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HomeMy WebLinkAboutMIN HSSSC 2017/02/21 2016-2018COMMITTEE ON HUMAN SERVICES AND SOCIAL SERVICES 2nd Session West Hawaii Civic Center 74-5044 Ane Keohokalole Highway, Building A Kailua-Kona, Hawaii February 21, 2017 CALL TO The regular meeting of the Committee on Human Services and Social ORDER: Services called to order at 10:32 a.m., in the Council Chambers, Kailua-Kona, by Ms. Maile Medeiros David, Chair. ROLL CALL: Present: Ms. Maile Medeiros David, Chair Ms. Susan L. K. Lee Loy, Vice Chair Mr. Aaron S. Y. Chung, Member Ms. Karen Eoff, Member Mr. Dru Mamo Kanuha, Member Ms. Eileen O'Hara, Member Ms. Valerie T. Poindexter, Member Ms. Jennifer Ruggles, Member Absent & Excused: Mr. Herbert M. "Tim" Richards, III, Member STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS: The Chair directed the Committee to proceed to the next order of business, Statements from the Public on Agenda Items. (There were none.) COMMUNI- The Chair directed the Committee to proceed to the next order of business, CATIONS: Communications. Comm. 94: FISCAL YEAR 2017-2018 NONPROFIT GRANT REVIEW PROCESS AND FORMATION OF AN AD HOC COMMITTEE From Human Services and Social Services Committee (HSSSC) Chair Maile Medeiros David, dated February 1, 2017, describing the nonprofit grant review process and requesting formation of an ad hoc committee. The ad hoc committee would conduct application reviews with the applicants for the County's annual nonprofit grant awards and then report its findings to the HSSSC. HSSSC-2 February 21, 2017 Motion to Close File: Ms. O'Hara moved to close file on Comm. 94. Seconded by Ms. Poindexter. CHR. DAVID: Council Members, if it's okay before we go into the discussion on this, I would like to provide a brief background on the nonprofit grant process. In accordance with Section 2-139 of our Hawaii County Code, $1 million is available for distribution to eligible nonprofit 501(c) organizations. So in the prior years, 2014, 2015 and 2016. Mayor Kenoi allocated an additional $500,000 to the $1 million required by the Code, which brought the total annual award for those years to $1.5 million. This year we're not sure what we're going to end up with, so we'll see what happens. So, for Fiscal Year 2017-2018, the application deadline was the close of business of 4:30 p.m. on January 31, 2017. So, all applications and supporting documents had to have been delivered or mailed and received by the Finance Department, no later than 4:00 p.m. on the 31st For the 2017-2018 grant periods, Finance Department received a total of 150 applications, of which 145 were accepted, five rejected for either later filing or no proper documentation. And the request totaled for this fiscal year, slightly over $6.5 million in requests. Again, the increase in number of applications from the last fiscal year was 138 last Fiscal Year, so there is always—it's been a steady increase every year. So I would like to thank Director Tomei, Deputy Director Sako, and Ted Schrey and their staff They really worked hard. The diligence in processing these many applications and finalizing the binders for us is very, very much appreciated. And then I also, wanted to thank my staff, Donna and Davelyn, and Council Services for getting all these documents ready in such a short timeframe. We have such a short timeframe to work on these things. And also, the staff, Wendy and Council Member Eoff's staff for assisting in this program. So a binder containing copies of all the 145 applications will be given to each Council Member, if we haven't received one already. But for the ad hoc committee that we're forming today, I know at least five copies are here for us to have our first meeting. So the purpose of today's meeting is to form the ad hoc committee, in accordance with Council Rule 7. The scope briefly, the ad hoc committee will review the 145 eligible applications, we'll conduct interviews of each organization, and if appropriate, we'll do site visits. Last year we didn't do any site visits given the timeframe. And we will then present the ad hoc committee's recommendations for the award amounts to the Human Services and Social Services Committee on April 4th. So, at this time I would like to request the following Council Members serve on this ad hoc committee, if you would be willing to serve. My first recommendation would be Vice Chair Sue Lee Loy. She's a Council Member Page 2 HSSSC-2 February 21, 2017 from the Hilo District side, and she is a new member and I think she would be great. She is the Vice Chair of this Committee and I look forward to having her serve on this ad hoc committee. The next one I would really like to recommend is North Kona Council Member Eof£ Ms. Eoff is really a valuable asset, I believe she was the—she chaired herself the Human Services Committee and based on her experience and knowledge, it made the transition for me to take the chair of this committee a very smooth transition. And she would be representing the West Hawaii area. Then, I believe it would be myself as Chair, I would be the representative of South Kona, Ka`u and Volcano Village. So as far as the last, or the fourth, or any discussion regarding the suggestions that I have made, I will leave the last position open. If there was any Council Member that would like to serve on this ad hoc, for discussion purposes. Ms. O'Hara? MS. O'HARA: I'm sorry. Is it four or five members to the ad hoc? CHR. DAVID: Four. MS. O'HARA: Four, okay. CHR. DAVID: Discussion? As far as suggestions, would anyone—any other Council Members would like to serve? MS. POINDEXTER: No, I'm not serving. CHR. DAVID: Yes, Ms. Poindexter, go ahead. MS. POINDEXTER: I was going to suggest Council Member Tim Richards. Unfortunately, he is not here this morning. So, I guess that is what you get when you are absent. No, I'm just joking. But I would like to ask him, if he would like to—want to serve, unless anyone else? I thought because he has that Waimea area that could also go towards Hamakua, and then the Island will be pretty covered. But I'll go make a call. MS. DAVID: Would you like me to take a short recess, while you call Mr. Richards? MS. POINDEXTER: Yes. CHR. DAVID: Perfect. We're in recess. Page 3 HSSSC-2 February 21, 2017 Recess: At 10:42 a.m., the Chair called for a recess. Reconvene: The meeting reconvened at 10:53 a.m. CHR. DAVID: Alright, the Committee on Human Services and Social Services is now out of recess. We're calling the meeting back. We were in discussion on who would be the fourth ad hoc committee member, and after the conversation with Council Member Richards, he expressed his willingness to serve. So if there is any discussion on his serving as the fourth ad hoc member, Council Members? If no, okay. So we have our ad hoc committee formed. And I want to thank the ad hoc committee and I think if we can, after the Finance Committee, we would like to have a really brief meeting of the ad hoc committee. Perfect. So, if there is no more discussion, I would like to request a motion to postpone Communication 94 to April 4, 2017, Human Services and Social Services Committee meeting. Motion please? Motion to Postpone: Ms. Eoff moved to postpone Comm. 94 to April 4, 2017. Seconded by Ms. Poindexter. CHR. DAVID: Discussion on the postponement. No discussion? Okay, cool. Then briefly on April 4, the Human Services Committee will present the recommendations but no action will be taken and we will actually postpone it again to the April 18 Committee meeting. So, at the April 18 Committee meeting is when the members, the full Council, will vote on the recommendations of the ad hoc committee and those recommendations will be incorporated in the operating budget for further consideration and approval, and then the ad hoc committee will be dissolved. So, all those in favor please of the motion to postpone Communication 94 to April 4, 2017, Human Services and Social Services Committee meeting, say Ic aye. Vote on Motion The motion to postpone Comm. 94 and all related to Postpone: Communications to April 4, 2017 was carried by the (Approved) following voice vote: Ayes: Committee Members Chung, Eoff, Kanuha, Lee Loy, O'Hara, Poindexter, Ruggles, and Chair David — 8. Noes: None. Absent: Committee Member Richards —1. Excused: None. Page 4 HSSSC-2 February 21, 2017 ORDER OF The Chair directed the Committee to proceed to the next order of business, RESOLUTIONS: Order of Resolutions. (There were none.) BILLS FOR The Chair directed the Committee to proceed to the next order of business, ORDINANCES: Bills for Ordinances. (There were none.) ADJOURN There being no further business, at 10:55 a.m., Mr. Kanuha moved to MENT: adjourn the meeting. Seconded by Ms. Poindexter and carried by the following voice vote: Ayes: Committee Members Chung, Eoff, Kanuha, Lee Loy, O'Hara, Poindexter, Ruggles, and Chair David— 8. Noes: None. Absent: Committee Member Richards— 1. Excused: None. CHR. DAVID: We are adjourned. Thank you. Approved: fr Ms. Maile Medeiros David, Chair (Date) Human Services and Social Services Committee MD/vc Page 5