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Home My WebLink AboutCOM 0015.037 2016-2018 J�SY os p, .,. Harry Kim =J.'•' '��' Deanna S. Sako :• �,I d�,�' Mayor ,�'�� .; Director ••: may��..�� k' ' �4 rE oF;+�'� Nancy Crawford Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 671 Ci July 17, 2018c %Aia Valerie T. Poindexter, Council Chair, -n n Mand Members of the Hawai`i County Council County of Hawai`i �. Hilo, Hawai`i 96720 Dear Council Chair Poindexter and Members of the County Council: SUBJECT: Transfer of Funds June 16 through June 30, 2018 July 1 through July 15, 2018 Attached is a Report of Transfers Authorized showing transfers made from June 16 through June 30, 2018 and July 1 through July 15, 2018. Copies of the approved transfer form(s) are attached for reference. If you need further information,please contact the department that requested the transfer. Sincerely, • Kay Shiro Controller Attachments Comm. No. ( . Y7 Ref.To: EL Ref. Date AUG 0 3 2018- Hawai'i County is an Equal Opportunity Employer and Provider Report of Transfers Authorized For the period: June 16 to June 30, 2018 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 76 7/3/18 General DPW 5181.52 Automotive Division OCE 18,000.00 5232.02 Bldg Inspctn OCE 9,000.00 5232.02 Bldg Inspctn OCE 9,000.00 77 7/3/18 General DPW 5181.52 Automotive Division OCE 37,000.00 5171.22 Building R&M OCE 37,000.00 78 7/3/18 General Civil Defense 5241.02 Civil Defense Agc OCE 2,488.90 5241.06 Civil Defense Agc Equip 2,488.90 79 7/9/18 Sewer DEM 5631.02 Wastewater OCE 15,000.00 5631.21 Wastewater Eqpt 15,000.00 72,488.90 72,488.90 Page 1 of 1 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS % DEPARTMENT: Public Works DIVISION: Building CONTACT: Aaron Brown PHONE: 961-8463 DATE: 6 /29 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.52.218 Automotive Division Oce, Fuels& Lubricant $18,000.00 TOTAL: $18,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.5232.02.227 Bldg Inspectn OCE, Comp and Office Supp $9,000.00 010.231.5232.02.111 Bldg Inspectn OCE, Rental/Lease of Equip $9,000.00 TOTAL: $18,000.00 EXPLANATION (Provide complete explanation): Funds available in Automotive Fuel account due to lower than anticipated prices and.consumption. Funds are needed in Building Inspection Computer and Office Supplies due to needed equipment for the new building permit software program. Funds are needed in Building Inspection, Rental/Lease of Equip due to unanticipated replacement of copier. machine and warranty. SUBMITTED BY: \ . r- Za-----....____ DATE: 7 / / M ..Deernt HeadVI ****************************************************** ************************************************************** ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: i /I.!, i DATE: JU� 02 /2016 Vitc-i/ lruirector of Fin nce proved Deferred Denied ii_........._ Signed: DATE: 7 / 3 /K Managing Director Ol Mayor Transfer No. 1 Co IIIN 3 0 2018 ^ ,/ Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building CONTACT: Aaron Brown PHONE: 961-8463 DATE: 6 /29 / 18 FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.52.218 Automotive Division Oce, Fuels & Lubricant $37,000.00 TOTAL: $37,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.229 Building R&M Oce, Bldg& Constr Material $37,000.00 TOTAL: $37,000.00 EXPLANATION (Provide complete explanation): Funds available in Automotive Fuel account due to lower than anticipated prices and consumption. Funds are needed in Building R&M, BLDG & Construction Materials due to emergency repairs on County facilities. SUBMITTED BY: / DATE: / �'� / /./ De ent' lead ACTION: /Recommend Approval Recommend Deferral Recommend Denial CJUL 0 2 2018 Signed: I DATE: / / wci '`Dire for of Finance • A proved Deferred Denied Signed: DATE: 7 ty . Managing Director f6( Mayor Transfer No. 17 JUN 3 0 201 Form MA-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Civil Defense DIVISION: CONTACT: Talmadge Magno PHONE: 808-935-0031 DATE: 06 / 30 / 18 FISCAL PERIOD: July 1, 20 17 to June 30,20.18' FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 0I0.241.5241.02.115 Civil Defense Agc,Misc.Contract Servies $ 2488.90 TOTAL: $ TO: ACCOUNT NUMBER ACCO NT TITLE AMOUNT 010.241.5241.06.464S* Civil Defense AgcAtMleilir $ 2488,90 TOTAL: $ 2488.90 EXPLANATION (Provide complete explanation): Transfer is needed to move contingency funds from the 115 account to the 480 miscellaneous equipment account for purchase of equipment items. Funds are available in the 115 account because contingency funds were transferred to that account. Z. SUBMITTED BY: -y ' DATE: 7 / / /r- Depa t Head ' ************* ******************** . ********* r.,* **** ****************..**************** ,r,►*************** ACTION: V Recommend Approval e d!mmend Deferral Recommend Denial 1 JUL 0 2 2018 Signed: ^ ( A- DATE: / / J` Director tt,f Finance "Ap roved Deferred Denied Signed: 7 ,/ // Managing nirertnr (tifi Mayor Transfer No. JUN 3 0 2018 21401 $ Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: " ENVIRONMENTAL MANAGEMENT DIVISION: WASTEWATER CONTACT: DORA BECK PHONE: 808-961-8513 DATE: 07 /03 /18. FISCAL PERIOD: July 1, 20 17 to June 30, 20 18 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 030.631.5631.02.109 Wastewater Oce,Mist.7-Gefftfast-,SeFvises1 $ 15,000 clef TOTAL' 15 00 $ 0 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 030.631.5631.21.480 Wastewater Eqpt,Misc. Equipment $ 15,000 TOTAL: $ 15,000 r EXPLANATION (Provide complete explanation): Funds are available in the Wastewater Oce,Equipment Repairs. Main account due to costs for repairs being less than anticipated. Funds needed to cover equipment purchases necessary to transport dewatered sludge to the West Hawaii Sanitary Landfill in preparation for the anticipated closure of Hilo Landfill,equipment costs being more than anticipated. e SUBMITTED BY: '4A:'/ DATE: 0- / / f f De•artment Head ACTION: V Recommend Approval Recommend Deferral Recommend Denial CI JUL 6 2018 Signed: DATE: • \NieDirect r of Finance JAp roved Deferred Denied n/2-frr/4' Signed: DATE:7/ 9-) / lam itMayor Transfer No. -79 JUN 30 2018 01110/0 - Report of Transfers Authorized For the period: July 1 through July 15, 2018 Transfer Date No. Approved Fund Dept. From: Amount To: Amount NONE Page 1 of 1