HomeMy WebLinkAboutCOM 0052.013 2016-2018 V�tY Oi'14
Harr Kim �' '�. . Paul K. Ferreira
y ,, ��,`I�'%v Police Chief
Mayor . '°�!/ :.
bra.................
Kenneth Bugado Jr..
Deputy Police Chief
County of Hawai'i
POLICE DEPARTMENT
349 Kapiolani Street • Hilo,Hawai'i 96720-3998
(808)935-3311 • Fax(808)961-8865
DATE: February 28, 2018 r
-..p
TO: VALERIE T. POINDEXTER, COUNCIL CHAIR AND
COUNCIL MEMBERS
VIA: KA1Y) R IWNTROLLER T^b i>r,
713,
FROM: PAUL K. FERREIRA, POLICE CHIEF •
RE: NOTIFICATION OF GRANT AWARD
COMPLIANCE WITH ORDINANCE NO. 10-59, SECTION 7(1)
•
Name of Grant Program: Updating Forensic Capabilities
Grantor: Department of the Attorney General, State of Hawaii
County Grantee Department or Agency: Hawaii County Police Department
Grant No. (IF KNOWN): 17-CD-03
Amount of Grant: $50,460.00
Amount of County Match:
County Revenue &Expenditure Account Numbers: 010.201.5216.47:3308.95
Grant Period (Commencement& Completion): January 1, 2018 to December 31, 2018
Purpose of Grant: To continuously update personnel in forensic science
training and purchase updated equipment in the field of
forensic science.
Is final report required by grantor? x Yes No
Notification attached: x Yes No, because
•
Comm. No. cal.. 13
Ref. To:
Ref. Date MAR 12 MS
"Hawai'i County is an Equal Opportunity Provider and Employer"
Project Number 17-CD-03 •
•
C O N T RAC T
THIS CONTRACT, executed on they- respective dates
indicated below, is effective as of January 1, 2018 , by
and between the Department of the Attorney General, State of
Hawaii, hereinafter called "Agency", by and through the Attorney
General, and the Hawaii Police Department, whose business
address is 349 Kapiolani Street, Hilo, Hawaii 96720, hereinafter
called "Grantee" .
WITNESSETH
WHEREAS, Public Law 106-561, the Paul Coverdell
National Forensic Sciences Improvement Act, as amended
(hereinafter "Act") , authorizes funding to improve the quality,
timeliness, and credibility of forensic science services for
criminal justice purposes;
WHEREAS, awardamounts are pre-determined according to
the allocation criteria set forth in 42 U.S.C. §37971, section
2803 (a) ;
1 (rev.4/2017)
a
WHEREAS, the Department of the Attorney General, as
the designated State Administering Agency, applied for and was
awarded funds under the Act;
WHEREAS, Grantee is qualified to receive funds
available to Hawaii under the Act and its respective
implementing regulations, contained in the Paul Coverdell
Forensic Sciences Improvement Grant announcement, and the
Uniform Administrative Requirements, Cost' Principles, and Audit
Requirements in 2 C. F.R. Part 200, as adopted and supplemented
by the Department of Justice in 2 C. F.R. Part 2800 (together,
the "Part 200 Uniform Requirements") , and has applied to Agency
for receipt of the same as a subgrantee;
WHEREAS, Agency has reviewed Grantee' s application for
funds, and is satisfied that all of the requirements of the Act
and its respective implementing regulations have been satisfied
and that Grantee is capable of using the requested federal funds
appropriately;
WHEREAS, Grantee has demonstrated the capacity to
provide the services, programs and activities described herein
and is ready, willing and able to provide the required services,
programs and activities;
2 (rev.4/2017)
NOW THEREFORE, Agency and Grantee for and in
consideration of the covenants, conditions, agreements, and
stipulations hereinafter expressed, do mutually agree as
follows:
A. SCOPE OF SERVICES.
Grantee shall, in a proper and satisfactory
manner, as determined by Agency, and in accordance with the
terms and conditions of this Contract, use the funds received
under this Contract for the purposes stated herein and in
accordance with the "Application For Grant" (Parts I through IV
including all certifications required under Section C) attached
hereto as Exhibit "A" and by \reference incorporated herein. It
is understood that this Contract includes as a part hereof any
rules, relevant directives or instructions issued by the United
States or the Agency, including the provisions of the federal
Office of Management and Budget' s Uniform Guidance and the
effective edition of the Department of Justice Programs '
financial manual entitled "DOJ Grants Financial Guide. "
B. TERM OF CONTRACT.
This Contract shall be in effect for the period
from January 1, 2018 to and including December 31, 2018 unless
3 (rev.4/2017)
this Contract is sooner terminated as hereinafter provided or
unless this Contract is extended in accordance with Section L.
of this Contract.
C. PERFORMANCE REQUIREMENTS AND CONDITIONS.
1. Grantee shall comply with the guidelines set
forth in the Act and all applicable federal regulations and
guidelines, including but not limited to guidance issued by the
National Institute of Justice, Part 200 Uniform Requirements and
the effective edition of the "DOJ Grants Financial Guide. "
2. Grantee shall comply with all the
ordinances, codes, rules and regulations of the Federal, State
and local government which in any way affect its performance
under this Contract.
3. Grantee shall provide for an independent
audit of its activities on a periodic basis in accordance with
Part 200 Uniform Requirements.
4 . Prior to, or concurrently with the execution
of this Contract, if so required by Agency, Grantee shall
complete, execute and submit to Agency a Certification Regarding
Drug-Free Workplace Requirements which meets the requirements of
the Drug Free Workplace Act of 1988 (P.L. 100-690, Title V,
Subtitle D, U. S.C. , Title 41, Chapter 10, §702) , hereinafter
referred to as the "Drug-Free Workplace Certification" . A copy
4 (rev.4/2017)
of the Drug-Free Workplace Certification shall be included in
Part IV of the Application for Grant. Grantee covenants that
the representations made in the Drug-Free Workplace
Certification are true at the time this Contract is executed and
will remain true throughout the entire term of this Contract and
any extensions, and that Grantee shall fulfill all the
requirements set forth therein. Grantee' s execution and
submission of a false Drug-Free Workplace Certification, or
Grantee' s violation of any or all of the requirements set forth
therein shall entitle Agency to suspend one or more payments
under this Contract, and/or terminate this Contract pursuant to
the provisions of Section N of this Contract. Grantee warrants
that it is aware that such false certification or violation of
the requirements contained in the Drug-Free Workplace
Certification shall subject the State of Hawaii to government-
wide suspension or debarment, or other sanctions which, in turn,
shall result in the withdrawal of funds from Grantee and/or the
unavailability of future funding for Grantee.
5 . Prior to, or concurrently with the execution
of this Contract, Grantee shall complete, execute and submit to
Agency a Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion, hereinafter referred to
as the "Debarment Certification" . A copy of the Debarment
Certification shall be included in Part IV of the Application
5 (rev.4/2017)
for Grant. Grantee covenants that the representations made in
the Debarment Certification are true at the time this Contract
throughout the entire term of
will remain true
is executed and
the Contract and any extensions, and that Grantee shall fulfill
any and all terms and conditions set forth therein.
6. Prior to, or concurrently with the execution
of this Contract, Grantee shall complete, execute and submit to
Agency a Certification of Non-Supplanting, hereinafter referred
to as the "Non-Supplanting Certification". A copy of the Non-
Supplanting Certification shall be included in Part IV of the
Application for Grant. Grantee covenants that the
representations made in the Non-Supplanting Certification are
true at the time this Contract is executed and will remain true
throughout the entire term of the Contract and any extensions,
and that Grantee shall fulfill any and all terms and conditions
set forth therein.
7 . Prior to, or concurrently with the execution
of this Contract, if so required by Agency, Grantee shall
complete, execute and submit to Agency a Certification Regarding
Lobbying, hereinafter referred to as the "Lobbying
Certification", and any subsequent disclosure forms required
under Section 1352, Title 31 U. S. C. A copy of the Lobbying
Certification shall be included in Part IV of the Application
for Grant. Grantee covenants that the representations made in
6 (rev.4/2017)
the Lobbying Certification are true at the time this Contract is
executed and will remain true throughout the entire term of the
Contract and any extensions, and that Grantee shall fulfill any
and all terms and conditions set forth therein.
8 . Grantee shall comply with the non-
discrimination requirements of the Omnibus Crime Control and
Safe Streets Act of 1968 which prohibits discrimination in
employment and in the delivery of services or benefits on the
basis of race, color, national origin, religion, or sex; Title
VI of the Civil Rights Act of 1964 which prohibits
discrimination in the delivery of services or benefits on the
basis of race, color, or national origin; Section 504 of the
Rehabilitation Act of 1973 and Title II of the Americans with
Disabilities Act of 1990 which prohibit discrimination in
employment and in the delivery of services or benefits based on
disability; Title IX of the Education Amendments of 1972 which
prohibits discrimination on the basis of sex in training or
educational programs; the Age Discrimination Act of 1975 which
prohibits discrimination in the delivery of services or benefits
on the basis of age; the Department of Justice regulations
implementing the above-referenced statutes at 28 C. F. R. Part 42,
subpts. C, D, G, and I, 28 C. F. R. Part 35, and 28 C. F.R. Part
54; Exec. Order No. 13279, 28 C. F.R. Part 38 (equal protection
of the laws for faith-based and other neighborhood
7 (rev.4/2017)
organizations) ; Exec. Order No. 13166 and U. S. Department of
Justice, Guidance to Federal Financial Assistance Recipients
Regarding Title VI Prohibition Against National Origin
Discrimination Affecting Limited English Proficient Persons; the
Hawaii State Fair Employment Practices Act, Chapter 378, Hawaii
Revised Statutes; and all other applicable federal and state
laws, rules and regulations.
9. Grantee assures Agency that if it is
required to formulate an Equal Employment Opportunity Program in
accordance with 28 C. F.R. §§ 42. 301 et sect., it will submit a
certification to Agency that a current program is on file.
10. Grantee shall maintain accounting procedures
and practices acceptable to Agency, and books, records,
documents and other evidence which sufficiently, accurately and
properly reflect all direct and indirect expenditures and all
interest or other income earned as the result of funds provided
pursuant to this Contract. Grantee shall ensure that its own
books, records, and documents are available for inspection,
reviews or audits at all reasonable times by Agency or the
United States Department of Justice. In addition, Grantee shall
prepare and submit to the Agency reports in such form and at
such times as Agency or the National Institute of Justice may
require. Grantee shall submit quarterly financial reports
fifteen (15) calendar days after the end of each calendar
8 (rev.4/2017)
quarter. Grantee shall submit monthly requests for funds and
cash balance reports fifteen (15) calendar days after the end of
each month. The final fiscal reports must be received by Agency
within sixty (60) days after the date this Contract terminates
or unless mandated earlier by Agency. Records and financial
accounts shall be retained by the Grantee and shall be
accessible to Agency and the United States Department of Justice
for at least three years after Agency's grant with the National
Institute of Justice is closed.
11 . The final drawdown for funds shall be
received by Agency no later than thirty (30) days after the
Contract terminates .
12 . Any funds provided to Grantee under this
Contract which are unencumbered on the date this Contract
terminates shall be returned to Agency; all funds provided under
this Contract which are encumbered but not disbursed within
sixty (60) days after this Contract terminates shall be returned
to Agency.
13. Grantee shall submit progress reports as
required for the Act funds to Agency during the term of the
Contract as stipulated under Part IV. of the Application for
Grant, Attachments, Acceptance of Special Conditions.
14 . If so required by Agency, Grantee shall
certify to Agency that any expendable or nonexpendable personal
9 (rev.4/2017)
property purchased or acquired with funds received under this
Contract will be used for criminal justice purposes before title
in such property may vest in Grantee. Grantee shall submit a
certification to Agency within thirty (30) days after the date
this Contract terminates. If a certification is riot provided by
, • •
• : : ; • : , : , • .
I ; • r .
. * qrAnte0 title to any personal property p4rchased 'or acquired
7 -r • „ <. ,; , •
with 'funds received under this Contract shall vest in Agency and
such personal property shall be delivered_ to the Agency in good
working order upon expiration or sooner termination of this
Contract.
D. PERSONNEL.
• , , •
• ?
Gr4Ilt.00-shall secure at I.t QWR_expen§e_all ,
personnel— required to ,perforih the, seivicss, required. unde ,this
Contract. All such personnel shall not be considered employees
of, or have any contractual relationship with the State of
Hawaii unless Grantee is otherwise an agency of the State.
2 . Grantee shall ensure that none of the work
or services to be , provided under this Cqntract 041 ; be
subcontracted or assigned without the prior written approval of
- • , 1 ,
. ;
E. SUBCONTRACTS.
10 (rev.4/2017)
•
Grantee may provide some or all of the services
required under this Contract by subcontract provided that
Grantee secures the prior written consent of Agency. In the
event Grantee enters into a subcontract with a private
organization to perform any of the services or activities
required under this Contract, . Grantee agrees that the period of
each subcontract shall not exceed the term of this Contract, and
funds to the private organization will not be released unless
and until the requirements set forth in applicable state law and
implementing rules are complied with by the subcontractor. All
subcontracts shall include provisions to ensure that Grantee is
capable of satisfying the requirements of this Contract. All
subcontracts shall be reduced to writing and shall include all
provisions of this Contract required of Grantee.
F. SERVICES AS INDEPENDENT CONTRACTOR.
1. In the performance of the services required
under this Contract, Grantee shall be an independent contractor
with the authority to control and direct the performance and
details of the work and services required under this Contract;
however, Agency shall have the right to inspect work in progress
to determine whether, in Agency' s opinion, the work is being
performed by Grantee in accordance with the provisions of this
Contract. All persons hired or used by Grantee shall be
11 (rev.4/2017)
Grantee' s agents and employees and Grantee shall be responsible
for the accuracy, completeness, and adequacy of any and all work
and services performed by its agents and employees.
Furthermore, Grantee intentionally, voluntarily, and knowingly
assumes the sole and entire liability if such liability is
determined to exist, to its agents and employees or to third
persons, for all loss, cost, damage or injury caused by
Grantee' s agents and employees in the course of their
employment. The performance of work under this Contract alone
shall not be construed as employment with the State of Hawaii
and shall not entitle Grantee' s agents and employees to
vacation, sick leave, retirement, or other benefits directly
afforded state employees by statutes. Grantee shall be
responsible for payment of all applicable federal, state, and
county fees which may become due and owing by the Grantee by
reason of the Contract, including but not limited to (i) income
taxes, (ii) employment related fees, assessments and taxes and
(iii) general excise taxes. The Grantee also is responsible for
obtaining all licenses, permits and certificates that may be
required in order to perform this Contract.
2. This section shall not be applicable if
Grantee is an agency of the State of Hawaii.
G. COMPENSATION.
12 (rev.4/2017)
1. Subject to continuing availability of funds,
Agency agrees to pay Grantee, for services satisfactorily
performed under this Contract, a sum not to exceed fifty
thousand four hundred sixty and 001100 dollars ($50, 460. 00) to
be spent for the purposes of this Contract. This sum represents
any and all compensation to be paid to Grantee for any and all
services in'y 'and— 411 tiaVer' cost6, ' •
materials, supplies, equipment, overhead, taxes, and other
incidentals and operating expenses which it incurs or may incur
in connection with this Contract.
2. It is covenanted and agreed by and between
the parties hereto that, as to the portion of the obligation
,
Upder_ 040Contac to 1 PqYa)?le out 9g ge4e;R4- ,P4nc0( q14
Contract shall be construed to be an agreement to pay such
portion to the Grantee only out of federal funds to be received
from the federal government when the federal funds are so
received and shall not be construed as a general agreement to
pay such portion at all events out of any funds other than those
which are received from the federal government. ,
H.• METHOD OF PAYMENT.
1. All VfUfldS available for use under this
Contract shall be subject to the allotment system as provided in
Chapter 37, Hawaii Revised Statutes.
13 (rev.4/2017)
2 . Payments to Grantee under this Contract
shall be made in accordance with and subject to the following
provisions:
a. Payments shall be made monthly upon
receipt of Grantee' s completed request for funds.
b. All payments shall be made in
accordance with and subject to Chapter 40, Hawaii Revised
Statutes, which specifies the accounting procedures and controls
applicable to payments out of the Treasury of the State of
Hawaii.
c. If an amount of reported expenditures
is preliminarily determined by Agency to be inappropriate and
unallowable, Agency may deduct an equivalent amount from the
next payable installment and may withhold payment of the amount
of the moneys equivalent to the questioned expenditures until
later resolution of the discrepancy by audit or other means.
If, after payment of the last installment, investigation and
examination reveal additional expenditures that are determined
by Agency to be inappropriate and unallowable, Agency may
require that an equivalent amount of moneys be refunded to
Agency notwithstanding Agency' s preliminary determination of
appropriateness and allowability.
d. Failure to submit required reports by
the applicable deadline will result in the withholding of
14 (rev.4/2017)
payments until such time as the reports are received by Agency.
Grantee shall continue to provide the services, programs and
activities during the period that payments are being withheld.
T. INDEMNIFICATION.
1. It is strictly understood that the State of
Hawaii shall in no way be held liable for any damages, cause of
action or suits resulting from the acts, activities, or
omissions of Grantee. Grantee shall indemnify and save harmless
the State of Hawaii, Agency, and their officers, agents, and
employees from and against any and all liability, loss, actions,
claims, suits, damages, costs or expenses, including all
attorneys' fees, and all claims, suits, and demands therefor,
arising out of or resulting from the acts or omissions of
Grantee, its officers, employees, agents, or subcontractors
occurring during or in connection with the performance of
Grantee's services under this Contract, or arising out of or
resulting from breach of this Contract by Grantee. Grantee
shall defend the State of Hawaii, Agency, and their officers,
agents, and employees against any such action or claim unless
the action or claim involves an act or omission solely of
Agency, its officers, agents, or employees .
2 . This section shall not be applicable if
Grantee is an agency of the State of Hawaii.
15 (rev.4/2017)
3. The County of Hawaii will indemnify to the
extent permitted by law, and it is understood that payment is
subject to approval by the county council/or city council, as
the case may be.
J. CONFIDENTIAL MATERIAL.
Any information, data, report, record, summary,
table, map, or study given to or prepared or assembled by
Grantee under this Contract which is identified as proprietary
or confidential information that Agency requests to be kept
confidential shall be safeguarded by the Grantee and shall not
be made available to any individual or organization other than
any subcontractor to which the material may relate, without
prior written approval of Agency. Grantee shall submit a
completed Privacy Certification for review and approval prior to
J
the expenditure of funds for the collection of identifiable
research/statistical data. All information, data, or other
material provided by the Grantee or the Agency shall be kept
confidential only to the extent permitted by law. Grantee shall
comply with the requirements of Chapters 487J, 487N and 487R,
Hawaii Revised Statutes as applicable.
K. COPYRIGHT AND PATENT.
16 (rev.4/2017)
The Agency shall have complete ownership of all
material, both finished and unfinished, which is developed,
prepared, assembled, or conceived by the Grantee pursuant to
this Contract, and all such material shall be considered "works
made for hire" . No summary, report, map, chart, graph, table,
study or other documents or discovery, invention, or development
produced in whole or in part with funds made available under
this Contract shall be the subject of an application for
copyright or patent by or on behalf of Grantee, its officers,
agents, or its employees, or its subcontractors without prior
written authorization from Agency. To the extent that any
material, summary, report, map, chart, graph, table, study, or -�
other documents, or discovery, invention, or development under
this Contract is not recognized as a "work made for hire" as a
matter of law, Grantee hereby assigns to the Agency any and all
copyrights in and to the material.
L. MODIFICATION OF CONTRACT.
Any modification, alteration, amendment, or
change to this Contract other than to the "Application For
Grant" (attached hereto as or to art of Exhibit "A") the period
p
during which this Contract is in effect in Section B, including
increases (subject to the availability of funds) or decreases in
the amount of compensation, permitted by this Contract shall be
17 (rev.4/2017)
r i
made by written supplemental agreement to this Contract and
executed by Grantee and the Attorney General or the Attorney
General ' s designee. Modifications, alterations or changes to
provisions of the "Application For Grant" may be requested by
Grantee, approved by the Administrator of the Crime Prevention
and Justice Assistance Division on Agency's behalf, and made by
substituting or inserting the revisions in Exhibit "A" .
Modifications, alterations or changes to the period during which
this Contract is in effect may be requested in writing by
Grantee or Agency, up to forty-five (45) days before the
Contract would otherwise terminate, and shall be effective as of
the date approved by the Administrator of the Crime Prevention
and Justice Assistance Division (if requested by Grantee) or
Grantee (if requested by Agency) and made by attaching a party' s
written request with the other party' s written approval thereon
to this Contract. No oral modification, alteration, amendment,
change, or extension of any term, provision or condition of this
Contract shall be permitted.
M. CONFLICT OF INTEREST.
Grantee represents that it presently has no
interest and promises that itshall not acquire any interest,
direct or indirect, that would conflict in any manner or degree
with the performance of the services under this Contract.
18 (rev.4/2017)
N. TERMINATION OF CONTRACT.
1 . If, for any cause, Grantee refuses or fails to
satisfactorily fulfill in a timely or proper manner its
obligations under this Contract or any extension thereof, or if
Grantee breaches any of the promises, terms or conditions of
this Contract and, having been given reasonable notice of and
opportunity to cure any such default, fails to take satisfactory
corrective action within the time specified by Agency, Agency
shall have the right to terminate this Contract by giving
written notice to Grantee of such termination ten (10) calendar
days before the effective date of such termination. The Grantee
shall continue performanceof the Contract to the extent it is
not terminated. Notwithstanding termination of the Contract,
and subject to any directions from the Agency, the Grantee shall
take timely, reasonable, and necessary action to protect and
preserve property in the possession of the Grantee in which the
Agency has an interest.
2. Furthermore, Agency may terminate this
Contract without statement of cause at any time by giving
written notice to Grantee of such termination at least thirty
(30) calendar days before the effective date of such
termination.
19 (rev.4/2017)
3. In the event of termination of either type,
all finished or unfinished documents, reports, summaries, lists,
charts, graphs, maps, or other written material prepared by
Grantee, under this Contract shall become Agency's property and,
together with all information, data, reports, records, maps, and
other materials (if any) provided to Grantee by Agency, shall be
delivered and surrendered to Agency on or before the effective
date of termination.
4 . Grantee shall be entitled to receive only
such compensation as shall have been satisfactorily earned prior
to the effective date of termination. Agency shall determine
the amount of work satisfactorily completed and the amount of
compensation satisfactorily earned. If the termination is for
cause, any other provisions to the contrary notwithstanding,
Grantee shall not be relieved of liability to Agency for damages
sustained by Agency because of any breach by Grantee of this
Contract.
0. WAIVER.
The failure of the Agency to insist upon strict
compliance with any term, provision, or condition of this
Contract shall not constitute or be deemed to constitute a
waiver or relinquishment of the Agency' s right to enforce the
same in accordance with this Contract. It is expressly
20 (rev.4/2017)
understood and agreed that no waiver granted by Agency on
account of any violation of any promise, term or condition of
this Contract shall constitute or be construed in any manner as
a waiver of the promise, term or condition or of the right to
enforce the same as to any other or further violation.
P. DISPUTES; GOVERNING LAW; VENUE.
Any dispute concerning a matter of fact arising
under this Contract or any subcontract, which is not disposed of
by mutual agreement within fifteen (15) calendar days, shall be
decided by the Attorney General, or the Attorney General ' s duly
designated representative, who shall reduce the decision to
writing and mail or 'otherwise furnish a copy of the decision to
Grantee. The decision of such person shall be final and
conclusive. Pending final decision of such dispute, Grantee
shall proceed diligently with the performance of this Contract
in accordance with Agency' s request. The validity of this
Contract and any of its terms or provisions, as well as the
rights and duties of the parties to this Contract, shall be
governed by the laws of the State of Hawaii. Except as
otherwise provided in this Section, any action to enforce this
Contract or for breach of this Contract shall be brought only in
a State court of competent jurisdiction in Honolulu, Hawaii.
21 (rev.4/2017)
Q. ADDITIONAL CONDITIONS.
Additional conditions may be imposed against
Grantee by reducing them to writing and designating them as
exhibits to this Contract. Any such exhibit shall be attached
hereto and thereby incorporated herein.
IN WITNESS WHEREOF, the parties hereto have executed
DEPARTMENT OF THE ATTORNEY GENERAL
APPROVED AS TO FORM: STATE OF HAWAII, ("AGENCY")
By
Deputy Attorney General, State of Hawaii
Print Name Russell A. Suzuki
Its Acting Attorney General
Date
Hawaii Po ice Department
("GRANTEE ) •
• By t
676
Print Name
Title Mayor-
Date /"7.-/
APPROVED S TO FORM AND LEGALITY
Name
Tit Corporation Counsel
Date 2',..t
2 2 (rev.4/2017)
APP RECOM N D:
By •
Name Paul Ferreira
Title Chief of Police
Date FEB 15 2018
•
23 (rev.4/2017)
CRIME PREVENTION AND JUSTICE ASSISTANCE DIVISION
DEPARTMENT OF THE ATTORNEY GENERAL
APPLICATION FOR FY 2017 PAUL COVERDELL FORENSIC
SCIENCE IMPROVEMENT GRANTS PROGRAM-FORMULA
PART I. TITLE PAGE
A: PROJECT TITLE: UPDATING FORENSIC CAPABILITIES
B. APPLICANTAGENCY: .HAWAII POLICE:DEPARTMENT-CRIME LAB
SYSTEM FOR AWARD MANAGEMENT(SAM)
C. REGISTRATION: ® Yes ❑ No DUNS No. 613154335
Zip+4
D. ADDRESS: 349 Kapiolani St. City Hilo digits 96720-399$
E. PROJECT PERIOD: From January 1 2918 To December 31,2018.
F. GRANT PURPOSE: ADDRESS EMERGING FORENSIC ISSUES AND TECHNOLOGY
G. ACCREDITATION: Yes ❑ :Attach No : Date applying for accreditation:2017
H. TOTAL PROJECT AMOUNT: S 50,460
1. OTHER FUNDING SOURCES:
Is the proposed project seeking other sources of funding?Yes ❑ No ® If ves,then provide name of
source and the amount of funds that is being sought: Source Amount S
J. PROJECT DIRECTOR
Name: Kathy A. Puna Title: Criminalist III
Address: 349,Kapiolani Si,Hilo,III 96720
Telephone: 808-961-2286
E-Mail: kathy.pung@hawaiicolinty.gov
K. FINANCIAL OFFICER
Name: Raynette Fukui Title: Accountant III
Address: 349 Kapiolani St., Hilo, HI 96720
Telephone: 808-961-2274
E-Mail: raynette.fukuiPshawaiicounty.gov
FOR CPJAD USE
Date received: MpitNiAtOW 2-") '2 1 Project Number: 17-CD-03
EXHIBIT A
APPLICATION FOR FY 2017 PAUL COVERDELL FORENSIC
SCIENCE IMPROVEMENT GRANTS PROGRAM-FORMULA
PART II. PROGRAM NARRATIVE
A. PROGRAM NARRATVE
The Courts are beginning to request documentation relevant to newly developing
forensic standards. Keeping abreast of the many updates and developing
standards requires training time and funds, Implementing the many updates and
standards requires logistics,document/procedure development, and time to
implement.
Within the past few years,the National Institute of Standards and Technology
(NIST) and the newly created Organization of Scientific Area Committees
(OSAC) for Forensic Science have collaborated to strengthen the practice of
forensic sciences through the development of forensic science standards. These
developing standards are viewed as critical to the future of the criminal justice
system. There are many developing standards within the various forensic
disciplines for which practicing forensic practitioners must keep abreast of and
work upon to implement.
HPD Crime Lab is requesting grant funds for continued professional development
training of personnel to keep up with the newly developing standards and
technology important to improving forensic services and maintaining laboratory
accreditation. Updated training include the American Association of Forensic
Sciences(AAFS), International Association for Identification(IAI),Clandestine
Laboratory Investigating Chemists (CLIC), (ASCLD/LAB) Symposium,and
Association of Forensic'Quality Assurance Managers (AFQAM). These
conferences present updated technology,address emerging forensic issues, assist
with understanding the issues, and provide support with various solutions and
consensus gathered nationwide from fellow forensic practitioners at these
conferences. Grant funded training will also include attending interagency
training opportunities that other Hawaii agencies bring to Hawaii. The Hawaii
interagency training facilitates better communication and sharing of resources
among the forensic service labs. Interagency training may also include bringing
in Forensic service providers from other Hawaii forensic services labs to Hawaii
Island for training purposes. The training may include DNA analysis,
Trace/Arson evidence analysis, Questioned Documents, etc.,to train Officers,
Detectives,and Crime Lab personnel.
The HPD main station is located in Hilo,Hawaii, a very humid area that is not
conducive to drying of evidence. Large recovered items such as bedding and tarps
require drying prior to packaging to best preserve evidence. With the purchase of
an evidence drying cabinet large enough to dry this kind of evidence, items will
be dried faster and foul odors better contained. In addition,an evidence
AG/CPJAD#1 (Rev 1/26/2017)
drying cabinet will decrease the potential contamination and loss of evidence due
in Area I, Hilo,the
insects. Once the newdryingcabinet is installed
to rodents and
one of the smaller drying cabinets will be transferred to Area II Kona side
operations to improve their evidence drying capabilities.Area II operations
currently does not have an evidence drying cabinet.
Grant funds will be used for a mandatory ASCLD/LAB On-Site Surveillance visit
scheduled for April 2018. This On-Site Surveillance visit is required to maintain
Crime Lab accreditation.
B. GOALS AND OBJECTIVES
Goal: To increase Crime Lab quality and capacity of forensic services provided to
clients.
Objective 1: Increase staff forensic education by attending five out-of-state
conferences and two interagency trainings this contract period.
Objective 2: Maintain lab accreditation through ASCLD by completing an
onsite surveillance visit in April 2018.
Objective 3: Increase evidence drying capacity and efficiency by purchasing a
large capacity evidence drying cabinet by September 2018.
C. PROJECT ACTIVITIES
Objective 1:
1. Laboratory personnel casework undergo close scrutiny by the judicial system,
media, and the public that they serve. To effectively apply and defend the
work that they do, Crime Lab personnel must maintain updated knowledge in
their discipline,continuously keeping abreast of advances in their field,
always improving the quality of forensic services. A continuous training
program for laboratory personnel is required to maintain a knowledgeable and
skilled staff,and professional certification. Scientific conferences and
workshops enable laboratory personnel to establish and maintain valuable
networks of professional contacts and resources. HPD Crime Lab personnel
plan to attend the following out-of-state training events within the contract
period:
• American Academy of Forensic Sciences (AAFS)Annual
Meeting(2 personnel): The Academy's annual scientific meeting
presents the most current information,research, and technological
updates in the forensic sciences. Scientific research papers,
seminars,workshops, discussions/debates, and a very large exhibit
of assorted forensic technology/supplies vendors are presented.
Attendance at the AAFS Annual Meeting will increase laboratory
personnel's knowledge in updated instrumentation,technology,
methods, and legal issues regarding drug analysis, latent prints,
firearms, crime scene processing,laboratory accreditation,
AG/CPJAD#1 (Rev 1/26/2017)
personnel certification, and current concerns of the other forensic
disciplines that affect evidence/investigations. AAFS Annual
Meeting is scheduled for February 19-24,2018.
• American Society of Crime Lab Directors Laboratory
Accreditation Board (ASCLD/LAB) Symposium (1 personnel):
The symposium provides updated training for crime laboratory
directors and forensic science managers,working in a laboratory
setting with laboratory type personalities and personnel,assisting in:
the development of laboratory management principles and
techniques; acquiring,preserving and disseminating forensic based
information; maintaining and improving communications among
crime laboratory directors/managers/personnel;promote, encourage
and maintain the highest standards of practice in the field; and
inspire the pursuit of excellence in all aspects of operations. ASCLD
Symposium is scheduled for May 20-24,2018.
• Association of Forensic QualityAssurance Managers(AFQAM)
M)
Training Conference(1 personnel): This annual training
conference provides updated information on evolving accreditation
requirements, auditing, audit databases, quality assurance concerns,
and valuable networking opportunities to exchange views and
opinions with other Quality Assurance Managers grappling with
many of the same quality assurance issues in their forensic
laboratories. The mission of this group is to promote standardized
practices and professionalism in quality assurance management with
the vision of providinthe criminal justice system
with the highest
est
quality of laboratory results and service.AFQAM Training
Conference is scheduled for October 9-12,2018.
• International Association of Identification(IAI)Annual
International Education Conference (2 personnel):This
conference provides laboratory personnel with updates on the latest
identification and crime
techniques and updates in forensic
detection. Training,education and current scientific papers are
presented in all forensic science disciplines that are relevant to the
Evidence Specialists crime scene processing casework. Certification
exams for crime scene processing are offered at this conference. IAI
Educational Conference is scheduled for July 29 -August 4,2018.
• Clandestine Laboratory Investigating Chemists (CLIC) Annual
Technical Seminar(1 personnel): The technical seminar provides
updated information and safety concerns for drug analysts. Forensic
drug research, updated analytical techniques,manufacturing
methods,current/upcoming drug legislation,and emerging drugs
trends seen around the world, are shared in presentations by forensic
AG/CPJAD NI (Rev 1/26/2017)
scientists. Attendance at the CLIC annual training seminar will
increase the laboratory's personnel knowledge in the analysis of
designer drugs (clandestine lab produced drugs), and assist in
establishing a support network of professional contacts for forensic
drug casework. CLIC Technical Training Chemist Seminar is
scheduled for September 4-8,2018
2. HPD Crime Lab personnel plan to attend Interagency training events within
the contract period. On occasion,valuable training opportunities hosted by
other Hawai'i forensic laboratories,become available. The locally sponsored
training opportunities are brought in from mainland agencies/vendors to
address specific forensic concerns.These types of coordinated forensic
services training are very cost effective,promote updated standardization in
forensic services within the state of Hawai'i, and encourage
communication/networking/cooperation between the Hawai'i forensic
laboratories. The sharing of training resources/costs between the forensic
laboratories increases the amount of quality training, in turn increasing the
quality of forensic 'services and laboratory productivity. Grant funds will be
used for travel arrangements and per diem for HPD Crime Lab personnel to
attend interagency training, or to coordinate an interagency forensic services
training here in Hawai'i County.
Objective 2:
1. HPD Crime Lab will use grant funds to pay for a mandatory ASCLD/LAB
On-Site Surveillance visit scheduled for April 2018. The On-Site Surveillance
visit is required to maintain Crime Lab accreditation.
2. In April the ASCLD/LAB Assessors will review the HPD Crime Lab policies,
procedures,activities, and documents for proof of conformance and
compliance.
3. HPD will complete any follow-up requirements from the visit.
Objective 3:
1. Research which large capacity evidence drying cabinet would benefit HiPD
lab the most by February 2018.
2. Procurement of a large capacity evidence drying cabinet in March 2018.
3. Purchase a large capacity evidence drying cabinet within by September 2018.
4. Install a large capacity evidence drying cabinet by October 2018 in Area I,
Hilo. _
5. Train staff on the use of the evidence drying cabinet by November 2018.
6. Transfer one small drying cabinet to Area II, Kona.
D. PROJECT ORGANIZATION AND MANAGEMENT
Project Director: Kathy A. Pung, Criminalist III
Employed by HPD 2000
Responsible for project activities,progress reports, and performance measures
Experience as grant project director since 2003
AG/CPJAD#1 (Rev 1/26/2017)
Financial Officer: Raynette Fukui,Accountant III
Employed by HPD 2010
Responsible for all grant financial records and reports
Experience with grant financial reporting since 2010
E. PERSONNEL
Jennifer S. Minaai—Evidence Specialist H
Evidence Specialist Minaai has a B.A. degree in Biology from the University of
Hawaii at Hilo. She has been employed by HPD since 2008 as an Evidence
Specialist I and reallocated to Evidence Specialist II in 2013.
Mary S. Midkiff—Evidence Specialist I
Evidence Specialist Midkiff has a B.A. degree in Biology from the University of
Hawai'i at Manoa and a M.S. in Counseling Psychology from Capella University.
She was employed by HPD June of 2017 as an Evidence Specialist I. Evidence
Specialist M. Midkiff has been International Association for Identification(IAI)
certified in Basic Crime Scene Investigation since February 2012,while
employed with the Honolulu Police Department Scientific Investigations Section,
HPD-SIS.
Brian N. Koge_—Criminalist II/Laboratory Quality Manager
Criminalist Koge has a B.S. degree in Medical Technology from the University of
Hawai'i at Manoa. He was employed by HPD from 1990 to 1999 as a Criminalist
I, conducting mostly drug analysis. Criminalist Koge was rehired as a Criminalist
II in 2008,and American Board of Criminalistics(ABC)recertified in 2010 as a
Drug Analyst.
Christine N. Lawler—Criminalist II
Criminalist Lawler has a B.S. degree in Chemistry and M.A. in Criminology&
Criminal Justice from Arizona State University. She began employment with
HPD Crime Lab December 2014.
International Association for Identification(IAI) certified in Basic Crime Scene
Investigation January 2017
Kathy A. Pung—Criminalist III/Laboratory Supervisor
Criminalist Pung has a B.A. degree in Chemistry from the University of Hawai'i
at Hilo, and a M.S. degree in Forensic DNA& Serology from the University of
Florida. She was employed by HPD in 2000 as a Criminalist I, conducting mostly
drug analysis,reallocated to Criminalist II and promoted to Criminalist III in
2007. Criminalist Pung was American Board of Criminalistics (ABC) certified in
2008 as a Drug Analyst
F. BRIEF BIORGRAPHIES
Brief biographies are provided for the personnel intending to attend forensic
training workshops, conferences,and/or scientific meetings to maintain current,or
AG/CPJAD#1 (Rev 1/26/2017)
obtain new certification.
G. PERFORMANCE INDICATORS/OUTCOME MEASURES
As required by the NIJ
• The average number of days to process a sample at the beginning of the
grant period;
• Average number of days to process a sample at the end of the grant period;
• Number of backlogged cases at the start of the grant period;
• Number of backlogged cases at the end of the grant period;
• Number of forensic science personnel attending training;
• Number of medical examiner personnel attending training programs.
• Number of agencies seeking initial accreditation with FY 2017 Coverdell
funding
• Number of agencies obtaining initial accreditation with FY 2017
Coverdell funding
• Number of agencies using FY 2017 Coverdell funding for fees to maintain
accreditation
• Number of agencies receiving funding
• Number of analysts
• Number of analysts certified
• Number of analysts seeking certification with FY 2017 Coverdell funding
• A summary and assessment of the program carried out with the grant,
which shall include a comparison of pre-grant and post-grant forensic
science capabilities(and shall cite the specific improvements in quality
and/or timeliness of forensic science or medical examiner services).
• The average number of days between submission of a sample to a forensic
science laboratory or forensic science laboratory system in that State
operated by the State or by a unit of local government and the delivery of
test results to the requesting office or agency.
• An identification of the number and type of cases currently accepted by
the forensic science laboratory or forensic science laboratory system.
Project Related Measures:
Objective 1:
• Number of Crime Lab personnel receiving training.
• Type of training received/dates/location/trainer.
• Number of training certificates received.
• Number of Crime Lab personnel certified.
Objective 2:
• Dates of On-Site Surveillance visit.
• Name of Lead Assessor and other Assessors.
AG/CPJAD#1 (Rev 1/26/2017)
• Results of Surveillance visit.
Objective 3:
• Date bid awarded and Vendor named to provide large capacity drying
cabinet.
• Make/model/specifications of large capacity drying cabinet.
• Date large capacity drying cabinet installed.
• Number of pieces of evidence,with case report numbers,submitted to be
dried in large capacity drying cabinet.
• Number of pieces of evidence successfully dried in drying cabinet.
Plan for Data Collection of Performance Measures:
Project Director, Kathy A. Pung,will be responsible for collecting and
documenting performance measures in a monthly grant update,and
records/receipts documenting all training attended. For all activities funded by
this grant project,the Project Director will document and maintain a file.
Semiannual progress reports and a final report will be completed and submitted
by the Project Director along with any other applicable reports and materials.
Monthly and Quarterly financial status reports will be completed and submitted
by the Financial Officer.
AG/CPJAD#1 (Rev 1/26/2017)
APPLICATION FOR FY 2017 PAUL COVERDELL FORENSIC
SCIENCE IMPROVEMENT GRANTS PROGRAM-FORMULA
PART III. BUDGET DETAIL AND EXPLANATION
BUDGET DETAIL:
COST ELEMENT AMOUNT
A.Salaries and Wages
No.of
Position Title Positions Monthly rate Subtotal
$ $
$ $
No.of No.of
Position Title Positions Hourly Rate Hours Subtotal
$ $
$ $
Total Salaries and Wages. $0
B.Fringe Benefits Employee Benefits @
No.of
Position Title Positions Monthly Rate Subtotal
$ $
$ $
No.of No.of
Position Title Positions Hourly Rate Hours Subtotal
$ $
$ $
Total Fringe Benefits $0
C. Consultants/Contracts
Length of
Consultant/
Estimated Contract
Scope of Consultant/Contract Cost Service Select as Appropriate
On-Site Surveillance visi $4998 2-4 days El Consultant ®Contract
April 2018 approx. $ ❑Consultant ❑Contract
Itemize for mainland/interisland No.of No.of
airfare,ground transportation, Travelers as Days
rental car,per diem Unit Cost applicable Subtotal
$ $
$ $
Total Consultants/Contracts
$4998
AG/CPJAD#1 (Rev 1/26/2017)
COST ELEMENT AMOUNT
D. Transportation and Subsistence
No.of
Itemize for mainland/interisland Travelers No.of
airfare,ground transportation,rental as Days
car,per diem - Unit Cost applicable Subtotal
Mainland Training $2700 7 6 $18900
Interisland Training $1415 6 5 $8490
$ $
Total Transportation and Subsistence $27390
E.Office Supplies
Itemize supplies and related costs such Cost by Unit
as printing,paper,binders,etc. Quantity Subtotal
$ $
$ $
$ $
Total Office Supplies $0
F. Equipment
Specify equipment that will be
_purchased,leased,or rented. Quantity Cost by Unit Subtotal
Evidence Drying Cabinet 1 $13522 $13522
$ $
$ $
Total Equipment $13522
G.Other Costs Quantity Cost by Unit Subtotal
Registration&Workshops 7 $650 $4550
$ $
$ $
Total Other Costs $4550
H.Indirect Costs Base Rate(%) Subtotal
$ $
Total Indirect Costs $0
TOTAL PROJECT COSTS $50460
AG/CPJAD#1 (Rev 1/26/2017)
BUDGET EXPLANATION:
A. Salaries and Wages
N/A
B. Fringe Benefits
The composite fringe benefit rate is at %for (list positions). The rate
consists of the following fringe benefit items and computed rates:N/A
C. Consultants/Contracts
Required ASCLD/LAB On-Site Surveillance visit to maintain accreditation. The total
cost is approximately$5,810. A total of$4,998 will be used in Coverdell funding and
$812 will be paid by HPD. The total cost includes all travel costs for two assessors to
fly to Hawaii island and stay 2 days,assessing of multiple disciplines(drug, latent
print,and firearms),writing the surveillance report, and any follow-up required.
D. Transportation and Subsistence
Six (6) staff to attend Hawai'i interagency trainings:
• per diem $90 ($40 meals+$50 hotel)x 5 days=$450
• Interisland airfare - $190 •
• Hotel Overage-$100/night x 4 nights=$400
• Rental Car-$75/day x 5 days=$375
TOTAL=$1,415 x 6 people=$8,490
Seven(7)staff to attend Out-of-State training/conferences (2-AAFS, 1-ASCLD, 1-
AFQAM, 2-IAI, 1-CLIC):
• per diem$145 ($60 meals+$85 hotel)x 6 days=$870
• Out-of-State airfare- $1300
• Hotel Overage-$100/night x 5 nights=$500
• Shuttle - $30 (airport/hotel)
TOTAL=$2,700 x 7 people= $18,900
E. Office Supplies
N/A
F. Equipment
Large capacity evidence drying cabinet$10,395
Pre-filters $152
Shipping, Handling-$2,975
G. Other Costs
Approximate totals for registration,tuition, and workshop fees for AAFS, ASCLD,
AFQAM, IAI, CLIC is$650 each.
7 people x $650=$4,550
H. Indirect Costs
N/A
AG/CPJAD#1 (Rev 1/26/2017)
• IV. ttachments
DEPARTMENT OF THE ATTORNEY GENERAL
Crime Prevention and Justice Assistance Division
ACCEPTANCE OF CONDITIONS
The undersigned agrees,on behalf of the applicant agency,that:
1. This project,upon approval,shall constitute an official part of the Paul Coverdell Forensic Sciences
Improvement Grants("Coverdell grants")under part BB of Title I of the Omnibus Crime Control and
Safe Streets Act of 1968(42 U.S.C. Sec. 3797).
2. Any grant awarded pursuant to this application shall be subject to and will be administered in
conformity with:
(a) general conditions applicable to administration of grants under Title VI,Subtitle C,Part E,
Subpart 1, of the Anti-Drug Abuse Act of 1988 (Public Law 100-690), as amended, as
applicable;
(b) conditions applicable to the fiscal administration of grants under Title VI,Subtitle C,Part E,
Subpart 1, of the Anti-Drug Abuse Act of 1988 (Public Law 100-690), as amended, as
applicable;
(c) any special conditions contained in the grant award;and
(d) general and fiscal regulations of the Crime Prevention and Justice Assistance Division.
3. Any grant received as a result of this application may be terminated, or fund payment may be
discontinued, by the Crime Prevention and Justice Assistance Division when it finds a substantial
failure to comply with the foregoing provisions,the application obligations or for non-availability of
funds.
SUBMITTED BY: FEB 15 2018
Signature: •-- - Date:
Name: Paul Ferreira Title: Chief of Police
Agency: Hawaii Police Department
AG/CPJAD#14 Coverdell 01/2017
DEPARTMENT OF THE ATTORNEY GENERAL
Crime Prevention and Justice Assistance Division
ACCEPTANCE OF PAUL COVERDELL FORENSIC SCIENCE IMPROVEMENT GRANTS
PROGRAM SPECIAL CONDITIONS
The undersigned Grantee understands and agrees, on behalf of its agency that:
1. Requirements1
of the Award; Remedies for Non-Compliance or for MateriallyFalse
Statements
The conditions of this award are material requirements of the award. Compliance with
any certifications or assurances submitted by or on behalf of the Grantee that relate to
conduct during the period of performance also is a material requirement of this award.
Failure to comply with any one or more of these award requirements—whether a
condition set out in full below, a condition incorporated by reference below,or a
certification or assurance related to conduct during the award period—may result in
CPJAD taking appropriate action with respect to the Grantee and the award. Among
other things, CPJAD may withhold award funds, disallow costs, or suspend or terminate
the award. The Department of Justice and CPJAD also may take other legal action as
appropriate.
Any materially false, fictitious,or fraudulent,statement to the state and/or federal
government related to this award(or concealment or omission of a material fact)may be
the subject of criminal prosecution(including under 18 U.S.C. 1001 and/or 1621, and/or
42 U.S.C. 3795a),and also may lead to imposition of civil penalties and administrative
remedies for false claims or otherwise(including under 31 U.S.C. 3729-3730 and 3801-
3812).
Should any provision of a requirement of this award be held to be invalid or
unenforceable by its terms,that provision shall first be applied with a limited construction
so as to give it the maximum effect permitted by law. Should it be held, instead,that the
provision is utterly invalid or unenforceable,such provision shall be deemed severable
from this award.
2. Applicability of Part 200 Uniform Requirements
Grantee agrees to comply with the financial and administrative requirements set forth in 2
C.F.R. Part 200 and the current edition of the Department of Justice(DOJ)Grants
Financial Guide.
Grantee understands and agrees that CPJAD may withhold award funds,or may impose
other related requirements,if the Grantee does not satisfactorily and promptly address
AG/CPJAD#26 FY 2017 Coverdell Special Conditions(revised 12/2017) 1
outstanding issues from audits required by the Part 200 Uniform Requirements(or by the
terms of this award),or other outstanding issues that arise in connection with audits,
investigations, or reviews of CPJAD awards.
3. Reporting Potential Fraud,Waste,and Abuse,and Similar Misconduct
Grantee shall promptly refer to the U.S. Department of Justice(DOJ), Office of the
Inspector General (OIG)any credible evidence that a principal, employee, agent,
contractor, subgrantee, subcontractor, or other person has either 1) submitted a false
claim for funds under the False Claims Act; or 2) committed a criminal or civil violation
of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct
involving funds. Potential fraud,waste, abuse,or misconduct should be reported to the
OIG by:
Mail: Office of the Inspector General
U.S. Department of Justice
Investigations Division
950 Pennsylvania Avenue,N.W.
Room 4706
Washington, DC 20530
E-mail: oig.hotline@usdoj.gov
Hotline: (contact information in English and Spanish): (800) 869-4499,or
Hotline fax: (202) 616-9881
Additional information is available from the DOJ OIG website at
https://www.usdoj.gov/oig
4. 41 U.S.C.4712 (Including Prohibitions on Reprisal; Notice to Employees)
Grantee must comply with, and is subject to,all applicable provisions of 41 U.S.C.4712,
including all applicable provisions that prohibit, under specified circumstances,
discrimination against an employee as reprisal for the employee's disclosure of
information related to gross mismanagement of a federal grant, a gross waste of federal
funds, an abuse of authority relating to a federal grant, a substantial and specific danger
to public health or safety, or a violation of law,rule, or regulation related to a federal
grant.
The Grantee also must inform its employees, in writing(and in the predominant native
language of the workforce),of employee rights and remedies under 41 U.S.C. 4712.
5. Generally Accepted Laboratory Practices
Grantee shall ensure that any forensic laboratory, forensic laboratory system,medical
examiner's office, or coroner's office that will receive any portion of the award uses
AG/CPJAD#26 FY 2017 Coverdell Special Conditions(revised 12/2017) 2
generally accepted laboratory practices and procedures as established by accrediting
organizations or appropriate certifying bodies.
6. External Investigations
Grantee shall ensure that the requirements of 42 U.S.C. section 3797k(4)(which relate to
independent external investigations into allegations of serious negligence or misconduct
by employees or contractors)are satisfied with respect to any forensic laboratory system,
medical examiner's office, coroner's office, law enforcement storage facility,or medical
facility in the State that will receive a portion of the grant amount.
Grantee acknowledges, that,as stated in the solicitation for the Paul Coverdell Forensic
Science Improvement Grants Program,the National Institute of(NIJ)assumes that
Grantee (and subgrantees)of Coverdell funds will make use of the process referenced in
their certification as to external investigations and will refer allegations of serious
negligence or misconduct substantially affecting the integrity of forensic results to
government entities with an appropriate process in place to conduct independent external
investigations,such as the government entity(or entities) identified in the grant
application.
7. Use of Funds
No Research. Funds provided under this award shall be used only for the purposes and
types of expenses set forth in the solicitation for the Paul Coverdell Forensic Science
Improvement Grants Program. Funds shall not be used for general law enforcement
functions or non-forensic investigatory functions,and shall not be used for research or
statistical projects or activities. Use of award funds for construction of new facilities is
restricted by statute. Any questions concerning this provision should be directed to the
CPJAD Criminal Justice Planning Specialist prior to incurring the expense or
commencing the activity in question.
Grantee understands and agrees that it cannot use any federal funds, either directly or
indirectly, in support of the enactment,repeal,modification or adoption of any laws,
regulation or policy,at any level of government,without the express prior written
approval of CPJAD.
8. Reporting Requirements and Performance Metrics
Grantee shall comply with all reporting, data collection and evaluation requirements, as
prescribed by law and entailed by the NIJ in program guidance for the Coverdell
program. Grantee shall also complete and submit both semi-annual progress reports and
final reports.
AG/CPJAD#26 FY 2017 Coverdell Special Conditions.(revised 12/2017) 3
Semi-Annual Progress Reports
Grantee must utilize and complete the Progress Report Format Form,AG/CPJAD#20
(Coverdell),every six months following the calendar year. Theprogress reports are to
cover activities that the Grantee has completed and must include data on the following
Coverdell identified performance measures, as applicable:
GoaUObjective Performance Measures Data Grantee Provides
To improve the quality and Outcome Measure Average number of days to
timeliness of forensic services and 1. Percent reduction in the average process a sample at the
to reduce the number of backlogged number of days from beginning of the grant period.
cases in forensic laboratories. submission of a sample to a
forensic science laboratory to Average number of days to
the delivery of test results to a process a sample at the end of
requesting agency. the grant period.
2. Percent reduction in the number Number of backlogged cases at
of backlogged forensic cases. the beginning of the grant
period.
Output Measure
The number of forensic science or Number of backlogged cases at
medical examiner personnel who the end of the grant period.
completed appropriate training or
educational opportunities with Number of forensic science
Coverdell funds(if applicable to personnel attending training.
the grant)
Number of medical examiner
personnel attending training
programs.
The semi-annual reporting periods and due dates are:
January 1 through June 30 Due: July 15
July 1 through December 31 Due: January 15
Final Report
Grantee agrees to submit a final report, at the end of this award, documenting all relevant
project activities during the entire period of support under this award. This report will
include the following: (1)a summary and assessment of the program carried out with the
award,which shall include a comparison of pre-grant and post-grant forensic science
capabilities (and shall cite the specific improvements in quality and/or timeliness of
forensic science or medical examiner services); (2)the average number of days between
submission of a sample to a forensic science laboratory or forensic science laboratory
system in that State operated by the State or by a unit of local government and the
delivery of test results to the requesting office or agency; and (3) an identification of the
number and type of cases currently accepted by the forensic science laboratory or
forensic science laboratory system. Grantee is required to collect data necessary for this
AG/CPJAD#26 FY 2017 Coverdell Special Conditions(revised 12/2017) 4
report. This report is due no later than 30 days following the close of the award period or
the expiration of any extension periods.
Grantee shall submit the following information as part of its final report: (1)the number
and nature of any allegations of serious negligence or misconduct substantially affecting
the integrity of forensic results received during the 12-month period of the award; (2)
information on the referrals of such allegations(e.g.,the government entity or entities to
which referred,the date of referral);(3)the outcome of such referrals(if known as of the
date of the report); and(4)if any such allegations were not referred,the reason(s)for the
non-referral.
Should the project period for this award be extended, the Grantee shall submit the above
information as to the first twelve months of the award as part of the first semi-annual
progress report that comes due after the conclusion of the first twelve months of the
project period, and shall submit the required information as to subsequent twelve-month
periods every twelve months thereafter(as part of a semi-annual progress report)until the
close of the award period,at which point the Grantee shall submit the required
information as to any period not covered by prior reports as part of its final report.
Grantee understands and agrees that funds may be withheld(including funds under future
awards), or other related requirements,may be imposed,if the required information is not
submitted on a timely basis.
9. Press Releases
Grantee shall transmit to the assigned CPJAD Criminal Justice Planning Specialist copies
of all official grant-related press releases at least thirty(30)working days prior to public
release. Advance notice permits time for coordination of release of information by
CPJAD and NIJ where appropriate and to respond to press or public inquiries.
10. Development and Use of Publications, Curricula,Training Materials, etc.
To assist in information sharing, the Grantee shall provide the assigned CPJAD Criminal
Justice Planning Specialist with a copy of publications (including those prepared for
conferences and other presentations)resulting from this award,prior to their public
release. NIJ defines publications as any written,visual,or sound material substantively
based on the project,formally prepared by the Grantee for dissemination to the public.
Submission of publications prior to their public release aids CPJAD and NIJ in
responding to any inquiries that may arise. Any publications (written, visual,or sound)—
excluding press releases and newsletters—whether published at the Grantee's or
government's expense, shall contain the following statement:
"This project was supported by,Award No. , awarded by the
National Institute of Justice, Office of Justice Programs, U.S. Department
of Justice. The opinions,finding, and conclusions or recommendations
AG/CPJAD#26 FY 2017 Coverdell Special Conditions(revised 12/2017) 5
expressed in this publication/program/exhibition are those of the author(s)
and do not necessarily reflect those of the Department of Justice or the
Hawaii Department of the Attorney General."
This statement shall appear on the first page of written publications.For audio and video
publications, it shall be included immediately after the title of the publication in the audio
or video file.
(*)Grantee should contact the assigned CPJAD Criminal Justice Planning Specialist for
the federal grant number.
11. Copyrights
Grantee acknowledges that the Office of Justice Programs reserves a royalty-free,non-
exclusive, and irrevocable license to reproduce,publish,or otherwise use, and authorize
others to use(in whole or in part, including in connection with derivative works), for
Federal purposes: (1)the copyright in any work developed under an award or subaward;
and(2) any rights of copyright to which a Grantee or subgrantee purchases ownership
with Federal support.
Grantee acknowledges that the Office of Justice Programs has the right to (1)obtain,
reproduce,publish, or otherwise use the data first produced'under an award or subaward;
and(2) authorize others to receive,reproduce,publish, or otherwise use such data for
Federal purposes.
It is the responsibility of the Grantee (and of each subrecipient,if applicable)to ensure
that this condition is included in any subaward under this award.
12. Federal Leadership on Reducing Text Messaging While Driving
Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging
While Driving,"74 Fed. Reg. 51225 (October 1, 2009),the CPJAD encourages Grantees
and subgrantees to adopt and enforce policies banning employees from text messaging ,
while driving any vehicle during the course of performing work funded by this grant, and
to establish workplace safety policies and conduct education, awareness, and other
outreach to decrease crashes caused by distracted drivers.
13. Training(s)/Conference(s) Compliance
Grantee agrees to comply with all applicable laws,regulations,policies, and guidance
(including specific cost limits,prior approval and reporting requirements,where
applicable) governing the use of federal funds for expenses related to conferences,
meetings,trainings,and other events. Information on pertinent laws,regulations,
policies, and guidance is available in the DOJ Grants Financial Guide Conference Cost
Chapter.
AG/CPJAD#26 FY 2017 Coverdell Special Conditions(revised 12/2017) 6
•
Grantee understands and agrees that any training or training materials developed or
delivered with funding provided under this award must adhere to the OJP Training
Guiding Principles for Grantees and Sub-grantees, available at
https://www.oip.usdoj.gov/funding/oiptrainingguidingprinciples.htm
14. Duplicate Award of Federal Funds
Grantee agrees that if it currently has an open award of federal funds or if it receives an
award of federal funds other than this CPJAD award,and those award funds have been,
are being, or are to be used,in whole or in part, for one or more of the identical cost items
for which funds are being provided under this CPJAD award,the Grantee will promptly
notify, in writing,the assigned Criminal Justice Planning Specialist for this CPJAD
award, and,if so requested by CPJAD, seek a budget or project narrative modification to
eliminate any inappropriate duplication of funding.
15. Restrictions and Certifications Regarding Non-Disclosure Agreements and Related
Matters
No Grantee or subgrantee under this award, or entity that receives a contract or
subcontract with any funds under this award,may require any employee or contractor to
sign an internal confidentiality agreement or statement that prohibits or otherwise
restricts,or purports to prohibit or restrict,the reporting(in accordance with law) of
waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
16. Prohibited Conduct Related to Trafficking in Persons
Grantee, and any subgrantee at any tier,must comply with all applicable requirements
(including requirements to report allegations)pertaining to prohibited conduct related to
the trafficking of persons,whether on the part of grantees,subgrantees, or individuals
defined(for purposes of this condition) as"employees"of the Grantee or of any
subgrantee.
The details of the Grantee's obligations related to prohibited conduct related to
trafficking in persons are posted on the OJP web site at
https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm(Award condition:
Prohibited conduct by Grantees and subgrantees related to trafficking in persons
(including reporting requirements and OJP authority to terminate award)), and are
incorporated by reference here.
17. General Appropriations-Law Restrictions
Grantee, and any subgrantee at any tier, must comply with all applicable restrictions on
the use of federal funds set out in federal appropriations statutes. Pertinent restrictions,
AG/CPJAD#26 FY 2017 Coverdell Special Conditions(revised 12/2017) 7
•
including from various"general provisions"in the Consolidated Appropriations Act,
2017, are set out at https://oip.gov/funding/Explore/FY 17AppropriationsRestrictions.htm
and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a Grantee or
subgrantee would or might fall within the scope of an appropriations-law restriction, the
grantee is to contact CPJAD for guidance,and may not proceed without the express prior
written approval of CPJAD.
18. DOJ Regulations Pertaining to Civil Rights and Nondiscrimination
28 C.F.R. Part 38
Grantee, and any subgrantee at any tier,must comply with all applicable requirements of
28 C.F.R. Part 38, specifically including any applicable requirements regarding written
notice to program beneficiaries and prospective program beneficiaries. Part 38 of 28
C.F.R., a DOJ regulation, was amended effective May 4,2016.
Among other things,28 C.F.R. Part 38 includes rules that prohibit specific forms of
discrimination on the basis of religion, a religious belief,a refusal to hold a religious
belief,or refusal to attend or participate in a religious practice. Part 38 also sets out rules
and requirements that pertain to Grantee and subgrantee organizations that engage in or
conduct explicitly religious activities, as well as rules and requirements that pertain to
Grantees and subgrantees that are faith-based or religious organizations.
The text of the regulation, now entitled"Partnerships with Faith-Based and Other
Neighborhood Organizations,"is available via the Electronic Code of Federal
Regulations (currently accessible at https://www.ecfr.gov/cgi-bin/ECFR?page=browse),
by browsing to Title 28-Judicial Administration, Chapter 1,Part 38,under e-CFR
"current"data.
28 C.F.R. Part 54
Grantee, and any subrecipient("subgrantee")at any tier,must comply with all applicable
requirements of 28 C.F.R. Part 54,which relates to nondiscrimination on the basis of sex
in certain"education programs."
19. "Lobbying" Restrictions
In general, as a matter of federal law, federal funds may not be used by the Grantee, or
any subrecipient("subgrantee")at any tier, either directly or indirectly,to support or
oppose the enactment,repeal,modification, or adoption of any law,regulation, or policy,
at any level of government. See 18 U.S.C. 1913. (There may be exceptions if an
applicable federal statute specifically authorizes certain activities that otherwise would be
barred by law.)
AG/CPJAD#26 FY 2017 Coverdell Special Conditions(revised 12/2017) 8
Another federal law generally prohibits federal funds awarded from being used by the
Grantee, or any subrecipient at any tier,to pay any person to influence (or attempt to
influence) a federal agency,a Member of Congress, or Congress(or an official or
employee of any of them)with respect to the awarding of a federal grant or cooperative
agreement, subgrant, contract, subcontract, or loan,or with respect to actions such as
renewing,extending, or modifying any such award. See 31 U.S.C. 1352. Certain
exceptions to this law apply, including an exception that applies to Indian tribes and tribal
organizations.
Should any question arise as to whether a particular use of federal funds by a Grantee(or
subrecipient)would or might fall within the scope of these prohibitions,the Grantee is to
contact CPJAD for guidance,and may not proceed without the express prior written
approval of CPJAD.
•
SUBMITTED BY:
FEB 15 2018
Signature: c�w. -- - Date:
Name: Paul Ferreira Title: Chief of Police
Agency: Hawaii Police Department
AG/CPJAD#26 FY 2017 Coverdell Special Conditions(revised 12/2017) 9
•
DEPARTMENT OF THE ATTORNEY GENERAL
Crime Prevention and Justice Assistance Division
CERTIFICATION OF NON-SUPPLANTING
I certify that federal funds will not be used to supplant State, local or other non-federal funds that
would, in the absence of such federal aid,be made available for law enforcement,criminal justice,
and victim compensation and assistance activities.
SUBMITTED BY:
Signature: Date: FEB 15 2018
Name: Paul Ferreira Title: Chief of Police
Agency: Hawaii Police Department
AG/CPJAD#3 06/02
DEPARTMENT OF THE ATTORNEY GENERAL
Crime Prevention and Justice Assistance Division
CERTIFICATION OF NON-DISCRIMINATION COMPLAINT PROCEDURES
The U.S. Department of Justice, Office of Justice Programs(OJP), Office for Civil Rights(OCR)
has jurisdiction to investigate complaints of discrimination against recipients of funding from
OJP (which includes component agencies such as the Bureau of Justice Assistance,the Office for
Victims of Crime, and the National Institute of Justice), Office on Violence Against Women,and
the COPS Office. OCR has indicated that recipients and subrecipients of federal funding should
have non-discrimination complaint procedures. Therefore,
I certify that the Hawaii Police Department (name of agency)
has non-discrimination complaint procedures which include:
(1) a coordinator who is responsible for overseeing the complaint process. The agency's
coordinator is:
Lisa Nuniez Human Resources Program Specialist 808-961-2267
Name Title Phone
(2) a procedure to ensure that beneficiaries or employees of funded subrecipients are aware
that they may complain of discrimination directly to a subrecipient,to the Department of
the Attorney General,or to the Office for Civil Rights.
(3) a procedure to investigate the complaint. (The procedure may be an internal investigation
or forwarding the complaint to the Department of the Attorney General,the OCR, or
another appropriate external agency.)
(4) a procedure to notify the Department of the Attorney General,Crime Prevention and
Justice Assistance Division of the complaint. (The Department will forward the
complaint information to OCR and may conduct an investigation of the complaint.)
(5) aprocedure to notifythe Department of the AttorneyGeneral of the findings of the
P
investigation.
SUBMITTED BY:
Signature: C=1):1-•.2 Date: FEB 15 2018
Name: Paul Ferreira Title: Chief of Police
Agency: Hawaii Police Department
AG/CPJAD#30 6/2010
DEPARTMENT OF THE ATTORNEY GENERAL-
Crime Prevention and Justice Assistance Division
CERTIFICATION OF NON-DISCRIMINATION
I certify that the applicant agency will comply with and will insure compliance by its subgrantees and
contractors with the non-discrimination requirements of:
• The Omnibus Crime Control and Safe Streets Act of 1968, as amended, which prohibits
discrimination on the basis of race, color, national origin, religion, or sex, in Office of Justice
Programs, Office of Community Oriented Policing Services, and Office on Violence Against Women
funded programs or activities. (42 U.S.C. §3789d and 28 C.F.R. §42.201 et seq.)
• Title VI of the Civil Rights Act of 1964, which prohibits discrimination on the basis of race, color or
national origin in Office of Justice Programs, Office of Community Oriented Policing Services, and
Office on Violence Against Women funded programs or activities. (42 U.S.C. §2000d and 28 C.F.R.
§42.101 et seq.)
• Section 504 of the Rehabilitation Act, which prohibits discrimination on the basis of disability in
Office of Justice Programs,Office of Community Oriented Policing Services,and Office on Violence
Against Women funded programs or activities.(29 U.S.C. §794 and 28 C.F.R. §42.501 et seq.)
• Section 1407 of the Victims of Crime Act (VOCA), which prohibits discrimination on the basis of
race, color, national origin, religion, sex, or disability in VOCA funded programs or activities. (42
U.S.C. §10604)
• Title II of the Americans with Disabilities Act of 1990, as it relates to discrimination on the basis of
sab
disability in Office of Justice Programs, Office of Community Oriented Policing Services, and Office
on Violence Against Women funded programs or activities.(42 U.S.C. §12132 and 28 C.F.R.Pt.35)
• Title IX of the Education Amendments of 1972, as it relates to discrimination on the basis of sex in
Office of Justice Programs,Office of Community Oriented Policing Services,and Office on Violence
Against Women funded training or educational programs.(20 U.S.C. §1681 and 28 C.F.R.Pt. 54)
• The Age Discrimination Act of 1975 as it relates to services discrimination on the basis of age in
Office of Justice Programs,Office of Community Oriented Policing Services,and Office on Violence
Against Women funded programs or activities.(42 U.S.C. §6102 and 28 C.F.R. §42.700 et seq.)
• Executive Order No. 13166 prohibiting discrimination of Limited English Proficient Persons.
• Executive Order No. 13279 and 28 C.F.R. pt. 38 regarding equal protection of the laws for faith-
based organizations.
• The Violence Against Women Reauthorization Act of 2013, Pub. L. No. 113-4, 127 Stat. 54 §
3(b)(2013) which prohibits excluding, denying benefits to, or discriminating against any person on
the basis of actual or perceived race, color, religion, national origin, sex, gender identity, sexual
orientation, or disability in any program or activity funded in whole or in part with funds made
available through VAWA or the Office on Violence Against Women. (42 U.S.C. § 13925(b)(13)).
No person shall, on the grounds of race, color, religion, national origin, sex, or disability, be excluded
from participation in, be denied the benefits of, be subjected to discrimination under, or be denied
employment in connection with any program or activity funded in whole or in part with funds made
available under this title from the U.S. Department of Justice through the Department of the Attorney
General, Crime Prevention and Justice Assistance Division. Noncompliance with the discrimination
regulations may result in the suspension or termination of funding.
SUBMITTED BY:
FEB 15 2018
Signature: <� Date:
Name: Paul Ferreira Title: Chief of Police
Agency: Hawaii Police Department
AG/CPJAD#15(revised 7/2015)
i
W U.S. DEPARTMENT OF JUSTICE
'' OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion
Lower Tier Covered Transactions
(Sub-Recipient)
This certification is required by the regulations implementing Executive Order 12549,Debarment and
Suspension,28 CFR Part 67,Section 67.510, Participants'responsibilities.The regulations were published as Part VII of
the May 26, 1988 Federal Register(pages 19160-19211).
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE)
(1) The prospective lower tier participant certifies,bysubmission of this proposal,that neither it nor its principals are
P P P P p P � P P
presently debarred,suspended, proposed for debarment,declared ineligible,or voluntarily excluded from
participation in this transaction by any Federal department of agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such
prospective participant shall attach an explanation to this proposal.
Paul Ferreira, Chief of Police I
Name and Title of Authorized Representative
Qom• 018
r-- .� �--- FEB X � 2
Signature Date
Hawaii Police Department
Name of Organization
349 Kapiolani Street
Address of Organization
Hilo, Hawaii 96720
OJP FORM 4061/1(REV.2/89)Previous editions are obsolete
Instructions for Certification
1. By signing and submitting this proposal, the prospective lower tier participant is providing the
certification set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the prospective lower tier participant
knowingly rendered an erroneous certification, in addition to other remedies available to the Federal
Government, the department or agency with which this transaction originated may pursue available
remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which
this proposal is submitted if at any time the prospective lower tier participant learns that its certification was •
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered
transaction," "participant," "person," "primary covered transaction," "principal," "proposes," and "voluntarily
excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of
rules implementing Executive Order 12549.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with
a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this
covered transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include
the clause titled, "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion —
Lower Tier Covered Transaction," without modification in all lower tier covered transactions and in all
solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the
covered transaction, unless it knows that the certification is erroneous. A participant may decide the
method and frequency by which it determines the eligibility of its principals. Each participant may check the
Nonprocurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of
reports in order to render in good faith the certification required by this clause. The knowledge and
information of a participant is not required to exceed that which is normally possessed by a prudent person
in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended,
debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other
remedies available to the Federal Government, the department or agency with which this transaction
originated may pursue available remedies, including suspension and/or debarment.
CERTIFICATION FORM
Compliance with the Equal Employment Opportunity Plan(EEOP)Requirements
Please read carefully the Instructions(see below)and then complete Section A or Section B or Section C, not all three.If recipient
completes Section A or C and sub-grants a single award over$500,000, in addition,please complete Section D.
Recipient's Name:Hawaii Police Department
Address:349 Kapiolani Street,Hilo,Hawaii 96720
Is agency a;o Direct or Sub recipient of OJP,OVW or COPS funding? Law Enforcement Agency?of Yes o No
DUNS Number:613154335 1 Vendor Number(only if direct recipient)
Name and Title of Contact Person:Kathy Pung,Project Director
Telephone Number:808-961-2286 E-Mail Address:kathy.pung@hawaiicounly.gov
Section A—Declaration Claiming Complete Exgmption from the EEOP Requirement
Please check all the following boxes that apply.
a Less than fifty employees. o Indian Tribe i a Medical Institution.
a Nonprofit Organization o Educational Institution a Receiving a single award(s)less than$25,000.
I, [responsible
official], certify that i
[recipient]is not required to prepare an EEOP for the rOason(s)checked above,pursuant to 28 C.F.R§42.302.
I further certify that i [recipient]
will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of
services.
If recipient sub grants a single award over$500,000,in addition,please complete Section D
Print or Type Name and Title I Signature Date
Section B—Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying
That an EEOP Is on File for Review
Ifa recipient agency has fifty or more employees and is receiving a single award or,subaward,of$25,000 or more,but less than$500,000,then
the recipient agency does not have to submit an EEOP to the OCR for review as long as it certifies the following(42 C.F.R§42.305):
Chief Paul K. Ferreira
I, [responsible
official], certify that Hawaii Police IJepartmerm
[recipient],which has fifty or more employees and is receiving a single award or subaward for$25,000 or more,but less
than$500,000,has formulated an EEOP in accordance with 28 CFR pt.42,subpt.E. I further certify that within the last
twenty-four months,the proper authority has formulated and signed into effect the EEOP and,as required by applicable
federal law,it is available for review by the public,employees,the appropriate state planning agency,and the Office for
Civil Rights,Office of Justice Programs,U.S.Department of Justice. The EEOP is on file at the following office:
Hawaii Police Department
[organization],
349 Kapiolani Street Hilo, HI 96720
[address].
Chief Paul K. FerreiraC2–C2Scl? FEB 15 2018
Print or Type Name and Title Signature Date
Section C—Declaration Stating that an EEOP Short Form Has Been Submitted to the Office for Civil
Rights for Review
If a recipient agency hasff y or more employees and is receiving a single award,or subaward,of$500,000 or more,then the recipient agency
must send an EEOP Short Form to the OCR for review.
[responsible
official], certify that
[recipient],which has fifty or more employees and is receiving a single award of$500,000 or more,has formulated an
EEOP in accordance with 28 CFR pt. 42,subpt. E, and f ent it for review on
[date] to the Office for Civil Rights,Office of Justice Prdgrams,U.S.Department of Justice.
If recipient sub grants a single award over;500,000, in addition,please complete Section D
Print or Type Name and Title !Signature Date
Section D—Declaration Stating that Recipient Subawards a Single Award Over$500,000
If a recipient agency,subawards a single award of S500,000 or more then the granting agency should provide a list;including,name,address
and DUNS#of each such sub-recipient.
Sub-Recipient Agency Name/Address Sub-Recipient DUNS Number
If additional space in necessary,please duplicate this page.
OMB Control No.1121-0340 Expiration Date:12/31/2015
INSTRUCTIONS
Completing the Certification Form
Compliance with the Equal Employment Opportunity Plan (EEOP)Requirements
The federal regulations implementing the Omnibus Crime Control and Safe Streets Act(Safe Streets Act)of 1968,as
amended,require some recipients of financial assistance from the U.S.Department of Justice subject to the statute's
administrative provisions to create,keep on file,submit to the Office for Civil Rights(OCR)at the Office of Justice
Programs(OJP)for review,and implement an Equal Employment Opportunity Plan(EEOP).See 28 C.F.R.pt.42,subpt.
E.All awards from the Office of Community Oriented Policing Services(COPS)are subject to the EEOP requirements;
many awards from OJP,including awards from the Bureau of Justice Assistance(BJA),the Office of Juvenile Justice and
Delinquency Prevention(OJJDP),and the Office for Victims of Crime(OVC)are subject to the EEOP requirements;and
many awards from the Office on Violence Against Women(OVW)are also subject to the EEOP requirements.If you
have anyquestions as to whether your award from the U.S.Department of Justice is subject to the Safe Streets Act's
EEOP requirements,please consult your grant award document,your program manager,or the OCR.
Recipients should complete either Section A or Section B or Section C,not all three. If recipient completes Section
A or C and sub-grants a single award over$500,000,in addition,please complete Section D.
Section A
The regulations exempt some recipients from all of the EEOP requirements.Your organization may claim an exemption
from all of the EEOP requirements if it meets any of the following criteria:it is a nonprofit organization,an educational
institution,a medical institution,or an Indian tribe;or it.received an award under$25,000;or it has less than fifty
employees.To claim the complete exemption from the EEOP requirements,complete Section A.
Section B
Although the regulations require some recipients to create,maintain on file,and implement an EEOP,the regulations
allow some recipients to forego submitting the EEOP to the OCR for review.Recipients that(1)are a unit of state or local
government,an agency of state or local government,or a private business; and(2)have fifty or more employees;and(3)
have received a single grant award of$25,000 or more,but less than$500,000,may claim the limited exemption from the
submission requirement by completing Section B. In completing Section B,the recipient should note that the EEOP on
file has been prepared within twenty-four months of the date of the most recent grant award.
Section C
Recipients that(1)are a unit of state or local government,an agency of state or local government,or a private business,
and(2)have fifty or more employees,and(3)have received a single grant award of$500,000 or more,must prepare,
maintain on file,submit to the OCR for review,and implement an EEOP.Recipients that have submitted an EEOP
Utilization Report(or in the process of submitting one)to the OCR,should complete Section C.
Section D
Recipients that(1)receive a single award over$500,000;and(2)subaward a single award of$500,000 or more must
provide a list;including,name,address and DUNS#of each such sub-recipient by completing Section D.
Submission Process
Recipients should download the online Certification Form,complete required sections,have the appropriate official sign
it,electronically scan the signed document,and then send the signed document to the following e-mail address:
EEOPForms@usdoj.gov. The document must have the following title:EEOP Certification. If you have questions about
completing or submitting the Certification Form,please contact the Office for Civil Rights,Office of Justice Programs,
810 7th Street,NW,Washington,DC 20531 (Telephone:(202)307-0690 and TTY:(202)307-2027).
OMB Approval No.1121-0340 Expiration Date:12/31/15
•Public Reporting Burden Statement
Paperwork Reduction Act Notice.Under the Paperwork Reduction Act,a person is not required to respond to a collection
of information unless it displays a current valid OMB control number.We try to create forms and instructions that are
accurate,can be easily understood,and which impose the least possible burden on you to provide us with information.
The estimated minimum average time to complete and file this application is 20 minutes per form.If you have any
comments regarding the accuracy of this estimate,or suggestions for making this form simpler,you can write to the
Office of Justice Programs,810 7th Street,N.W.,Washington,D.C.20531.