HomeMy WebLinkAboutCOM 0509.000 2016-2018 Harry Kim �NtY-°`"+ ! , Collins Tomei
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Mayor �`"" 04 Director
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Deputy Director
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25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 -.. C—)
(808)961-8234 • Fax(808)961-8569 - l"
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September 29, 2017
Valerie Poindexter, Council Chair and
Members of the Hawai`i County Council
Hawai`i County Council
25 Aupuni Street
Hilo, Hawai`i 96720
Re: Capital Budget
The Hawai`i Department of Civil Defense is requesting to add an appropriation to
Ordinance 17-40, the Capital Budget, for their Microwave System Replacement project.
Enclosed is a bill for an ordinance to add the project titled"Microwave System
Replacement" and to appropriate $3,000,000 to the Capital Budget for this project.
If there are any questions,please do not hesitate to call John Drummond of the Hawaii
Department of Civil Defense at 961-0031.
Collins Tomei
Director of Finance
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c: Civil Defense
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Ref. To:
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Ref. Dote tJCT 0 3 .2017
Hawaii County is an Equal Opportunity Employer and Provider
Form #: B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Civil Defense DATE: September 13, 2017
STAFF CONTACT: John Drummond PHONE: 935-0031
A. REQUEST:
Request CIP Funds to replace the County's microwave system at 19 radio sites located around the island.
Estimated cost of new system is $3,000,000.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The curent microwave system is used to provide connectivity between the radio sites and the dispatch
centers located in Hilo. The microwave equipment was purchased and installed in 2004 to 2005 and the
manufacturer has notified the county that the equipment is approaching it's end of life, meaning that the
manufacturer will not provide replacement parts after 12/31/2020. We need to begin the process to replace
the system and ideally would complete the project by 12/31/19 to avoid any outages caused by equipment
failure due to lack of parts. This equipment is critical to the operation of the county's public safety radio
system. A microwave outage could disrupt public safety communications over the entire island, putting the
public and our first responders in danger.
SIGNED: DATE: •
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Depart - ead
County of Hawaii
PROJECT DATA/FINANCIAL IMPACT STATEMENT
Fiscal Year 2017-2018
1. DEPARTMENT AND DIVISION: Civil Defense 2. DATE: 9/6/2017
3. PROJECT NAME: Microwave System Replacement 4. SUBMITTER: John Drummond
5. COUNCIL BENEFIT DISTRICT(S): All 6. TMK/JUDICIAL: Various
7. LOCATION(COUNCIL DISTRICT): All 8. TOTAL COUNTY FUNDS NEEDED THIS FY: $3,000,000
9. CAPITAL PROJECT ELIGIBIILTY(List Criteria):Information and Communications Technology
10. PROJECT/PROGRAM DESCRIPTION:Replacement of existing microwave communications system that supports public safety and local government radio systems and IT systems.
11. PROJECT JUSTIFICATION&OUTCOME(S)(List all that apply): The current County Microwave System requires replacement due to the equipment approaching its end of life. The equipment
manufacturer will stop selling replacement parts for this system on December 31,2020. The microwave system is a vital component of the public safety and local government,radio system,its failure
would cause a catastrophic impact on police,fire and local government communications
12. LONG RANGE PLANS/COMMUNITY VALUES:Project is aligned with Department's vision,mission,and goals. This project provides for the basic and fundamental public safety functions and
responsibilities of local government and the safety and effectiveness of all public safety and local government response organizations by providing and supporting an effective radio communications
13. COUNTY MATCHING FUNDS REQ'D? (Y/N) N DESCRIBE:
14. LEGAL MADATE? (Y/N) Y DESCRIBE: Federal Communications Commission Mandate to narrow band radio communications systems
15. IMPACT ON OPERATIONAL BUDGET:Given that the FCC mandate prohibits the manufacture and sale of non-compliant equipment,the purchase of replacement inventory is not possible thereby
translating to significant maintenance costs of sustaining the system. The current system configuration may also limit the purchasing opportunities for equipment resulting in higher costs.
16. SUSTAINABILITY FOCUS(List all that apply):Promotes health and safety through the replacement of an obsolete communications system.
17. PROJECT READINESS(List all that apply):Project ready for planning.
Prior Funds
Allotted This FY 17-18 Beyond 6
18. EXPENDITURE PHASING(X$1000): (not lapsed) Request FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Years TOTAL:
Planning 500 $500
Land Acquisition
Design/Survey 500 $500
Construction 2,000 $2,000 .
TOTAL: $3,000 $3,000
19. 0&M COSTS (x$1000):
20. FUNDING SOURCE(x$1000):
Cty G.O.Bond/Other 3,000 :$3,000
• State Revolving Fund
State CIP
Federal
Private(Grants)
CBA(Fair Share,Park Dedication,etc)
TOTAL: $3,000 $3,000