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Home My WebLink AboutCOM 0015.036 2016-2018 JMtY of p;.' .,O Harry Kim = •'c':n' �� Deanna S. Sako Mayor + � �t'-\\ � . Directorc :•° ter,., .. 45,4-4 MTM°.q. - ' F_N"'E d '�'=` Nancy Crawford Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 P..) n ' July 16, 2018 cc. c c a a, Valerie T. Poindexter, Council Chair, oo c)--.< and Members of the Hawai`i County Council County of Hawai`iD r Hilo, Hawai`i 96720 c� CO Dear Council Chair Poindexter and Members of the County Council: SUBJECT: Transfer of Funds June 16 through June 30, 2018 Attached is a Report of Transfers Authorized showing transfers made from June 16 through June 30, 2018. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Keiq- elegA,0 . Kay Oshiro Controller Attachments Comm. No. I S.3(0 ' Ref.To: FL Ref. Date JUL 1 7 Dig Hawai'i County is an Equal Opportunity Employer and Provider Report of Transfers Authorized For the period: June 16 to June 30, 2018 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 68 6/18/18 General DPW 5232.01 Bldg Inspctn S&W 9,000.00 5173.01 Public Works Admin S&W 9,000.00 69 6/19/18 General P&R 5505.01 Parks Maint S&W 21,250.00 5482.01 RSVP-S&W 11,800.00 5484.21 Sr. Employment Cty.S&W 1,350.00 5513.51 Aquatics Admin S&W 1,900.00 5523.01 Panaewa Zoo S&W 6,200.00 70 6/19/18 General Police 5202.01 Police Hdqtrs.-S&W 2,000.00 5201.01 Police Commission S&W 600.00 5203.51 Admin Sery S&W 12,000.00 5203.71 Traf Svc S&W 1,700.00 5203.61 Technical Sery S&W. 7,500.00 5205.01 Criminal Intell Unit S&W 3,800.00 5203.81 Dispatch S&W 2,000.00 5206.01 CID-JAB-VICE-S&W 5,500.00 5208.01 N Hilo Police-S&W 1,800.00 5207.01 So Hilo Police-S&W - 2,500.00 5209.01 Hamakua Police-S&W 9,500.00 5214.01 Puna Police-S&W 340,000.00 5210.01 Waimea Police-S&W 16,500.00 5211.01 Kohala Police-S&W 4,000.00 5212.01 Kona Police-S&W 13,000.00 5212.21 Kona Police CID-S&W 25,000.00 5203.02 Police Adm Div-OCE 260,800.00 _ 71 6/21/18 General P&R 5505.02 Parks Maint OCE 7,500.00 5421.12 Hilo&W.HI Vets Cern OCE 7,500.00 72 6/27/18 Solid Waste DEM 5911.03 Vacation Pay-SW 30,000.00 5604.01 Landfills S&W 113,000.00 5911.46 Prov For Comp Adj-Sw 114,000.00 5604.51 P-Hutu W.HI L-Fill S&W 31,000.00 73 6/27/18 Solid Waste DEM 5604.02 Landfills OCE 92,000.00 5902.14 Retirement Benefits 165,000.00 5902.15 Health Benefits 60,000.00 5902.20 FICA Employee Share 13,000.00 74 6/29/18 General Civil Defense 5241.02 Civil Defense Agc OCE 9,730.00 5241.06 Civil Defense Agc Equip 9,730.00 75 6/29/18 General Finance 5911.03 Vacation Pay 347,370.00 5221.01 Fire Protection S&W 347,370.00 5911.04 Prov Compensation Adj-G 279,239.00 5221.01 Fire Protection S&W 279,239.00 1,337,189.00 1,337,189.00 Page 1 of 1 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Administration CONTACT: L'oreal Simmons PHONE: 961-8457 DATE: 06 / 14 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.5232.01.011 Bldg Inspctn S&W, Regular S&W $ 9,000.00 • TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.173.5173.01.021 Public Works Admin S&W, Overtime S&W $ 9,000.00 TOTAL: $ 9,000.00 EXPLANATION (Provide complete explanation): Excess funds available in Bldg Inspctn S&W, Regular S&W due to lower than anticipated costs. • SUBMITTED BY: .I I I DATE: b / Department Head ********************************************************************************************************************* ACTION: ✓ Recommend Approval Recommend Deferral Recommend Denial SUN 1 5 2q18 Signed: �-- t DATE: 1 VV•U Director of Finance . Approved Deferred Denied Signed: DATE: 6 / Managing Di ctor .66 Mayor Transfer No. (cog ti (o JUN 192018 Form#:A-102 COUNTY OF HAWAII . Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: AAParks &Recreation DIVISION: Administration CONTACT: Reid Sewake PHONE: 961-8560 DATE: 6 / 12 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.01.011 Park Maint-Reg S &W $ 21,250.00 . TOTAL: $ 21,250.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.481.5482.01.011 RSVP-Reg S & W $ 11,800.00 010.481.5484.21.011 Sr. Employ Cty- Reg S & W $ 1,350.00 010.500.5513.51.011 Aquatics-Reg S & W $ 1,900.00 010.500.5523.01.011 Panaewa Zoo- Reg S & W $ 6,200.00 TOTAL: $ 21,250.00 EXPLANATION (Provide complete explanation): Funds are available in the P&R Maint S & W due to vacanices taking longer than expected to fill as well as some employees on workers compensation. A transfer is needed to account for anticipated shortages under salaries and wages accounts due to increases caused by unanticipated as well as some payout leave for separated employees. SUBMITTED BY: - DATE: C / / / / Department Head ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: b- /� DATE: JUN/ 2018 Director of Finance ;proved Deferred Denied Signed: DATE: / ( //27 . Mayor Transfer No. Co 2111.0 g5 l[JN 2 0 201R Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Administration • I CONTACT: Hauoli Aiona PHONE: 961-2273 DATE: 6 15 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5202.01.011 Police Hdqtrs—S&W,RegularS&W $ 2,000.00 010.201.5203.51.011 Admin Sery S&W,Re�ular S&i W 12,000.00 010.201.5203.61.9 t721 Technical Sery S&W,-R��a iS&W Dispatch S&W,Regul r S& 7,500.00 010.201.5203.81.011 ( ,{i4' vv� 2,000.00 010.201.5208.01:04-1-02 i N Hilo Police-S&W,> S&W 1,800.00 010.201.5209.01.011 Hamakua Police S&W,RegularS&W 9,500.00 010.201.5210.01.011 Waimea Police—S&W,Regular S&W 16,500.00 - 010.201.521 1.01.011 Kohala Police-S&W,Regular S&W 4,000.00 010.201.5212.01.011 Kona Police—S&W,Regular S&W 13,000.00 010.201.5212.21.011 Kona Police CID-S&W,Regular S&W 25,000.00 010.201.5203.02.218 Police Adm Div—Oce,Fuels&Lubricants 260,800.00 TOTAL: $ 354,100.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5201.01.011 Police Commission S&W, Regular S&W $ 600.00 . 010.201.5203.71.011 . Traf Svc S&W, Regular S&W 1,700.00 010.201.5205.01.011 Criminal Intel] Unit S&W, Regular S&W 3,800.00 010.201.5206.01.01+0 -1 CID-JAB-VICE-S&W, Regular S&W 5,500.00 010.201.5207.01:0-H cal So Hilo Police—S&W, 4+r S&W 2,500.00 . 010.201.5214.01.021 Puna Police—S&W, Overtime S&W 340,000.00 TOTAL:- $ 354,100.00 EXPLANATION (Provide complete explanation): Request to transfer due to budget shortage in Multiple Districts/Departments S&W, Regular S&W and Overtime S&W. The shortage is due to staffing for Disaster 19 (Lava Flow).. SUBMITTED BY: �` i DATE: / /,)---- / / Department Head ACTION: V Recommend Approval, Recommend Deferral Recommend Denial Signed: 1,"-----P r� DATE: JU) 1 5 /r� � • lam/ Director of Finance A rov--d Deferred Denied — /11 Signed: DATE: / // •.. . ... . ',_i Mayor _ - �I C (Yl '7o arear.i 4�b, V 4-(1f6U JUN 2 1 2018 _., L **Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Recreation CONTACT: Reid Sewake PHONE: 961-8560 DATE: 06 / 18 / 18 20 to 1, 17 June 30 FISCAL PERIOD: July , 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.02.113. Park Maint OCE—Water, Gas & Sewer $ 7,500.00 TOTAL: $ 7,500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.423.5421.12.113 Hilo & W HI Vets Cern OCE—Water, Gas $ 7,500.00 & Sewer TOTAL: $ 7,500.00 EXPLANATION (Provide complete explanation): Dept of Parks and Recreation Parks Maintenance Section is requesting a transfer due to higher than anticipated cost for water at the West Hawaii Veterans Cemetery. Funds are available from Parks Maintenance Water, Gas & Sewer account due to lower than anticipated expenditures. SUBMITTED BY: DATE: to / _ ( 3 / LU Department Hea ********************************************************************************************************************* ACTION: /Recommend Approval Recommend Deferral Recommend Denial Signed: - —neo � DATE: j _ 20/18 viiv/ Director of Finance Ap oved Deferred Denied Signed: DATE: / 21/ Mayor Transfer No. ri JUN 21 2018 ti1 )0'1-13 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Environmental Management DIVISION: Solid Waste Division CONTACT: Greg Goodale PHONE: 808-961-8515 DATE: 06 / 25 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACOUNT NUMBER ACCOUNT TITLE AMOUNT 085.R 11.5911.03.341 Vacation Pay-SW, Misc. Charges $ 30,0R-00 e, 085.9t 1-5911.46.341 Prov For Comp Adj-SW; Misc Charges 114,1010 1 W c 3 ccil 51-1, f-fl TOTAL: $ 144,000. r.. TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUTI 085.601.5604.01.011 Landfills S&W, Regular S&W $ 113;x 0 00 clt 085.601.5604.51.011 P-Hulu W.Hi L-Fill S&W,Regular S&W 31,0 0.00 w TOTAL: $ 144 000.00 EXPLANATION (Provide complete explanation): Funds are available in 085.901.5911.03.341, Vacation Pay-SW, Misc. Charges, and 085.901.5911.46.341, Prov For Comp Adj-SW, Misc Charges, for vacation payouts and negotiated increases in salaries and wages. Funds are needed in 085.601.5604.01.011, Landfills S&W, Regular S&W and 085.601.5604.51.011, P-Hulu W.Hi L-Fill S&W, Regular S&W,to cover vacation payouts*pay increases. SUBMITTED BY: DATE: .674 / 25 / / 474partment Head ACTION: V Recommend Approval Recommend Deferral Recommend Denial Signed: . . / E DATE: JUN T 6 21)8 Dir for of Financ XAppr i ed Deferred Denied f Signed: DATE: / / / Mayor Transfer No. 12. 2018 JUN 28 .21591+5 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Environmental Management DIVISION: Solid Waste Division CONTACT:- Greg Goodale PHONE: 808-961-8515 DATE: 06 / 25 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5604.02.111 Landfills OCE,Rental/Lease of Equip $ 92,00. .0 085.901.5902.15.341 Health Benefits, Misc. Charges 60,00 .0g,..,&57 085.901.5902.20.341 FICA Employer Share,Misc. Charges 13 CIO .0 nD TOTAL: $ 165000.0 °_ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUN3` 085.901.5902.17.341 Retirement Benefits,Misc. Charges $ 165,003.00 w TOTAL: $ 165,000:00 EXPLANATION (Provide complete explanation): Funds are available in 085.601.5604.02.111, Landfills OCE, Rental/Lease of Equip, due to leased equipment delivered later than anticipated. Funds are available in 085.901.5902.15.341, Health Benefits, Misc. Charges, and 085.901.5902.20.341, FICA Employer Share, Misc. Charges due to lower than anticipated expenditures. Funds are needed in 085.901.5902.17.341, Retirement Benefits, Misc. Charges due to an increase in the employer contribution rate from 17% in FY17 to 18% in FY18 and due to an unanticipated bill from the Employee Retirement System for excess pension costs. SUBMITTED BY: DATE: 6 / gC / �Q Depa ment Head ACTION: ✓Recommend Approval Recommend Deferral Recommend Denial Signed: 6t,‘LAAili\Ot DATE: JUN/ 2018 Director of Fiance XA proved Deferred Denied DATE: / // Signed: r 2-7 C 9 Mayor Transfer No. 7 3 • JUN 2 8 2018 a1.5c1 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Civil Defense DIVISION: CONTACT: Talmadge Magno PHONE: 961-8608 DATE: 06 / 27 / 18 FISCAL PERIOD: July 1, 20 17 to June 30,20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.241.5241.02.115 Civil Defense Agc Oce,Misc. Contract $ 9730 Services TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.241.5241.6215- Civil Defense Agc Equipment $ 9730 TOTAL: $ 9730 EXPLANATION (Provide complete explanation): Transfer is needed to move contingency funds from the 115 account to the 480 miscellaneous equipment account for purchase of equipment items. Funds are available in the 115 account because contingency funds were transferred to that account. SUBMITTED BY: DATE: (1 I /1"-- • D-•.rtment Her *************** ********#********* i#****** "***** ***********�F***************ik******fir*******#*************k**** ACTION: —Recommend Approval -ecommend Deferral Recommend Denial Signed: _. DATE: JUNK / 2 9 1018 irector o ina ce App oved Deferred Denied � � I Signed: / DATE: JUIN 2 9 4118 Managing Director 3 Mayor Transfer No. 714_ Irl V%2)2) Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: BUDGET CONTACT: Nancy Kelly PHONE: 961-8259 DATE: 06 / 27 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5911.03.341 Vacation Pay $ 347,370.00 010.911.5911.04.341 Prov Compensation Adj—G 279,239.00 TOTAL: 626,609.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.)1.5221.01.011 Fire Protection-S&W, Regular S&W $ 347,370.00 010.20'1.5221.01.021 Fire Protection-S&W, Overtime S&W 279,239.00 2 TOTAL:. $ 626,609.00 EXPLANATION (Provide complete explanation): To transfer funds from Vacation Pay and Provision for Compensation Adjustment accounts to Fire Protection salary and wages accounts that were impacted by vacation cash-in-lieu payments and • ' unbudgeted bargaining unit pay increases. SUBMITTED BY: DATE: I° / '3"61 / 1$ 4,5N,D partment Head ACTION: y Recommend Approval Recommend Deferral Recommend Denial Signed: C DATE: (1 / / I g fe,"Dire for of Finance pproved Deferred Denied Signed: DATE: ( . / 2 ' / 8 Managing Director Mayor Transfer No. 15 JUN 3 0 2.018 7-ICOM