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Home My WebLink AboutCOM 0015.035 2016-2018 J�tr'.OF ''•.. rry =�' Deanna S. Sako Ha Kim �� `----- 4.1:7; Mayor ▪ �,�▪ `� � Director E oF:N-•r'=• Nancy Crawford Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 ,C7 June 19, 2018 �:: . ' —4Z Valerie T. Poindexter, Council Chair, and Members of the Hawai`i County Council County of Hawai`i '=` • Hilo, Hawai`i 96720 Dear Council Chair Poindexter and Members of the County Council: SUBJECT: Transfer of Funds June 1 through June 15, 2018 Attached is a Report of Transfers Authorized showing transfers made from June 1 through June 15, 2018. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, ii&f.g/Cq) Kay Oshiro Controller Attachments Comm. No. I 5. 3� Ref. To: F C� Ref. Date JUN 1 9 2018 Hawai'i County is an Equal Opportunity Employer and Provider Report'of Transfers Authorized For the period: June 1 to June 15, 2018 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 61 6/6/18 Highway DPW 5281.02 Traffic Division OCE 5,000.00 5281.42 Traffic Signs&Markings 55,000.00 Traffic Division Equip 50,000.00 62 6/8/18 General IT 5118.02 Information Tech OCE 23,000.00 5118.10 Information Tech Eqpt 23,000.00 63 6/8/18 General DPW 5181.52 Automotive Division OCE 301,500.00 5171.22 Building R&M OCE 301,500.00 64 6/13/18 General HR 5151.14 Coil Barg Exp 485.00 5151.22 Salary Commission OCE 285.00 5151.22 Salary Commission OCE 200.00 65 6/13/18 Highway DPW 5301.02 Highway Maint Admin OCE 500,000.00 5912.43 Pub Saf Disaster/Emerg-H 500,000.00 66 6/13/18 General DPW 5183.02 Engineering Division OCE 8,000.00 5231.02 Constr Inspectn Oce 1,500.00 5231.02 Constr Inspectn Oce 4,500.00 5231.02 Constr Inspectn Oce 2,000.00 67 6/14/18 Highway DPW 5301.02 Highway Maint Admin OCE 25,000.00 5301.52 Kau Road OCE 25,000.00 912,985.00 912,985.00 Page 1 of 1 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Traffic CONTACT: Ronald L. Thiel, P.E. PHONE: 808-961-8341 DATE: 05 / 31 / 2018 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.02.104 Traffic Division OCE, Travel/Conferences $5,000.00 020.281.5281.06.480 Traffic Division Equip, Misc. Equipment $50,000.00 • TOTAL' $ 55,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.42.230 Traffic Signs & Markings, Highway $ 55,000.00 Materials TOTAL: $ 55,000.00 EXPLANATION (Provide complete explanation): Funds are available from the Traffic Division OCE accounts(02.104) & Equipment Account(06.480) due to less than anticipated expenditures/purchases. Requesting transfer to the Traffic Division, Signs & Markings, Highway Materials account(42.230)for increased materials purchases. SUBMITTED Y: - DATE: Q / / 7d Department Head ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: (�� o(li DATE: JUN/0 6 2p18 Director of Finance XApproved Deferred Denied Signed: DATE: / I /6K Mayor Transfer No. (p( JUN 15 2018 21121791 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Information Technology , DIVISION: CONTACT: Jules Ung PHONE: 932-2975 DATE: 5 / 31 / 18 - FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE .:.AMOUNT 010.118.5118.02.102 Info Tech OCE, Telephone $ ;23,000.00 TOTAL: $ 23,000.00 TO: ACCOUNT NUMBER ' ACCOUNT TITLEAMOUNT 010.118.5118.10.454 Info Tech Equip $ 23,000.00 TOTAL: $ 23,000.00 EXPLANATION (Provide complete explanation): Funds are available in the OCE telephone account due to a credit from a vendor. Funds are needed in the computer equipment account to purchase computer equipment necessary to support Emergency Response V Operations due to the Kilauea Eruption. Currently all existing laptops are deployed to Fire and Civil Defense Personnel. We are currently utilizing donated, end-of-life equipment with insufficient hardware and free V resources to support FEMA training for staff and additional emergency response workers in the field. SUBMITTED BY: 1-`-4-1) DATE: 06 / 04 / 2018 Department He�c:' *********************************************** ******************************************************************* ACTION: 'Recommend Approval Recommend Deferral Recommend Denial Signed: �- �/°/+ DATE: JUN /0 7 2p18 . ' Director of Finance Appr ved Deferred Denied Signed: DATE: / v / Managing Director Apt, Mayor Transfer No. Ca JUN 14 2018 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: ADMINISTRATION CONTACT:' DEBBIE SEWELL PHONE: 961-8781 DATE: 06 / 06 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.52.218 AUTOMOTIVE DIVISION OCE, FUELS & $ 301,500.00 LUBRICANTS TOTAL: $ 301,500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.110 BUILDING R&M OCE, REPAIRS TO $ 301,500.00 FACILITIES TOTAL: $ 301,500.00 EXPLANATION (Provide complete explanation):, EXCESS FUNDS IN AUTOMOTIVE FUEL ACCOUNT AVAILABLE FOR NORTH KOHALA BASEYARD FUELING SYSTEM IMPROVEMENT. • • SUBMITTED BY: ' DATE: C / t /(f\ 1i; Depart en ACTION: Recommend Approval Recommend Deferral Recommend Denial DATE: Signed: ' JUN /0 7 218 9 �•... -p A� 9 Ate Director of Finance ' Ap roved Deferred — Denied Signed: / DATE: ( / P /71 Managing Director Mayor Transfer No. Q0 3 JUN 14 2018 • Form#:A-102 COUNTY OF HAWAII Revised:07/01 - REQUEST TO TRANSFER FUNDS DEPARTMENT: Human Resources • DIVISION: CONTACT: Dee Ann Sadayasu PHONE: 961-8361 DATE: 06 / 12 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.151.5151.14.104 Coll Barg Exp,Travel/Conferences $ 485.00 TOTAL: $ 485.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT • 010.151.5151.22.112 Salary Commission-Mileage &Auto - $ 285.00 Allowance 010.151.5151.22.341 Salary Commission-Misc Charges 200.00 TOTAL: $ 485.00 • EXPLANATION (Provide complete explanation): A transfer of funds is requested to cover the shortage in the Salary Commission Mileage &Auto Allowance and Misc Charges account due to an increase in the number meetings this fiscal year. Funds are available in the Collective Bargaining Exp Travel/Conferences account due to lower than anticipated expenses. • • SUBMITTED BY: -DATE: 6 / /2- I if Depart--'Head ********************************************************************************************************************* ACTION: Recommend Approval Recommend Deferral Recommend Denial JUN /1. 2018 Signed: I----.e!'-'� DATE: / i-'V14Director of Finance A roved Deferred Denied Signed: DATE: k. / (K / Managing Director ,.i4(. Mayor . Transfer No. (9 21 L4 JUN 16 2018 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS • DEPARTMENT: Public Works DIVISION: Highways CONTACT: Aaron Brown PHONE: 961-8463 DATE: 6 /8 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.02.111 Highway Maint Admin Oce, Rental/Lease of $ 500,000.00 TOTAL: $ 50o,000.o0 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT . 020.911.5912.43.341 Pub Saf Disaster/Emerg-H, Misc. Charges $ 500,000.00 • TOTAL: $ 500,000.00 EXPLANATION (Provide complete explanation): Excess funds in leasing from lower than anticipated costs. Funds needed to cover lava disaster. SUBMITTED BY: � DATE: / / Department Head ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: '~"~—,^I°�'''� DATE: : �1� 208 Director of Finance proved Deferred Denied 1,1( /1 Signed: DATE: ( / �-' /. Managing Director Mayor Transfer No. 41G -2,1009 • 111h1 1 x 1n4 a .4n•n2 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Engineering CONTACT: L'oreal Simmons PHONE: 961-8457 DATE: 6 / 8 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.183.5183.02.227 Engineering Division Oce, Computer& Off $ 8,000.00 TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.5231.02.337 Constr Inspctn Oce, Subscrip & Membership $ 1,500.00 010.231.5231.02.235 Constr Inspctn Oce, Misc Materials& Sup $ 4,500.00 010.231.5231.02.109 Constr Inspctn Oce, Equipment Repairs/Ma $ 2,000.00 TOTAL: $ 8,000.00 EXPLANATION (Provide complete explanation): Excess funds available in Engineering Division Oce, Computer & Off(02.227) due to withholding computer esq�u�' iic�"►r�t purchases Funds arc needed for additional autocad licenses and for purchase of needed supplies and recalibration of survey equipment. SUBMITTED BY: DATE: C / / Department Head ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: / 04,-P DATE: JU 1 3 ?/O18 Director of Finance Ap roved Deferred Denied Signed: DATE: / / Managing Director -16 Mayor Transfer No. (p(p • 21q-01 _111N 1 R Vita _ ...� Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Highways • CONTACT: L'oreal Simmons PHONE: 961-8457 DATE: 6 /6 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.02.111 Highway Maint Admin Oce, Rental/Lease $ 25,000.00 TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.52.228 Kau Road Oce, ►v1Vj i y FiP nct +-Sniff1, $ 25,000.00 TOTAL: $ 25,000.00 EXPLANATION (Provide complete explanation): Excess funds available in Highway Maint Admin Oce, Rental/Lease (02.111) due to lower than anticipated costs. Funds are needed in MV/heavy equipment parts and supplies due to higher parts and supplies expenses. gri;41._ SUBMITTED BY: • DATE: � / V6/ A DepartmAt ead ACTION: %/Recommend Approval Recommend Deferral Recommend Denial Signed: . 11.4----(2/A014. DATE: JO 1 4 ,2018 Director of Finance pproved Deferred Denie Li) .ff) Signed: Aff-di DATE: / /C* / (-,cK Managing Director Mayor Transfer No. G 7