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HomeMy WebLinkAboutAGE COUNCIL 2017/12/05 2016-2018 VALERIE T.POINDEXTER ;'gip;'•"GY��F'''•�,,'•. AARON S.Y.CHUNG Chairwoman&Presiding Officer • ' '^��. • MAILE MEDEIROS DAVID • �"'`ft •' DRU MAMO KANUHA KAREN EOFF •__A. "°' SUSAN L.K.LEE LOY Vice Chair • •+kir!�0F EILEEN O'HARA HERBERT M."TIM"RICHARDS,III JENNIFER RUGGLES COUNTY COUNCIL County of Hawai`i Hawai'1 County building 25 Aupuni Street Hilo, Hawai`i 96720 27th Session ORDER OF BUSINESS . c Hawai`i County Building -o cni—C 25 Aupuni Street Hilo, Hawaii . . December 5, 2017 9:00 a.m. (Note: Please turn all communication devices to silent mode.) INVOCATION Pastor Matt Purvis of Grassroots Church CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE Serving the Interests of the People of Our Island Hawai`i is an Equal Opportunity Provider and Employer. -27December 5, 2017 PETITIONS, MEMORIALS, CERTIFICATES OF MERIT, AND EXPRESSIONS OF CONDOLENCE STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS (NOTE: COUNCIL MAY TAKE A LUNCH BREAK CLOSE TO THE NOON HOUR.) APPROVAL OF MINUTES October 4, 2017 October 18, 2017 COMMUNICATIONS Comm. 600: -2.5(e): REPORT OF ATTENDANCE OF COUNCIL MEMBERS LEE LOY, AT A COMMUNITY MEETING REGARDING PLAN ON OCTOBER 11, 2017 From Council Member Susan L. K. Lee Loy, dated November 8, 2017. ORDER OF RESOLUTIONS Res. 387-17: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE FOR ONE SINGLE DRUM VIBRATORY ROLLER Authorizes the Mayor to enter into a five-year lease agreement at an estimated monthly cost of $2,900. The equipment would be used by the Department of Public Works, Highways Division. The County will own the equipment at the end of the lease. Reference: Comm. 574 Intr. by: Ms. David (B/R) Approve: FC-61 Page 2 -27December 5, 2017 Res. 388-17: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE FOR ONE FORKLIFT Authorizes the Mayor to enter into a five-year lease agreement at an estimated monthly cost of $1,650. The equipment would be used by the Department of Public Works, Highways Division, to be stationed at the South Hilo roads baseyard. The County will own the equipment at the end of the lease. Reference: Comm. 575 Intr. by: Ms. David (B/R) Approve: FC-62 Res. 389-17: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE FOR ONE LOADER Authorizes the Mayor to enter into a five-year lease agreement at an estimated monthly cost of $5,400. The equipment would be used by the Department of Public Works, Highways Division, to be stationed at the Kona roads baseyard. The County will own the equipment at the end of the lease. Reference: Comm. 576 Intr. by: Ms. David (B/R) Approve: FC-63 Res. 390-17: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE FOR ONE CLOSED CIRCUIT TELEVISION AND ONE CHEMICAL GROUTING TRUCK Authorizes the Mayor to enter into a five-year lease agreement for a closed circuit television and chemical grouting truck to be used by the Department of Environmental Management, Wastewater Division, at an estimated monthly cost of $8,500. The County will own the equipment at the end of the lease. Reference: Comm. 577 Intr. by: Ms. David (B/R) Approve: FC-64 Page 3 -27December 5, 2017 Res. 391-17: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE FOR TWO 200 KILOWATT EMERGENCY GENERATORS Authorizes the Mayor to enter into a five-year lease agreement at an estimated monthly cost of $6,500. The equipment would be used by the Department of Environmental Management, Wastewater Division, to power sewer pump stations during power outages. The County will own the equipment at the end of the lease. Reference: Comm. 578 Intr. by: Ms. David (B/R) Approve: FC-65 Res. 392-17: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE FOR ONE 600 KILOWATT EMERGENCY GENERATOR Authorizes the Mayor to enter into a five-year lease agreement at an estimated monthly cost of $6,500. The equipment would be used by the Department of Environmental Management, Wastewater Division, to power wastewater plants and larger sewer pump stations during power outages. The County will own the equipment at the end of the lease. Reference: Comm. 579 Intr. by: Ms. David (B/R) Approve: FC-66 Res. 393-17: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE FOR ONE SEWER CLEANING TRUCK Authorizes the Mayor to enter into a five-year lease agreement at an estimated monthly cost of $7,300. The equipment would be used by the Department of Environmental Management, Wastewater Division, to clean sewer main lines and service laterals as well as remove material from lift station wet wells, treatment plant tanks, and channels. The County will own the equipment at the end of the lease. Reference: Comm. 580 Intr. by: Ms. David (B/R) Approve: FC-67 Page 4 -27December 5, 2017 Res. 397-17: AUTHORIZES THE ACCEPTANCE OF A DONATION OF TWO PUBLIC WORKS and one device in West between the two, for statistical analyses of path and trail use patterns. Reference: Comm. 588 Intr. by: Mr. Kanuha and Ms. Lee Loy Approve: PWPRC-28 Res. 398-17: TRANSFERS/APPROPRIATES AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITS SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO GOING -REACH AND Transfers $3,180 from the Clerk-Council Services Contingency Relief account (Council District 7); and credits to the Office of the Prosecuting Attorney, Other Current Expenses account. Reference: Comm. 589 Intr. by: Mr. Kanuha Res. 399-17: TRANSFERS/APPROPRIATES AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITS SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO GOING -REACH AND REINTEGRATION PILOT Transfers $3,180 from the Clerk-Council Services Contingency Relief account (Council District 8); and credits to the Office of the Prosecuting Attorney, Other Current Expenses account. Reference: Comm. 590 Intr. by: Ms. Eoff Page 5 -27December 5, 2017 Res. 400-17: TRANSFERS/APPROPRIATES AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITS SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO THE AAUW KONA EDUCATIONAL FUND TO ASSIST WITH THE 2017 Transfers $1,500 from the Clerk-Council Services Contingency Relief account (Council District 7); and credits to the Office of the Prosecuting Attorney, Other Current Expenses account. Reference: Comm. 591 Intr. by: Mr. Kanuha Res. 401-17: TRANSFERS/APPROPRIATES AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITS SAME TO A DESIGNATED FUND ACCOUNT TO ASSIST THE DEPARTMENT OF PARKS AND RECREATION WITH EXPENSES INCURRED FROM Transfers $1,000 from the Clerk-Council Services Contingency Relief account (Council District 4); and credits to the Parks and Recreation, Culture and Education Other Current Expenses account. Reference: Comm. 592 Intr. by: Res. 402-17: TRANSFERS/APPROPRIATES AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITS SAME TO A DESIGNATED FUND ACCOUNT FOR THE PURCHASE OF Transfers $4,000 from the Clerk-Council Services Contingency Relief account (Council District 5); and credits to the Parks and Recreation, Recreation Division Other Current Expenses account. Reference: Comm. 593 Intr. by: Ms. Ruggles Page 6 -27December 5, 2017 Res. 403-17: TRANSFERS/APPROPRIATES AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITS SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO THE BIG ISLAND RESOURCE CONSERVATION AND DEVELOPMENT COUNCIL TO ASSIST WITH EXPENSES RELATED TO THE LITTLE F Transfers $2,000 from the Clerk-Council Services Contingency Relief account (Council District 6); and credits to the Research and Development (R&D), Agriculture R&D, Other Current Expenses account. Reference: Comm. 594 Intr. by: Ms. David Res. 404-17: TRANSFERS/APPROPRIATES AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITS SAME TO A ISLAND UNITED WAY TO SUPPORT ITS COMMUNITY MARKETING AND OUTREACH PROGRAM Transfers $2,000 from the Clerk-Council Services Contingency Relief account (Council District 9); and credits to the Liquor Control, Public Programs account. Reference: Comm. 595 Intr. by: Mr. Richards Res. 405-17: TRANSFERS/APPROPRIATES AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITS SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO THE KONA TAHITI FETE EDUCATIONAL AND CULTURAL ASSOCIATION FOR THE KONA TAHITI FETE 2017 FESTIVAL Transfers $1,500 from the Clerk-Council Services Contingency Relief account (Council District 2); and credits to the Parks and Recreation, Administration Other Current Expenses account. Reference: Comm. 597 Intr. by: Mr. Chung Page 7 -27December 5, 2017 Res. 406-17: TRANSFERS/APPROPRIATES AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITS SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO GOING -REACH AND REINTEGRATION PILOT PROGRAM Transfers $3,180 from the Clerk-Council Services Contingency Relief account (Council District 6); and credits to the Office of the Prosecuting Attorney, Other Current Expenses account. Reference: Comm. 598 Intr. by: Ms. David Res. 407-17: TRANSFERS/APPROPRIATES AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITS SAME TO A DESIGNATED FUND ACCOUNT TO ASSIST WITH EXPENSES FOR THE 2018 OUTSTANDING OLDER AMERICANS AWARD LUNCHEON Transfers $3,000 from the Clerk-Council Services Contingency Relief account (Council District 8); and credits to the Office of Aging, Other Current Expenses account. Reference: Comm. 599 Intr. by: Ms. Eoff Res. 408-17: TRANSFERS/APPROPRIATES AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITS SAME TO A DESIGNATED FUND ACCOUNT FOR THE SMOKE DETECTOR PROGRAM Transfers $2,000 from the Clerk-Council Services Contingency Relief account (Council District 1); Fire Prevention Other Current Expenses account. Reference: Comm. 602 Intr. by: Ms. Poindexter Page 8 -27December 5, 2017 Res. 409-17: TRANSFERS/APPROPRIATES AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITS SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO THE BIG ISLAND RESOURCE CONSERVATION AND DEVELOPMENT COUNCIL TO ASSIST WITH EXPENSES RELATED TO THE THIRD ANNUAL SAKADA DAY CELEBRATION Transfers $3,000 from the Clerk-Council Services Contingency Relief account (Council District 7); and credits to the Research and Development, Reference: Comm. 603 Intr. by: Mr. Kanuha Res. 413-17: AUTHORIZES THE ACCEPTANCE OF A MONETARY DONATION OF $500 TO THE Donated by the Thomas Family. Funds would be used to expand the services of the Kupuna Care program. Reference: Comm. 609 Intr. by: Ms. David (B/R) Waived: FC Res. 414-17: AUTHORIZES LICENSES FOR ACCESS, INSTALLATION AND MAINTENANCE OF SYSTEM Department of Defense and Department of Accounting and General Services. The agreement authorizes the Director of Finance to grant licenses for access, installation, and maintenance of the sirens to improve and expand the emergency and civil defense communication and warning systems. Reference: Comm. 610 Intr. by: Ms. David (B/R) Waived: FC Page 9 -27December 5, 2017 BILLS FOR ORDINANCES (FIRST READING) Bill 78: AMENDS SECTION 25-8-11 (- ARTICLE 1983 (2016 EDITION, AS AMENDED), BY CHANGING THE DISTRICT CLASSIFICATION FROM AGRICULTURAL ONE ACRE (A-1a) TO SINGLE-FAMILY RESIDENTIAL 20,000 SQUARE FEET (RS-20) AT TAX MAP KEY: 6-5-004:049 (Applicant: Kathleen L. Brilhante) (Area: 1.166 acre) The Leeward Planning Commission forwards its favorable recommendation for this change of zone, which would allow the applicant to subdivide the property into two lots. The applicant will continue to live in her current residence and the new lot will be conveyed to a family member to build a residence. Reference: Comm. 560 Intr. by: Ms. Eoff (B/R) Approve: PC-40 Bill 83: AUTHORIZES THE ISSUANCE OF GENERAL OBLIGATION BONDS OF A PORTION OF THE COSTS OF VARIOUS IMPROVEMENT PROJECTS; FIXES THE FORM, DENOMINATIONS, AND CERTAIN OTHER DETAILS OF SUCH BONDS AND PROVIDES FOR THEIR SALE TO THE PUBLIC; AND AUTHORIZES THE TAKING OF OTHER ACTIONS RELATING TO THE ISSUANCE AND SALE OF THE BONDS Authorizes the issuance of up to $12.5 million in general obligation bonds, which would be used i County Prosecuting . Reference: Comm. 611 Intr. by: Ms. David (B/R) Waived: FC Page 10 -27December 5, 2017 ORDER OF THE DAY (SECOND OR FINAL READING) Bill 73: AMENDS ORDINANCE NO. 17-40, AS AMENDED, RELATING TO PUBLIC IMPROVEMENTS AND FINANCING THEREOF FOR THE FISCAL YEAR JULY 1, 2017, TO JUNE 30, 2018 $600,000 to the Capital Budget. Funds for this project shall be provided from General Obligation Bonds, Capital Projects Fund - Fund Balance and/or Other Sources. Funds would be used for the planning and design phase of the project. Reference: Comm. 551 Intr. by: Mr. Kanuha First Reading: November 15, 2017 Note: Requires 2/3 vote of the entire membership to amend, pursuant to Section 10- Charter Bill 74: AMENDS ORDINANCE NO. 17-40, AS AMENDED, RELATING TO PUBLIC IMPROVEMENTS AND FINANCING THEREOF FOR THE FISCAL YEAR JULY 1, 2017, TO JUNE 30, 2018 Fair Share project for $400,000 to the Capital Budget. Funds for this project shall be provided from Fair Share Contributions. Allows fair share funds in the South Hilo District to be used towards the project. Reference: Comm. 553 Intr. by: Ms. David (B/R) First Reading: November 15, 2017 Note: Requires 2/3 vote of the entire membership to amend, pursuant to Section 10- Charter Page 11 -27December 5, 2017 Bill 79: AMENDS ORDINANCE NO. 17-40, AS AMENDED, RELATING TO PUBLIC IMPROVEMENTS AND FINANCING THEREOF FOR THE FISCAL YEAR JULY 1, 2017, TO JUNE 30, 2018 Adds the Environmental Management Lono Kona Improvement District County project for $1,698,000 and Lono Kona Improvement District Federal project for $4,025,000 to the Capital Budget. Funds for this project shall be provided from General Obligation Bonds, Capital Projects Fund - Fund Balance and/or Other Sources ($1,698,000) and Federal Grants Receivable ($4,025,000). Funds would be used for the acquisition of easements, design, and construction of this public sewer system improvement project. Reference: Comm. 582 Intr. by: Ms. David (B/R) First Reading: November 15, 2017 Note: Requires 2/3 vote of the entire membership to amend, pursuant to Section 10- Charter REPORTS FC-60 NOMINATION OF DR. NAN SUMNER-MACK TO THE BOARD OF (Comm. 573): ETHICS Requires Council Confirmation by: December 9, 2017 (Section 13-4(l), PWPRC-25 NOMINATION OF DEBRA LEWIS TO THE VETERANS ADVISORY (Comm. 570): COMMITTEE PWPRC-26 NOMINATION OF MARCIA BRINKLEY TO THE VETERANS (Comm. 571): ADVISORY COMMITTEE PWPRC-27 NOMINATION OF CAROLLE BRULEE-WILSON TO THE VETERANS (Comm. 572): ADVISORY COMMITTEE Page 12 -27December 5, 2017 REFERRALS FOR EXECUTIVE SESSION 92-4, and Rule Nos. 2 and 10 of the Rules of Procedure of the County Council is necessary to hold an executive meeting. OTHER BUSINESS (Including but not limited to consideration of vetoed items, if any, or reconsideration of actions on agenda items.) ANNOUNCEMENTS ADJOURNMENT Note: B/R, when listed next to the name of an Introducer, signifies that the Council Member has signify support of or opposition to the proposal. The meeting places are accessible for persons with disabilities. Persons who need special accommodations for this meeting should call 961-8255 by December 1, 2017. Relay users please call 711(961-8255) to contact our office. Notice is hereby given -3.5, the between Kona and Hilo is lost for more than a short period of time, the meeting will be terminated. Council Members will be present at the following location: - A. (Pursuant to HRS §92-7 and Council Rule No. 2, Council Member Dru Mamo Kanuha will be participating from the Kona Council Office.) Public attendance via videoconference will be available at the Kona location. Public attendance via courtesy site is also available at the following locations until 4:30 p.m. or later in the event public testimony has not been completed: Phoa Council Office, 15-2879 P Waimea Council Office, Parker Square, 65-1279 Kawaihae Road, Suite 109. Public attendance via courtesy site is also available at the following locations until public testimony has been completed: Nlehu State Office Building, 95-5669 M Old Kohala Courthouse, 54- If, due to unanticipated circumstances, the courtesy site is unavailable and/or participation is disrupted, the scheduled meeting will continue. Page 13 -27December 5, 2017 Live stream of County Council Meetings: Council meetings are available for live viewing. Click on http://www.hawaiicounty.gov. Copies of this agenda and items listed on the agenda are available on the County Clerk-Council web page at http://www.hawaiicounty.gov/lb-council-meeting. For further information, please call 961-8255. Submitting Written Testimony: Those submitting written testimony at the meeting should bring fourteen (14) copies for distribution. Public testimony may also be submitted before 12:00 noon on the business day prior to the meeting: (1) by mail to the C -8912; or (3) by email to counciltestimony@hawaiicounty.gov. Please submit separate testimony for each item. Submitting Video Testimony: Those submitting video testimony may email a complete web address (url) to videotestimony@hawaiicounty.gov before 12:00 noon on the business day prior to the meeting. The email shall indicate the appropriate Committee or Council meeting, the meeting date, agenda item (communication, bill, resolution or report number), and number of testifiers on the video submittal. Each video submittal shall be limited to a single agenda item. Video submittals may contain up to three individual testifiers and shall each be up to three minutes in length. Video testimony will not be played during the meeting; however, it will be distributed to Council Members prior to the meeting. The Office of the County Clerk reserves the right to refuse testimony containing inappropriate content or that is not in compliance with Council Rule 13 (Public Statements and Testimony). Viewing of Meetings is Available on Public, Education, and Government Television. Please call Na Leo TV at (808) 935-8874 for Channel 55 schedule of Council and Committee meetings. Page 14