The URL can be used to link to this page

Home My WebLink AboutCOM 1032.000 2016-2018 Harry Kim ..01• o` : Deanna S. Sako Mayor •' :„ 41:1,:; Director I`' �'�%�s''��'" Nancy Crawford •,•y,'T"1'wr o�- -o Deputy Director �Tf'OF'H.. County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 ® C7 • c5o O, a . c:o R -<- August 7, 2018 C' rnw Valerie Poindexter, Council Chair and Members of the Hawai`i County Council Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 Re: Agreement with the State of Hawaii Department of Defense Enclosed is a resolution to enter into an agreement with the State of Hawai`i Department of Defense. This agreement is to receive $225,000 of federally-derived funds to be used to update the volcanic risk and vulnerability assessment of the Hawaii County Multi- Hazard Mitigation Plan. Also enclosed is a bill for an ordinance amending the Operating Budget to appropriate these funds. Due to the urgent need to utilize these funds, the Department of Research and Development requests that a breach be authorized to submit this resolution and bill after the August 3, 2018 submission deadline, and to waive it from the Finance Committee in order to be placed on the August 22, 2018 Council agenda. They also request that the five-day hold for reconsideration period be waived in order to further expedite this resolution and bill. If there are any questions, please do not hesitate to call Ron Whitmore of the Department of Research and Development at 961-8003. Deanna S. Sako Director of Finance Enc. c: R&D Comm. No. l 0 32, • Ref. To: G.11 t.((. I FC) RfS, I-14S' Btk1 \SI Ref. Date AUG 0 8 2QJ Hawaii County is an Equal Opportunity Employer and Provider Form #: B-52 7/18/91 • DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Research and Development DATE: 8/7/18 STAFF CONTACT: Ron Whitmore PHONE: 808-961-8003 A. REQUEST: A Resolution authorizing the County (via the Department of Research and Development), pursuant to HRS §46-7, to enter into a Memorandum of Agreement with the Department of Defense, State of Hawaii, on behalf of its Hawaii Emergency Management Agency, for a $225,000 hazard mitigation planning grant entitled "Planning and Technical Assistance to Update the Risk and Vulnerability Assessment of the Volcanic Hazard." As part of this agreement the County will provide funds in the amount of$75,000 as a cost-share for the project. Also, please amend the Operating Budget 18-68 to appropriate these $225,000 in federal funds. Two waivers are requested that would allow time to execute the MOA and begin the planning process as quickly as possible as part of the Kilauea Eruption long term recovery: 1) A waiver from the Finance Committee, to place the Resolution and Bill on the August 22 agenda. 2) A waiver of the 5-day hold period after approval of the Resolution. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The project is designed to update the volcanic risk/vulnerability assessment of the Hawaii County Multi- Hazard Mitigation Plan. Data collection, environmental analysis, and vulnerability and risk assessments will be completed. Appropriate mitigation actions will be developed, possibly including acquisition, condemnation, and relocation, and funding sources will be identified. SIGNED: DATE: 8/7/18 Department Head GRANT SUMMARY (Supplement to B-52, Request for Council Action) Type of Grant Appropriation being requested: (New or an additional appropriation) New(for this fiscal year period). OR n Additional appropriation (to an existing grant); Is a draft agreement attached? Has the original grant notification been transmitted to n Yes Fl No Council? n Yes n No Name of Grant Program: Hazard Mitigation Grant Grantor: Hawaii Emergency Management Agency, Department of Defense, State of Hawaii County Grantee Department or Agency: Research and Development County Grantee Contact Person: Ron Whitmore Phone Number: 8003 Amount of Grant: $225,000 Grant Period (Commencement & Completion): August 2018-December 2019 Purpose of Grant: Update the volcanic risk/vulnerability assessment of the Hawaii County Multi Hazard Mitigation Plan. Data collection, environmental analysis, and vulnerability and risk assessments will be completed. Appropriate mitigation actions will be developed, possibly including acquisition, condemnation, and relocation, and funding sources will be identified. County Match required?: ® Yes ❑ No If yes, Matching Amount? $75,000 Budgeted in account# : 010.911.5912.42 In-kind? Explain: Explanation: County's personnel requirements: Amount of new position(s)? Qty: Permanent: n Temporary: n, Duration: Full-time: n Part-time: n, Time Element: Qty: Contractual: n Explain: Explanation: Project will be completed by a consultant. Additional Comments about Grant: B-52 Grant Summary Form MAILE MEDEIROS DAVID •'Ja4Y�F Nq9 AARON S. Y. CHUNG Chairperson 41,174 DRU MAMO KANUHA SUSAN L.K. LEE LOY KAREN EOFF EILEEN O'HARA Vice Chair NI�M?:•��`; VALERIE T.POINDEXTER • 'Tf,oF.►+r�' HERBERT M."TIM"RICHARDS, III JENNIFER RUGGLES HAWAI`I COUNTY COUNCIL County of Hawai`i Hawai`i County Building 25 Aupuni Street Hilo,Hawai`i 96720 August 13, 2018 Valerie T. Poindexter, Chairperson Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 RE: Resolution No. 661-18 : RESOLUTION AUTHORIZING THE OFFICE OF THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE STATE OF HAWAII DEPARTMENT OF DEFENSE Bill No. 181 : AN ORDINANCE TO AMEND ORDINANCE NO. 18-68, AS AMENDED, THE OPERATING BUDGET FOR THE COUNTY OF HAWAII FOR THE FISCAL YEAR ENDING JUNE 30, 2019. Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. . • Maile David, Chairperson Committee. on Finance 6;p7.----7-ovedDate/Waive to Council: Disapproved/Date/Refer to FC: Valerie T. Poindexter, Thairperson 6 110(18' Valerie T. Poindexter, Chairperson Hawai`i County Council Hawai`i County Council Hawai`i County is an Equal Opportunity Provider and Employer