HomeMy WebLinkAboutCOM 0710.001 2016-2018 JEN RUGGLES Public Works&Parks and Recreation
Council Member •- 1 of N;',, Committee Chair
District 5— Puna Mauka, c,nJ'• •• •'•, Public Safety&Mass Transit
Pahoa Mauka, Kalapana " � ,`��' • Committee Chair
r
Phone: 808-961-8536 • 0-- ;w;•�.
• • •• = Hawai`i County Building
Fax: 808-961-8912 •,!rE••4-�OF ��►`�'_=` 25 Aupuni St. Suite 1402
Email:.Ien.Ruggles@hawaiicounty.gov Hilo, HI 96720
HAWAI`I COUNTY COUNCIL
CD
DATE: January 30, 2018
®
TO: Valerie T. Poindexter, Council Chair • C)
d Members of the Hawai'i County Council m
FROM: 1,V Jen Ruggles, Council Member
SUBJECT: Material for the February 6, 2018 HSSSC CAP Presentation
(Communication 710)
' Attached please find a hard copy of the Community Alliance Partners PowerPoint
presentation and a digital version of the same material on a USB portable drive. This material
will be used by the CAP in their Human Services and Social Services Committee presentation
scheduled for February 6, 2018 in Hilo.
Please copy and distribute this to Council Members.
Mahalo.
Gomm. No. 7/0•.1
Ref. To: P714S-SsC,
Ref. Dote FEB 0 6 2018
Hawai`i County is an Equal Opportunity Provider and Employer
February 6, 2018 - Hawaii County Council Presentatigy, JP
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Hawaii Island's Continuum of Care
AP
Presenters ...
Sharon L. Hirota
Hawaii County OHCD - Existing Housing Division 44 lik,
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Brandee Menino 0
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CEO, Hope Services Hawaii
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Elizabeth Murph _.
Hawaii Island Community:Direc • ` , Cat '
CAP: Co-ChairsVieiii. N zioN.:.
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Pail! Normann
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Continuum of C ( C0C
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Development HUD
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• Statewide or.
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2016)ata provided by the
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Homeless Point In Time 1 5 3 9 4 k..,
2015
Count, 2017: 2017
2014 1 ) 241
32% 953
2013 869 0 decrease in homeles,.
elm
since 1l 2016 elow
Number of homeless individuals on Hawai`i Island
s ,
,,,,, 411117114
What homelessness looked like on the island of Hawaii in 2017*: 953 total homeless
e i r
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Of
040%0 7%
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are chronically are families are Seniors are Veterans
homeless
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Table 32: Summary of Hawaii County Regional Unsheltered Homeless, 2017
Sin les Family All Family
g Individuals Individuals Households
Region # % _ # % # % # %
1: Kohala 3 1% 2 1% 5 1% 1 2%
2: Honokaa 16 3% 7 4% 23 3% 2 5%
. 3: Laupahoehoe 6 1% 0 ' 0% 6 1% 0 0%
4: Hilo I 154 32% 23 . 12% 177 26% 4 10%
5: Waiakea 35 7% 0 0% 35 5% 0 0%
6: Keaau 41 9% 31 1 16% 72 11% 8 19%
7: Pahoa 66 14% 21 11% 87 13% 4 10%
8: Kau 40 8% 96 1 49% 136 20% 20 48%
9: Konawaena 7 j 1% 0 I 0% 7 1% 0 0%
10: Kealakehe 114 24% 16 8% 130 19% 3 7%
TOTAL 482 100% 196 100% 678 100% 42 100%
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Homeless
% 1 7 . ,. ,
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IC.
% 5 4 51 % qt.
have lived in Hawaii have lived in Hawai`i are first-time homeless.
for less than 1 year. for 10+ years. (Highest rate in the State) at
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416,
tb
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' 114' . 1)•,:410 2 1 0/ 44.....
lb 110 1 o litv.
'ik 330/0 �r�, '..„
�, have a substance -•.
kare mentally ill. ,, ,a, abuse disability. -_
Minimum WageHousing Wage al
•
HAWAI`I COUNTY RENTAL HOUSING: a
The Reality of the Rental Market 400►
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Current renters .,..
Oil Hawaii I 1 andII 111P filkii,,
21 ,835 .�...
Minimum Wage 0Housing Wage �'
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. Current minimum wage I burly wage needed to rent a .�
i 2-bedroom apartment Imp
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$10. 10/hr. $24.44 le ,
: , IP lb, 840.0111 4
` Annual income at minimum wage Annual income needed r
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$21 , 008 $50,840 . . 0
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tw ! ,..; Rent affordable at minimum Wage Fair Market Rent for a
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$525 $1 271 '4116, ali•
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Work hours required at
minimum wage to afford
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Hawaii County'sn A nual Performance Mea
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Point in Time FY 2016 Homeless Service Utizati .
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Count 5 ,► ••■►
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In 2016,
Length oittime pe . .Jexp ..ie
were a total of
153 families
homelessness ►
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living without a 0- 112 d?‘" 1 I O W ze - tit , %'"'`414%;*home.
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homelessness . ,
decreased to iii, 0
83 families in Return t . • •► 411111111611%4% ,
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Comprehensive Assessment ---
Strategic Agreements 401
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GOALS .... . ,
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I End
Family Homelessness by 2020. -+440 sc.
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: 74-
74"'
Reduce Single Household lb �
. , homelessness by 30% each year.
I
•
Ilk �`� Reduce recidivism, or return to
homelessness to below 1Q% b 2024. � :,
Ways to Take Action *.
Treat the Symptom: it, 'r`
et ,
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Prioritize & Fund housing focused pi
those who are home1ess and at-risk t - c�� �,.
Address the Cause: � 4
Decriminalize Homelessnes .4, Mao
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Recogniz 4omeln ; : s ' � - Yr 4pwide ecgno c " risrs
AnyQuestions ?
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Sharon L. Hirota ilk ilt
Hawaii County OHCD Existing Housing Division 11111/4 ,
808-959-4642, Sharon.Hirota@hawaiicounty.gov * :).., . 11104
ipi sop
Brandee Menino
cEO, Hope Services Hawaii . , "milpitir,
808-933-6013, bmenino@a hopeservices ave g 114.41, d.•
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Elizabeth Murphy
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Hawaii Island Community Directo w: •
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o8-961-7o51, elizabeth.murph •• icc .. a
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8 -E 4neigr , , o
Presenters
Sharon L. Hirota
Hawaii County OHCD — Existing Housing Division
Brandee Menino
CEO, Hope Services Hawaii
CAP: Co-Chair
412„.;
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Elizabeth Murph
Hawaii Island Community Director, Catholic Charities
CAP: Co-Chair
404.
Paul Normann
Executive Director, Neighborhood Place of Puna
CAP: Vice Chair
Document Order for County Council Presentation on 2/6/18.
1. Let's End Homelessness
2. Reducing Homelessness in Hawaii County
a. Cover
b. End Family Homelessness
c. Reduce Single household homelessness
d. Reduce Recidivism
e. Strengthen the CAP
3. Hawaii County Rental Housing
4. Catholic Charities Hawaii's Family Assessment Center
5. Coordinated Entry System (CES)
6. Community Alliance Partners, Membership Packet
7. Housing First Check List
Lerse �
What homelessness looked like on the island of Hawai'i in 2017*: 953 total homeless
�•''
23 /0 O 40 /0 O 11 % /o�O
are chronically are families are Seniors are Veterans
homeless
SUCCESSES
GOALS
On the island of Hawaii:
32% The rate of return to homelessness End Family Homelessness by 2020.
decrease in
homelessness is the lowest in the state at 14.4%
4600 The average length of time 2Reduce Single Household
decrease in spent homeless was 112 days, homelessness by 30% each year.
family
homelessness the lowest length of time in the state
617 Reduce recidivism, or return to
There was a 5% increase of those homelessness,
placed in moving into permanent housing home , to below 10% by 2020.
housing
We believe everyone deserves a home !
0
04511
Community Alliance Partners
A coalition of Hawai' i Island's homeless service providers, govern-
ment representatives and community stakeholders working together
in partnership to end homelessness.
For more information; email David Deges, membership chair at ddeges@hihaf.org
* State of Hawaii Homeless Point-in-Time Count
Reducing Homelessness in Hawaii County
3 Year Strategic Plan
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3 year CAP Strategic Goals and Agreements:2018-2020 Approved Date:12/27/17
Goals Tasks Targets Execution/Activity Timeline Person Responsible
H.B.1240 has been
reintroduced.Opportunity to Jan-May 2018
support program.
Support
Provide rental assistance and Prevention/Diversion funding
financial assistance to divert at-risk
Prevention and Diversion homelessness from entering Vice-Chair
service system as a
Legislative Priority
Make asks with philanthropic 1/1/2018 1/1/19
community
Explore possibility of a capital Ask HCA for help Feb-18
campaign and creation of a Develop a fund for this
Presentation in July 2018
low-income loan/revolving campaign
Average of 30 more scattered Apply for additional funding Year 1:30
Increase vouchers site new vouchers per year (VASH vouchers,other HUD Year 2:30 County Representative
specifically for families funding,explore pilot project Year 3:30
Maintain current housing Identify current programs Support funding as a
resources(programs and Jan-18 CAP Chair
and funding levels Legislative Priority
funding level)
Eliminate Barriers to Develop financial assistance Work with Hawaii
Housing system for homeless families Community Assets to Jan-18 County Representative
with back-due debt develop new funding
Mayor Kim to be briefed for
advocacy
125 new family beds within 3 Family Assessment Center
years with 50 occupied within construction can potentially
2 years be funded by the Governor's
Office.Appx.$640,000 in
Increase Family Shelter Operations funding for this County Mayor
Bede protect. Jan-18 Representative
Develop a total of 55 new Acquire Financial Resources
bed spaces for families in 3 for Capital&Operating Costs Nov-18
years
Develop new facility in West Add 105 family beds Nov-19
Hawaii
Develop new facility in East Add 20 family beds Nov-20
Hawaii
Agree on shared definition of Define what we mean by
End family Affordable Housing "affordable housing" Jan-18 Vice Chair
homelessness Identify current State,
within 3 years Federal,County Housing
Projects and advocate for
200/set aside for homeless Spring 2018
families when turning over
existing units County Representative
Identify housing projects
under development and
advocate for a 20%set Spring 2018
aside for families
experiencing homelessness
Convene a taskforce to
spearhead new affordable
housing development:
Call to Action:HICDC,Big Spring 2018 County Mayor
Island Housing Foundation, Representative
Habitat.Check in on
upcoming and future
Develop/Add 130 new Ensure the 130 units projects,and determine
affordable housing for barriers in oroiects
families who are at or represent a diversity of
0 housing types from tiny Confirm upcoming Housing
below 30%Area Median homes,project based Projects:
Income(AMI) through to multi-unit HICDC:Self-help housing
residential construction, project(6 in 2018;20 units
in 2019;20 units in 202); 1/1/2018-Dec 2019
Kaloko 10%of usage for
homeless families(8 units in
2019);Pahoa Project(10
units in 2019).
HICDC:Kaloko Housing
(4 of the 81 total units is set Jul-20
aside for homeless) County Representative
HOPE&HICDC:Pahoa May-19
Housing Project(10 units)
Add 60 more units Dec-19
Add 56 more units Dec-20
3 Year CAP Strategic Agreements 2018-2020 Approved Date:12/27/17
Goals Tasks Targets Execution/Activity Timeline Person Responsible
H.B.1240 has been
reintroduced Jan May 2018
Support Prevention/Diversion
Provide rental assistance and funding to divert at risk
financial assistance homelessness from entering 1/1/2018-1/1/19
service system as a
Prevention and diversion Leglslattve Priority Vice-Chair
Make asks with philanthropic 1/1/2018 1/1/19
community
Explore possibility of a capital Ask Hawaii Community Begin in January 2018
campaign and creation of a Assets for help
low-income loan/revolving
fund Develop intermediary fund Presentation in July 2018
for this campaign
Increase daytime service Add at least one daytime Pahoa 2018
options service center(drop-in,day North Hawaii(Waimea) 2018 County Representative
shelter,mobile,or multi- Oceanview 2019
Add 60 new low barrier Develop new facility in West
shelter beds over the 3 years 12/31/2018-12/31/2019
Hawaii
Convene group to define the
Increase emergency shelter Add 60 specialized beds types of specialized beds 1/1/2018 07/31/2018
beds within 3 years needed Co-chair&County Mayor
Idenitfy facilities in identified 8/1/2018 12/31/2018 Representative
geographic regions
Increase funding for services Map fiscal resources of
by at least 20%over the 3 current shelter providers Jun-18
year period (fiscal year ending 6/30)
Average of 30 more scattered- Apply for additional funding Year 1:30
Increase vouchers site new vouchers per year (VASH vouchers,other HUD Year 2:30 County Representative
specifically for families funding,legislative pilot Year 3:30
Agree on shared definition of Define what we mean by )an 18 Vice Chair
Affordable Housing "affordable housing"
Mohouli Phase 3 for seniors:
Reduce single 92 units(no set asides) Nov-20
household
homelessness Identify current State,
by 30%each Federal,County Housing
Projectand advocate for
year for the 130 new units of housing 20%setsaside for homeless Spring 2018
next 3 years within 3 years with 50 when turning over existing County
occupied within 2 years units
Identify housing projects
under development and
New affordable housing advocate for a 20%set aside Spring 2018
for families experiencing
homelessness
Convene a taskforce to
spearhead new affordable
Ensure the 130 units housing development:
represent a diversity of
housing types from tiny Call to Action:HICDC,Big Spring 2018 County Mayor
homes through to multi-unit Island Housing Foundation, Representative
residential construction,as is Habitat.Check in on
feasible upcoming and future
projects,and determine
barriers in projects
Define ICM Jan-18 Vice-Chair
Identify possible funding to
Spring 2018
Increase Housing Navigator Add 5 additional intensive support ICM positions
positions case managers over 3 years
CAP Chair
Cultivate partnerships with
health care plans and other Spring 2018
agencies/organizations
4 HNs Year 1
3 HNs Year 2
3 HNs Year 3
I ,
3 Year CAP Strategic Agreements 2018-2020 Approve Date:12/27/17
Goals Tasks Targets Execution/Activity Timeline Person Responsible
From the baseline,increase Get data Jan-18
of at/east 10%of
Connect to mainstream households who will connect CAP Chair
resources to mainstream resources Report annually December 2019/2020
(cash and non-cash income)
at exit
Implement a supported Convene employment Awareness Chair
employment model realizing partners Feb 18
Expand Employment Pilot program at Ulu Wini By Summer 2018
Opportunities at least 24 new jobs for 24 jobs Year 1 Hawaii Affordable
people each year that have 24 jobs Year 2 Properties
moved into housing 24 jobs Year 3
Business/Philanthropy:
Hawaii Community
Foundation;HEI;Matson;
Bank Foundations
Job Skills,Readiness:
Goodwill,Bank of Hawaii,
Reduce State DI-15(Seed Program),
Recidivism to Engage partners Department of Vocational February-April 2018
below 10% Job Training Resource(DVR),Leopoldino Membership Chair
within three Kona McDonald's,Workforce
years Development(One-Stop),
Employee Experts(K.C.
Mahoney),Chambers of
Commerce,Rotary Clubs
General Partner:HIUW
Join Workforce Investment Engage with Chair Wayne
Opportunity Act(WIOA) DeLuz Jan-18
Board
Define ICM Jan-18 Vice-Chair
Identify possible funding to
support ICM positions Spring 2018
Add 5 additional intensive Cultivate partnerships with
case managers(ICM)over 3 health care plans and other Spring 2018
Expand intensive case years agencies/organizations
management services 2 ICMs Year 1 CAP Chair
2 ICMs Year 2
1 ICMs Year 3
Provide training on ICM Develop Housing First On-
services at least once Board Pathway for
annually Communit
3 YearCAP Strategic Goals and Agreements 2018-2020 Approved Date:12/27/17
Goals Tasks Targets Execution/Activity Timeline Person Responsible
5 new members to the CAP Meet Quarterly Goals. March(2 recruitments)
Identify CAP members who
within the next 12 months will recruit new,specific June(1 recruitment)
(2018) members desired. Sept(1 recruitment)
Dec(1 recruitment)
Business/Philanthropy:
Hawaii Community
Foundation;HEI;Matson;
Bank Foundations
Intentionally recruit new Job Skills'Readiness:
members to our CAP to Membership Chair
address our weaknesses At least 3 of the new Goodwill,Bank of Hawaii,
members represent the State DHS(Seed Program),
business or philanthropic Department of Vocational
community Resource(DVR),Leopoldino
Kona McDonald's,Workforce
Development(One-Stop),
Employee Experts(K.C.
Mahoney),Chambers of
Commerce,Rotary Clubs
General Partner:HIUW
Track number of people
served(#),length of stay Develop data dashboard
(LOS),exit rate to permanent with HMIS Administrator 18-Jan CAP Chair
housing(EPH),and other
Strengthen the Identify and collect data to metrics
CAP measure performance #,LOS,EPH Monthly CAP Chair
CES Monthly County Representative
recidivism Annually CAP Chair
Identify housing projects Annually County Representative
under development
Continue to offer Housing Incorporate Iain's training Beginning February 2018,
First training opportunities into CAP meetings every other month(even Awareness Chair
months)
On-boarding pathway for CAP
members;including
understanding strengths of Develop onboarding Feb-18 Executive Committee
members and how members list/packet (Membership Chair)
Capacity building of CAP find this meaningful;institute
deadline among
Conduct Feasibility Study of Research what it will take to
501(c)(3)to administer CoC become a CoC Dec-19 Co-Chair
(BTG)
Leadership Training Develop succession plan
(Mentorship and Succession Jul-18 Executive Committee
Planning)
Get buy in from Mayor Presentation for Mayor Jan-18 Mayor(County)Rep
Develop legislative priorities Presentation for State Jan-18 Vice-Chair Chair
Advocacy Legislators&County Council
Public Awareness(of CAP Develop brochure for CAP Jan-18 Co-Chair&Awareness
and statewide/national effort) Chair
HAWAII COUNTY RENTAL HOUSING:
The Reality of the Rental Market
Current renters 21 ,835
on Hawaii Island
Minimum Wage0
Housing Wage
Current minimum wage Hourly wage needed to rent a
2-bedroom apartment
$10.10/h r. $24.44
Annual income at minimum wage Annual income needed
$21 ,008 $50,840
Rent affordable at minimum wage Fair Market Rent for a
2-bedroom apartment
$525 $1 ,271
Work hours required at 97'
,�minimum wage to afford
a 2-bedroom apartment
ADMINISTRATIVE OFFICE Data provided by
/� 296 Kilauea Avenue National Low Income
�l ) Hiln,H7 V 3 Housing Coalition
1� r i"'"o:(SoR)y 9 r-3050
e"rvlces await
I,,1,,,Sl,,;: i;, {pitriinlibc..oig'oxa1{lawaii
i
1
Catholic Charities Hawai'i's Family Assessment Center 0
54 - - -til. iii1AMA),. ,,_ 1. 1. iltififitiliiittLolilfiLflil 0
households hhh A Ahhhh , successfully
served (1,2) A`A`A`AAA - � -�--- - -
_ housed
2016 - 2017Réport Card (3'
. .
Our Success , 0
Celebrating the 81 48°! 41°! 31°!
achievements of our
program participants and average households participants households
honoring our community number of with four or 12 years of single female
partners for their continued days inmore age or parent with
support and commitment. program�n� �5�members younger children
Community ,=
Partners it+ 1:;/ le
,.,
ms, ,..,,N , s,,,,.,
la% 411 • A'. 194 59 100/ 85/
Gwk0,11- persons participants participants Hawaii
IN SE ME NT °F served(6) enrolled into placed in residents
Ak,
.rte. health housing
H*) . d�lle, insurance remain stably
housed
to,7.t Services
y�
I. -INSTITUTE FOR
°^"" RSINOE"i°P tENT GREATER GOOD
Benefits review and determination Housing readiness
Hawaii Project Health screenings Housing placement
_ Health assessments On-site computer lab
Homeless Outreach&Medical Education Legal support Service coordination
iLEGAL Al D '' Linkage to financial assistance
►7 SOCIETY OF HAWAII 0
[1] Unduplicated count of households served from September 1, 2016-October 1, 2017
[2] 42% homeless for 1 year or more;72% received homeless services before intake
[3] All housing data provided by the State of Hawai'i's Department of Human Services Homeless Programs Office
[4] Mean number of days between intake and discharge
[5] Average number of individuals per household is 3.59
[6] 101 adults and 93 children
Coordinated Entry System ( CES )
Coordinated Entry Core Elements
ACCESS ) ASSESSMENT ) PRIORITIZATION REFERRAL
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COMMUNITY ALLIANCE PARTNERS
Membership Packet
2018
k
TABLE OF CONTENTS
I. Letter of Commitment 3
II. Fee Waiver Policy 5
III. Executive Committee Position Descriptions 6
IV. Committee Descriptions 8
V. Bylaws 9
Page 2 of 16
COMMUNITY ALLIANCE PARTNERS
LETTER OF COMMITMENT
As a member of Community Alliance Partners (CAP),
Name of Applicant(Organization or Individual)
Commits to do the following:
> Support the mission, goals, processes, and leadership of CAP as agreed by the members;
> Send an authorized representative(s)to attend all CAP meetings;
> Prepare for each meeting by reading all pre-distributed material;
> Actively participate in all CAP convened meetings from beginning to adjournment; and
> Join and actively participate in one (1) committee on either a local (CAP) or statewide
(BTG) level.
Membership Levels
All non-profit agencies, businesses, faith-based groups, public service (federal, state, and
county) organizations, alliances, civic groups, and individuals are welcome to participate in CAP.
All members must have a commitment to creating sustainable housing options and ending
homelessness.
CAP recognizes three (3) membership categories:
1. Business Membership—A business, church group, non-profit, civic group, or other
business entity may apply by completing an application and paying annual dues.
Multiple attendees may represent one agency, but each member agency receives only
one (1) vote.
2. Associate Membership—An individual, business, church group, non-profit, civic group,
or other business entity, including government agencies, may apply for associate
membership, attend general and committee meetings, and participate in activities of
the CAP. Associate Members do not pay dues and may not vote.
3. Partner Membership—An individual who is a full-time adult student enrolled in a field of
study relating to human/social services, elder (age 65 and better), or consumer (living in
affordable housing, houseless, formerly houseless, living in a shelter). Partner members
pay discounted dues and have one (1) vote.
To retain an active membership in good standing, all categories of members must attend at
least 50% of the general meetings.
Membership dues cover one calendar year (from January 1 to December 31).
Page 3 of 16
Given the responsibilities and time commitment of participation in CAP and its committees, I
agree to join according to the following category: (check one box)
[ ] Business Membership - $50.00
[ ] Associate Membership - $0.00
[ ] Community Partner Membership - $20.00
[ ] Request for waiver of dues (fee) membership. See Fee Waiver Policy in next section.
I have read and understand this letter of commitment and I will commit and respect its spirit
as well as its intention. [ ] I will or [ ] will not be the voting member of my agency:
Print Name/Title
Organization Name:
Address/State/Zip Code:
Business Phone:
E-mail:
Signature Date
PLEASE ATTACH YOUR AGENCY'S SERVICES INFORMATION, BROCHURE, AND DUES PAYMENT
CHECK (ALL CHECKS WILL BE MADE PAYABLE TO COMMUNITY ALLIANCE PARTNERS, WITH
COMMUNITY ALLIANCE PARTNERS DUES WRITTEN IN THE MEMO LINE), IF
APPROPRIATE. YEAR
NOTE: Attendance at meetings is reported to the Hawaii State Homeless Programs Office on at
least an annual basis and is one (1) of the criteria used to determine funding awards.
Please mail your dues to:
CAP TREASURER: David Deges
16-204 Melekahiwa Place, Ste. 1
Kea'au, HI 96749
(808) 982-8800
david@hihaf.org
Page 4 of 16
COMMUNITY ALLIANCE PARTNERS
FEE WAIVER POLICY
Any individual or group may apply for a waiver of membership fees. When applying for a fee
waiver for membership in Community Alliance Partners (CAP), please be aware of the following
guidelines:
1. Fee waivers must be submitted between January 1st and July 1st of each year and are
only good for the current calendar year (January 1 to December 31).
2. For a group (including businesses, non-profit organizations, churches, and civic groups)
the fee waiver request must be accompanied by a brief, clear, written explanation of the
need for a fee waiver. As an example, a signed statement on letterhead referring to an
agency policy that prohibits funding of membership fees would be a consideration for a
fee waiver request.
3. For an individual, the fee waiver request must be accompanied by a statement of
inability to pay with some documentation to prove status. As an example, an individual
that homeless with no income could provide a certification of homelessness from a
credible service provider, along with self-certification of income below the poverty level.
4. Requests for fee waivers will be reviewed by the Executive Committee during the next
regularly scheduled meeting following the date of the fee waiver request. Applicants
will be notified by mail of the approval or denial of the application, with included
documentation explaining any denial.
5. Fee waivers may be denied if the number of fee waivers exceeds the number of paid
memberships, if insufficient documentation is provided, if the application is incomplete,
if the application is submitted after July 1st, or if the applicant's stated purpose for
requesting membership is not in accordance with the mission of CAP.
6. Denials may be appealed in writing within 14 days. Appeals should be mailed to the
CAP's mailing address.
7. If granted a fee waiver, individuals or groups have full privileges of voting members
through the end of the calendar year in which the fee waiver was granted.
8. A request for a fee waiver must be submitted annually. Previously approved fee waivers
will not be automatically renewed during the next calendar year.
By signing below, I acknowledge that I have read and understand this policy.
Signature Date
Printed Name Business Name (if applicable)
Page 5 of 16
COMMUNITY ALLIANCE PARTNERS
EXECUTIVE COMMITTEE POSITION DESCRIPTIONS
Chairperson
• Schedules and facilitates the Community Alliance Partners (CAP) executive and
general meetings, and any other special meetings or task forces.
• Serves as the primary liaison, media contact and/or public speaker on behalf of CAP.
• Writes letters on behalf of CAP, serves as primary representative from CAP to BTG,
attends statewide meetings and other task force meetings related to homeless
issues.
• Sends out upcoming grant announcements noticed on the Hawaii State Procurement
Office website.
• Approves the disbursement of funds.
• Attends BTG meetings.
Co-Chair
• Assist with Administrative tasks including back up for meeting minutes, drafting
agenda's, sending to Organizational Chair for distribution to CAP.
• Be connected to the committees to make sure work is getting done.
• Focus on increasing engagement in Kona.
• Serves as Chair and media contact in the absence of the Chairperson.
• Perform tasks as assigned by Chair.
• 2"d representative to attend BTG executive meetings.
Vice Chair& Chief Advocate
• Serves as Chair and Media contact in the absence of the Chair and Co-Chair.
• Serves as CAP representative to PIC Advocacy Committee, schedules and facilitates
advocacy meetings, develops and advocates for a BTG legislative agenda that fits
CAP needs.
• Drafts, circulates and presents testimony on behalf of CAP.
• Coordinates local, state and federal advocacy initiatives, participates in related task
force meetings, and represents CAP accordingly.
• Represents CAP in local, state and federal legislative initiatives.
• Coordinate CAP Strategic Planning by identifying priorities to carry forward.
• Assist focused work groups, carry the work forward and educate our private and
public constituents.
County Representative
• One person from the County of Hawaii Office of Housing and Community
Development will serve as liaison between the County and the CAP.
• Coordinates and disseminates necessary information exchange between these
entities including, but not limited to, the announcement of available housing and
supportive services funding available through local, state and federal agencies.
Page 6 of 16
• Serves as the primary liaison for County announcements including, but not limited
to, legislation that may impact those experiencing homelessness, grant
opportunities, housing availability, emergency preparedness or disaster response
information.
• Coordinates and compiles data required for the federal Homeless Assistance Grant
exhibits.
• Coordinates the annual review/evaluation committee for homeless assistance
programs.
• Oversees quality maintenance of the Homeless Management Information System.
• Attends BTG meetings.
Chair,Awareness
• Serves as CAP representative to the PIC Awareness Committee.
• Seeks ways to bring the issues of homelessness to public awareness and remains
current in local,statewide, and national trends and solutions related to
homelessness and affordable housing.
• Initiates awareness campaigns throughout the year. With Executive Committee
review and approval, submits letters to the editor and other media outlets to inform
general public of the issue of affordable housing and homelessness.
• Attends planning task force meetings on behalf of CAP and maintains responsibility
for planning and leading the outreach activities such as local and state Homeless
Awareness Week events, supports the PIC Awareness efforts, and actively support
statewide awareness and media efforts as part of a coordinated public education
campaign.
Chair, Organizational Development/Treasurer
• Solicits and welcomes new members to CAP.
• Schedules and facilitates organizational development meetings and circulates
meeting notes.
• Collects and compiles agency descriptions and updates membership packets.
• Develops and distributes membership packets to new members.
• Encourages participation by recognizing members for consistent attendance and
participation. Contacts and follows up with absentee members.
• Oversees and manages finances of CAP, reports monthly balance at general
meetings, makes payments for events and other purchases upon approval from CAP
membership.
• Collects dues from members, records receipts, maintains the membership roster,
and reports status of members to the Executive Committee.
• Completes timely filing of required State of Hawaii General Excise taxes and related
forms to the State Tax Office.
Page 7 of 16
Secretary
• Records and disseminates meeting minutes, coordinates general and executive
meeting dates and locations, and posts announcements.
• Maintains membership attendance records.
Chair from Previous Year
• No direct responsibilities.
• Serves as consultant to provide continuity of CAP activities, if needed, for no longer
than one (1) calendar year.
•
Page 8 of 16
COMMUNITY ALLIANCE PARTNERS
COMMITTEE DESCRIPTIONS
Executive
Facilitated by the CAP chairperson and attended by elected members. This committee
develops agenda for the CAP general meeting, develops action steps to meet CAP identified
priorities, requests pertinent information from local, state and federal agencies on behalf of the
CAP, and represents the CAP at key meetings and venues.
Advocacy
This committee reviews and tracks legislation related to homelessness, and develops plans of
action to ensure favorable legislative outcomes.
Organizational Development
This committee works to engage the involvement of more partners, and schedules member
presentations for the CAP general meeting. Develops membership packets, orientation of new
members, and coordinates with Secretary to compile attendance data. Submits membership
participation records for the federal Homeless Assistance Grant application.
Awareness
This committee coordinates the annual Homeless Awareness Week and any additional and/or
ongoing awareness and education-related activities within the community.
Page 9 of 16
COMMUNITY ALLIANCE PARTNERS
BYLAWS
I. PURPOSE
A. Name
The name of this interagency coalition is COMMUNITY ALLIANCE PARTNERS, hereinafter
referred to as "CAP."
B. Description
Community Alliance Partners (CAP) is a membership organization of supportive housing
and service providers, government and business organizations, other professionals and
community members, consumers and other community representatives located on
Hawaii Island. CAP advocates for affordable housing options locally, and assists in
implementing new or expanded service programs while preserving effective, existing
housing programs.
CAP is a chapter of Bridging the Gap (BTG), the balance of state (neighbor island)
Continuum of Care (CoC), a coordinating body that develops recommendations for
programs and services to address housing gaps and provides direction and response to
the U. S. Department of Housing and Urban Development's (HUD) CoC annual
competition for homeless assistance funds. As a BTG chapter, CAP works collaboratively
with the other county chapters to reduce homelessness and expand affordable housing
resources statewide.
C. Mission Statement
To create sustainable housing options and end homelessness through collaborative
advocacy.
II. MEMBERSHIP
A. Membership in Good Standing
Each entity (individual or agency) with dues paid for that year will be allowed one (1)
vote whenever an action goes through the decision making process (see section VI,
below). Each agency is encouraged to designate, in advance, one (1) voting member to
represent the interests of their agency. If the designated representative is unable to
attend a meeting, he/she is highly encouraged to assign a substitute representative
from the same agency to vote in his/her absence. In any case, voting representatives
must be current residents of Hawaii Island.
Page 10 of 16
For the purposes of identifying eligible voters at any given meeting, and determining the
availability of quorum, the Treasurer will maintain an updated list of the voting
representatives of agencies and individual members. Agencies or individuals who are
not in good standing will have no voting representation until such time that good
standing can be obtained.
CAP recognizes three (3) membership categories.
1. Business Membership—A business, church group, non-profit, civic group, or other
business entity may apply by completing an application and paying annual dues.
Multiple attendees may represent one agency, but each member agency receives
only one (1) vote. Cost: $50.00 per year.
2. Associate Membership—An individual, business, church group, non-profit, civic
group, or other business entity, including government agencies, may apply for
associate membership, attend general and committee meetings, and participate
in activities of the CAP. Associate Members do not pay dues and may not vote.
Cost: $0
3. Partner Membership—An individual who is a full-time adult student enrolled in a
field of study relating to human/social services, elder (age 65 and better), or
consumer (living in affordable housing, houseless, formerly houseless, living in a
shelter). Partner members pay discounted dues and have one (1) vote. Cost:
$20.00 per year.
To retain an active membership in good standing, all categories of members must:
• Attend at least 50%of the general meetings;
• Have paid current years membership dues.
III. OFFICERS
A. Members
The six (6) members of the executive committee shall be the Chairperson, Vice Chair
and Chief Advocate, County Representative, Organizational Development
Chair/Treasurer, Awareness Chair, and Secretary.
B. Election and Term
Officers must be in good standing for a period of 1 year prior to election and continue in
good standing for the entire term of their election. Officers shall be nominated at the
last meeting of the prior calendar year and elected at the first general meeting of the
New Year, with a term that runs from January through December of the same year.
Officers are limited to no more than four (4) consecutive years in any given officer
position. After four (4) consecutive years, an officer may serve in a different capacity or
Page 11 of 16
abstain from participation in the executive committee for a period of at least one (1)
year.
C. Vacancies
In the event that any officer position of the executive committee becomes vacant, the
majority of the officers may elect another CAP member in good standing to fill the
vacancy for the remainder of the current year.
D. Executive Committee Position Descriptions
1. Chairperson
• Schedules and facilitates the Community Alliance Partners (CAP) executive
and general meetings, and any other special meetings or task forces.
• Serves as the primary liaison, media contact and/or public speaker on
behalf of CAP.
• Writes letters on behalf of CAP, serves as primary representative from CAP
to BTG, attends statewide meetings and other task force meetings related
to homeless issues.
• Sends out upcoming grant announcements noticed on the Hawaii State
Procurement Office website.
• Approves the disbursement of funds.
• Attends BTG meetings.
2. Vice Chair&Chief Advocate
• Serves as chair and media contact in the absence of the chairperson.
• Serves as CAP representative to PIC Advocacy Committee, schedules and
facilitates advocacy meetings, develops and advocates for a BTG legislative
agenda that fits CAP needs.
• Drafts, circulates and presents testimony on behalf of CAP.
• Coordinates local, state and federal advocacy initiatives, participates in
related task force meetings, and represents CAP accordingly.
• Represents CAP in local, state and federal legislative initiatives.
• Attends BTG meetings.
3. County Representative
• One person from the County of Hawaii Office of Housing and Community
Development will serve as liaison between the County and the CAP.
• Coordinates and disseminates necessary information exchange between
these entities including, but not limited to, the announcement of available
housing and supportive services funding available through local, state and
federal agencies.
• Serves as the primary liaison for County announcements including, but not
limited to, legislation that may impact those experiencing homelessness,
Page 12 of 16
grant opportunities, housing availability, emergency preparedness or
disaster response information.
• Coordinates and compiles data required for the federal Homeless
Assistance Grant exhibits.
• Coordinates the annual review/evaluation committee for homeless
assistance programs.
• Oversees quality maintenance of the Homeless Management Information
System.
• Attends BTG meetings.
4. Chair,Awareness
• Serves as CAP representative to the PIC Awareness Committee.
• Seeks ways to bring the issues of homelessness to public awareness and
remains current in local, statewide, and national trends and solutions
related to homelessness and affordable housing.
• Initiates awareness campaigns throughout the year. With Executive
Committee review and approval, submits letters to the editor and other
media outlets to inform general public of the issue of affordable housing
and homelessness.
• Attends planning task force meetings on behalf of CAP and maintains
responsibility for planning and leading the outreach activities such as local
and state Homeless Awareness Week events, supports the PIC Awareness
efforts, and actively support statewide awareness and media efforts as part
of a coordinated public education campaign.
5. Chair, Organizational Development/Treasurer
• Solicits and welcomes new members to CAP.
• Schedules and facilitates organizational development meetings and
circulates meeting notes.
• Collects and compiles agency descriptions and updates membership
packets.
• Develops and distributes membership packets to new members.
• Encourages participation by recognizing members for consistent
attendance and participation. Contacts and follows up with absentee
members.
• Oversees and manages finances of CAP, reports monthly balance at general
meetings, makes payments for events and other purchases upon approval
from CAP membership.
• Collects dues from members, records receipts, maintains the membership
roster, and reports status of members to the Executive Committee.
• Completes timely filing of required State of Hawaii General Excise taxes and
related forms to the State Tax Office.
Page 13 of 16
6. Secretary
• Records and disseminates meeting minutes, coordinates general and
executive meeting dates and locations, and posts announcements.
• Maintains membership attendance records.
7. Chair from Previous Year
• No direct responsibilities.
• Serves as consultant to provide continuity of CAP activities, if needed, for
no longer than one (1) calendar year.
IV. Committees
A. Membership
All CAP members will be encouraged to join at least one (1) committee based on
availability, area of interest, and potential resources. Invitation to join a committee will
be made as part of the overall orientation process conducted by a member of the
Organizational Development team at the time a member joins the CAP.
B. Attendance
Attendance at committee meetings will be recorded and submitted as part of the
general overall participation count documented as part of the federal Homeless
Assistance Grant application.
C. Committee Descriptions
1. Executive
Facilitated by the CAP chairperson and attended by elected members. This committee
develops agenda for the CAP general meeting, develops action steps to meet CAP
identified priorities, requests pertinent information from local, state and federal
agencies on behalf of the CAP, and represents the CAP at key meetings and venues.
2. Advocacy
This committee reviews and tracks legislation related to homelessness, and develops
plans of action to ensure favorable legislative outcomes.
3. Organizational Development
This committee works to engage the involvement of more partners, and schedules
member presentations for the CAP general meeting. Develops membership packets,
orientation of new members, and coordinates with Secretary to compile attendance
data. Submits membership participation records for the federal Homeless Assistance
Grant application.
Page 14 of 16
4. Awareness
This committee coordinates the annual Homeless Awareness Week and any additional
and/or ongoing awareness and education-related activities within the community.
V. Meetings
A. Open Meetings
CAP meetings are open to the public, who are invited to share their opinions and ideas
and contribute to the collaborative effort. Anyone is permitted to join the CAP email
distribution list and electronic correspondence system. The Secretary will make note of
any visitors or new participants listed on the general meeting attendance sheet, who
will then notify the Organizational Development Chair. The Organizational Development
Chair will then follow up with the guests to discuss membership participation.
B. General Meeting Frequency
The group will meet not less than five (5) times per year.
C. Executive Committee Meeting
The executive team will meet one (1) week before the general meeting to draft the
agenda for the following general meeting, discuss urgent issues, and address other
issues before presentation to the general membership. This meeting's schedule will be
changed to best suit the availability of the current team. Representatives from
government entities will also be regularly invited to attend. This meeting is open to the
public. Executive Sessions may be called by the Chair as needed, and shall be closed to
the public.
D. General Committee Meetings
Each committee will meet as needed. Decisions made at committee meetings will be
brought to the executive committee meeting for discussion and inclusion in the general
meetings agenda.
VI. Decision Making
A. Agenda Items
Agendas shall be emailed to all CAP members at least 24 hours prior to the general
meeting. Agencies or individual members that wish to propose agenda items must
submit the same to a member of the Executive Committee at least two (2) days prior to
the scheduled Executive Committee meeting date.
B. Action Items
Action items needing approval shall be discussed and approved by a majority vote
during the meeting at which they are discussed. A quorum of voting members must be
Page 15 of 16
present at the meeting in order to vote on action items. A quorum will be defined as
50% of members in good standing. Any member has a right to call a motion or an action
to a vote.
At any time where voting protocol on action items is questionable, the membership will
defer to the Official Robert's Rules of Order.
VII. Financial Resources
A. Treasurer
The CAP has an elected Treasurer who sits on the executive committee. The treasurer is
responsible for managing all fiscal aspects of the CAP and reports to the Chair.
B. Fiscal year
The CAP's fiscal year starts annually on January 1st and ends on December 31St.
C. Deposits
Donations and annual dues from members will be given to the Treasurer to be recorded
as paid in the ledger for the current year, and then deposited. The Treasurer will keep
on file any letters of commitment included with payments as a record of membership
information.
D. Purchases
The Treasurer is responsible for payment of invoices for goods and services purchased
by CAP.
E. Reimbursements
The Treasurer can reimburse members for expenses incurred on behalf of the CAP, if
such expenses were pre-approved by the Executive Committee and is accompanied by a
receipt for such expenses. No member is permitted to write a reimbursement check to
himself/herself.
F. Authorized Signers
Each new executive team will have the following four (4) positions registered with a
local and credible financial institution: Chair, Vice Chair, Organizational Development
Chair/Treasurer, and Secretary. Should one person hold multiple titles, a minimum of
three (3) individuals must be able to sign,to ensure availability for check signing of
amounts higher than $200.00.
VIII. Bylaws Amendments
By-laws can be amended as needed by majority vote of the general membership.
Copies of the amended Bylaws will be made available upon request.
Page 16 of 16
`�(., ( Updated September 2016
•
Housing First Checklist: Assessing Projects and
Systems for a Housing First Orientation
Housing First is a proven approach, applicable across all elements of systems for ending homelessness, in which
people experiencing homelessness are connected to permanent housing swiftly and with few to no treatment
preconditions, behavioral contingencies, or other barriers. It is based on overwhelming evidence that people
experiencing homelessness can achieve stability in permanent housing if provided with the appropriate level of
services. Study after study has shown that Housing First yields higher housing retention rates, drives significant
reductions in the use of costly crisis services and institutions, and helps people achieve better health and social
outcomes.'
This checklist was designed to help you make a quick assessment of whether and to what degree housing
programs — and entire systems — are employing a Housing First approach. Robust tools and instruments are
available elsewhere to quantitatively measure program quality and fidelity to Housing First.This tool is not meant
to take the place of those more rigorous assessments, but is intended to help Continuums of Care, individual
housing and services providers, funders, and other stakeholders to communicate about, and quickly assess,
alignment with key Housing First approaches.
Core Elements of Housing First at the Program/Project Level
For your homelessness service system to work the most efficiently and Quick Screen: Does Your
effectively, individual programs must embrace a Housing First Project Use Housing First
approach.This portion of the checklist can help you assess the extent Principles?
to which your local programs are implementing Housing First. You can
use this tool for trainings or planning sessions, during a site visit or 1) Are applicants allowed to
program audit, as a guide when reviewing funding applications,or for enter the program without
income?
many other uses.
2) Are applicants allowed to
❑ Access to programs is not contingent on sobriety, minimum income enter the program even if
requirements, lack of a criminal record, completion of treatment, they aren't "clean and
participation in services, or other unnecessary conditions. sober" or"treatment
compliant"?
❑ Programs or projects do everything possible not to reject an 3) Are applicants allowed to
individual or family on the basis of poor credit or financial history, enter the program even if
poor or lack of rental history, minor criminal convictions, or they have criminal justice
behaviors that are interpreted as indicating a lack of"housing system involvement?
readiness." 4) Are service and treatment
plans voluntary, such that
0 People with disabilities are offered clear opportunities to request tenants cannot be evicted
reasonable accommodations within applications and screening for not following through?
processes and during tenancy, and building and apartment units
include special physical features that accommodate disabilities.
United States Interagency Council on Homelessness 1
Updated September 2016
p p
❑ Programs or projects that cannot serve someone work through the coordinated entry process to ensure that
those individuals or families have access to housing and services elsewhere.
❑ Housing and service goals and plans are highly tenant-driven.
❑ Supportive services emphasize engagement and problem-solving over therapeutic goals.
❑ Participation in services or compliance with service plans are not conditions of tenancy, but are reviewed with
tenants and regularly offered as a resource to tenants.
❑ Services are informed by a harm-reduction philosophy that recognizes that drug and alcohol use and addiction
are a part of some tenants' lives.Tenants are engaged in non-judgmental communication regarding drug and
alcohol use and are offered education regarding how to avoid risky behaviors and engage in safer practices.
❑ Substance use in and of itself, without other lease violations, is not considered a reason for eviction.
❑ Tenants in supportive housing are given reasonable flexibility in paying their share of rent on time and offered
special payment arrangements for rent arrears and/or assistance with financial management, including
representative payee arrangements.
❑ Every effort is made to provide a tenant the opportunity to transfer from one housing situation, program, or
project to another if a tenancy is in jeopardy. Whenever possible, eviction back into homelessness is avoided.
Core Elements of Housing First at the Community Level
Housing First should be adopted across your community's entire homelessness response system, including
outreach and emergency shelter, short-term interventions like rapid re-housing, and longer-term interventions
like supportive housing.You can use this part of the checklist to assess the extent to which your community has
adopted a system-wide Housing First orientation, as well as guide further dialogue and progress.
❑ Your community has a coordinated system that offers a unified, streamlined, and user-friendly community-
wide coordinated entry process to quickly assess and match people experiencing homelessness to the most
appropriate housing and services, including rapid re-housing, supportive housing, and/or other housing
interventions.
❑ Emergency shelter, street outreach, and other parts of your crisis response system implement and promote
low barriers to entry or service and quickly identify people experiencing homelessness, provide access to
safety, make service connections, and partner directly with housing providers to rapidly connect individuals
and families to permanent housing.
❑ Outreach and other crisis response teams are coordinated, trained, and have the ability to engage and quickly
connect people experiencing homelessness to the local coordinated entry process in order to apply for and
obtain permanent housing.
❑ Your community has a data-driven approach to prioritizing housing assistance, whether through analysis of
the shared community assessment and vulnerability indices, system performance measures from the
Homeless Management Information System, data on utilization of crisis services,and/or data from other
United States Interagency Council on Homelessness 2
I r
•
Updated September 2016
systems that work with people experiencing homelessness or housing instability, such as hospitals and the
criminal justice system.
❑ Housing providers and owners accept referrals directly from the coordinated entry processes and work to
house people as quickly as possible, using standardized application and screening processes and removing
restrictive criteria as much as possible.
❑ Policymakers, funders, and providers conduct joint planning to develop and align resources to increase the
availability of affordable and supportive housing and to ensure that a range of options and mainstream
services are available to maximize housing choice among people experiencing homelessness.
❑ Mainstream systems, including social, health, and behavioral health services, benefit and entitlement
programs, and other essential services have policies in place that do not inhibit implementation of a Housing
First approach. For instance, eligibility and screening policies for benefit and entitlement programs or housing
do not require treatment completion or sobriety.
❑ Staff in positions across the entire housing and services system are trained in and actively employ evidence-
based practices for client/tenant engagement, such as motivational interviewing, client-centered counseling,
critical time interventions, and trauma-informed care.
Additional Resources
• Implementing Housing First in Supportive Housing(USICH, 2014)—discusses supportive housing and
Housing First as tools for ending chronic homelessness and helping people with disabilities live
independently in the community.
• Webinar: Core Principles of Housing First and Rapid Re-Housing(USICH, 2014)—describes the core
components of the Housing First approach and the rapid re-housing model and how both work together
to help end homelessness.
• Four Clarifications about Housing First (USICH, 2014)—clarifies some common misperceptions about
Housing First.
• It's Time We Talked the Walk on Housing First (USICH, 2015)—advances our thinking on Housing First.
• Housing First In Permanent Supportive Housing(HUD, 2014)—provides an overview of the principles and
core components of the Housing First model.
• Permanent Supportive Housing Evidence-Based Practices KIT (SAMHSA, 2010)—outlines the essential
components of supportive housing, along with fidelity scales and scoresheets.
Lipton,F.R.et.al.(2000)."Tenure in supportive housing for homeless persons with severe mental illness,"Psychiatric Services 51(4):479-
486.M.Larimer,D.Malone,M.Garner,et al."Health Care and Public Service Use and Costs Before and After Provision of Housing for
Chronically Homeless Persons with Severe Alcohol Problems."Journal of the American Medical Association,April 1,2009,pp.1349-1357.
Massachusetts Housing and Shelter Alliance.(2007)."Home and Healthy for Good:A Statewide Pilot Housing First Program."Boston.
United States Interagency Council on Homelessness 3