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HomeMy WebLinkAboutCOM 0798.000 2016-2018 Harry Kim 'ooMt�°F" �:'• Deanna S. Sako • Mayor • y'^ �d�.:. �,� � Director Nancy Crawford • -- Deputy Director ATF.rap..: _- County of Hawai Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 f"'S (808)961-8234 • Fax(808)961-8569 t .CT:cp' C March 8, 2018 =- - Valerie Poindexter, Council Chair and Members of the Hawai`i County Council Hawai`i County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Resolution for multi-year lease Enclosed is a resolution authorizing the payment of funds for more than one fiscal year, for a new multi-year lease agreement for,a copy machine for the Department of Finance. The estimated monthly cost will be approximately $343.46 plus tax and approximately $0.005 per black and white copy, and $0.05 for each color copy. If there are any questions,please do not hesitate to call Keita Jo of the Department of Finance, Real Property Tax Division at 961-8992. Deanna S. Sako Director of Finance Enc. c: RPT t > COMM. No. 7q$ Ref.To: PC Ref. nate MAR 0 9 2018 Hawaii County is an Equal Opportunity Employer and Provider • Form #: B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: FINANCE-REAL PROPERTY TAX DIV DATE: 2/13/18 STAFF CONTACT: KEITA JO & LISA MIURA PHONE: 961-8992 & 961-8260 A. REQUEST: To enter into a multi-year lease agreement for five (5) years for one (1) copy machines in the following locations: Hilo Real Property Tax Office 101 Pauahi St Ste 4, Hilo. • B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The,Hilo machine is beginning to run down, and issues with functions have also increased. The lease wilr provide the Hilo office with a more advanced machine with added features such as hole punching, stapling, and paper folding which will allow for a more efficient processing of the large volume of bill reprints, tax sale mailing, appeal processing, etc. Our current lease expires 2/28/18, r a :hed is a copy of the quote from Xerox. SIGNED: f!-- DATE: 3/8/fd Department Head LOase Priding PROPOSAL ." xerox Presented to COH Real Property HILO By Susanne Souza On 2/12/2018 Negotiated Contract:072712700 • Solution Product Description Agreement Information Trade Information Requested Item Install Date 1.C8045H(XEROX C8045H) -Br Finisher C/z Fold Lease Term: 60 months -Xerox WC7545P S/N XKP559134 3/26/2018 •4 -Scan To Pc Dtp Pro25 Purchase Option: FMV Trade-In as of Payment 60 -Br Finisher 2/3 Hp -1 Line Fax -Customer Ed -Analyst Services ovor 77r 1404it,",% 717— ffr V ' m"-""-"T‘V, Monthly Pricing Item Lease Print Charges Maintenance Plan Features Minimum Payment Meter Volume Band Per Print Rate 1.C8045H $343.46 1:Black and All Prints $0.0050 -Consumable Supplies Included for all prints White -Pricing Fixed for Term Impressions 2:Color All Prints $0.0500 Impressions • i• Total - $343,46 'Minimum Payments(Excluding Applicable Taxes). 4rrA* , All information in this proposal is considered confidential and is for the sole use of COH Real Property HILO. If you XEROX would like to acquire the solution described in this propbsal,we would be happy to offer a Xerox order agreement. TOTAL Pricing is subject to credit approval and is valid until 3/14/2018. SA17SFACTION For any questions,please contact me at(808)933-7007 '1110111111111 WS S18623 02/12/2018 16:56:57 Confidential-Copyright©2008 XEROX CORPORATION.All rights reserved. Page 1 of 1