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Home My WebLink AboutCOM 0015.033 2016-2018 Harry Kim - �'c; ��I J';� Deanna S. Sako Mayor Director ATE OF`%4 Nancy Crawford Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 C June 6, 2018 • O• i '< "fc-) Valerie T. Poindexter, Council Chair, sr" and Members of the Hawai`i County Council = 73 County of Hawaii .1s>.. Hilo, Hawai`i 96720 Dear Council Chair Poindexter and Members of the County Council: SUBJECT: Transfer of Funds May 16 through May 31, 2018 Attached is a Report of Transfers Authorized showing transfers made from May 16 through May 31, 2018. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, 4,4644, Kay Oshiro Controller Attachments Comm. No. (.. 5 '33 Ref. To: Fc Ref. Date JON 0 6 2613 Hawai'i County is an Equal Opportunity Employer and Provider Report of Transfers Authorized For the period: May 16 to May 31, 2018 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 52 5/16/18 General P&R 5505.01 Parks Maint S&W 53,500.00 5421.11 Hilo&W.HI Vets Cern S&W 15,500.00 5519.71 EAD Recreation S&W 14,500.00 5519.11 EAD Admin S&W 5,500.00 5523.01 Panaewa Zoo S&W 18,000.00 53 5/24/18 Highway DPW 5301.41 N&S Kona Rd S&W 50,000.00 5301.51 Kau Road S&W 50,000.00 54 5/24/18 Highway DPW 5281.22 Traffic Safety 260,000.00 5281.32 Traffic Signals&St Lights 260,000.00 ' 55 5/24/18 General DPW 5181.52 Automotive Division OCE 75,000.00 5181.51 Automotive Division S&W 75,000.00 56 5/31/18 General HR 5151.11 Training Expenses 300.00 5151.06 Human Resources Eqpt 1,110.00 5151.11 Training Expenses 360.00 5151.11 Training Expenses 450.00 57 5/31/18 General HR 5151.11 Training Expenses 3,000.00 5151.02 Human Resources OCE . 6,000.00 5151.11 Training Expenses 3,000.00 58 5/31/18 General Finance 5125.01 Real Property Tax-S&W 20,000.00 5124.01 Treasury-S&W 5,000.00 5129.01 Property Mgmt S&W 15,000.00 59 5/31/18 Golf Course P&R 5911.45 Prov For Comp Adj-GC 41,000.00 5561.01 Golf Course S&W 23,000.00 5902.17 Retirement Benefits 12,000.00 5902.20 FICA Employer Share 6,000.00 506,610.00 506,610.00 7 Page 1 of 1 • Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS . DEPARTMENT: AAParks &Recreation ,DIVISION: Administration . • CONTACT: Reid Sewake PHONE: 961-8560 DATE: 5 / 3 / 18 • FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.01.011 Park Maint-Reg S &W $ 53 500.00 TOTAL: $-43,100.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.423.5421.11.011 Hilo &W Hi Cemetery-Reg S & W $ 15,500.00 010.500.5519.71.011 EAD Recreation-Reg S &W $ 14,500.00 010.500.5519.11.011 EAD Admin-Reg S &W $ 5,500.00 010.500.5523.01.011 Panaewa Zoo-Reg S &W $ 18,000.00 TOTAL: $ 53,500.00 EXPLANATION (Provide complete explanation): Funds are available in the P&R Maint S & W due'to vacanices taking longer than expected to fill as well as some employees on workers compensation. . A transfer is needed to account for anticipated shortages under salaries and wages accounts due to increases caused by unanticipated as well as some payout leave for separated employees. • SUBMITTED BY: `y �~~ DATE: S / jv / Department Head ' ACTION: /Recommend Approval Recommend Deferral Recommend Denial SAY Signed: dam..,,._ ,�� DATE: /1 . 2 / Director of Finance pproved Deferred Denied � 1 / Signed: DATE: J // /.f( • Managing hectorl, Mayor Transfer No. 6'2 MAY 1 7 2018 211112 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Administration • CONTACT: Loreal.Simmons PHONE: 961-8457 DATE: 05 / 17 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.41.011 N& S Kona Rd S&W,Regular S&W $ 50,000.00 TOTAL: $ 50,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.51.011 Kau Road S&W,Regular S&W $ 50,000.00 TOTAL: $ 50,000.00 EXPLANATION (Provide complete explanation): Excess funds available in Kona Roads S&W due to lower than anticipated costs. SUBMITTED BY: #04;4111/ �' DATE: / /icr / /1 Departm- -1177117 ********************************************************************************************************************* ACTION: ✓ Recommend Approval Recommend Deferral Recommend Denial Signed: ) 1)A,,P — DATE: MAY 3 20,18. � ✓ Director of Finance I proved Deferred Denied r'�K �/ Signed: DATE: / ` i`" / Managi g Director -a Mayor - Transfer No. G'3 • MAY e a ' nin 2» �1Z Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Traffic CONTACT: Ronald L. Thiel, P.E. PHONE: 808-961-8341 DATE: 05 / 14 / 2018 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.22.115 Traffic Safety, Misc. Contract Services $ 260,000.00 TOTAL: $ 260,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.32.230 Traffic Signals & St. Lights, Highway $ 260,000.00 Materials TOTAL: $ 260,000.00 EXPLANATION (Provide complete explanation): Funds are available from the Traffic Safety, Misc. Contract Services account(22.115). Requesting transfer to the Traffic Division, Signals & St. Lights, Highway Materials account(32.230) for signal upgrades. SUBMITTED BY: DATE: / R / / Depa en ead ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: -�--P�— DATE: MAY 2. 3 2918 Director of Finance Ap91,oved Deferred Denied /L- DATE: Signed: ` L /V / / Managing Director id. Mayor Transfer No. >� MAY 2 9 2018 Form#:A-102 COUNTY OF HAWAII • Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Administration CONTACT: Loreal Simmons PHONE: 961-8457 DATE: 05 / 17 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.52.218 Automotive Division OCE,Fuels&Lubrica $ 75,000.00 TOTAL: $ 75,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.51.011 Automotive Division S&W,Regular S&W $ 75,000.00 TOTAL: $ 75,000.00 EXPLANATION (Provide complete explanation): Excess funds available in Fuels &Lubricants due to lower than anticipated costs. SUBMITTED BY: �i�I DATE: _ Departm- t Head— ACTION: ✓ Recommend Approval Recommend Deferral Recommend Denial MAY 2 3 3018 Signed: �..—P�-- DATE: / Director of Finance Appro ed Deferred Denied Signed: DATE: / / Managing Director .c. Mayor Transfer No. S MAY'2 9 2018 ZI I$��} Form#:A-102 COUNTY OF HAWAII . Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Human Resources DIVISION: Administrative Services CONTACT: Dee Ann Sadayasu PHONE: 961-8361 DATE: 05 / 24 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.151.5151.11.109 Training Expenses, Equip Repairs/Maint $ 300 010.151.5151.11.227 Training Expenses, Computer&Office Supp 360 010.151.5151.11.337 Training Expenses, Subscrip &Membership 450 TOTAL: $ 1,110 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.151.5151.06.454 Human Resources Eqpt, Computer Equip& $ 1,110 Software TOTAL: $ 1,110 EXPLANATION (Provide complete explanation): A transfer of funds is requested to purchase a replacement laptop. Funds are available in the Training Expenses accounts due to lower than anticipated expenses. SUBMITTED BY: DATE: L5--- /�Sr/ De•..- 'Head ACTION: Ni Recommend Approval Recommend Deferral Recommend Denial Signed: -��.__,c.� DATE: MAY 2 9 2�(�1� V1) Director of Finance �► A proved Deferred Denied q � Signed: DATE: 6 / 3) V/ a Mayor Transfer No. SU MAY 3 1 ?nlP 1-12(290 • Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Human Resources DIVISION: Administrative Services CONTACT: Dee Ann Sadayasu PHONE: 961-8361 DATE: 05 / 16 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER - ACCOUNT TITLE AMOUNT 010.151.5151.11.115 Training Expenses,Misc Contract Services $ 3,000 010.151.5151.11.225 Training Expenses, Educ-Rec-Scientif Supp 3,000 TOTAL: $ 6,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.151.5151.02.341 Human Resources OCE, Misc Charges $ 6,000 TOTAL: $ 6,000 EXPLANATION (Provide complete explanation): A transfer of funds is requested as expenditures in the Human Resources Misc Charges account were higher than anticipated. Funds are available in the Training Expenses Misc Contract Services and Educ-Rec-Scientific Supplies accounts due to lower than anticipated expenses. SUBMITTED BY: DATE: ' /�! / 49- Department 5Department Head *************** ***************************************************************************************************** ACTION: V Recommend Approval Recommend Deferral Recommend Denial MAY 2 9 2018 Signed: DATE: erector of Finance Ap roved Deferred Denied Signed: DATE: 5/ 31 Mayor Transfer No. 67 MAY 1 9nio 211.691 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TOc TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: BUDGET CONTACT: Nancy Kelly PHONE: 961-8259 • DATE: 05 / 29 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5125.01.011 Real Property Tax S&W, Regular S&W $ 20,000.00 TOTAL: $ 20,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5124.01.021 Treasury S&W, Overtime S&W $ 5,000.00 010.121.5129.01.011 Property Management S&W, Regular S&W 15,000.00 TOTAL: $ 20,000.00 EXPLANATION (Provide complete explanation): Funds are needed in Treasury's overtime account due to unanticipated overtime expenses and in Property Management's regular S&W account to cover unbudgeted bargaining unit increases during the fiscal year. Funds are available in Real Property salaries & wages account due to position vacancies. SUBMITTED BY: e""—' DATE: 5 / 29 / 2018 Department Head ACTION: /Recommend Approval Recommend Deferral Recommend Denial MAY 292818 Signed: 6� •,,/ DATE: / / Director of Finance Approved Deferred Denied • • Signed: r�'z4 DATE: 2I -7 /1 9 / � Mayor Transfer No. C AA AV o 1 )n4o _11Inh-i Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Golf Course CONTACT: Reid Sewake PHONE: 961-8560 DATE: 5 / 29 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ' , ACCOUNT TITLE AMOUNT 090.911.5911.45.341 Provision for Comp Adj-GC, Misc Charges $ 41,000 • TOTAL: $ 41,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 090.561.5561.01.011 Golf Course S&W,Regular S&W $ 23,000 090.901.5902.17.341 Retirement Benefits,Misc. Charges 12,000 090.901.5902.20.341 FICA Employer Share,Misc. Charges 6,000 TOTAL: $ 41,000 EXPLANATION (Provide complete explanation): Request to transfer funds from the provision for compensation account to Regular S&W, Retirement Benefits and FICA. Funds are needed due to shortfalls caused by unbudgeted bargaining unit increases during the fiscal year. SUBMITTED BY: -� DATE: 5 / / /i Department Head ACTION: Recommend Approval Recommend Deferral Recommend Denial ' MAY 292018 Signed: / P ,✓ DATE: / / N� Director of Finance Approved Deferred Denied Signed: DATE: /3r / i b Mayor Transfer No. S-4' AAAV .. . _ _ ,111 CD6I?_