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Home My WebLink AboutCOM 0738.000 2016-2018 Harry Kim `�°'�� '�� Deanna S. Sako Mayor Director „_00.0.4 Nancy Crawford •,, Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 c CD n c' C C.7 February 1, 2018 -, — Valerie Poindexter, Council Chair and Members of the Hawai`i County Council 4 � hrn Hawaii County Council s E 25 Aupuni Street Hilo, Hawai`i 96720 .,j Re: Operating Budget The County of Hawai`i has been awarded $34,000 in federal funds from the State of Hawai`i Department of the Attorney General's Hawai`i Criminal Justice Data Center. These funds will be used to reimburse up to $34,000 to the Office of the Prosecuting Attorney for funds paid to a vendor to create an interface between their new case management system. Enclosed is a bill for an ordinance amending the Operating Budget by appropriating this $34,000 grant. The Office of the Prosecution Attorney is requesting that this bill be waived from Finance Committee and be placed on the February 21, 2018 Council to expedite the receipt of these funds. If there are any questions, please do not hesitate to call Lee Lord of the Office of the Prosecuting Attorney at 934-3315. Deanna S. Sako Director of Finance Enc. c: Prosecutor <Bill 07> Camra. No. 73 O Ref. To: cenAhA4pt- Ref. Date FEB 0 5 2018 Hawaii County is an Equal Opportunity Provider and Employer Form #: B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION OFFICE OF THE PROSECUTING DEPARTMENT: ATTORNEY DATE: 01/25/2018 STAFF CONTACT: Lee Lord, Business Manager PHONE: 934-3315 A. REQUEST: We are requesting the Council's permission to accept Federal funds passed through the Hawaii Criminal Justice Data Center, at the State of Hawaii, Deprtment of the Attorney General. They will reimburse the Office of the Prosecuting Attorney (OPA) up to $34,000 for funds paid to a vendor to create an an interface between our new Case Management System for Hawaii County's Prosecutor's office to the'Court System _ that could allow the Prosecutor's office to file complaints, motions, pleadings and other legal documents electronically and increase the access to HIJIS services. We are requesting a Revenue and an Expenditure account for these funds. Requesting to amend Ordinance 17-39 as amended, the Operating Budget for The County of Hawaii for the fiscal Year Ending June 30, 2018 We are requesting the waiving of further reading so as to expedite this process as time is an issue for this project. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): In our original contract for a Case Management system for the County of Hawaii Prosecutor's office we did not plan for an E-filing interface as E-Filing was not an activity that we thought would be possible with the startup of our new Case Management System. Since the time that we were writing up our initial RFP it has now come to be something we know we can do as the courts have improved their systems. This will willrnake it possible to eliminate and/or minimize entering duplicate data into the two systems. Our current vendor has indicated that with the current knowledge of our system and the court's system, they would be able to build an interface with the courts to accomplish.this. Having the goal of this interface with the court's system to improve communication and speed up processing of court filings is parallel to the goals of the Prosecutor's office and the state HIJIS program. 6 SIGNED: DATE: / 25 2-131Lt GRANT SUMMARY (Supplement to B-52, Request for Council Action) Type of Grant Appropriation being requested: (New or an additional appropriation) Fl New(for this fiscal year period). OR Additional appropriation(to an existing grant); Is a draft agreement attached? Has the original grant notification been transmitted to Yes ❑ No Council? n Yes n No Name of Grant Program: National Criminal History Improvement Program Grantor: Hawaii Criminal Data Justice Center County Grantee Department or Agency: Offie of the Prosecuting Attorney County Grantee Contact Person: Lee Lor Phone Number: 934-3315 Amount of Grant: $36,000 Grant Period (Commencement& Completion): Commencement 1/24/2018 Completion 3/31/2018 Purpose of Grant: Pay for creation of an electronic interface E-Filing system with the Hawaii Court System. County Match required?: Yes 171 No If yes, Matching Amount? Budgeted in account# : In-kind? Explain: Explanation: County's personnel requirements: Amount of new position(s)? Qty: 0 Permanent: n Temporary: ❑, Duration: Full-time: n Part-time: ❑, Time Element: Qty: 0 Contractual: n Explain: Explanation: Additional Comments about Grant: Create an interface between our new Case Management System for Hawai`i County's Prosecutor's office to the Court System that will allow the Prosecutor's office to file complaints, motions, pleadings and other legal documents electronically. Currently there is no interface between the two systems. Coordination between Legal Edge, Hawai`i County Prosecutors Office and Hawai`i State Judiciary will be needed to successfully plan, build and implement. Hawai`i B-52 Grant Summary Form County Prosecutors Office will be the pilot and first system to integrate their case management system (Legal Edge) with the Judiciary Electronic Filing and Service System (JEFS). B-52 Grant Summary Form MAILE MEDEIROS DAVID •'o;`'`Y'o`".h.. AARON S.Y. CHUNG Chairperson rt L�� '. DRU MAMO KANUHA .:-.b,�/, ;.; SUSAN L.K.LEE LOY KAREN EOFF "`''°'- _• EILEEN O'HARA Vice Chair VALERIE T.POINDEXTER '''•'TE; '- HERBERT M."TIM"RICHARDS,III JENNIFER RUGGLES HAWAII COUNTY COUNCIL County of Hawai`i Hawai`i County Building 25 Aupuni Street Hilo, Hawai`i 96720 February 1, 2018 Valerie T. Poindexter, Chairperson Hawai`i County Council 25 Aupuni Street Hilo, Hawaii 96720 RE: Bill No. 107 : AN ORDINANCE TO AMEND ORDINANCE NO. 17-39, AS AMENDED, THE OPERATING BUDGET FOR THE COUNTY OF HAWAI`I FOR THE FISCAL YEAR ENDING JUNE 30, 2018. Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sinc- -1 I I) Maile David, Chairperson Committee on Finance � pproved/ ate/Waive to Council: Disapproved/Date/Refer to FC: ( "42,---,41c.ise-4,-LI Valerie T. Poindexter, Chairperson 212120(B Valerie T. Poindexter, Chairperson Hawai`i County Council Hawaii County Council Hawai`i County is an Equal Opportunity Provider and Employer