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Home My WebLink AboutCOM 0015.030 2016-2018 ..oJ�tY OF M,--- Harry Kim = • c: 41;r Deanna S. Sako Mayor pp ,t��; Director • +:Arm 1.r..��:+' oe•i 'r�' Nancy Crawford Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 April 18, 2018 •sir . _;�# 4 Valerie T. Poindexter, Council Chair, . c, , ; ;: and Members of the Hawai`i County Council '*!_ County of Hawai`i ; ` `'" Hilo, Hawai`i 96720 Dear Council Chair Poindexter and Members of the County Council: SUBJECT: Transfer of Funds April 1 through April 15, 2018 Attached is a Report of Transfers Authorized showing transfers made from April 1 through April 15, 2018. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, . j. ezbt dif,AD Kay Oshiro Controller Attachments Comm. No. i S 3 0 Ref. To: Fe- Ref. LRef. Date _PR 18 Z018 Hawai'i County is an Equal Opportunity Employer and Provider Report of Transfers Authorized For the period: April 1 to April 15, 2018 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 28 4/3/18 General P&R 5513.62 Aquatics Pools OCE 5,000.00 5513.66 Aquatics Pools Eqpt 5,000.00 29 4/5/18 General P&R 5513.62 Aquatics Pools OCE 1,600.00 5513.66 Aquatics Pools Eqpt 1,600.00 30 4/9/18 General P&R 5505.02 Parks Maint OCE 10,460.00 5505.11 Parks Maint Equip 10,460.00 31 4/9/18 General P&R 5505.02 Parks Maint OCE 200.00 5421.32 Rural Cemeteries OCE 200.00 32 4/11/18 General Corp Counsel 5131.02 Corporation Counsel OCE 3,178.00 5131.06 Corporation Counsel Eqpt 3,178.00 33 4/12/18 General Human Res 5151.14 Coll Barg Exp 10,000.00 5152.15 Employee Assistance Prog 21,000.00 5152.02 Health&Safety OCE 9,000.00 5152.02 Health&Safety OCE 2,000.00 34 4/12/18 Highway DPW 5301.02 Highway Maint Admin OCE 4,100.00 5301.06 Highway Maint Admin Eqpt 4,100.00 45,538.00 45,538.00 Page 1 of 1 **Form#:A-102 COUNTY OF HAWAII Revised:07/01 , REQUEST TO TRANSFER `FUNDS • DEPARTMENT: Parks and Recreation DIVISION: Recreation CONTACT: Mason Souza PHONE: 961-8077 DATE: 03 / 05 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.62.114 Aquatics Pools Oce, Electricity $ 5,000.00 TOTAL: $ 5,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.66.480 Aquatics Pools Eqpt; Misc. Equipment $ 5,000.00 TOTAL: $ 5,000.00 EXPLANATION (Provide complete explanation): Dept of Parks and Recreation Aquatics Division is requesting a transfer for a 2x2 Dolphin Pro Pool Vacuum. The new estimated cost of the vacuum is over the budgeted amount of$3,250. Funds are available from Aquatics Electricity account due to lower than anticipated expenditures. SUBMITTED BY: ��/ �/ DATE: 3 / 6 / i0,K Departm- ead ************** ********** ********* . *********************************************************************** iii ACTION: Ni Recommend Approval Recommend Deferral Recommend Denial Signed: 8�.,.r.-.L/'`_ DATE: AP U 2 2018 yVIL Director of Finance- . . A proved Deferred Denied LC Signed: - DATE: / / 1 Jr Mayor • Transfer No. yg Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks&Recreation DIVISION: Aquatics CONTACT: Mason Souza PHONE: 961-8719 DATE: 4 / 2 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 1.8 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.62.113 Aquatics Pools Oce,Electricity $ 1,600.00 TOTAL: $ 1,600.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.66.454 Aquatics Pools Eqpt,Comp Eqpt& Software . $ 1,600.00 TOTAL: $ 1,600.00 EXPLANATION (Provide complete explanation): Aquatics Pools is requesting a transfer of funds from Electricity to Comp Eqpt& Software. Funds are needed to purchase multifunction printers for four pools to replace broken units. Funds are available from Electricity due to lower than anticipated expenditures. SUBMITTED BY: �� <. / DATE: / 3 I avid'' Departm; ead ...*******,;**7******* * ************* "'************************************************************************ ACTION: I Recommend Approval Recommend Deferral Recommend Denial Signed: per— DATE: AP 0 4 /2018 (MU Director of Finance proved Deferred Denied Signed: DATE: Y / i It-Mayor. . Transfer No. tq Form#:A-102 COUNTY OF HAWAII - Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks& Recreation DIVISION: Parks Maintenance CONTACT: Jason Mattos PHONE: 961-8719 DATE: 3 / 22 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.02.113 Parks Maintenance Oce, Water, Gas, Sewer $ 10,460.00 TOTAL: $ 10,460.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.11.480 Parks Maintenance Equip,Misc. Equipment $ 10,460.00 TOTAL: $ 10,460.00 EXPLANATION (Provide complete explanation): Parks Maintenance is requesting a transfer of funds from Water, Gas, Sewer to Misc Equipment. Funds are needed to purchase core drills and press tool equipment for maintenance projects. Funds are available from Water, Gas, Sewer due to lower than anticipated expenditures. • SUBMITTED BY: DATE: 3 / I. / epartment Hea ACTION: 'Recommend Approval Recommend Deferral Recommend Denial • Signed: • �P p-r✓ DATE: APS;, 0 6 /2018 • 14 / Director of Finance y Approved Deferred Denied Aft? Signed: DATE: / l / Managing Director ft Mayor • Transfer No. 30 ADD 1 n __ 7nG,Gl1"I Form#:A-102 COUNTY OF HAWAII Revised:07/01 - REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks &Recreation DIVISION: Administration CONTACT: Reid Sewake PHONE: 961-8560 DATE: 4 / 6 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.02.113 Park Maint OCE--Water, Gas & Sewer $ 200.00 TOTAL: $ 200.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.423.5421.32.113 Rural Cemeteries OCE-Water, Gas& $ 200.00 Sewer TOTAL: $ 200.00 EXPLANATION (Provide complete explanation): Dept of Parks and Recreation Parks Maintenance is requesting a transfer due to higher than anticipated cost for water for Rural Cemeteries. Funds are available from Parks Maintenance Water, Gas & Sewer account due to lower than anticipated expenditures. • • SUBMITTED BY: -�� DATE: / 6 / 18 iftr Departme ead ********************* *************** *********************************************************************** ACTION: ✓Rec= mend Approval Recommend Deferral Recommend Denial APR 0 6 2018 Signed: , / A DATE: V�_"' Director of Finance Approved Deferred Denied • ��Signed: DATE: 4 F/ / Managing Director - Mayor Transfer No. 3 Form#A-102 COUNTY OF HAWAII Revised:07/01 • REQUEST TO TRANSFER FUNDS DEPARTMENT: Corporation Counsel DIVISION: Administration CONTACT: Joyce Unoki PHONE: Ext 4115 DATE: 04 / 09 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.5131.02.109 Corporation Counsel Oce Equipment Repairs $ 3,178.00 TOTAL: $ 3,178.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.5131.06.454 Corporation Counsel Equipment $ 3,178.00 • TOTAL: $ 3,178.00 EXPLANATION (Provide complete explanation): 010.131.5131.02.109 Funds available, no monies expended for equipment repairs. • 010.131.5131.06.454 Funds needed for Iaptop replacements. SUBMITTED BY: DATE: / y /. In ACTION: Recommend Approval Recommend Deferral Recommend Denial • APR 1 1 2018 Signed DATE: / / ZApDirector of Finance oved Deferred Denied Signed: DATE: / //I Mayor Transfer No. 3 2- APR 1,2 2018 aat,t8.3 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Human Resources DIVISION: Health and Safety CONTACT: Dee Ann Sadayasu PHONE: 961-8361 DATE: 04 / 05 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.151.5151.14.104 Coll Barg Exp,Travel/Conferences $ 10,000 1010.151.5152.02.115 Health& Safety Oce, Misc. Contract Svcs 9,000 010.151.5152.02.235 Health& Safety Oce, Misc. Materials and 2,000 Supplies TOTAL: $ 21,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.151.5152.15.115 Employee Assistance Program, Misc $ 21,000 • Contract Svcs TOTAL: $ 21,000 EXPLANATION (Provide complete explanation): A transfer of funds is requested to cover late billing received from the vendor for the previous EAP contract period. Funds are available in the Collective Bargaining Exp Travel/Conferences, Health & Safety Misc Contract Services and Health& Safety Misc Materials and Supplies accounts due to lower than anticipated expenses. • SUBMITTED BY: / DATE: / 7 / Depa - =ead *************** ***************************************************************************************************** ACTION: ki Recommend Approval Recommend Deferral Recommend Denial Signed:_veDATE: APR/1 0 2018 Director of Finance + ‘Approved Deferred Denied Signed: \ .�4 !� DATE: LI / / g / Mayor Transfer No. 33 APR 1 2 2018 20 601 "Foam#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Highways -Administration CONTACT: Trixy Miller PHONE: 961-8323 DATE: 04 / 06 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.02.111 Highway Maint Admin OCE, Rental/Lease $ 4,100.00 of Equip • TOTAL: $ 4,100.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.06.454 Highway Maint Admin Eqpt, Computer Eqpt $ 4,100.00 TOTAL: $ 4,100.00 EXPLANATION (Provide complete explanation): Transfer is requested to purchase needed computer equipment. There are available funds in the 020.301.5301.02.111 account due to the delay of the lease for a forklift. c} SUBMITTED BY: C9C2__,<:_9s-----'" DATE: V / / / /a2' -Ise? Department Head ACTION: o/ Recommend Approval Recommend Deferral Recommend Denial APR 1 0 2018 Signed: o �j� DATE: Director of Finance pproved Deferred Denied Signed: DATE: 44 / /2/ 1K Maria mg ire+rtur Mayor Transfer No. sIl APR 1 2 2018 2Ci�O��G