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Home My WebLink AboutCOM 1016.000 2016-2018 011 .OF M,w,' Harty Kim ' Deanna S. Sako Mayor • ,��' e Director •••�,°�; M;of:•�.� Nancy Crawford •,�rE OF•NF� Deputy Director • County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 l=lC) c C C'7 Cp CLE �C July 27, 2018 v CD--< Valerie Poindexter, Council Chair and ter- r-n Members of the Hawaii County Council ; Hawai`i County.Council — 25 Aupuni Street Hilo, Hawai`i 96720 Re: Operating Budget Enclosed is a bill for an ordinance amending Ordinance 18-69, the Capital Budget to increase the current fiscal year's appropriation of the Department of Environmental Management's County- funded portion of the Lono Kona Improvement District project by $3,699,000. This will bring the total County portion to $4,839,000 which will be funded by general obligation bonds and/or other sources. Also enclosed is a bill for an ordinance to add the project titled "Lono Kona Improv Dist– Federal" and to appropriate $1,071,000 to the Capital Budget for this project. The Department of Environmental Management is requesting that a breach be granted in order to submit these bills after the July 20, 2018 submission deadline and that this bill be waived from the Finance Committee to be placed on the August 8, 2018 Council agenda in order to meet grant requirements. If there are any questions, please do not hesitate to call Robin Bauman of the Department of Environmental Management at 961-8179. Deanna S. Sako Director of Finance Enc. c: Environmental Management � _ Comm. No'. 10 1 Co �•I IIS 1144. ns Ref. To: 6211.A..64)/ FC-) Ref. Date JUL 31 2018 Hawaii County is an Equal Opportunity Provider and Employer MAILE MEDEIROS DAVIDo"t"-°`••"•?!r'•. AARON S. Y. CHUNG ChairpersonDRU MAMO KANUHA . ;;,//, SUSAN L.K.LEE LOY KAREN EOFF '-' '" ' =_ EILEEN O'HARA Vice Chair VALERIE T.POINDEXTER . HERBERT M. "TIM"RICHARDS, III JENNIFER RUGGLES HAWAI`I COUNTY COUNCIL County of Hawai`i Hawai`i County Building 25 Aupuni Street Hilo, Hawai`i 96720 July 30, 2018 Valerie T. Poindexter, Chairperson Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 RE: Bill No. 174 : AN ORDINANCE TO AMEND ORDINANCE NO. 18-69, AS AMENDED, RELATING TO PUBLIC IMPROVEMENTS AND FINANCING THEREOF FOR THE FISCAL YEAR JULY 1, 2018 TO JUNE 30, 2019. Bill No. 175 : AN ORDINANCE TO AMEND ORDINANCE NO. 18-69, AS AMENDED, RELATING TO PUBLIC IMPROVEMENTS AND FINANCING THEREOF FOR THE FISCAL YEAR JULY 1, 2018 TO JUNE 30, 2019. Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sincerely, Maile David, Chairperson Committee on Finance Approve Date/Waive to Council: Disapproved/Date/Refer to FC: 06,7/2 69- *L, Valerie T. Poindexter, Chairperson 715i 10f, Valerie T. Poindexter, Chairperson Hawai`i County Council Hawai`i County Council • Hawai`i County is an Equal Opportunity Provider and Employer Form #: B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Dept of Environmental Management DATE: 07/26/18 STAFF CONTACT: Robin Bauman PHONE: s 961-8179 A. REQUEST: Request to amend Ordinance 18-69, Capital Improvement Budget for FY2018-2019, to increase the appropriation for the following project: Lono Kona Improvement District-$1,140,000 $4,839,000 from General Obligation Bonds and Other Sources Lono Kona Improvement District- $0 $1,071,000 from Federal Grant B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): Several landowners within Lono Kona Subdivision have received violation notices from the U.S. Environmental Protection Agency for their continued use of large-capacity cesspools. The project offers a cost-effective means for accessible sanitary sewer. This request is to appropriate additional funds to reflect a subsequent USDA Loan amount of$3,699,000 and a subsequent RUS-WEP Grant of$1,071,000 for the project. All project costs will be reimbursed by USDA. A portion of the project will be funded by a RUS-WEP grant through the USDA. The expected life of the sewer improvements is fifty years. We respectfully request that this bill be waived from Committee and placed on the next Council agenda in order to expedite the award of the construction contract in order to meet the grant requirements. A Project Data/Financial Impact Statement is attached. a241.6'f'-"C'''''°L. SIGNED: DATE: 07/26/18 Department Head County of Hawaii PROJECT DATA/FINANCIAL IMPACT STATEMENT Fiscal Year 2018-2019 1. DEPARTMENT AND DIVISION: Department of Environmental Management-Wastewater Division 2.DATE: 7/26/2018 3. PROJECT NAME: DEM-Lono Kona Improvement District(Reapp.5696.56) 4.SUBMITTER: Dora Beck 5. COUNCIL BENEFIT DISTRICT(S): 7,8 6.TMK/JUDICIAL: 7-5-003,004,022/N.Kona 7. LOCATION(COUNCIL DISTRICT): 8 8.TOTAL COUNTY FUNDS NEEDED THIS FY: $4,839,000 9. PROJECT ELIGIBIILTY,✓all ❑ Land acquisition 0 Infrastructure improvement ❑ New bldg,structure,or addition 10. PROJECT URGENCY/NEED,'Ione: that apply: ❑ Nonrecurring rehabilitation 0 Planning,feasibility,eng.,or design study ❑ Information/communication tech. 0 High ❑ Med. ❑ Low 11. PROJECT/PROGRAM Extend the County sewer system to the Lono Kona Subdivision by means of an Improvement District. Sewer will be provided to approximately 110 parcels within the project area. DESCRIPTION: Sewage will be conveyed to the Kealakehe Wastewater Treatment Plant. Project follows County Council Resolution No.120-11. Results in closure of existing Large Capacity Cesspools in the Subdivision thereby assisting property owners in their compliance with EPA's mandate of LCC closures. 12. PROJECT JUSTIFICATION&OUTCOME(S),select and/or answer all that apply: D. Repair/maintenance/replacement of N/A A. Addresses public health/safety,/if Yes: 0 Community concerns exists around conditions. facility/infrastructure/building,/if Yes: ❑ B. Service improvements,/all that apply: E Access to ❑ Quality of 0 Quantity of E. New facility/infr./bldg.,/if Yes: 0 Fills gap in current services. C. Enhances environment and/or quality of life, 0 Preserves/Protects Env. ❑ Enhances Education and Arts F. Operational efficiency and leveraging Results in net increase in operating cost but improves services. /all that apply: ❑ Enhances/Protects Culture 0 Promotes Economic Vitality opportunities: N/A Additional info: 13. LONG RANGE PLANS/ ❑Dept.Priority ❑ General Plan COMMUNITY VALUES,/all ❑CDP 0 Other Plans County Council Resolution that apply and provide details: 0 Comm.Value Allows property owners method of closing existing LCC's ❑Admin Priority Additional info: 14.CTY.MATCHING FUNDS REQ'D?/if Yes:❑ DESCRIBE: 15.LEGAL MADATE?/if Yes: 0 DESCRIBE: Allows owner to comply with EPA mandate for closure of their Large Capacity Cesspools. 16.SUSTAINABILITY FOCUS,/all that apply: ❑ Manages growth ❑ Enhances education,culture,arts 0 Preserves/protects our natural/cultural env. Provide additional information as appropriate: 0 Strengthens and sustains our community 0 Promotes health and safety ❑ Fosters inter-departmental collaboration Additional info: 17.PROJECT READINESS,/all 0 Project currently underway 0 Previously Appropriated 0 Staff available to manage project 0 External funds/resources ready to proceed that apply: ❑Identified operating budget needs ❑ Can realistically encumber funds List phases already completed: Design completed. Additional info: 18. EXPENDITURE PHASING(X$1000): Prior Funds Allotted This FY 18-19 Beyond 6 (not lapsed) Request FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Years TOTAL: Planning Land Acquisition Design/Survey 1,073 1,140 $2,213 Construction 10,200 4,770 $14,970 TOTAL: $11,273 $5,910 $17,183 19. 0&M COSTS (x$1000): 20. FUNDING SOURCE(x$1000): •" -1 Cty G.O.Bond/Other 11,273 4,839 $16,112 State Revolving Fund State CIP Federal 1,071 $1,071 Private(Grants) CBA(Fair Share,Park Dedication,etc) TOTAL: $11,273 $5,910 $17,183