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Home My WebLink AboutAGE FC 2018/01/03 (2016-2018) ACTIONS MAILE MEDEIROS DAVID AARON S. Y. CHUNG Chair and Presiding Officer DRU MAMO KANUHA SUSAN L. K. LEE LOY EILEEN O’HARA KAREN EOFF VALERIE T. POINDEXTER Vice Chair HERBERT M. “TIM” RICHARDS, III JENNIFER RUGGLES COUNTY COUNCIL County of Hawai‘i Hawai‘i County Building 25 Aupuni Street Hilo, Hawai‘i 96720 COMMITTEE ON FINANCE th 25 Session ORDER OF BUSINESS Hawai‘i County Building 25 Aupuni Street Hilo, Hawai‘i January 3, 2018 10:45 a.m. (Note: Please turn all communication devices to silent mode.) CALL TO ORDER – 11:29 a.m. ROLL CALL STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS COMMUNICATIONS Comm. 7.14: MONTHLY BUDGET STATUS REPORT FOR THE MONTH ENDED JULY 31, 2017, FROM THE DEPARTMENT OF FINANCE From Finance Director Deanna Sako, dated November 20, 2017, transmitting the above report pursuant to Hawai‘i County Charter Section 6-6.3(h). (Vote on Comm. 7.14 is on the next page.) Serving the Interests of the People of Our Island Hawai‘i County is an Equal Opportunity Provider and Employer. FC-25 January 3, 2018 FILED: Ayes: Committee Members Eoff, Kanuha, Lee Loy, O’Hara, Poindexter, Ruggles, and Chair David – 7. Noes: None. Absent: Committee Members Chung and Richards – 2. Excused: None. Comm. 7.15: MONTHLY BUDGET STATUS REPORT FOR THE MONTH ENDED AUGUST 31, 2017, FROM THE DEPARTMENT OF FINANCE From Finance Director Deanna Sako, dated November 29, 2017, transmitting the above report pursuant to Hawai‘i County Charter Section 6-6.3(h). FILED: Ayes: Committee Members Eoff, Kanuha, Lee Loy, O’Hara, Poindexter, Ruggles, and Chair David – 7. Noes: None. Absent: Committee Members Chung and Richards – 2. Excused: None. Comm. 14.24: REPORT OF CHANGE ORDERS AUTHORIZED: OCTOBER 16 – 31, 2017 From Finance Director Deanna Sako, dated November 15, 2017, transmitting the above report pursuant to Hawai‘i County Code Section 2-12.3. POSTPONED TO JANUARY 23, 2018: Ayes: Committee Members Eoff, Kanuha, Lee Loy, O’Hara, Poindexter, Ruggles, and Chair David – 7. Noes: None. Absent: Committee Members Chung and Richards – 2. Excused: None. Comm. 14.25: REPORT OF CHANGE ORDERS AUTHORIZED: NOVEMBER 1 – 15, 2017 From Finance Director Deanna Sako, dated November 30, 2017, transmitting the above report pursuant to Hawai‘i County Code Section 2-12.3. FILED: Ayes: Committee Members Eoff, Kanuha, Lee Loy, O’Hara, Poindexter, Ruggles, and Chair David – 7. Noes: None. Absent: Committee Members Chung and Richards – 2. Excused: None. Page 2 FC-25 January 3, 2018 Comm. 15.20: REPORT OF FUND TRANSFERS AUTHORIZED: NOVEMBER 1 – 15, 2017 From Controller Kay Oshiro, dated November 21, 2017. FILED: Ayes: Committee Members Eoff, Kanuha, Lee Loy, O’Hara, Poindexter, Ruggles, and Chair David – 7. Noes: None. Absent: Committee Members Chung and Richards – 2. Excused: None. Comm. 114.3: FIRST QUARTER REALLOCATION REPORT: JULY – SEPTEMBER, 2017 From Human Resources Acting Director William V. Brilhante, Jr., dated November 28, 2017. FILED: Ayes: Committee Members Eoff, Kanuha, Lee Loy, O’Hara, Poindexter, Ruggles, and Chair David – 7. Noes: None. Absent: Committee Members Chung and Richards – 2. Excused: None. Comm. 645: REAL PROPERTY TAX REVIEW WORKING GROUP AND AGRICULTURAL COMMITTEE REPORT From Finance Director Deanna Sako, dated December 1, 2017. This initial report provides the compositions of the Real Property Tax Review Working Group and Agricultural Committee, the collectively agreed upon goals for both groups, and an updated status on the recommendations of the International Association of Assessing Officers March 5, 2012, audit of the County’s real property tax policies. FILED: Ayes: Committee Members Eoff, Kanuha, Lee Loy, O’Hara, Poindexter, Ruggles, and Chair David – 7. Noes: None. Absent: Committee Members Chung and Richards – 2. Excused: None. Page 3 FC-25 January 3, 2018 ORDER OF RESOLUTIONS Res. 452-18: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE OF ONE BUCKET TRUCK FOR THE DEPARTMENT OF PUBLIC WORKS Authorizes the Mayor to enter into a five-year lease agreement at an estimated monthly cost of $2,617. The equipment would be used by the department’s Traffic Division for streetlight installation and maintenance. The County will own the equipment at the end of the lease. Reference: Comm. 659 Intr. by: Ms. David (B/R) RECOMMENDED ADOPTION: Ayes: Committee Members Eoff, Kanuha, Lee Loy, O’Hara, Poindexter, Ruggles, and Chair David – 7. Noes: None. Absent: Committee Members Chung and Richards – 2. Excused: None. Res. 453-18: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE FOR ONE FULL-SIZE COLOR SCANNER/PLOTTER FOR THE DEPARTMENT OF ENVIRONMENTAL MANAGEMENT Authorizes the Mayor to enter into a five-year lease agreement at an estimated monthly cost of $390 to be used by the department’s Wastewater Division to produce construction drawings. Reference: Comm. 660 Intr. by: Ms. David (B/R) RECOMMENDED ADOPTION: Ayes: Committee Members Eoff, Kanuha, Lee Loy, O’Hara, Poindexter, Ruggles, and Chair David – 7. Noes: None. Absent: Committee Members Chung and Richards – 2. Excused: None. Page 4 FC-25 January 3, 2018 BILLS FOR ORDINANCES ADJOURNMENT – 12:39 p.m. Note: B/R, when listed next to the name of an Introducer, signifies that the Council Member has agreed to introduce legislation “By Request” on behalf of the requesting party. It does not necessarily signify support of or opposition to the proposal. The meeting places are accessible for persons with disabilities. Persons who need special accommodations for this meeting should call 961-8245 by December 29, 2017. Relay users please call 711(961-8245) to contact our office. Public attendance via courtesy site is available at the following locations until 4:30 p.m. or later in the event public testimony has not been completed:  Kona Council Office, West Hawai‘i Civic Center, 74-5044 Ane Keohokālole Highway, Building A;  Pāhoa Council Office, 15-2879 Pāhoa Village Road; and  Waimea Council Office, Parker Square, 65-1279 Kawaihae Road, Suite 109. Public attendance via courtesy site is also available at the following locations until public testimony has been completed:  Nā‘ālehu State Office Building, 95-5669 Māmalahoa Highway; and  Old Kohala Courthouse, 54-3900 Akoni Pule Highway, Kapa‘au. If, due to unanticipated circumstances, the courtesy site is unavailable and/or participation is disrupted, the scheduled meeting will continue. Live stream of County Council Committee Meetings: Meetings are available for live viewing. Click on Council Meetings on the County’s homepage at http://www.hawaiicounty.gov. Copies of this agenda and items listed on the agenda are available on the County Council-Clerk web page at http://www.hawaiicounty.gov/lb-council-committee/. For further information, please call 961-8245. Submitting Written Testimony: Those submitting written testimony at the meeting should bring fourteen (14) copies for distribution. Public testimony may also be submitted before 12:00 noon on the business day prior to the meeting: (1) by mail to the County Clerk’s Office in Hilo at 25 Aupuni Street, Hilo, Hawai‘i 96720; (2) by facsimile to (808) 961-8912; or (3) by e-mail to counciltestimony@hawaiicounty.gov. Please submit separate testimony for each item. Submitting Video Testimony: Those submitting video testimony may email a complete web address (url) to videotestimony@hawaiicounty.gov before 12:00 noon on the business day prior to the meeting. The email shall indicate the appropriate Committee or Council meeting, the meeting date, agenda item (communication, bill, resolution, or report number), and number Page 5 FC-25 January 3, 2018 of testifiers on the video submittal. Each video submittal shall be limited to a single agenda item. Video submittals may contain up to three individual testifiers and shall each be up to three minutes in length. Video testimony will not be played during the meeting; however, it will be distributed to Council Members prior to the meeting. The Office of the County Clerk reserves the right to refuse testimony containing inappropriate content or that is not in compliance with Council Rule 13 (Public Statements and Testimony). Viewing of Meetings is Available on Public, Education, and Government Television. Please call Na Leo TV at (808) 935-8874 for Channel 55 schedule of Council and Committee meetings. Page 6