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Home My WebLink AboutCOM 0015.031 2016-2018 .oJtSY ...........OF ;', ' Harry Kim •'c�rt % Deanna S. Sako Mayor ,1'•'\�/�Vl� Director .....................oF,M'.. Nancy Crawford Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 May 3, 2018 ca c) Valerie T. Poindexter, Council Chair, i -<w • and Members of the Hawai`i County Council t'`' County of Hawai`i 32. Hilo, Hawai`i 96720 0 >rn Dear Council Chair Poindexter and Members of the County Council: SUBJECT: Transfer of Funds April 16 through April 30, 2018 Attached is a Report of Transfers Authorized showing transfers made from April 16 through April 30, 2018. Copies of the approved transfer form(s) are attached for reference. If you need further information,please contact the department that requested the transfer. Sincerely, /46(egti Kay Oshiro Controller Attachments Comm. No. I S.3 Ref. To: fG Ref. Date MAY ®3 .?f18 Hawai'i County is an Equal Opportunity Employer and Provider • • Report of Transfers Authorized For the period: April 16 to April 30, 2018 Transfer Date . No. Approved Fund Dept. From: Amount To: Amount 35 4/16/18 General Finance 5127.16 Vehicle Regist Eqpt 3,600.00 5127.26 Driver License Eqpt 3,400.00 5127.26 Driver License Eqpt 200.00 36 4/17/18 General Police 5203.02 Police Adm Div-OCE 50,000.00 5215.04 Investgn Cause Of Death 75,000.00 5203.02 Police Adm Div-OCE 50,000.00 5215.06 Police Sobriety Test 25,000.00 37 4/18/18 General Corp Counsel 5131.02 Corporation Counsel OCE 330.00 5131.06 Corporation Counsel Eqpt 330.00 38 4/24/18 General R&D 5161.02 Research&Dev OCE 4,500.00 5161.18 Research&Dev Eqpt 7,700.00 5161.02 Research&Dev OCE 1,700.00 5163.16 Commissions 1,000.00 5163.16 Commissions 500.00 39 4/24/18 General Finance 5911.04 Prov Compensation Adj-G 1,236,200.00 5202.01 Police Hdqtrs.-S&W 33,700.00 5203.51 Admin Sery S&W 1,018,500.00 5203.61 Technical Sery S&W 18,000.00 5205.01 Criminal Intel)Unit S&W 10,500.00 5206.01 CID-JAB-VICE-S&W 33,000.00 5208.01 N Hilo Police-S&W 17,000.00 5211.01 Kohala Police-S&W56,500.00 5214.01 Puna Police-S&W 49,000.00 40 4/824 General Finance 5911.03 Vacation Pay, Misc. Charges 152,630.00 5111.01 Office Of Management S&W 46,800.00 5911.04 Prov Compensation Adj-G 126,400.00 5113.01 Info&Assistance Center S&W 6,500.00 5131.01- Corporation Counsel S&W 10,730.00 5141.01 Planning S&W 60,000:00._, 5217.01 Prosecuting Atty S&W 115,000.00- 5671.01 Environmental Mgmt S&W 40,000.00 1,626,860.00 1,626,860.00 Page 1 of 1 _ Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: VRL. CONTACT: Kayla Ogawa PHONE: 808-961-8040 DATE: 4 / 16 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5127.16.454 Motor Vehicle Registration—Computer $ 3600.00 Equipment TOTAL: $ 3600.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5127.26.454 Driver Licensing—Computer Equipment $ 3400.00 010.121.5127.26.480 Driver Licensing—Misc. Equipment 200.00 TOTAL: $ 3600.00 EXPLANATION (Provide complete explanation): We are requesting a transfer to the Driver Licensing Misc. Equipment Account to cover a shortfall for the security system upgrade. We are also requesting a transfer to the Driver Licensing Computer Equipment account to purchase UPS backup batteries and USB extension cables for the new cashiering system. Funds are available in the Motor Vehicle Registration Computer Equipment account due to expenses being less than anticipated. .� 1PR 1 6 SUBMITTED BY: � DATE: /2018 Department Head ACTION: J Recommend Approval Recommend Deferral Recommend Denial APR 1 6 2018 Signed: �- DATE: ifv.L) Director of Finance Appr ed Deferred Denied APR 162018 Signed: DATE: Mayor Transfer No. 35 APR ] R into abbQac, Form#:A-102 COUNTY OF HAWAII • Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Finance CONTACT: Hauoli O. Aiona PHONE: 961-2273 DATE: 4 / 12 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.218 Police Adm Div-Oce, Fuels& Lubricants $ 50,000.00 010.201.5203.02.114 Police Adm Div-Oce, Electricity 50,000.00 TOTAL: $ 100,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5215.04.115 Investgn Cause of Death, Misc. Contract $ 75,000.00 010.201.5215.06.115 Police Sobriety Test, Misc. Contract Ser 25,000.00 TOTAL: $ 100,000.0 EXPLANATION (Provide complete explanation): Request to transfer to Investigation Cause of Death, Misc. Contract due to increase of expenses for investigating causes of death (coronor's inquest)and to Police Sobriety Test, Misc. Contract Services due to the increase sobriety test and drug test being conducted. Excess funds are available in the Police Adm Div-Oce, Fuels & Lubricants and Electricity due to lower than expected expenditures. APR 1 2 288 SUBMITTED BY - ) DATE.:. / / Department Head ********************************************************************************************************************* ACTION: 'Recommend Approval Recommend Deferral Recommend Denial APR 1 3 2018 Signed: at, �. . o ,,� DATE: Director of Finance / App ved Deferred . Denied Signed: DATE: / /7/ iV .t Mayor . Transfer No. ac, APR 1 8 2nlR 200 6 ; Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Corporation Counsel DIVISION: Administration CONTACT: Joyce Unoki PHONE: Ext 4115 DATE: 04 / 12 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.5131.02.109 - Corporation.Counsel Oce Equipment Repairs $ 330.00 TOTAL: $ 330.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.5131.06.454 Corporation Counsel Equipment $ 330.00 TOTAL: $ 330.00 EXPLANATION (Provide complete explanation): 010.131.5131.02.109 Funds available, no monies expended for equipment repairs. 010.131.5131.06.454 Funds needed for replacement scanner. SUBMITTED BY: / DATE: ` L / (1-- / ( ' Department Head ACTION: %Recommend Approval Recommend Deferral Recommend Denial APR 162018 Signed: i � � DATE: / IN) Director of Finance X A roved Deferred Denied , DATE: �� —� � Signed: T / / Mayor Transfer No. A7 APR 9 fl �ntQ Form#:A-102 COUNTY.OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Research and Development DIVISION: • CONTACT: Lois Nishida PHONE: x8584 DATE: 4 / 11 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5161.02.109 Research&Dev OCE,Equip Rep./Maint. $ 4,500. 010.161.5161.02.115 Research&Dev OCE,Misc. Cont. Svs. 1,700. 010.161.5163.16.112 Commissions,Mileage&Auto Allow. 1,000. 010.161.5163.16.341 Commissions,Misc. Charges 500. TOTAL: $ 7,700. TO: ACCOUNT NUMBER AMOUNT 010.161.5161.18.454. Research&Dev. Eqpt, Comp. Eqpt& Sftwr $ /7,700. TOTAL: $ 7,700. EXPLANATION (Provide complete explanation): Expenditures have been less than anticipated for equipment repairs/maintenance, OCE contracts and commissions expenses; enabling the funds to be used for the replacement of desktops with.slower processing speeds that are no longer under warranty. < &..2 (i SUBMITTED BY: t r DATE: P R1 '" Cis.`" Department Head ACTION: V Recommend Approval Recommend Deferral Recommend Denial Signed: ._-� ,� DATE: APE 2 3 ?O18 Wt/ Director of Finance A roved Deferred Denied Signed: DATE: / 2r/ /V Mayor Transfer No. 36 2gll APR 2 ,n1fl g Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: BUDGET CONTACT: Nancy Kelly PHONE: 961-8259 DATE: 04 / 23 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5911.04.341 Prov Compensation Adj —G 1,236,200.00 TOTAL:$ 1,236,200.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5202.01.011 Police Hdqtrs S&W, Reg S&W $ 33,700.00 010.201.5203.51.011 Admin S&W, Reg S&W 1,018,500.00 010.201.5203.61.011 Technical S&W,Reg S&W 18,000.00 010.201.5205.01.011 Criminal Intell Unit S&W,Regular S&W 10,500.00 010.201.5206.01.011 CID-JAB-VICE S&W, Reg S&W 33,000.00 010.201.5208.01.011 N. Hilo S&W, Regular S&W 17,000.00 010.201.5211.01.011 Kohala S&W, Regular S&W 56,500.00 010.201.5214.01.011 Puna S&W, Regular S&W 49,000.00 TOTAL:$ 1,236,200.00 EXPLANATION (Provide complete explanation): To transfer funds from Provision for Compensation Adjustment account to various Police S&W accounts to cover shortfalls due to unbudgeted bargaining unit and salary commission increases during the fiscal year. SUBMITTED BY: DATE: APR/ 2 2018 Department Head ACTION: 'Recommend Approval Recommend Deferral Recommend Denial APR Signed: DATE: / / Director o Finance Approved Deferred Denied #e" Signed: . DATE: / / � Mayor • . Transfer No. -3ci APR 2 fi 201.E .201057 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: BUDGET CONTACT: Nancy Kelly PHONE: 961-8259 DATE: 04 / 23 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5911.03.341 Vacation Pay $ 152,630.00 010.911.5911.04.341 Prov Compensation Adj—G 126,400.00 TOTAL: $ 279,030.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.111.5111.01.011 Office of Management S&W, Reg S&W $ 46,800.00 010.111.5113.01.011 Info &Assist Center S&W, Reg S&W 6,500.00 010.131.5131.01.011 Corporation Counsel S&W,Reg S&W 10,730.00 010.141.5141.01.011 Planning S&W, Regular S&W 60,000.00 010.271.5271.01.011 Prosecuting Attorney S&W, Regular S&W 115,000.00 0101 - 26.01.011 Environmental Mgmt S&W, Regular S&W 40,000.00 loZ!.5(67(. TOTAL: $ 279,030.00 EXPLANATION (Provide complete explanation): To transfer funds from Vacation Pay and Provision for Compensation Adjustment accounts to various general fund accounts to cover shortfalls due to vacation cash-in-lieu payments and unbudgeted bargaining unit and salary commission increases during the fiscal year. SUBMITTED BY: At" ,ep-r DATE: APR a 3 201,8 Department Head ACTION: 'Recommend Approval Recommend Deferral. Recommend Denial Signed: �.�� / --�l4�' DATE: APS' /2 3 2918 V Director of Finance A proved Deferred Denied e r` Signed: � '- DATE: Mayor • Transfer No. 40 APR 2 6 2018 4®f15