio communications
13. COUNTY MATCHING FUNDS REQ'D? (Y/N) N DESCRIBE:
14. LEGAL MADATE? (Y/N) Y DESCRIBE: Federal Communications Commission Mandate to narrow band radio communications systems
15. IMPACT ON OPERATIONAL BUDGET:Given that the FCC mandate prohibits the manufacture and sale of non-compliant equipment,the purchase of replacement inventory is not possible thereby
translating to significant maintenance costs of sustaining the system. The current system configuration may also limit the purchasing oportunities for equipment resulting in higher costs.
16. SUSTAINABILITY FOCUS(List all that apply):Promotes health and safety through the replacement of an obsolete communications system.
17. PROJECT READINESS(List all that apply): Previously appropriated with $31,000,000.$25,246,343 of which has been encumbered thus far. Phase A is completed,Phase B is in progress.
Prior Funds
Allotted This FY 17-18 Beyond 6
18. EXPENDITURE PHASING(X$1000): (not lapsed) Request FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Years TOTAL:
Planning
Land Acquisition 25,246 $25,246
Design/Survey
Construction 5,000 $5,000
TOTAL: $25,246 $5,000 $30,246
19. 0&M COSTS (x$1000):
20. FUNDING SOURCE(x$1000):
Cty G.O.Bond/Other 25,246 5,000 $30,246
State Revolving Fund
State CIP
Federal
Private(Grants)
CBA(Fair Share,Park Dedication,etc)
TOTAL: $5,000 $30,246