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HomeMy WebLinkAboutMIN FC 2017/10/17 2017-2018COMMITTEE ON FINANCE 21" Session West Hawaii Civic Center 74-5044 Ane Keohokalole Highway, Building A Kailua-Kona, Hawaii October 17, 2017 CALL TO The regular meeting of the Committee on Finance was called to order at ORDER: 12:53 p.m. in the Council Chambers, Kailua-Kona, by Ms. Maile Medeiros David, Chair. ROLL CALL: Present: Ms. Maile Medeiros David, Chair Ms. Karen Eoff, Vice Chair Mr. Aaron S. Y. Chung, Member Mr. Dru Mamo Kanuha, Member (came in later) Ms. Susan L. K. Lee Loy, Member Ms. Eileen O'Hara, Member Ms. Valerie T. Poindexter, Member Ms. Jennifer Ruggles, Member Absent & Excused: Mr. Herbert M. "Tim" Richards, III, Member STATEMENTS The Chair directed the Committee to proceed to the next order of business, FROM THE Statements from the Public on Agenda Items. PUBLIC ON AGENDA ITEMS: (There were none.) COMMUNI- The Chair directed the Committee to proceed to the next order of business, CATIONS: Communications. Comm. 14.21: REPORT OF CHANGE ORDERS AUTHORIZED: SEPTEMBER 1 - 15, 2017 From Finance Director Collins Tomei, dated September 29, 2017, transmitting the above report pursuant to Hawaii County Code Section 2-12.3. FC -21 Vote on Comm. 14.21 Filed Ms. Poindexter moved to close file on Comm. 14.21. Seconded by Ms. Lee Loy and carried by the following voice vote: Ayes: Committee Members Chung, Eoff, Kanuha, Lee Loy, O'Hara, Poindexter, Ruggles, and Chair David — 8. Noes: None. Absent: Committee Member Richards —1. Excused: None. October 17, 2017 Comm. 15.16: REPORT OF FUND TRANSFERS AUTHORIZED: August 16 - 31, 2017 From Controller Kay Oshiro, dated September 15, 2017. Vote on Comm. 15.16: Ms. Lee Loy moved to close file on Comm. 15.16. Filed Seconded by Ms. Poindexter and carried by the following voice vote: Ayes: Committee Members Chung, Eoff, Kanuha, Lee Loy, O'Hara, Poindexter, Ruggles, and Chair David — 8. Noes: None. Absent: Committee Member Richards —1. Excused: None. Comm. 15.17: REPORT OF FUND TRANSFERS AUTHORIZED: September 1 - 15, 2017 From Controller Kay Oshiro, dated September 20, 2017. Vote on Comm. 15.17: Ms. Lee Loy moved to close file on Comm. 15.17. Filed Seconded by Ms. Eoff and carried by the following voice vote: Ayes: Committee Members Chung, Eoff, Kanuha, Lee Loy, O'Hara, Poindexter, Ruggles, and Chair David — 8. Noes: None. Absent: Committee Member Richards —1. Excused: None. Comm. 518: NOMINATION OF NELSON H. HARANO TO THE SALARY COMMISSION From Mayor Harry Kim, dated September 29, 2017, submitting for the Council's review and confirmation the above nomination. Requires Council Confirmation by: November 13, 2017 (Section 13-4(1), Hawaii County Charter) Page 2 FC -21 October 17, 2017 (Note: At this time, Rose Bautista, Executive Assistant to Mayor Kim, via videoconference from Hilo, and Nominee Nelson H. Harano, came forward to address the members of the Committee.) Vote on Comm. 518: Mr. Kanuha moved to recommend confirmation of (Approved) the appointment of Mr. Nelson H. Harano to the Salary Commission. Seconded by Ms. Lee Loy and carried by the following voice vote: Ayes: Committee Members Chung, Eoff, Kanuha, Lee Loy, O'Hara, Poindexter, Ruggles, and Chair David — 8. Noes: None. Absent: Committee Member Richards —1. Excused: None. Committee Members spoke in favor of the appointment. Chair David informed Mr. Harano that he did not need to appear before full Council for final confirmation. CHR. DAVID: Mr. Clerk, Order of Resolutions. ORDER OF The Chair directed the Committee to proceed to the next order of business, RESOLUTIONS: Order of Resolutions. Res. 342-17: AUTHORIZES THE OFFICE OF THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE OFFICE OF RESEARCH SERVICES, UNIVERSITY OF HAWAII Provides $15,000 from the Department of Research and Development to the Office of Research Services, University of Hawaii, to fund its "Long-term Responses of Coffee Rootstocks to Root -knot Nematode (RKN) in Kona" research proposal. Funds would be used to educate and assist farmers on how to effectively replant affected farms with nematode -resistant grafted coffee trees. Reference: Comm. 504 Intr. by: Ms. David (B/R) Page 3 FC -21 Vote on Res. 342-17 (Approved) October 17, 2017 Ms. Eoff moved to recommend adoption of Res. 342-17. Seconded by Ms. Poindexter and carried by the following voice vote: Ayes: Committee Members Chung, Eoff, Kanuha, Lee Loy, O'Hara, Poindexter, Ruggles, and Chair David — 8. Noes: None. Absent: Committee Member Richards —1. Excused: None. Res. 343-17: AUTHORIZES THE OFFICE OF THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE OFFICE OF RESEARCH SERVICES, UNIVERSITY OF HAWAII Provides $8,250 from the Department of Research and Development to the Office of Research Services, University of Hawaii, to fund its "The Analysis of Agricultural By -Products to be used as Animal Feeds on Hawaii Island" proposal. Funds would be used to determine the availability, quality, and ideal storage methods of agricultural by-products for use as animal feed. Reference: Comm. 505 Intr. by: Ms. David (B/R) Vote on Res. 343-17: Ms. Poindexter moved to recommend adoption of Res. 343-17. (Approved) Seconded by Ms. Eoff and carried by the following voice vote: Ayes: Committee Members Chung, Eoff, Kanuha, Lee Loy, O'Hara, Poindexter, Ruggles, and Chair David — 8. Noes: None. Absent: Committee Member Richards —1. Excused: None. Res. 344-17: AUTHORIZES THE OFFICE OF THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE OFFICE OF RESEARCH SERVICES, UNIVERSITY OF HAWAII Provides $12,000 from the Department of Research and Development to the Office of Research Services, University of Hawaii, to fund its "Organic Treatment for Little Fire Ants" proposal. Funds would be used to investigate organic options that meet the Organic Materials Review Institute requirements for use of products by certified organic farmers. Reference: Comm. 506 Intr. by: Ms. David (B/R) Page 4 FC -21 Vote on Res. 344-17 (Approved) October 17, 2017 Ms. Eoff moved to recommend adoption of Res. 344-17. Seconded by Ms. Lee Loy and carried by the following voice vote: Ayes: Committee Members Chung, Eoff, Kanuha, Lee Loy, O'Hara, Poindexter, Ruggles, and Chair David — 8. Noes: None. Absent: Committee Member Richards —1. Excused: None. Res. 345-17: AUTHORIZES THE OFFICE OF THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE OFFICE OF RESEARCH SERVICES, UNIVERSITY OF HAWAII Vote on Res. 345-17 (Approved) BILLS FOR ORDINANCES Provides $5,000 from the Department of Research and Development to the Office of Research Services, University of Hawaii, to fund its "Tea Variety Release for Hawaii 2017-2018" proposal. Funds would be used to publicize the release of a new tea variety to growers through a field day and a Tea 101 basic workshop to cover tea propagation, cultivation, harvesting, processing, and marketing. Reference: Comm. 507 Intr. by: Ms. David (B/R) Ms. Eoff moved to recommend adoption of Res. 345-17. Seconded by Ms. Lee Loy and carried by the following voice vote: Ayes: Committee Members Chung, Eoff, Kanuha, Lee Loy, O'Hara, Poindexter, Ruggles, and Chair David — 8. Noes: None. Absent: Committee Member Richards —1. Excused: None. CHR. DAVID: Mr. Clerk, Bills for Ordinances. Bill 70. The Chair directed the Committee to proceed to the next order of business, Bills for Ordinances. Page 5 FC -21 October 17, 2017 Bill 70: AMENDS ORDINANCE NO. 17-40, AS AMENDED, RELATING TO PUBLIC IMPROVEMENTS AND FINANCING THEREOF FOR THE FISCAL YEAR JULY 1, 2017, TO JUNE 30, 2018 Adds the Civil Defense Land Mobile Radio Upgrade project for $5 million to the Capital Budget. Funds for this project shall be provided from the General Obligation Bonds, Capital Projects Fund - Fund Balance and/or Other Sources. Funds would be used to complete Phase 2 of the project, which requires the building of three new sites, surveying radio tower sites, and radio tower repairs. Reference: Comm. 508 Intr. by: Ms. David (B/R) Motion to Approve: Ms. O'Hara moved to recommend passage of Bill 70 on first reading. Seconded by Ms. Eoff CHR. DAVID: Discussion, Council Members? Seeing none MS. O'HARA: Wait, wait, wait. Too fast. Yeah, I just wanted a little clarification. This is already on the capital improvement list. I'm asking a question, actually. CHR. DAVID: Ms. Sako, could you please come forward? (Note: At this time, Finance Director Deanna Sako and Civil Defense Administrative Officer John Drummond came forward to address the members of the Committee.) CHR. DAVID: Ms. Sako, Mr. Drummond is letting you go first. MS. SAKO: Oh okay, sorry. Deanna Sako, Director of Finance. I just wanted to clarify that on Bill 70, this is actually a reappropriation, and the account lapsed on June 30th, so we are reappropriating the remaining $5 million or so, so they continue and complete the project. I think they just have a few things left to finish up the system, and so this is so that they could go ahead and fix those last remaining towers. CHR. DAVID: Thank you. Mr. Drummond? MR. DRUMMOND: Yes. CHR. DAVID: That's it? MR. DRUMMOND: That's it, yeah. CHR. DAVID: Ms. O'Hara, you still have the floor. Page 6 FC -21 October 17, 2017 MS. O'HARA: Well, I just wanted a little information about it. It sounds like we're in Phase 2. And the building of the three new sites, $5 million is sufficient to complete the project? MR. DRUMMOND: Yes. MS. O'HARA: This is something that we've been working on for awhile, is what I understand. MR. DRUMMOND: For a long time. MS. O'HARA: Okay, sounds good. Thank you. CHR. DAVID: Thank you. Anyone else? No? Mr. Drummond, could you stay there for the next one? MR. DRUMMOND: Yes, ma'am. CHR. DAVID: Thank you. In case. Okay, all those in favor of approving Bill 70 please say "aye." Vote on Bill 70: The motion to recommend passage of Bill 70 on first reading (Approved) was carried by the following voice vote: Ayes: Committee Members Chung, Eoff, Kanuha, Lee Loy, O'Hara, Poindexter, Ruggles, and Chair David — 8. Noes: None. Absent: Committee Member Richards —1. Excused: None. CHR. DAVID: Mr. Clerk, Bills for Ordinances. Bill 71. Bill 71: AMENDS ORDINANCE NO. 17-40, AS AMENDED, RELATING TO PUBLIC IMPROVEMENTS AND FINANCING THEREOF FOR THE FISCAL YEAR JULY 1, 2017, TO JUNE 30, 2018 Adds the Civil Defense Microwave System Replacement project for $3 million to the Capital Budget. Funds for this project shall be provided from the General Obligation Bonds, Capital Projects Fund - Fund Balance and/or Other Sources. Funds would be used to replace the County's microwave system at 19 radio sites located around the island. Reference: Comm. 509 Intr. by: Ms. David (B/R) Page 7 FC -21 October 17, 2017 Motion to Approve: Ms. Eoff moved to recommend passage of Bill 71 on first reading. Seconded by Ms. O'Hara. CHR. DAVID: Discussion? Ms. Lee Loy. MS. LEE LOY: Mr. Drummond, thanks for being here. MR. DRUMMOND: You're welcome. MS. LEE LOY: I don't know much about this stuff, so I'm really having a hard time on understanding a microwave system and what we're trying to repair; and I read the background and justification, the equipment is approaching its end of life and the manufacturer will not provide replacement parts. MR. DRUMMOND: That's right. MS. LEE LOY: So can you help me understand what we're getting and why we can't fix it and we have to move into another system? MR. DRUMMOND: So the current system was installed in 2006. At that point in time 0the microwave system connects all of the radio sites. So when the dispatcher in Hilo needs to talk to a police officer in Kona, that conversation travels on the microwave system to get to the radio near Kona, so that they can talk back and forth. So the current system, and we've been notified by the manufacturer that after 31 December, 2020, they will no longer provide parts or modules for it. So at that point, it becomes unsupportable. We'd have to try to get parts on eBay or something like that to keep it running, potentially. So at this point, we want to get started in the process so that we can have the system replaced before its end of life; so we can continue with our public safety communications. MS. LEE LOY: So we're going to end up with a system that's obsolete, is what I am hearing? MR. DRUMMOND: Yes. MS. LEE LOY: So what kind of assurance do we have, that the next system we purchase will not run into these problems? I recognize technology changes rather quickly. So my 16 year old son would probably roll his eyes at me right, if I asked that question. But it's money, it's something we need to communicate with our first responders. MR. DRUMMOND: Right. Page 8 FC -21 October 17, 2017 MS. LEE LOY: But how do we build in a system that doesn't end up becoming obsolete? Is that not even❑ MR. DRUMMOND: You know, 14 to 20 years is pretty typical for an electronic system, so I think we did okay with the current system. What we have to do is try to delay the procurement to as close to the installation date as possible, so that we're not inspecting equipment two or three years before we plan to install it. MS. LEE LOY: A follow-up question, are we sure that this is, maybe this isn't a good question, but they can be integrated into our Police and Fire and all the other radio systems, because I know this body has approved a number of things for Police, Fire. Lighter mapping, real time information, and I'm concerned that we keep seeing these requests in tiny little silos, but I want to believe that there's a global look to ensure that we are getting systems that will integrate well with one another, and then have the longevity that we're asking for. MR. DRUMMOND: So this system will integrate with everything that we have today. We continue to work with Police and Fire. We have a committee that's been doing a radio system, and members from the department that were affected. And we discuss all of the items before we proceed with the purchase. So as long as we maintain that communication, we know what each department is doing, we can be sure that we buy something that is compatible. MS. LEE LOY: Thank you. Thank you so much. MR. DRUMMOND: Thank you. MS. LEE LOY: Well done. I yield. CHR. DAVID: Thank you very much. Yes, Mr. Clerk? MR. HENRICKS: Sir, if you could be so kind as to provide your full name and title for the record. MR. DRUMMOND: Thank you. Sorry. John Drummond, Civil Defense Administrative Officer. CHR. DAVID: Thank you. Anyone else? No? Alright, all those in favor of approving Bill 71 please say "aye." Page 9 FC-21 October 17, 2017 Vote on Bill 71: The motion to recommend passage of Bill 71 on first reading (Approved) was carried by the following voice vote: Ayes: Committee Members Chung, Eoff, Kanuha, Lee Loy, O'Hara, Poindexter, Ruggles, and Chair David—8. Noes: None. Absent: Committee Member Richards— 1. Excused: None. CHR. DAVID: And I think, Mr. Clerk,we're at the end of the agenda? Thank you. Motion to adjourn,please? ADJOURN- There being no further business, at 1:13 p.m., Ms. O'Hara moved to adjourn MENT: the meeting. Seconded by Ms. Poindexter and carried by the following voice vote: Ayes: Committee Members Chung, Eoff, Kanuha, Lee Loy, O'Hara, Poindexter, Ruggles, and Chair David—8. Noes: None. Absent: Committee Member Richards— 1. Excused: None. CHR. DAVID: Thank you very much. We are adjourned. Approved: 44110 Ms. Maile 71"os Davi',Chair (Date) Finance Committee MD/na Page 10