HomeMy WebLinkAboutCOM 0755.008 2016-2018`oJMtV OF y��7i
STEWART MAEDA t : * JON HENRICKS
County Clerk Deputy County Clerk
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County of Hawai `i
Office of the County Clerk
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25 Aupuni Street
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Hilo, Hawai 96720
Telephone: (808) 961-8255 Facsimile: (808) 961-8912
DATE: April 17, 2018
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TO: Valerie T. Poindexter, Council Chair
and Members of the Hawaii County Council
FROM: Stewart Maeda, County Clerk
SUBJECT: Office of the County Clerk Budget Presentation Material: Departmental
Budget and Program Reviews for FY 2018-2019
Attached please find the Office of the County Clerk's Budget and Program Presentation
for FY 2018-2019. Please copy and distribute to all Council Members.
Mahalo.
SM/tb
Att.
Serving the Interests of the People of Our Island
Hawai `i County is an Equal Opportunity Provider and Employer
F
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Ref.
Ref. Datc-
Office of the County Clerk
Hawaii County Council
Budget Fiscal Year
2018-2019
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Aloha!
Mission Statement
• The Office of the County Clerk
strives each day to make
Hawai `i County a better place
by providing the highest quality
resources, staff, and support to
the Hawaii County Council so
that it can create effective and
thoughtful policy.
• We respond to requests for
information in a cordial,
professional, and timely manner.
• We are a diverse collection of
individuals that form a strong
team devoted to fulfilling our
unique role in our community.
The Team
Administrative Staff:
Stewart Maeda, County Clerk
Jon Henricks, Deputy Clerk
Tiffany Bader, Administrative Assistant
Jennifer Jo, Human Resources
Technician
Darren Tagawa, Accountant
Clerk's Office Supervisors:
Jeanette Aiello, Council Administrative
Services Supervisor
Sherry Moyer, Council Services Assistant
III Supervisor
Celeste Hall, Support Services Supervisor
Pat Nakamoto, Elections Program
Administrator
Office of the County Clerk
Council
Services
Staff:
• Council Services Assistant II
(3)
• Council Services Assistant 1
(2)
• Legislative Information &
Reference Technician (1)
• Clerk III (1)
Administration
Legislative
Research
Branch
Staff:
• Legislative Specialist
(4)
• Legislative Analyst
(1)
Support
Services
Staff:
• Support Services Clerk II
(1)
• Support Services Clerk I
(3)
Elections
Division
Staff:
• Elections Program Specialist
(1)
• Elections Assistant (1)
• Election Warehouse Worker
(1)
• Election Clerk III (3)
• Election Clerk II (1)
Chair Staff
Council
Member
District 1
Hawaii County Council
Council
Member
District 2
Council
Member
District 3
Chair and Presiding
Officer of the County
Council
Council
Member
District 4
Council
Member
District 5
Council
Member
District 6
Council
Member
District 7
Council
Member
District 9
Council
Member
District 8
Chair Staff:
District Staff:
Special Assistant (1)
Executive Assistant (1) Legislative Assistant (9)
Deputy Executive Assistant (1) Council Aide (9)
Council Aide (1)
111 IN I
..........
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94
20
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lo* '-01 AA
S&W
297579769
390249677
2669908
OCE
4019434
3829434
(19,000)
Equipment
439000
33,000
(10,000)
HSAC / NACO
239700
239700
-
Reprographics
759320
759320
-
Postage
1829928
1749762
(8,166)
CRF
6759000
0
(675,000)
Total
491599151
397139893
(445,258)
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
5001000
FY2018 vs FY2019
u
S&W
OCE
Equip
HSAC
Reprog
Postage
CRF
FY2018
2,7571769
4011434
431000
23,700
751320
1821928
6751000
FY2019
3,0241677
3821434
33,000
23,700
751320
174,762
0
FY2018 FY2019
Videoconferencing
Videoconferencing and
Audio Visual Services
• Our satellite offices and community
videoconferencing locations are a proven
convenience to the public.
• Additionally, departmental officials as well
as Council Members will attend via
videoconference for time and cost
efficiency.
• Our County is the model for these services.
• Other jurisdictions throughout the state have
inquired and viewed our capabilities.
• In the coming year, we plan to improve the
quality of the audio and video from our
video locations.
Live Stream
• Livestream and videoconferencing capabilities are now
astable part of our meeting services, relied upon by the
public and County employees.
• Our office begins to receive calls immediately during
network disruptions, demonstrating the amount of
viewers depending on the live stream.
• The services from our vendor have been upgraded
several times, and the real-time captions are near
perfect.
•
Since July 1 of last year, the reporting feature at
Granicus reports 30,092 visits to our page.
OVERVIEW
Analytics Da shbard
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WHERE YOUR CITIZENS LIVE
r Vie top 150 cies fromlivhlch wu r s e is being at c es
Unique Visitors
F-11ter name }
Hilo 1,742
N,,,Jno',ufu 493
Kailua-Kona 3d8
Los Angus 261
7,310
GH Total Nledla Strearn Views
not sett 145
049147 3
Milillani 58 1 External Views () internal Meoos
Cost Analysis
Fiscal Yeai• 2016 Fiscal Year 2017
In Conclusion:
• Through consistent and reliable support frorn our specialists, the audio and video to and frorn
our sites has improved, connectivity is more reliable, and our employees running the controls
and troubleshooting issues are more proficient.
• We plan to further improve our videoconferencing technology in the upcoming year.
-
- Y We will now take any
questions.
Mahalof.