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Home My WebLink AboutCOM 0816.000 2016-2018 .�;NSY•Oi,p� Harry Kim �� ` � '.;� ., Deanna S. Sako Mayor = ,��`�� , Director it qw:•r.`! Nancy Crawford E a;`M,,a+ Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 CP (808)961-8234 • Fax(808)961-8569 --� 'D;t 7 cD March 8, 2018 4 ` Valerie Poindexter, Council Chair and ' Members of the Hawai`i County Council Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 Re: Operating Budget Enclosed is a bill for an ordinance amending the Capital Budget to increase the current fiscal year's appropriation of the Department of Environmental Management's County funded portion of the Lono Kona Improvement District project by $4,000,000. This will bring the total County portion up to $5,698,000 which will be funded by general obligation bonds and/or other sources. The Department of Environmental Management is.requesting to waive the Finance Committee and have this bill placed on the March 28,.2018 Council agenda in order to meet grant requirements regarding the bidding and award of construction. If there are any questions, please do not hesitate to call Robin Bauman of the Department of Environmental Management at 961-8179. Deanna S. Sako Director of Finance Enc. c: Environmental Management •. • Comm. No. gl Ref. To: LW Ref. Date MAR: 12 2018 Hawaii County is an Equal Opportunity Provider and Employer Form #: B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Dept of Environmental Management DATE: 03/08/18 STAFF CONTACT: Dora Beck PHONE: 961-8513 A. REQUEST: Request to amend Ordinance 17-81, which amended Ordinance 17-40, Capital Improvement Budget, to increase the appropriation for the following project: Lono Kona Improvement District -$1,698,000$5,698,000 from General Obligation Bonds and Other Sources Lono Kona Improvement District - $4,025,000 from Federal Grant B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): Several landowners within Lono Kona Subdivision have received violation notices from the U.S. Environmental Protection Agency for their continued use of large-capacity cesspools. The project offers a cost-effective means for accessible sanitary sewer. This request is to appropriate additional funds for construction.of the project due to initial bid responses that came in higher than anticipated.' A portion of the project will be funded by a RUS-WEP grant through the USDA. The County is applying for additional funding from the USDA, however, County funds are needed in order to be able to award a contract. The expected life of the sewer improvements is fifty years. We respectfully request that this bill be waived from Committee and placed on the next Council agenda in order to expedite the bidding and award of the construction in order to meet the grant requirements. A Project Data/Financial Impact Statement is attached. i SIGNED: p DATE: 03/08/18 Department Head County of Hawaii PROJECT DATA/FINANCIAL IMPACT STATEMENT Fiscal Year 2017-2018 1. DEPARTMENT AND DIVISION: Department of Environmental Management-Wastewater Division 2. DATE: 3/8/2018 3. PROJECT NAME: Lono Kona Improvement District 4. SUBMITTER: Dora Beck 5. COUNCIL BENEFIT DISTRICT(S): 7,8 6. TMK/JUDICIAL: (3)7-5-003,004,022/North Kona 7. LOCATION(COUNCIL DISTRICT): 8 8. TOTAL COUNTY FUNDS NEEDED THIS FY: $5,698,000 9. CAPITAL PROJECT ELIGIBIILTY(List Criteria):Infrastructure Improvement;Planning,feasibility,engineering,or design studies 10. PROJECT/PROGRAM DESCRIPTION:Extend the County sewer system to the Lono Kona Subdivision by means of an Improvement District. Sewer will be provided to approximately 107 parcels within the project area. Sewage will be conveyed to the Kealakehe Wastewater Treatment Plant. Project follows County Council Resolution No.72-15. Results in closure of existing Large Capacity Cesspools thereby assisting property owners in their compliance with EPA's mandate of LCC closures. 11. PROJECT JUSTIFICATION&OUTCOME(S)(List all that apply):Addresses public health&safety;Enhances quality of life;Service improvements. 12. LONG RANGE PLANS/COMMUNITY VALUES:Meets Department's vision,mission,and goals of protecting the environment;Meets the Kona Community Development Plan by providing wastewater service to areas close to shoreline. 13. COUNTY MATCHING FUNDS REQ'D? (Y/N) N DESCRIBE: 14. LEGAL MADATE? (Y/N) N DESCRIBE: 15. IMPACT ON OPERATIONAL BUDGET:None 16. SUSTAINABILITY FOCUS(List all that apply):Preserves&protects our natural environment; Promotes health&safety;Fosters inter-departmental collaboration&cross-sector implementation 17. PROJECT READINESS(List all that apply):Project underway;Some funds allotted;Planning portion of project is complete;Bid documents in process;Can encumber funds in a contract mid 2018 Prior Funds Allotted This FY 17-18 Beyond 6 18. EXPENDITURE PHASING(X$1000): (not lapsed) Request FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Years TOTAL: Planning • Land Acquisition 200 $200 Design/Survey 1,140 282 $1,422 Construction 9,241 $9,241 TOTAL: $1,140 $9,723 $10,863 19. 0&M COSTS (x$1000): 20. FUNDING SOURCE(x$1000): Cty G.O.Bond/Other 1,140 5,698 $6,838 State Revolving Fund State CIP Federal 4,025 $4,025 Private(Grants) CBA(Fair Share,Park Dedication,etc) TOTAL: $1,140 $9,723 $10,863 aNs ' MAILE MEDEIROS DAVID V O`H--- AARON S.Y.CHUNG Chairperson =^ �,�,1%", DRU MAMO KANUHA • SUSAN L.K.LEE LOY KAREN EOFF '' - EILEEN O'HARA ° Vice Chair - VALERIE T.POINDEXTER '• •�'�::+=M°.�'�` ' ' , OF."o,� HERBERT M."TIM"RICHARDS,III JENNIFER RUGGLES HAWAII COUNTY COUNCIL County of Hawai`i Hawaii County Building 25 Aupuni Street Hilo,Hawai`i 96720 March 8, 2018 Valerie T. Poindexter, Chairperson Hawai`i County Council 25 Aupuni Street Hilo, Hawaii 96720 RE: Bill No. 124 : AN ORDINANCE AMENDING ORDINANCE NO. 17-40, AS AMENDED, RELATING TO PUBLIC IMPROVEMENTS AND FINANCING THEREOF FOR THE FISCAL YEAR JULY 1, 2017 TO JUNE 30, 2018. Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawaii, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sincerely, Vail1P /' ) 11. Maile David, Chairperson Committee on Finance A..rov-• Date/Waive to Council: Disapproved/Date/Refer to FC: 744—(A1 Valerie T. Poindexter, ChairpersonhAR ,1 1 2018 Valerie T. Poindexter, Chairperson Hawai`i County Council Hawai`i County Council MDI dm Hawai`i County is an Equal Opportunity Provider and Employer