HomeMy WebLinkAboutCOM 0052.005 2016-2018 .-; Os„. '
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Paul K. Ferreira
Harry Kim �-4
,4,,.; Police Chief
Mayor p ,,tl`�,'Ii�
• ,.'�••'rf of N�,.P-
Kenneth Bugado Jr.
Deputy Police Chief
County of Hawaii
POLICE DEPARTMENT
349 Kapiolani Street • Hilo,Hawaii 96720-3998
(808)935-3311 • Fax(808)961-8865 '
CQ
44-•.C*
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DATE: September 19, 2017
—(
—11 CD
TO: VALERIE T. POINDEXTER, COUNCIL CHAIR AND 'r
COUNCIL MEMBERS :To
VIA: KAY WI • C TROLLER W
FROM: PAUL K. FERREIRA, POLICE CHIEF
RE: NOTIFICATION OF GRANT AWARD
COMPLIANCE WITH ORDINANCE NO. 10-59, SECTION 7(1)
Name of Grant Program: HCPD Roadblock Program
Grantor: State Department of Transportation
County Grantee Department or Agency: Hawaii County Police Department
Grant No. (IF KNOWN):
Amount of Grant: $189,516.00
Amount of County Match: none
County Revenue & Expenditure Account Numbers: 010.201.5216.15:3303.42
Grant Period (Commencement& Completion): October 1, 2017 to September 30, 2018
Purpose of Grant: In an effort to reduce the number of impaired driving related
fatalities, increase the number of DUI arrest at sobriety
checkpoints.
Is final report required by grantor? x Yes No
Notification attached: x Yes No, because
Comm. No.cola ._
Ref. To: --
Ref. Date OCT-1 0. 2017
"Hawai'i County is an Equal Opportunity Provider and Employer" Form NGA 11/05
EXHIBIT I
STATE OF HAWAII
HIGHWAY SAFETY PROJECT GRANT AGREEMENT
STATE OF HAWAII HIGHWAY SAFETY OFFICE
GRANT AGREEMENT
Grant No:
Page 1 (To be completed by applicant agency)
1. Grant Title
Hawai'i Police Department Roadblock Program
2. Name and Address of Applicant Agency 4. Duration
Hawai'i Police Department Month—Day—Year
349 Kapi`olani St.
Hilo,Hawai'i 96720 A. Grant Period
From: 10-01-2017
To: 09-30-2018
3. Agency Unit to Handle Grant(Name and Address)
Hawai'i Police Department B. Project Period
349 Kapi`olani St. From: 10-01-2017
Hilo, Hawai'i 96720 To: 09-30-2018
5. Location of Project 6a. Type of Application
Hawai'i Police Department (Check Appropriate Item)
349 Kapi`olani St. ®Initial ❑Revision ❑Continuation
Hilo,Hawai'i'96720
6b. Reimbursement Schedule Desired
EMonthly ®Quarterly
7. Grant Description (Summarize the grant plan covering activities that address the major goals and objectives in
approximately 100 words. Limit to 6 lines.)
HPD will make 1,300 or more DUI arrests during Federal Fiscal Year(FFY)2018. HPD will make 60 or more DUI arrests at
grant-funded DUI checkpoints,and 30 or more at county-funded checkpoints in FFY 2018. Additionally,perform 25 DRE
Evaluations.
8. Federal funds allocated under this agreement shall not exceed $189,516.00
9. Approval Signatures
Acceptance of Conditions: It is understood and agreed by the undersigned that a reimbursement grant received as a result of this grant agreement is subject to
Public Law 89-564(Highway Safety Act of 1966)and all administrative regulations governing grants established by the U.S.Department of Transportation
and the State of Hawaii. It is expressly agreed that this project constitutes an official part of the Hawaii Highway Safety Program and that said applicant
agency will meet the requirements as set forth herein,including accompanying schedules A,B,B-1,C&D,which are incorporated herein and made a part of
this grant agreement. Authorization to proceed with this Highway Safety Project is requested.
9a. Grant Director 9b. Authorizing Official of Agency Unit
Name: Paul K.Ferreira Phone: Name: Harry Kim Phone:
Title: Police Chief Fax: Title: Mayor Fax:
Address: Address:
E-Mail: E-Mail:
(Signature) (Date) (Signature) (Date)
To beprepared by applicant, use separate sheets as required. Form HS 3-71 Rev. 8/6/09
• STATE OF HAWAII HIGHWAY SAFETY OFFICE
GRANT AGREEMENT—PART II
Grant No:
Page 2 (To be completed by Highway Safety Office)
10. Grantee:
11. Standard Area: 13a. Federal Fiscal Year
12. Effective Date of Agreement: _ 13b. Addendum: ['Yes ❑No
14. Benefit of: EState ['County
15. Action Taken 16.Funding Disposition& Status
Fiscal Year Amount
Total $
Present Obligation $
Previously Obligated $
TOTAL FUNDS OBLIGATED $
17. Budget Summary(From Schedule B—Detailed Budget Estimate)—Fiscal Year Grant Period Ending:
Cost Category Cost Estimates
A. Personnel Costs
B. Travel Expenses
C. Contractual/Consultant Services
D. Equipment
E. Other Direct Costs
TOTAL FEDERAL FUNDS $
18. Grant Approval&Authorization to Expend Obligated Funds
A. Approval Recommended By B. Agreement&Funding Authorized By
(Program Area Specialist) (Highway Safety Manager)
Name: Name:
Title: Title:
Phone/E-Mail: Phone/E-Mail:
(Signature) (Date) (Signature) (Date)
- —
STATE OF HAWAII HIGHWAY SAFETY OFFICE
GRANT AGREEMENT—PART HI
Grant No:
Page 3 (To be completed by Highway Safety Office)
19. Addendum (For Highway Safety Office Use Only)
EXHIBIT II
SCHEDULE A
SCHEDULE A
HPD ROADBLOCK
PROBLEM STATEMENT
Idents the traffic safety related problem or deficiency that the proposed grant is intended to correct.
Idents and gather appropriate data relevant to the problem. Collision/fatalitiesdata appropriate to the
identified problem and a brief analysis of the data is required. When available, three years of data
should be presented and analyzed. When identifying the problem, take into consideration changes in
population, traffic patterns and other demographic dynamics that may affect traffic safety.
Drivers are considered to be alcohol-impaired when their blood alcohol concentration (BAC) is
.08 grams per deciliter (g/dL) or higher. Thus, any crash involving a driver with a BAC of .08 or
higher is considered to be an alcohol-impaired-driving crash, and fatalities occurring in those
crashes are considered to be alcohol-impaired-driving fatalities. The term "driver" refers to the
operator of any motor vehicle, including a motorcycle.
Impaired driving has perhaps the highest profile among all traffic safety issues. Alcohol
countermeasure programs have been vigorously pursued for decades with aggressive
campaigns in both the public and private sectors. Despite these efforts, impaired driving
remains a highly difficult issue. In 2015 (most up to-date study), 9,967 people were killed in
alcohol-impaired-driving crashes. These alcohol-impaired-driving fatalities accounted for 31
percent of the total motor vehicle traffic fatalities in the United States.
Alcohol-impaired-driving continues to be a problem in Hawai'i County. From 2009 to 2016,
Hawaii County has experienced 196 traffic fatalities, and 78 or 39.8% were alcohol-impaired-
related. Hawaii County is over represented in both traffic fatalities and alcohol-impaired-
related traffic fatalities. See Table I:
TABLE I
2009-2016
Hawai'i County
Persons Killed/Alcohol-Impaired-Related
Persons Killed Alcohol-Related Percent Alcohol
Impaired-Involved
2009 22 13 59.1%
2010 27 13 48.1%
2011 22 15 68.2%
2012 38 16 42.1%
2013 25 8 32.0%
2014 11 3 27.3%
2015 19 6 32.0%
2016 32 4 13.0%
Total 196 78 40.0%
Additionally, Hawaii County has a problem with fatalities involving intoxicated drivers under the
influence of alcohol and/or drugs. Alcohol and/or drug related fatalities are considered when
drivers have a blood test result with a combination of any amount of alcohol and/or drugs that
cause impairment. See Table II:
TABLE II
2009-2016
Hawai'i County
Persons Killed/Alcohol and/or Drug Impaired-Related
Persons Killed Alcohol and Drugs Drugs Only
2009 22 6 11
2010 27 10 15
2011 22 7 12
2012 38 12 25
2013 25 6 12
2014 11 3 6
2015 19 5 10
2016 32 8 11
Total 196 . 57 .102
There are many solutions to the problems of impaired driving as described above, but the
Hawaii Police Department (HPD) believes that enforcement is the strongest deterrent to
impaired driving. HPD will use sobriety checkpoints every week, or 52 weeks during the grant
period in locations that show the greatest possibility of arresting intoxicated drivers. HPD will
also participate by increasing enforcement during all national mobilization periods, as well as
special holiday periods locally.
GRANT GOALS
Goals serve as the foundation upon which the grant is built. Goals are what you hope to accomplish by
implementing a traffic safety grant and represent an end result. Grant goals should be stated in
measurable terms (i.e., a percent reduction), be concise and deal with a specific item, be realistic with a
reasonable probability of achievement, and be related to a specific time frame (a "by"date). Please
notate baseline from which the reduction/increase will result.
HPD will make 1,300 or more DUI arrests during Federal Fiscal Year (FFY) 2018. HPD will make
60 or more DUI arrests at grant-funded DUI checkpoints, and 30 or more at county-funded
checkpoints in FFY 2018. Additionally, perform 25 DRE Evaluations.
GRANT OBJECTIVES
Objectives are tasks or activities conducted in order to accomplish the grant goal(s) (e.g., develop
permanent fitting stations for child restraints, enforcement activities, educational activities, etc.). Grant
objectives should be stated in measurable terms (i.e., a percent reduction, number of training to be held,
number of roadblocks, etc.), be concise and deal with a specific item, be realistic with a reasonable
probability of achievement, and be related to a specific time frame (a "by"date). Please notate baseline
from which the reduction/increase will result.
In addition, HPD will:
•
1. Establish at least 120 impaired driving roadblocks with grant funds.
2. Establish at least 60 or more roadblocks with county funds.
3. Conduct impaired driving roadblocks on all major holidays and impaired driving
enforcement periods.
4. Obtain 30 or more other arrests for other violations at grant-funded roadblocks.
5. Obtain 30 or more other arrests for other violations at county-funded roadblocks.
6. Issue 250 or more regulatory and moving citations for violations at grant-funded
roadblocks.
7. Issue 250 or more regulatory and moving citations at county-funded roadblocks.
8. Screen at least 20,000 or more vehicles while at impaired driving roadblocks.
9. Send two (2) representatives to attend the National Lifesavers Conference.
10. Send two (2) representatives to attend the Drug Recognition Expert (DRE)
Conference.
11. Send one (1) representative to attend the Intoxilyzer Users Conference.
12. Send four (4) HPD representatives to the Quarterly Statewide Traffic Commanders
Meetings on Oahu.
13. Send one (1) representative to the monthly Governor's Impaired Driving Task Force
Meeting on Oahu.
14. Use Public Service Announcements Quarterly to provide education and deter impaired
driving.
15. Conduct one (1) earned media event every quarter.
16. Send four (4) HPD officers to Honolulu Police Department's DRE School on Oahu.
17. Send four (4) HPD DRE Instructors to DRE School and Certification Nights on Oahu to
assist Honolulu PD with certifying officers.
18. Send four (4) officers to DRE Certificate Nights on Oahu.
19. Send 25 officers to the DRE Re-Certification Conference on Oahu.
20. Conduct two (2) ARIDE classes for HPD officers.
21. Send one (1) representative to the CMI Intoxilyzer Supervisor Training on Oahu.
22. Purchase (8) 0.100 Alcohol in Nitrogen Gas Cylinders for bimonthly testing of the
Intoxilyzer 8000 units island-wide.
23. Purchase (8) 0.040 Alcohol in Nitrogen Gas Cylinders for bimonthly testing of the
Intoxilyzer 8000 units island-wide.
24. Purchase 50 traffic cones to be used at DUI Checkpoints
METHOD OF EVALUATION
Using data gathered throughout the grant period, the grant manager will evaluate (1) how well the stated
grant goals and objectives were accomplished, and(2)was the grant cost effective? How are you going
to show effectiveness of your project? What will be the impact of the project on your identified problem
and goal(s)? Provide details on the method of evaluation.
HPD will properly document the total number of DUI arrests and DUI arrests at checkpoints.
Additionally, properly document the total number of DRE Evaluations conducted in FFY 2018.
Evaluate if HPD has obtained the grant goal and objectives listed above.
SCHEDULE B -ALCOHOL
Page 1
Detailed Budget Estimate
Grant No: AL18-02 (O1-H-02)
COST CATEGORY COST ESTIMATES
A. Personnel Costs
Employee Salaries and Benefits
Position Title(s) and Full-Time/Part-Time Yearly Salary:
Fringe Benefit Rate:
Time to be spent on project: hours
Position Title(s) and Overtime Hourly Rate(s):
1 Supervisor--$55.00/per hour
$55 x 3 hours x 120 checkpoints $19,800.00
3 Officers--$50/hour each Officer
$50 x 3 hours x 3 officers x 120 checkpoints $54,000.00
Fringe Benefit Rate: 22.00% % $16,236.00
Time to be project:on spent 360 hours
P
Category Sub-Total $90,036.00
B. Travel Expenses
In-State
Event/Conference: Quarterly Statewide Traffic Commanders
Number of Travelers: four(4)
Air Travel:
To: Honolulu(4 off. x 4 trips x $250)
From: Hilo/Kailua-Kona $4,000.00
Surface Travel: 1 car x $150.00 x 4 trips $600.00
Shuttle/Taxi
Car Rental (daily rate, # of days, fuel, taxes, etc.)
SCHEDULE B -ALCOHOL
Page 2
Detailed Budget Estimate
Grant No: AL18-02 (01-H-02)
COST CATEGORY COST ESTIMATES
Private Car: ( miles @ per mile)
Excess Lodging: 4 nights x 150 x 4 officers $2,400.00
Hotel Parking: 1 vehicle x 4 trips x $30 cost $120.00
Per Diem: $90.00 x 2 days x 4 off x 4 trips $2,880.00
Airport Parking: $30 x 4 off x 4 trips $480.00
Baggage Fee: 1 checked bag @ $25/bag x 4 off. x 8 (roundtrip) $800.00
Sub Total. $11480.00
Event/Conference: Impaired Driving Tasking Force Meeting
Number of Travelers: 1
Air Travel:
To: Honolulu(1 Rep x 12 trips x $250)
From: Hilo/Kailua-Kona $3,000.00
Per Diem:
($20 x 1 Rep x 12 trips) $240.00
Airport Parking: ($15 x 1 Rep x 12 trips) $180.00
" Sub-Total: .'$3,420.00
..: =� ;.:'
Event/Conference: CMI Intoxilyzer Supervisor Training
Number of Travelers: 1
Air Travel:
To: Honolulu(1 off. x $250)
From: Hilo/Kailua-Kona $250.00
Surface Travel: 1 car x $120.00 $120.00
Shuttle/Taxi
Car Rental (daily rate, #of days, fuel, taxes, etc.)
Private Car: ( miles @ per mile)
Excess Lodging: 1 night x $120 x 1 officers $120.00
SCHEDULE B -ALCOHOL
Page 3
Detailed Budget Estimate
Grant No: AL18-02 (01-H-02)
COST CATEGORY COST ESTIMATES
Hotel Parking: 1 vehicle x$30 cost $30.00
Per Diem: $90.00 x 2 days x 1 off $180.00
Airport Parking: $30 x 1 off $30.00
Baggage Fee: 1 checked bag @ $25/bag x 1 off. x 2 (roundtrip) $50.00
Sub-Total: � .:. - $780.00
Out-of-State:
Event/Conference: Lifesavers Conference
Number of Travelers: two (2)
Air Travel:
To: San Antonio, TX
From: Hilo/Kailua-Kona $3,000.00
Surface Travel:
Shuttle/Taxi $300.00
Car Rental (daily rate, #of days, fuel, taxes, etc.)
Private Car: ( miles @ per mile)
Excess Lodging:
Lodging: 5 nights @ $200 per night x 2 representatives $2,000.00
Per Diem:
6 days @ $145 per day x 2 Reps $1,740.00
Baggage Fee: 1 checked bag@$30/bagx2 representatives x 2 RT $120.00
Tuition, Course, Registration and Miscellaneous Fees:
Individual cost: $500 x No. of attendees: 2 $1,000.00
' Sub Total. $8,160.00
Event/Conference: Intoxilvzer Users Group Conference
Number of Travelers: one (1)
SCHEDULE B -ALCOHOL
Page 4
Detailed Budget Estimate
Grant No: AL18-02 (01-H-02)
COST CATEGORY COST ESTIMATES
Air Travel:
To: Austin, TX
From: Hilo/Kailua-Kona $1,500.00
Surface Travel:
Shuttle/Taxi $300.00
Car Rental (daily rate, # of days, fuel,taxes, etc.)
Private Car: ( miles @ per mile)
Excess Lodging:
Lodging: 7 nights @ $200 per night x 1 representatives $1,400.00
Per Diem:
8 days @ $145 per day x 1 Reps $1,160.00
Baggage Fee: 1 checked bag@$30/bagxl representatives x 2 RT $60.00
Tuition, Course, Registration and Miscellaneous Fees:
Individual cost: $500 x No. of attendees: 1 $500.00
:Sub Total: $4,920.00
Category Sub-Total $28,560.00
C. Contractual/Consultant Services
Category Sub-Total $0.00
D. Equipment
Category Sub-Total $0.00
E. Other Direct Costs
(8) 0.100 Alcohol in Nitrogen Gas Cylinders. I $1,600.00
SCHEDULE B -ALCOHOL
Page 5
Detailed Budget Estimate
Grant No: AL18-02 (01-H-02)
COST CATEGORY COST ESTIMATES
(8) 0.040 Alcohol in Nitrogen Gas Cylinders. $1,600.00
(50) Traffic Cones $2,500.00
Category Sub-Total $5,700.00
GRANT TOTAL $124,296.00
• SCHEDULE B -DRE
Page 1
Detailed Budget Estimate
Grant No: AL18-02 (01-11-02)
COST CATEGORY COST ESTIMATES
A. Personnel Costs
Employee Salaries and Benefits
Position Title(s) and Full-Time/Part-Time Yearly Salary:
Fringe Benefit Rate:
Time to be spent on project: _hours
Position Title(s) and Overtime Hourly Rate(s):
Fringe Benefit Rate:
Time to be spent on project: hours
Category Sub-Total $0.00
B. Travel Expenses
In-State
Event/Conference: DRE Instructor School
Number of Travelers: four(4)
Air Travel:
To: Honolulu(4 off. x 3 trips x $250)
$3,000.00
From: Hilo/Kailua-Kona
Surface Travel: 1 car x $150.00 x 12 days $1,800.00
Shuttle/Taxi
Car Rental (daily rate, # of days, fuel, taxes, etc.)
Private Car: ( miles @ per mile)
Excess Lodging: 10 nights x 150 x 4 officer $6,000.00
Hotel Parking: 1 vehicle x 10 days x $30 cost $300.00
SCHEDULE B -DRE
Page 2
Detailed Budget Estimate
Grant No: AL18-02 (01-H-02)
COST CATEGORY COST ESTIMATES
Per Diem: $90 x 4 off x 12 days $4,320.00
Baggage Fee: $50.00 (roundtrip) x 3 trips x 4 officers $600 00
Sub.T,,otal: $16,020.00
Event/Conference: DRE School
Number of Travelers: four(4)
Air Travel:
To: Honolulu(4 Reps x 2 trips x $250)
From: Hilo/Kailua-Kona $2,000.00
Surface Travel: 1 car x $150.00 x 12 days $1,800.00
Car Rental (daily rate, # of days, fuel, taxes, etc.)
Private Car: ( miles @ per mile)
Excess Lodging: 10 nights x 150 x 4 officers $6,000.00
Hotel Parking on Oahu: 1 vehicle x 10 days x $30 $300.00
Per Diem:
$90 x 4 off x 12 days $4,320.00
Baggage Fee: 1 checked bag @ $25/bag x 4 off. x 4 (roundtrip) $400.00
Sub-Total; $14,820.00
Event/Conference: DRE Certification Nights
Number of Travelers: four(4)
Air Travel:
To: Honolulu(4 off. x$250)
From: Hilo/Kailua-Kona $1,000.00
Surface Travel: 1 car x $150.00 x 6 days $900.00
Car Rental (daily rate, #of days, fuel,taxes, etc.)
Private Car: ( miles @ per mile)
• SCHEDULE B -DRE
Page 3
Detailed Budget Estimate
Grant No: AL18-02 (01-H-02)
COST CATEGORY COST ESTIMATES
Excess Lodging: 5 nights x 150 x 4 officers $3,000.00
Hotel Parking on Oahu: 1 vehicle x 5 nights x $30 $150.00
Per Diem:
$90 x 4 off x 6 days $2,160.00
Baggage Fee: 1 checked bag @ $25/bag x 4 offx.2 (roundtrip) $2
299.09
•
7,4 _.
..., ... ..,. Sub Tatal. 0.00
Event/Conference: DRE Recertification Training
Number of Travelers: 25
Air Travel:
To: Honolulu(25 off. x 1 trip x$250)
From: Hilo/Kailua-Kona $6,250.00
Surface Travel: 7 cars x$150.00 x 2 days $2,100.00
Car Rental (daily rate, # of days, fuel,taxes, etc.)
Private Car: ( miles @ per mile)
Excess Lodging: 1 night x $150 x 25 officers $3,750.00
Hotel Parking on Oahu: 7 vehicles x $30 fee $210.00
Per Diem: $90 x 25 off x 2 day $4,500.00
Baggage Fee: 1 checked bag @ $25/bag x 25 off. x 2 (roundtrip) $1,250.00
Airport Parking: Hilo/Kailua-Kona- 25 officers X$30 (2 days) $7 00
50
r- s t: • Y 3- r
1• $18,810.00
: ... Sub Tota ''` ? :�
Out-of-State:
Event/Conference: DRE Conference
Number of Travelers: two (2)
Air Travel:
To: Nashville, TN
$3,000.00
From: Hilo/Kailua-Kona
SCHEDULE B -DRE
Page 4
Detailed Budget Estimate
Grant No: AL18-02 (O1-H-02)
COST CATEGORY COST ESTIMATES
Surface Travel:
Shuttle/Taxi $300.00
Car Rental (daily rate, # of days, fuel,taxes, etc.)
Private Car: ( miles @ per mile)
Excess Lodging:
Lodging: 5 nights @ $200 per night x 2 representatives $2,000.00
Per Diem:
6 days @ $145 per day x 2 Reps $1,740.00
Baggage Fee: 1 checked bag@$30/bagx2 representatives x 2 RT $120.00
Tuition, Course, Registration and Miscellaneous Fees:
Individual cost: $500 x No. of attendees: 2_ $1,000.00
F 'Sub Totai: F: $8,160.00
Category Sub-Total $65,220.00
C. Contractual/Consultant Services
Category Sub-Total $0.00
D. Equipment
Category Sub-Total $0.00
E. Other Direct Costs
Category Sub-Total $0.00
GRANT TOTAL $65,220.00
• SCHEDULE B-1 Exhibit III
BUDGET NARRATIVE PAGE # 1 of 1
Personnel Costs
Hawai'i Police Department will conduct 120 Sobriety Checkpoints throughout the grant period
and on all major holidays. These activities will be conducted on an overtime basis.
Each checkpoint will be staffed with one (1) supervisor and three (3) officers.
Costs are estimated based on an average overtime hourly rate of$55 per hour for supervisors and$50 per hour
for officers. Average hourly rates are used because exact overtime rates vary within the department depending
on rank and years of service.Which personnel will be staffing which checkpoint is undetermined at the
outset of the grant period. Hourly rates do not include fringe benefits.
Travel Expenses
Travel funds will be used for: DRE Conference in Nashville, TN, Intox Users Conference in Austin, TX,
Lifesavers Conference in San Antonio, TX, Quarterly Statewide Traffic Commanders Meetings, DRE School,
DRE Instructor School,DRE Certification Nights, Impaired Driving Task Force meetings,
and DRE Re-Certification Training.
HPD will send two (2) officers to the DRE Conference in Nashville, TN. Shuttle or taxi
will be utilized. HPD will send four(4) officers to the Quarterly Statewide Traffic Commanders Meetings
on Oahu,which will be held at hotels that do not have shuttles. A rental car will be needed for the duration
of the meetings,total of 8 days. HPD will send four(4) officers to the DRE School, location and dates TBA.
HPD will send 4 officers to Oahu for the DRE Instructor School, location and dates TBA. HPD will send four
(4) officers to the DRE Certification Nights, location and dates TBA. HPD will send 25 officers to DRE
Recertification, location and dates TBA. A rental vehicle will be needed for all DRE training as the hotel is
not a site for these training classes. HPD will send a representative to the Impaired Driving Task Force
meetings on Oahu. Shuttle is provided. HPD will send one (1)representative to the CMI Intoxilyzer
Supervisor Training on Oahu,which will be held at a hotel that does not have a shuttle. A rental car will be
needed as the hotel is not the training site.
Contractual/Consultant Services
Equipment
Other Direct Costs
EXHIBIT IV
SCHEDULE C
SCHEDULE C Exhibit IV
Grant No:
MILESTONES PAGE#1 of 1
- - — -- _ _
Month Activity
October 2017-Se tember 2018 Coordinate DRE Training for students and instructors,
p DRE Certification Nights and DRE Recertification
Training. Purchase traffic cones and gas cylinders
October 2017-December 2017 Conduct grant and county-funded impaired driving
roadblocks. Roadblocks to be scheduled during all
major holidays and National Campaign periods.
Attend Statewide Traffic Commanders Meeting.
Attend Impaired Driving Task Force Meetings.
Participate in NHTSA's "Drive Sober or Get Pulled
Over" Impaired Driving campaign.
January 2018-March 2018 Conduct grant and county-funded impaired driving
roadblocks. Roadblocks to be scheduled during all
major holidays and National Campaign periods.
Attend Statewide Traffic Commanders Meeting.
Attend Impaired Driving Task Force Meetings.
April 2018-June 2018 Conduct grant and county-funded impaired driving
roadblocks. Roadblocks to be scheduled during all
major holidays and National Campaign periods.
Attend Statewide Traffic Commanders Meeting.
Attend Impaired Driving Task Force Meetings.
Attend the Lifesavers Conference in San Antonio, TX
July 2018-September 2018 Conduct grant and county-funded impaired driving
roadblocks. Roadblocks to be scheduled during all
major holidays and National Campaign periods.
Attend Statewide Traffic Commanders Meeting.
Attend the DRE Conference in Nashville, TN. Attend
Impaired Driving Task Force Meetings. Participate in
NHTSA's "Drive Sober or Get Pulled Over" Impaired
Driving campaign. Attend the Intoxilyzer Users
Conference in Austin, TX
Quarterly . Conduct at least one earned media event and submit
resulting media coverage to the Highway Safety
Office.
EXHIBIT V
SCHEDULE D
SCHEDULE D Exhibit V
AGREEMENT OF UNDERSTANDING & COMPLIANCE
Grant No:
THIS AGREEMENT made and entered into by and between the STATE OF HAWAII by and through its
Director of Transportation,hereinafter referred to as "State," and the Governmental Unit named in this
application,hereinafter referred to as "Applicant."
WHEREAS,the National Highway Safety Act of 1966 (Public Law 89-564)provides Federal funds to the
STATE for approved highway safety projects, and
WHEREAS, STATE may make said funds available to various state, county or municipal agencies or
governments or political subdivisions upon application and approval by STATE and the UNITED STATES
DEPARTMENT OF TRANSPORTATION, and
WHEREAS, STATE is obligated to reimburse the UNITED STATES DEPARTMENT OF
TRANSPORTATION out of its funds for any ineligible or unauthorized expenditures for which Federal funds
have been claimed and payment received, and
WHEREAS,the above name APPLICANT has submitted an application for Federal funds for highway safety
projects.
NOW,THEREFORE, IN CONSIDERATION OF MUTUAL PROMISES AND OTHER GOOD AND
VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS:
I. Reimbursement of Eligible Expenditures
A. It is mutually agreed and promised that upon written application by APPLICANT and approval by
STATE and the UNITED STATES DEPARTMENT OF TRANSPORTATION, STATE shall obligate
said Federal funds to APPLICANT'S account for reimbursement of eligible expenditures as set forth in
the application.
B. It is mutually agreed and promised that APPLICANT shall reimburse STATE for any
ineligible or unauthorized expenditures for which Federal funds have been claimed and payment
received as determined by a State or Federal audit. Costs are not allowable for construction,
rehabilitation, remodeling, or for office furnishings and fixtures -for State, local or private buildings or
structures. The following are examples of items considered as furnishings or fixtures, for which
reimbursement is not eligible:
Desks Credenzas Storage Cabinets
Chairs Bookcases Portable Partitions
Tables Filing Cabinets Pictures, Wall Clocks
Shelving Floor Coverings Draperies
Coat Racks Office Planters Fixed Lighting/Lamps
C. It is further agreed and promised that where reimbursement is made to APPLICANT in installments, STATE
shall have the right to withhold any installments to make up reimbursement received for any ineligible or
unauthorized expenditures until such time as the ineligible claim is made up or corrected by APPLICANT.
•
II. Property Agreement
A. It is mutually agreed and promised that the APPLICANT shall immediately notify the STATE if any
equipment purchased under this project ceases to be used in the manner as set forth by the project
agreement. In such event,APPLICANT further agrees to either give credit to the project cost or to
another active Highway Safety project for the residual value of such equipment in an amount to be
determined by the STATE, or to transfer or otherwise dispose of such equipment as directed by STATE.
B. It is mutually agreed and promised by the APPLICANT that no purchased equipment under this project
will be conveyed, sold, salvaged,transferred, etc. without the express written approval of the STATE.
C. It is mutually agreed and promised that the APPLICANT shall maintain or cause to be maintained for its
useful life, any equipment purchased under this project.
III. Application of Hatch Act
A. It is mutually agreed and promised that the APPLICANT shall notify all employees of the APPLICANT,
whose principal employment is in connection with any Highway Safety project, fmanced in whole or in
part by loans or grants under the Highway Safety Act of 1966, of the provisions of Section 12 (a) of the
Hatch Act [5 U.S.C. 118K(a)].
IV. Equal Opportunity
A. It is mutually agreed and promised that pursuant to the requirements of Section 22 (a) of the Federal-Aid
Highway Act of 1968, Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), and the Age
Discrimination Act of 1975,the APPLICANT, as a condition to receiving approval of this application
submitted under the Highway Safety Act of 1966,hereby gives its assurance that employment in
connection with the subject Highway Safety Program project will be provided without regard to race,
color, creed, sex,handicap, age,or national origin. The APPLICANT further agrees that, as a condition
to receiving approval of this application, it will be subject to,and will comply with, Title VI of the Civil
Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 (hereinafter referred to as the Act), and all
applicable requirements pursuant to the Regulations of the Department of Commerce (Title 15, Code of
Federal Regulations, Part 8,which have been adopted by the Department of Transportation, and
hereinafter referred to as the Regulations),to the end that, in accordance with the Act and the
Regulations,no person in the United States shall on the ground of race, color, creed, sex,handicap, age,
or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected
to discrimination under the subject Highway Safety Program or project.
B. It is mutually agreed and promised that if the APPLICANT fails or refuses to comply with its
undertaking as set forth in these provisions,the STATE of the UNITED STATES DEPARTMENT OF
TRANSPORTATION may take any or all of these following actions.
(1) Cancel,terminate, or suspend in whole or in part the agreement, contract, or other arrangement with
respect to which the failure or refusal occurred; and
(2) Refrain from extending any further Federal financial assistance to the applicant agency under the
program with respect to which the failure or refusal occurred until satisfactory assurance of future
compliance has been received from the applicant agency.
•
V. Non-duplication of Grant Fund Expenditures
A. It is mutually agreed and promised that the APPLICANT has no ongoing or completed projects under
agreement with any other Federal fund source which duplicate or overlap any work contemplated or
described in this project.
B. It is mutually agreed and promised that the APPLICANT will either revise this project or revise any
pending or proposed request for other Federal grant funds which would duplicate or overlap work under
this project to exclude any such duplication of grant fund expenditures.
C. It is further mutually agreed and understood that the APPLICANT shall reimburse the STATE OF
HAWAII for any such duplicate expenditures for which Federal grant funds have been claimed and
payment received as determined by State or Federal audit.
VI. Project Income and Applicable Credits
A. It is mutually agreed and understood that the APPLICANT shall apply all proceeds or credits generated
under the project, such as but not restricted to: The sale of real or personal property royalties received
from copyrights and patents, sale of publications or from personal or incidental services,to the project in
accordance with OMB Circular A-87 (FMC 74-7) or A-21, as applicable and NHTSA/FHWA Order
460-4/7510.1.
VII. Copyrights and Patents
A. It is mutually agreed that any copyrightable materials produced in the course of a project may be the
property of the State or applicant agency; however, provisions should be made to obtain for the United
States Government,the State Governments and their political subdivisions a royalty-free nonexclusive,
and irrevocable license to use in any manner such copyrightable material. _
B. It is mutually agreed that the ownership of all rights accruing from any patentable discoveries or
inventions resulting from a project should be covered in the agreement. An irrevocable,nonexclusive,
nontransferable, and royalty-free license to practice each discovery or invention in the manufacture, use
and disposition, according to law, of any article or material, and in the use of any method developed as
part of the work under the agreement should be obtained for the United States Government,the State
Governments and their political subdivisions.
VIII. Certification Regarding Debarment and Suspension
A. Instructions for Certification
1. By signing and submitting this proposal,the prospective lower tier participant is providing the
certification set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the prospective lower tier
participant knowingly rendered an erroneous certification, in addition to other remedies available to
the Federal government,the department or agency with which this transaction originated may pursue
available remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which
this proposal is submitted if at any time the prospective lower tier participant learns that its
certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
4. The terms covered transaction, "debarred," "suspended," "ineligible," "lower tier covered
transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and
"voluntarily excluded," as used in this clause,have the meanings set out in the Definition and
Coverage sections of 49 CFR Part 29. You may contact the person to whom this proposal is
submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered
transaction with a person who is proposed for debarment under 48 CFR Part9, subpart 9.4, debarred,
suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction,
unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that is it will include
this clause titled"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion-- Lower Tier Covered Transaction,"without modification, in all lower tier covered
transactions and in all solicitations for lower tier covered transactions. (See below.)
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4,
debarred, suspended, ineligible, or voluntarily excluded from the covered transaction,unless it
knows that the certification is erroneous. A participant may decide the method and frequency by
which it determines the eligibility of its principals. Each participant may,but is not required to,
check the List of Parties Excluded from Federal Procurement and Non-procurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records
in order to render in good faith the certification required by this clause. The knowledge and
information of a participant is not required to exceed that which is normally possessed by a prudent
person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or
voluntarily excluded from participation in this transaction, in addition to other remedies available to
the Federal government,the department or agency with which this transaction originated may pursue
available remedies, including suspension and/or debarment.
IX. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—
Lower Tier Covered Transactions
1. The prospective lower tier participant certifies, by submission of this proposal,that neither it nor its
principals is presently debarred, suspended,proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participants shall attach an explanation to this proposal.
•
° X. Minority Business Enterprise Requirements
It is the policy of the Department of Transportation that minority business enterprises, as defined in 49
CFR Part 23, shall have the maximum opportunity to participate in the performance of contracts
financed in whole or in part with Federal funds under this agreement. Consequently,the MBE
requirements of 49 CFR Part 23 apply to this agreement.
The recipient or its contractor agrees to ensure that minority business enterprises as defined in 49 CFR
Part 23 have the maximum opportunity to participate in the performance of contracts and subcontracts
financed in whole or in part with Federal funds provided under this agreement. In this regard, all
recipients or contractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 23
to ensure that minoritybusiness enterprises have the maximum opportunityto compete for and perform
contracts. Recipients and their contractors shall not discriminate on the basis of race, color, national
p
origin, or sex in the award and performance of DOT-assisted contracts.
XI. Requirements
A. It is mutually agreed and promised that the applicant shall follow the State and Federal requirements
and guidelines set forth in the State of Hawaii Project Procedures Manual as amended. All project
expenditure records are to be retained for at least three years after the date of the final expenditure
report.
XII. Authorization to Proceed
A. It is mutually agreed between the STATE and the APPLICANT that this AGREEMENT OF
UNDERSTANDING AND COMPLIANCE shall become effective upon the STATE'S agreement
and authorization to proceed as set forth in PART II (2) of this application.