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Home My WebLink AboutCOM 0015.032 2016-2018 os y, Harry Kim 1 . Deanna S. Sako , �•`y �a��J�'" Director Mayor h V��`-f :t' Nancy Crawford Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 r.� n May 21, 2018 " C a Valerie T. Poindexter, Council Chair, c . -110 and Members of the Hawai`i County Council County of Hawai`i Hilo, Hawai`i 96720 ta Dear Council Chair Poindexter and Members of the County Council: SUBJECT: Transfer of Funds May 1 through May 15, 2018 Attached is a Report of Transfers Authorized showing transfers made from May 1 through May 15, 2018. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, at eati Kay Oshiro Controller Attachments • Comm. No. IS Ref. To: FC_ Ref. Date MAY. 3,4. nig Hawai'i County is an Equal Opportunity Employer and Provider Report of Transfers Authorized For the period: May 1 to May 15, 2018 - Transfer Date No. Approved Fund Dept. From: Amount To: Amount 41 5/1/18 General P&R 5503.02 P&R Adm OCE 4,800.00 5503.06 P&R Adm Equip 4,800.00 42 5/1/18 General R&D 5163.20 Business Development-R&D 1,550.00 5161.18 Research&Dev Eqpt 1,550.00 43 5/1/18 General Finance 5122.02 Accounts-OCE 190.00 5122.06 Accounts-Equip 190.00 44 5/1/18 General Finance 5125.02 Real Property Tax-OCE 2,500.00 5124.02 Treasury-OCE 2,500.00 45 5/10/18 General Fire 5227.51 EMS Helicopter Services 6,000.00 5225.52 EMS Equip Maint-Oce 6,000.00 46 5/10/18 General Pros Attny 5271.13 Kona Pros Atty S&W 40,500.00 5271.01 Prosecuting Atty S&W 40,500.00 47 5/10/18 General Finance 5127.12 Vehicle Registration OCE 7,000.00 5127.22 Driver License OCE 39,200.00 5127.12 Vehicle Registration OCE 20,000.00 5127.16 Vehicle Regist Eqpt 12,200.00 48 5/15/18 General Corp Counsel 5131.02 Corporation Counsel OCE 355.00 5131.06 Corporation Counsel Eqpt 355.00 49 5/15/18 General Police 5203.02 Police Adm Div-OCE 100,000.00 5207.02 So Hilo Police-OCE 100,000.00 50 5/15/18 General P&R 5523.02 Panaewa Zoo OCE 10,000.00 5523.25 Panaewa Zoo Equip 10,000.00 51 5/15/18 General P&R 5505.02 Parks Maint OCE 19,500.00 5505.11 Parks Maint Equip 19,500.00 224,595.00 224,595.00 Page 1 of 1 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks &Recreation DIVISION: Administration CONTACT: Reid Sewake PHONE: 961-8560 DATE: 4 / 26 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.02.115 P&R Admin Oce,Misc. Contract Services $ 4,800.00 TOTAL: $ 4,800.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.06.480 P&R Adm Equip,Misc. Equipment $ 4,800.00 TOTAL: $ 4,800.00 EXPLANATION (Provide complete explanation): Parks and Recreation is requesting a transfer of funds from Misc. Contract Services to Misc Equipment. Funds are needed to purchase an ID printer and software to print ID badges for employees and will be utilized at times of disasters. Funds are available from Misc. Contract Services due to lower than anticipated expenditures. SUBMITTED BY: DATE: / / Department Head • • ACTION: 'Recommend Approval Recommend Deferral Recommend Denial 18 Signed: . f f- DATE: SPR /3 Z'7 Director of Finance )1(\ Appr•/ ed Deferred Denied Signed: DATE: 57 / / ir -Mayer` Managing Director Transfer No. • W f IIAAY n Mg1'U9tO() Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Research and Development DIVISION: CONTACT: Lois Nishida PHONE: x8584 DATE: 4 / 30 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5163.20.115 Business Development R&D–Misc. $ 1,550.00 Contract Svs. TOTAL: $ 1,550.00 TO: ACCOUNT NUMBER AMOUNT 010.161.5161.18.450 Research&Dev.Eqpt. Office Equip- $ 1,550.00 Fixtures-Furn. TOTAL: $ 1,550.00 . EXPLANATION (Provide complete explanation): A transfer is being requested to purchase needed furniture for the Kona and Hilo offices. Funds are available in miscellaneous contract services for the Business Development program due to lower than anticipated expenditures.- • l . '---07114 DATE: APR /`3 u SUBMITTED BY: U /0 //6(- -- Department Head , ********************************************************************************************************************* ACTION: ✓ Recommend Approval Recommend Deferral Recommend Denial 3 Signed: d,� p ,— DATE: APR 0/2018 Director Of Finance A proved Deferred Denied Signed: DATE: / / Managing Director Transfer No. 41- MAY 1,MAY 0 2 2018 2-09090 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Accounts CONTACT: Kay Oshiro PHONE: 981-8425 DATE: 4 / 30 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5122.02.115 Accounts- Oce,Misc. Contract Services $ 190.00 TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5122.06.454 Accounts -Equip, Computer Eqpt& Softwa $ 190.00 TOTAL: $ 190.00 EXPLANATION (Provide complete explanation): Funds are needed in Accounts Computer& Software account for the purchase of an encryption software license. Funds are available in the Accounts Misc. Contracts account due to lower than anticipated expenditures. SUBMITTED BY: C9�- i4 0,-- DATE: MA% 0 1 p18 • Department Head ********************************************************************************************************************* ACTION: /Recommend Approval Recommend Deferral - Recommend Denial MAY 0. 1 201& Signed: - -,I" - DATE: / / • Director of Finance *proved Deferred Denied Signed: DATE: J / / / (Vv, Mayor Transfer No. e43 MAY 0 3 2013 2��1215 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: CONTACT: Deanna Sako PHONE: 961-8234 DATE: 5 / 1 / 18 FISCAL PERIOD: July 1, 20 to June 30, 20 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5125.02.115 Real Property Tax-Oce,Misc. Contract Svcs $ 2,500.00 TOTAL: $ 2,500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5124.02.341 Treasury-Oce, Misc. Charges $ 2,500.00 TOTAL: $ 2,500.00 EXPLANATION (Provide complete explanation): Funds are needed in Treasury for paying agent fees. Funds are available in Real Property Tax miscellaneous contract services due to lower than anticipated expenditures. SUBMITTED BY: DATE: MA / 2018 Department Head ACTION: ✓Recommend Approval Recommend Deferral Recommend Denial • Signed: DATE: MAY/° 1 2118 Director of Finance Appr ved Deferred Denied Signed: 4/q DATE: ,./7 / cr- Mayor Transfer No. qy MAY 0 3 2018 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DEPARTMENT DIVISION: ADMINISTRATION CONTACT: MELANIO LORENZO PHONE: 932-2921 DATE: 05 / 07 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5227.51.228 EMS HELICOPTER SVCS-EQPT PARTS $ 6,000 TOTAL: $ 6,000 TO: , ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5225.52.109 EMS EQPT MAINT— EQPT REPAIRS $ 6,000 TOTAL: $ 6,000 EXPLANATION (Provide complete explanation): Additional funds are needed EMS Equipment Maintenance due to higher than anticipated equipment repair cost. Funds are available in the EMS Helicopter Services=Equipment Parts. Required maintenance based on helicopter tach time did not occur as scheduled. SUBMITTED BY: T DATE: MAy 0 p018 / Department Head *************** ***************************************************************************************************** ACTION: ✓ Recommend Approval Recommend Deferral Recommend Denial • Signed: vvd ._ o i DATE: MA 0 8 2018 Director of Finance Appr ved _ Deferred Denied Signed: DATE: / / Managing Director .tg, Mayor Transfer No. MAY 1 1 2018 2t0Z50 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Prosecuting Attorney DIVISION: Hilo Office CONTACT: Lee Lord PHONE: 961-0466 DATE: 05 /03 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.271.5271.13.011 Kona Pros Atty S&W, Regular S&W $ 40,500.00 TOTAL: $ 40,500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.271.5271.01:011 Prosecuting Atty S&W, Regular S&W $ 40,500.00 TOTAL: $ 40,500.00 EXPLANATION (Provide complete explanation): Funds are needed in Prosecuting Attorney S&W due to negotiated pay increases. Funds are available in Kona Prosecuting Attorney because of position vacancies. SUBMITTED BY: DATE: / / Department Head ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: 04.4v ac....-- �°�✓ DATE: . MAY /0 8 2Q18 Director of Finance App ved Deferred Denied - /� / Signed: DATE: / / Managing Director tilt Mayor Transfer No. MAY 11 2018 210z7D I r�.,c tell Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: VRL CONTACT: Naomi O'Dell PHONE: 961-8021 DATE: 5 / 7 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5127.12.106 MVR-Printing $ 7000.00 010.121.5127.12.115 MVR—Misc. Contracts 20000.00 010.121.5127.16.454 MVR—Computer Equipment 12200.00 TOTAL: $ 39200.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5127.22.115 ` DL—Misc. Contracts $ 39200.00 TOTAL: $ 39200.00 EXPLANATION (Provide complete explanation): VRL is requesting to transfer funds from Motor Vehicle Registration Printing(12.106), Misc. Contract Services (12.115) and Computer Equipment(16.454) accounts to cover the shortfall for the production of license cards (DL, CDL, SID) and the associated online data processing fees. Funds are available in the Motor Vehicle Registration accounts due to expenses being less than anticipated. SUBMITTED BY: C ,(/ it (SSS °I)P-82 DATE: MAY - 7 8018 Department Head ACTION: v/ Recommend Approval Recommend Deferral Recommend Denial MAY 0 8 20ii Signed: ne DATE: / / / Director of Finance Appro d Deferred Denied Signed: ALDATE: / // Managing Director ta Mayor Transfer No. y i� - MAY 1 1 2018 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS • DEPARTMENT: Corporation Counsel DIVISION: Administration CONTACT: Joyce Unoki PHONE: Ext 4115 DATE: 05 / 11 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.5131.02.109 Corporation Counsel Oce Equipment Repairs $ 355.00 TOTAL: $ 355.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.5131.06.454 Corporation Counsel Equipment $ 355.00 TOTAL: $ 355.00 EXPLANATION (Provide complete explanation): � 010.131.5131.02.109 Funds available, no monies expended for equipment repairs. 010.131.5131.06.454 Funds needed for printer replacement. SUBMITTED BY: DATE: 5 / ,j( / / .0-T:"'r'ead ACTION: J Recommend Approval Recommend Deferral Recommend Denial Signed: DATE: MAY 1/ 4 201 Director of Finance ZAp roved Deferred Denied Signed: • DATE: 5—/ Managing Director Mayor Transfer No. L/? 1-16 ti v . Form#:A-102 COUNTY OF HAWAII Revised: 07/01 • REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Finance CONTACT: Hauoli O. Aiona PHONE: 961-2273 DATE: . 5 / 4 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.111 Police Adm Div-Oce, Rental/Lease of Equ $ 100,000.00 • TOTAL: $ 100,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5207.02.115 S. N;lo Police Amort Bi'-Oce, Misc. Contract Serv. $ 100,000.00 TOTAL: $ 100,000.0 EXPLANATION (Provide complete explanation): • 5, I'-I-r I0 Request to transfer to4Police Adm Div-Oce, Misc. Contract Services due to increase of expenses in contract services. .(Tow,..j 1=orib,c A 1A Ly+ic_ol 1 nr..�ly 4.ICP , of4, lulu..\ cu Excess funds are available in the Police Adm Div-Oce, Rental/Lease of Equipment due to lower than expected expenditures. SUBMITTED BY: IL1 DATE: 5 / g / O I Department ead ACTION: v Recommend Approval Recommend Deferral Recommend Denial Signed: DATE: MAY 1 1X01.8 IMY Director of Finance /Approved Deferred Denied Signed: DATE: I / / /K Managing Director Int Mayor Transfer'No. 'y1D`6(2. Form#:A-102 COUNTY OF HAWAII • Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks& Recreation DIVISION: Parks Maintenance CONTACT: Reid Sewake PHONE: 961-8560 DATE: 5 / 10 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5523.02.115 Panaewa Zoo Oce, Misc Contract Svcs $ 10,000 TOTAL: $ 10,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT • 010.500.5523.25.449 Panaewa Zoo Equip, Motor Vehicle $ 10,000 TOTAL: $ 10,000 EXPLANATION (Provide complete explanation): Funds are needed to purchase a surplus van to replace an aging vehicle that is constantly out of service and in constant need of repair. The van is needed to transport animals and to haul materials and supplies. Funds are available from Misc. Contract Services due to lower than anticipated expenditures. SUBMITTED BY: - DATE: 3 // // 'Department Head ACTION: ✓Recommend Approval Recommend Deferral Recommend Denial MAY 1 1 2018 Signed: DATE: / • / • Director of Finance 'IAA proved Deferred Denied Si ned: ' DATE: / 1`� SigManaging 1lrectoe Mayor Transfer No. 40 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks&Recreation DIVISION: Parks Maintenance CONTACT: Reid Sewake PHONE: 961-8560 DATE: 5 / 7 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.02.113 Parks Maintenance Oce, Water, Gas, Sewer $ 19,500 TOTAL: $ 19,500 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.11.449 Parks Maintenance, Motor Vehicle $ 19,500 TOTAL: $ 19,500 EXPLANATION (Provide complete explanation): Funds are needed to purchase a surplus cargo van to replace an aging cargo van that is constantly out of service and in constant need of repair.. Funds are available from Water, Gas, Sewer due to lower than anticipated expenditures. SUBMITTED BY: IPP.0 5 / e / i 4 D-•artment Head *************** ************ .*. .************************* ******************************************************* ACTION: V Recommend Approval Recommend Deferral Recommend Denial Signed: �°y_� DATE: MAY . 1 2OP Vv) Director of Finance proved Deferred Denied Signed: 1/.'6"(1DATE: - / 11 / / Managing Director "- Mayor Transfer No. /