HomeMy WebLinkAboutCOM 0052.017 2016-2018 JIVosp••
N,
Harry Kim 'c: \,��f', Paul K. Ferreira
Mayor • nn`,,�. 1; I
Police Chief
es.
'e'F"'* Kenneth Bu ado Jr.
Deputy Police Chief
County of Hawai'i
POLICE DEPARTMENT
349 Kapiolani Street • Hilo,Hawai'i 96720-3998
(808)935-3311 • Fax(808)961-8865 0 C,
DATE: September 10, 2018
-0
-<--t
TO: VALERIE T. POINDEXTER, COUNCIL CHAIR AND cam-
COUNCIL MEMBERS -ca -rico
1n
VIA: EY � NTROLLER w.
FROM: PAUL K. FERREIRA, POLICE CHIEF
RE: NOTIFICATION OF GRANT AWARD
COMPLIANCE WITH ORDNANCE NO. 10-59, SECTION 7(1)
Name of Grant Program: HCPD Data Grant
• Grantor: State Department of Transportation
County Grantee Department or Agency: Hawaii County Police Department
Grant No. (IF KNOWN):
Amount of Grant: $56,520.00
Amount of County Match: none
County Revenue & Expenditure Account Numbers: 010.201.5216.18:3303.63
Grant Period (Commencement& Completion): October 1, 2018 to September 30, 2019
Purpose of Grant: To establish a statewide traffic data system and ensure compliance
with national standards.
Is final report required by grantor? x Yes No
Notification attached: x Yes No, because
Comm. No. 52.17
Ref. To:
Ref. Date SEP 2 5 2018
"Hawai'i County is an Equal Opportunity Provider and Employer" Form NGAI 1/05
6
EXHIBIT I
STATE OF HAWAII
HIGHWAY SAFETY PROJECT GRANT AGREEMENT
STATE OF HAWAII HIGHWAY SAFETY OFFICE
GRANT AGREEMENT
Grant No: TR19-03(03-H-01)
Page 1 (To be completed by applicant agency)
1. Grant Title
Hawaii Police Department Traffic Records Grant
2. Name and Address of Applicant Agency 4. Duration
Hawaii Police Department, Month—Day—Year
349 Kapi`olani St.
Hilo,III.96720 A. Grant Period
From: 10/01/2018
To:09/30/2019
3. Agency Unit to Handle Grant(Name and Address) B. Project Period
From: 10/01/2018
Hawaii Police Department To: 09/30/2019
349 Kapi`olani St.
Hilo,Hawaii 96720,
5. Location of Project 6a. Type of Application
(Check Appropriate Item)
Hawaii Police Department X_Initial _Revision 'Continuation
349 Kapi`olani St.
Hilo,Hawaii 96720 6b. Reimbursement Schedule Desired
Monthly X Quarterly
7. Grant Description(Summarize the grant plan covering activities that address the major goals and objectives in
approximately 100 words. Limit to 6 lines.)
8. Federal funds allocated under this agreement shall not exceed $56,520.00
9. Approval Signatures
Acceptance of Conditions: It is understood and agreed by the undersigned that a reimbursement grant received as a result of this grant agreement is subject to
Public Law 89-564(Highway Safety Act of 1966)and all administrative regulations governing grants established by the U.S.Department of Transportation
and the State of Hawaii. It is expressly agreed that this project constitutes an official part of the Hawaii Highway Safety Program and that said applicant
agency will meet the requirements as set forth herein,including accompanying schedules A,B,B-1,C&D,which are incorporated herein and made a part of
this grant agreement. Authorization to proceed with this Highway Safety Project is requested.
9a. Grant Director 9b. Authorizing Official of Agency Unit
Name: Paul K.Ferreira Phone: Name: \ Harry Kim Phone:
Title: Police Chief Fax: Title: Mayor Fax:
Address: Address: •
E-Mail: E-Mail:
SEP 10/2010
(Signature) (Date) (Signature) (Date)
To be prepared by applicant,use separate sheets as required. Form HS 3-71 Rev. 8/6/09
Signature Attachment:
Grant Title: Hawaii Police Department HCPD Data Grant(Traffic Records)
Grantor: State Department of Transportation Motor Vehicle Safety Office
Grant Period: 10/1/2018-9/30/2019
Amount of Grant: $56,520.00
Fiscal Year: 2018-2019
APPROVED AS TO FORM AND LEGALITY:
Deputy Corporation Counsel
County of Hawaii
Date:
STATE OF HAWAII HIGHWAY SAFETY OFFICE
GRANT AGREEMENT–PART II
Grant No: TR19-03(03-11-01)
Page 2(To be completed by Highway Safety Office)
10. Grantee:Hawaii Police Department
11. Standard Area:Traffic Records Grant 13a. Federal Fiscal Year 2019
13b. Addendum: Yes x No
12. Effective Date of Agreement: Oct 1,2018–Sept 30,2019 – —
14. Benefit of: _State _x_County
15. Action Taken 16.Funding Disposition&Status
Grant agreement approved Fiscal Year Amount
_2014 _$ 134,500.00
2015 _$124,510.00
–2016 _$ 124,180.00
_2017 _$ 135,680.00
2018 _
_ $16,520.00
_2019 _$56,520.00
Total $591,910.00
Present Obligation $56,520.00
Previously Obligated $535,390.00
TOTAL FUNDS OBLIGATED $591,910.00
17. Budget Summary(From Schedule B–Detailed Budget Estimate)–Fiscal Year Grant Period Ending:
Cost Category Cost Estimates
A. Personnel Cost A. $0.00
B. Travel Expenses B. '$16,520.00
C. Contractual/Consultant Services C. 0.00
D. Equipment D. $40,000.00
E. Other Direct Costs E. $ 0.00
F. Indirect Costs F. $0.00
G. $0:00
TOTAL FEDERAL FUNDS $56,520.00
18. Grant Approval&Authorization to Expend Obligated Funds
A. Approval Recommended By B. Agreement&Funding Authorized By
(Program Area Specialist) (Highway Safety Manager)
Name:Karen Kahikina Name:Lee Nagano
Title: Highway Safety Title: Highway Safety Manager
Phone/E-Mail:karen.g.kahikina@hawaii.gov Phone/E-Mail:lee.nagano@hawaii.gov
(Signature) (Date) (Signature) (Date)
STATE OF HAWAII HIGHWAY SAFETY OFFICE
GRANT AGREEMENT—PART III
Grant No: TR19-03(03-H-01)
Page 3(To be completed by Highway Safety Office)
19.. Addendum(For Highway Safety Office Use Only)
EXHIBIT II
SC J DULE A
• y
Schedule A
HPD TRAFFIC RECORDS
PROBLEM STATEMENT
Identify the traffic safety related problem or deficiency that the proposed grant is intended to
correct. Identify and gather appropriate data relevant to the problem. Collision/fatalities data
appropriate to the identified problem and a brief analysis of the data is required When
available, at least three years of data should be presented and analyzed When identifying the
problem, take into consideration changes in population, traffic patterns and other demographic
dynamics that may affect traffic safety.
Hawai'i continues to have a traffic safety problem and the need to identify where the problems
are within the State. See Table I Hawai'i's Summary of Traffic Demographics.
Table I
Hawaii Summary of Traffic Demographics
2005-2015
Year Population Licensed VMT Traffic Fatality Alcohol Alcohol
Drivers (millions) Fatalities Rate Involved Involved
Fatalities
2005 1,275,194 856,163 10,129.1 140 1.4 67 48.0%
2006 1,285,498 867,003 10,196.3 161 1.6 79 49.1%
2007 1,283,388 882,455 10,259.9 138 1.3 69 50.0%
2008 1,288,198 895,941 10,189.1 107 1.0 47 44.0%
2009 1,295,178 905,704 10,095.2 109 1.1 59 54.1%
2010 1,360,301 911,417 10,111.0 113 1.1 50 44.0%
2011 1,374,810 915,033 10,653.9 100 .94 44 44.0%
2012 1,392,766 910,265 11,517.7 125 1.24 47 38.0%
2013 1,408,987 904,500 12,078.2 102 1.01 34 33.3%
2014 1,419,561 902,590 10,173.5 95 .95 32 34.0%
2015 1,431,603 909,797 10,301.0 94 .91 33 35.1%
Over the past 40 years, state and local governments have built a wide range of information
systems to support their information needs relating to traffic safety. These systems include:
Traffic Crash Systems, Roadway Inventory Systems,Traffic Citation and Adjudication Systems,
Emergency Medical/Injury Prevention Systems, Driver Licensing and Driver History Systems,
and Vehicle Registration Systems.
The information systems within each state and local agency have traditionally been designed
and operated to support the specific needs of the one or more business processes within the
owner agency. Since these systems began to appear in the 1960's they have become"mission
critical"to their owner agencies. Many have gone through one or more major overhauls during
their life as technology and needs changed. Today, as we look toward the traffic safety
information needs of the 21a century, and the demands for all public agencies to have data
driven, performance based safety programs; the traffic safety data community is faced with the
challenge of re-visiting the design and operation of these systems.
All indications are that federal and state traffic safety programs will need timely, accurate and
accessible data covering all aspects of the traffic safety arena in order to properly identify
problems, select countermeasures, monitor countermeasure programs and to evaluate the
effectiveness of those programs. Future safety program funding will be tied to the ability of the
traffic safety community to:
• Prove what and where the problems are.
• Identify, using data on likely costs and impact, those countermeasures that are most
likely to have the greatest return on investments of funding scale and staff resources.
• Prioritize problems and countermeasures based on hard data.
• Monitor the implementation of countermeasures.
• Document the effectiveness of the safety improvement programs.
GRANT GOALS
Goals serve as the foundation upon which the grant is built. Goals are what you hope to
accomplish by implementing a traffic safety grant and represent an end result. Grant goals
should be stated in measurable terms (i.e., a percent reduction), be concise and deal with a
specific item, be realistic with a reasonable probability of achievement, and be related to a
specific time frame (a "by"date). Please notate baseline from which the reduction/increase will
result.
Hawaii Police Department (HPD) will transfer all Motor Vehicle Accident Report's (MVAR)to
Hawaii Department of Transportation (HOOT) within three (3) months of completed report.
HPD will transfer all traffic citations to the District Court within six (6) days of issuance.
GRANT OBJECTIVES
Objectives are tasks or activities conducted in order to accomplish the grant goal(s) (e.g.,
develop permanent fitting stations for child restraints, enforcement activities, educational
activities, etc.). Grant objectives should be stated in measurable terms(i.e., a percent reduction,
number of training to be hel4 number of roadblocks, etc.), be concise and deal with a specific
item, be realistic with a reasonable probability of achievement, and be related to a specific time
frame (a "by"date).
1. Participate in monthly Traffic Records Core Committee (TRCC) and E-Citation Subcommittee •
meetings.
2. Send two (2) representatives to the 2019 Traffic Records Forum.
3. HPD will assist with complete electronic;transfer of Hawaii County MVAR's from HPD to the
Department of Transportation.
4. HPD will assist with implementing a statewide E-Citation Program.
5. Purchase 10 Mobile Data Terminal (MDT)Toughbook computers for traffic units to perform
daily traffic related duties.
I .
METHOD OF EVALUATION
Using data gathered throughout the grant period the grant manager will evaluate (1)how well
the stated grant goals and objectives were accomplished, and(2)was the grant cost effective?
How are you going to show effectiveness of your project? What will be the impact of the project
on your identified problem and goal(s)? Provide details on the method of evaluation.
HPD will evaluate the success of the grant goals through written and/or verbal reports from
HDOT regarding transfer of MVAR's from HPD. Further, HPD will evaluate written and/or verbal
reports from the District Court of the Third Circuit regarding receipt of citations from HPD to
District Court.
DETAILED BUDGET ESTIMATE
Itemize the cost breakdown needed to implement this proposal(i.e.,personnel costs, travel for
each event/conference, contractual/consultant services, equipment,project supplies, etc.).
•
. . . . .
. .
•
. • .
. .
. • . ...
. .
. .
, .
• • 1
•
. .
•
. .
' .
. . .
. .
. .
. .
. .
• E)f,l-IIBIT A .
• • .
. .
• .
. ,
. .
. . .
. .
. .
. .
. .
. .
. .
. .
. .
. .
. .
. .
. .
. .
. :
. .
. .
. .
. . .
)
. .
. .
. .
. .
. .
. .
.. .
. . ..
. .
.•
. . . . . . . . . .
. .. :
. p
. .
. p
. .
State of California–Office of Traffic Safety
GRANT AGREEMENT
Exhibit A
CERTIFICATIONS AND ASSURANCES
HIGHWAY SAFETY GRANTS
(23 U.S.C.CHAPTER 4 AND SEC.1906,PUB.L.109-59,AS AMENDED)
Failure to comply with applicable Federal statutes,regulations,and directives may subject Grantee Agency officials to
civil or criminal penalties and/or place the State in a high-risk grantee status in accordance with 49
CFR§18.12.
The officials named on the grant agreement,certify by way of signature on the grant agreement signature page,that the
Grantee Agency complies with all applicable Federal statutes,regulations,and directives and State rules,guidelines,
policies and laws in effect with respect to the periods for which it receives grant funding.Applicable provisions include,
but are not limited to,the following:
• 23 U.S.C.Chapter 4—Highway Safety Act of 1966,as amended
• 49 CFR Part 18—Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments
• 23 CFR Part I 300—Uniform Procedures for State Highway Safety Grant Programs
NONDISCRIMINATION
(applies to subrecipients as well as States)
The State highway safety agency will comply with all Federal statutes and implementing regulations relating to
nondiscrimination("Federal Nondiscrimination Authorities").These include but are not limited to:
o Title VI of the Civil Rights Act of 1964(42 U.S.C.2000d et seq.,78 stat.252),(prohibits discrimination on the
basis of race,color,national origin)and 49 CFR part 21;
a The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,(42
U.S.C.4601),(prohibits unfair treatment of persons displaced or whose property has been acquired because of
Federal or Federal-aid programs and projects);
o Federal-Aid Highway Act of 1973,(23 U.S.C.324 et seq.),and Title IX of the Education Amendments of 1972,
as amended(20 U.S.C. 1681-1683 and 1685-1686)(prohibit discrimination on the basis of sex);
o Section 504 of the Rehabilitation Act of 1973,(29 U.S.C.794 et seq.),as amended,(prohibits discrimination on
the basis of disability)and 49 CFR part 27;
• The Age Discrimination Act of 1975,as amended,(42 U.S.C.6101 et seq.),(prohibits discrimination on the basis
of age);
® The Civil Rights Restoration Act of 1987,(Pub.L. 100-209),(broadens scope,coverage and applicability of Title
VI of the Civil Rights Act of 1964,The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation
Act of 1973,by expanding the definition of the terms"programs or activities"to include all of the programs or
activities of the Federal aid recipients,subrecipients and contractors,whether such programs or activities are
Federally-funded or not);
o Titles II and III of the Americans with Disabilities Act(42 U.S.C. 12131-12189)(prohibits discrimination on the
basis of disability in the operation of public entities,public and private transportation systems,places of public
accommodation,and certain testing)and 49 CFR.parts
37 and 38;
a Executive Order 12898,Federal Actions to Address Environmental Justice in Minority Populations and Low-
Income Populations(prevents discrimination against minority populations by discouraging programs,policies,
and activities with disproportionately high and adverse human health or environmental effects on minority and
low-income populations);and
• Executive Order 13166,Improving Access to Services for Persons with Limited English Proficiency(guards
against Title VI national origin discrimination/discrimination because of limited English proficiency(LEP)by
ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access to
programs(70 FR 74087-74I00).
The State highway safety agency—
o Will take all measures necessary to ensure that no person in the United States shall,on the grounds of race,color,
national origin,disability,sex,age,limited English proficiency,or membership in any other class protected by
Federal Nondiscrimination Authorities,be excluded from participation in,be denied the benefits of,or be
otherwise subjected to discrimination under any of its programs or activities,so long as any portion of the
program is Federally-assisted;
O Will administer the program in a manner that reasonably ensures that any of its subrecipients,contractors,
subcontractors,and consultants receiving Federal financial assistance under this program will comply with all
requirements of the Non-Discrimination Authorities identified in this Assurance;
O Agrees to comply(and require its subrecipients,contractors,subcontractors,and consultants to comply)with all
applicable provisions of law or regulation governing US DOT's or NHTSA's access to records,accounts,
documents,information,facilities,and staff,and to cooperate and comply with any program or compliance
reviews,and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination
Authority;
u Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising
under these Non-Discrimination Authorities and this Assurance;
• Agrees to insert in all contracts and funding agreements with other State or private entities the following clause:
"During the performance of this contract/funding agreement,the contractor/funding recipient agrees—
a. To comply with all Federal nondiscrimination laws and regulations,as may be amended from time to
time;
b. Not to participate directly or indirectly in the discrimination prohibited by any Federal non-
discrimination law or regulation,as set forth in appendix B of 49 CFR part 21 and herein;
c. To permit access to its books,records,accounts,other sources of information,and its facilities as
required by the State highway safety office,US DOT or NHTSA;
d. That,in event a contractor/funding recipient fails to comply with any nondiscrimination provisions in
this contract/funding agreement,the State highway safety agency will have the right to impose such
contract/agreement sanctions as it or NHTSA determine are appropriate,including but not limited to
withholding payments to the contractor/funding
recipient under the contract/agreement until the contractor/funding recipient complies;and/or
cancelling,terminating,or suspending a contract or funding agreement,in whole or in part;and
e. To insert this clause,including paragraphs(a)through(e),in every subcontract and sub agreement and
in every solicitation for a subcontract or sub-agreement,that receives Federal funds under this
program.
POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)
The State will comply with provisions of the Hatch Act(5 U.S.C. 1501-1508),which limits the political activities of
employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)
Certification for Contracts,Grants,Loans,and Cooperative Agreements
The undersigned certifies,to the best of his or her knowledge and belief,that:
I.No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person
for influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or
employee of Congress,or an employee of a Member of Congress in connection with the awarding of any Federal
contract,the making of any Federal grant,the making of any Federal loan,the entering into of any cooperative
agreement,and the extension,continuation,renewal,amendment,or modification of any Federal contract,grant,
loan,or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress,or an employee of a Member of Congress in connection with
this Federal contract,grant,loan,or cooperative agreement,the undersigned shall complete and submit
Standard Form-LLL,"Disclosure Form to Report Lobbying,"in accordance with its instructions;
3.The undersigned shall require that the language of this certification be included in the award documents for all
sub-award at all tiers(including subcontracts,subgrants,and contracts under grant,loans,and cooperative
agreements)and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into.Submission of this certification is a prerequisite for making or entering into this transaction imposed by
section 1352,title 31,U.S.Code.Any person who fails to file the required certification shall be subject to a civil
penalty of not less than$10,000 and not more than
$100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or
local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local
legislative body.Such activities include both direct and indirect(e.g.,"grassroots")lobbying activities,with one
exception.This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct
communications with State or local legislative officials,in accordance with customary State practice,even if such
communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)
Instructions for Primary Tier Participant Certification(States)
1.By signing and submitting this proposal,the prospective primary tier participant is providing the certification set
out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2.The inability of a person to provide the certification required below will not necessarily result in denial of
participation in this covered transaction.The prospective primary tier participant shall submit an explanation of why it
cannot provide the certification set out below.The certification or explanation will be considered in connection with
the department or agency's determination whether to enter into this transaction.However,failure of the prospective
primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this
transaction.
3.The certification in this clause is a material representation of fact upon which reliance was placed when the
department or agency determined to enter into this transaction.If it is later determined that the prospective primary tier
participant knowingly rendered an erroneous certification,in addition to other remedies available to the Federal
Government,the department or agency may terminate this transaction for cause or default or may pursue suspension or
debarment.
4.The prospective primary tier participant shall provide immediate written notice to the department or agency to which
this proposal is submitted if at any time the prospective primary tier
when submitted or has become erroneous by reason of changed circumstances.
learns its certification was erroneous
5.The terms covered transaction, civil judgment,debarment,suspension,ineligible,participant, person,principal, and
voluntarily excluded,as used in this clause,are defined in 2 CFR parts 180 and 1200.You may contact the department or
agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.
6.The prospective primary tier participant agrees by submitting this proposal that,should the proposed covered
transaction be entered into,it shall not knowingly enter into any lower tier covered transaction with a person who is
proposed for debarment under 48 CFR part 9,subpart 9.4,debarred,suspended,declared ineligible,or voluntarily
excluded from participation in this covered transaction,unless authorized by the department or agency entering into
this transaction.
7.The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled
"Instructions for Lower Tier Participant Certification"including the"Certification Regarding Debarment,Suspension,
Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,"provided by the department or agency
entering into this covered transaction,without modification,in all lower tier covered transactions and in all solicitations
for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
8.A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR part 9,subpart 9.4,debarred,suspended,
ineligible,or voluntarily excluded from the covered transaction,unless it knows that the certification is erroneous. A
participant is responsible for ensuring that its principals are not suspended,debarred,or otherwise ineligible to
participate in covered transactions. To verify the eligibility of its principals,as well as the eligibility of any
prospective lower tier participants,each participant may,but is not required to,check the System for Award
Management Exclusions website(httns://www.sam.gov/).
9.Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause.The knowledge and information of a participant is not
required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions,if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is
proposed for debarment under 48 CFR part 9,subpart 9.4,suspended,debarred,ineligible,or voluntarily excluded from
participation in this transaction,in addition to other remedies available to the Federal government,the department or
agency may terminate the transaction for cause or default.
Certification Regarding Debarment,Suspension,and Other Responsibility Matters-Primary Tier
Covered Transactions
(1)The prospective primary tier participant certifies to the best of its knowledge and belief,that it and its principals:
(a)Are not presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily
excluded from participating in covered transactions by any Federal department or agency;
(b)Have not within a three-year period preceding this proposal been convicted of or had a'civil judgment rendered
against them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain,or
performing a public(Federal,State or local)transaction or contract under a public transaction;violation of Federal
or State antitrust statutes or commission of embezzlement,theft,forgery,bribery,falsification or destruction of
records,making false statements,or receiving stolen property;
(c)Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal,State
or Local)with commission of any of the offenses enumerated in paragraph(1)(b)of this certification;and
(d)Have not within a three-year period preceding this application/proposal had one or more public transactions
Fe( deral,State,or local)terminated for cause or default.
(2)Where the prospective primary tier participant is unable to certify to any of the Statements in this certification,
such prospective participant shall attach an explanation to this proposal.
Instructions for Lower Tier Participant Certification
1.By signing and submitting this proposal,the prospective lower tier participant is providing the certification set out
below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2.The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into.If it is later determined that the prospective lower tier participant knowingly rendered an
erroneous certification,in addition to other remedies available to the Federal government,the department or agency with
which this transaction originated may pursue available remedies,including suspension or debarment.
3.The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is
submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted
or has become erroneous by reason of changed circumstances.
4.The terms covered transaction, civil judgment,debarment,suspension,ineligible,participant, person,principal, and
voluntarily excluded,as used in this clause,are defined in 2 CFR parts 180 and 1200.
You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those
regulations.
5.The prospective lower tier participant agrees by submitting this proposal that,should the proposed covered
transaction be entered into,it shall not knowingly enter into any lower tier covered transaction with a person who is
proposed for debarment under 48 CFR part 9,subpart 9.4,debarred,suspended,declared ineligible,or voluntarily
excluded from participation in this covered transaction,unless authorized by the department or agency with which this
transaction originated.
6.The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled
"Instructions for Lower Tier Participant Certification"including the"Certification Regarding Debarment,Suspension,
Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,"without modification,in all lower tier
covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants
to comply with 2 CFR parts 180 and 1200.
7.A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR part 9,subpart 9.4,debarred,suspended,
ineligible,or voluntarily excluded from the covered transaction,unless it knows that the certification is erroneous. A
participant is responsible for ensuring that its principals are not suspended,debarred,or otherwise ineligible to
participate in covered transactions. To verify the eligibility of its principals,as well as the eligibility of any
prospective lower tier participants,each participant may,but is not required to,check the System for Award
Management Exclusions website(https:/Avww.sammov/).
8.Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause.The knowledge and information
of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course
of business dealings.
9.Except for transactions authorized under paragraph 5 of these instructions,if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9,
subpart 9.4,suspended,debarred,ineligible,or voluntarily excluded from participation in this transaction,in addition to
other remedies available to the Federal government,the department or agency with which this transaction originated may
pursue available remedies,
including suspension or debarment.
Certification Regarding Debarment,Suspension,Ineligibility and Voluntary Exclusion—Lower Tier
L
Covered Transactions:
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is
presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded from participating
in covered transactions by any Federal department or agency.
2.Where the prospective lower tier participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
BUY AMERICA ACT
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement(23 U.S.C.313)when purchasing items
using Federal funds.Buy America requires a State,or subrecipient,to purchase with Federal funds only steel,iron and
manufactured products produced in the United States,unless the Secretary of Transportation determines that such
domestically produced items would be inconsistent with the public interest,that such materials are not reasonably
available and of a satisfactory quality,or
that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent.In
order to use Federal funds to purchase foreign produced items,the State must submit a
waiver request that provides an adequate basis and justification for approval by the Secretary of
Transportation.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE
(applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C.Chapter 4 grant funds for programs to check helmet usage or
to create checkpoints that specifically target motorcyclists.
LAW ENFORCEMENT AGENCIES
All subrecipient law enforcement agencies shall comply with California law regarding profiling. Penal Code section
13519.4,subdivision(e),defines"racial profiling"as the"practice of detaining a suspect based on a broad set of criteria
which casts suspicion on an entire class of people without any individualized suspicion of the particular person being
stopped." Then,subdivision(f)of that section goes on to provide,"A law enforcement officer shall not engage in racial
profiling."
EXHIBIT.III
SCHEDULE B EXHIBIT Ill
Page 1
Detailed Budget Estimate
Grant No: TR19-03 (0341-01)
COST CATEGORY COST ESTIMATES
A. Personnel Costs
Employee Salaries and Benefits
Position Title(s)and Full-Time/Part-Time Yearly Salary:
Fringe Benefit Rate: %
Time to be spent on project: hours
Position Title(s)and Overtime Hourly Rate(s):
Fringe Benefit Rate: %
Time to be spent on project: hours
Category Sub-Total $0.00
B. Travel Expenses
In-State
Event/Conference: Traffic Records Core Committee Mtgs
Number of Travelers:two (2)
Air Travel:
To: Oahu($250 x 11 trips x 2 representatives) $5,500:00
From: Hilo/Kailua-Kona,Hawaii
Surface Travel:
Shuttle/Taxi
Car Rental(daily rate,#of days,fuel,taxes,etc.)
Private Car: ( miles @ per mile)
fAirPort Parking: $15 x 2 vehicles x 11 Mtgs $330.00
I
SCHEDULE B EXHIBIT III
Page 2
Detailed Budget Estimate
Grant No: TR19-03 (03-H-01)
COST CATEGORY COST ESTIMATES
Excess Lodging:
nights @$ per night
Per Diem:
11 days @$20.00 per day x 2 representatives $440.00
Baggage Fee:
Tuition, Course,Registration and Miscellaneous Fees:
Individual cost: x No.of attendees:
Out-of-State
Event/Conference: Traffic Records Forum
Number of Travelers:two (2)
Air Travel:
To: To be determined $4,500.00
From: Hilo/Kailua-Kona,Hawaii
Surface Travel:
Shuttle/Taxi $200.00
Car Rental(daily rate,#of days, fuel,taxes, etc.)
Private Car: ( miles @ per mile)
Excess Lodging:
6 nights @$200 per night x 2 representatives $2,400.00
Per Diem:
7 days @$145 per day x 2 representatives $2,030.00
Baggage Fee:2 bags @$30/bag x 2(roundtrip) $120.00
Tuition, Course,Registration and Miscellaneous Fees:
Individual cost: $500 x No. of attendees: 2 $1,000.00
Category Sub-Total $16,520.00
SCHEDULE B EXHIBIT in
Page 3
Detailed Budget Estimate
Grant No: TR19-03 (03-11-01)
COST CATEGORY COST ESTIMATES
C. Contractual/Consultant Services
Category Sub-Total $0.00
D. Equipment
(10)Mobile Data Terminal Toughbook Computers($4000.00 ea) $40,000.00
Category Sub-Total $40,000.00
E. Other Direct Costs
Category Sub-Total $0.00
GRANT TOTAL $56,520.00
SCHEDULE B-1 Exhibit III
Grant No: TR19-03 (03-H-01)
BUDGET NARRATIVE PAGE#1 of 1
Personnel Costs
Travel Expenses
Travel funds will be used for staff travel expenses to attend the Traffic Records Forum. HPD will also send sta
to attend the monthly Traffic Records Core Committee Meetings and/or E-Citation meetings on Oahu. The
hotel provides a shuttle to and from the airport for meetings.A taxi or shuttle will be used to and from the
airport for the Traffic Records Forum.
Contractual/Consultant Services
Equipment
HPD will purchase(10)ten mobile data terminals to be used by the traffic units and assist with the process of
getting drivers and vehicle information to more efficiently and accurately.
Other Direct Costs
EXHIBIT IV
SC DULE C
SCHEDULE C Exhibit IV
Grant No:TR19-03(03-11-01)
MILESTONES PAGE#1
Month Activity
October 2018-December 2018 Attend monthly Traffic Records Core Committee and
E-Citation meetings.
January 2019-March 2019 Attend monthly Traffic Records Core Committee and
E-Citation meetings.
April 2019-June 2097 Attend monthly Traffic Records Core Committee and
E-Citation meetings.
July 2019-September 2019 Attend monthly Traffic Records Core Committee and
E-Citation meetings.Attend the Traffic Records
Forum
MILESTONES PAGE#1
E HIBIT V
SC I DULE D
SCHEDULE D Exhibit V
AGREEMENT OF UNDERSTANDING&COMPLIANCE
Grant No: TR19-03 (03-H-01)
THIS AGREEMENT made and entered into by and between the STATE OF HAWAII by and through its
Director of Transportation,hereinafter referred to as"State,"and the Governmental Unit named in this
application,hereinafter referred to as"Applicant."
WHEREAS,the National Highway Safety Act of 1966 (Public Law 89-564)provides Federal funds to the
STATE for approved highway safety projects,and
WHEREAS, STATE may make said funds available to various state,county or municipal agencies or
governments or political subdivisions upon application and approval by STATE and the UNITED STATES
DEPARTMENT OF TRANSPORTATION,and
WHEREAS, STATE is obligated to reimburse the UNITED STATES DEPARTMENT OF
TRANSPORTATION out of its funds for any ineligible or unauthorized expenditures for which Federal funds
have been claimed and payment received,and
WHEREAS,the above name APPLICANT has submitted an application for Federal funds for highway safety
projects.
NOW,THEREFORE,IN CONSIDERATION OF MUTUAL PROMISES AND OTHER GOOD AND
VALUABLE CONSIDERATION,THE PARTIES AGREE AS FOLLOWS:
I.Reimbursement of Eligible Expenditures
A. It is mutually agreed and promised that upon written application by APPLICANT and approval by
STATE and the UNITED STATES DEPARTMENT OF TRANSPORTATION,STATE shall obligate
said Federal funds to APPLICANT'S account for reimbursement of eligible expenditures as set forth in
the application.
B. It is mutually agreed and promised that APPLICANT shall reimburse STATE for any
ineligible or unauthorized expenditures for which Federal funds have been claimed and payment
received as determined by a State or Federal audit. Costs are not allowable for construction,
rehabilitation,remodeling,or for office furnishings and fixtures-for State,local or private buildings or
structures. The following are examples of items considered as furnishings or fixtures,for which
reimbursement is not eligible:
Desks Credenzas Storage Cabinets
Chairs Bookcases Portable Partitions
Tables Filing Cabinets Pictures,Wall Clocks
Shelving Floor Coverings Draperies
Coat Racks Office Planters Fixed Lighting/Lamps
C. It is further agreed and promised that where reimbursement is made to APPLICANT in installments, STATE
shall have the right to withhold any installments to make up reimbursement received for any ineligible or
unauthorized expenditures until such time as the ineligible claim is made up or corrected by APPLICANT.
II. Property Agreement
A. It is mutually agreed and promised that the APPLICANT shall immediately notify the STATE if any
equipment purchased under this project ceases to be used in the manner as set forth by the project
agreement. In such event,APPLICANT further agrees to either give credit to the project cost or to
another active Highway Safety project for the residual value of such equipment in an amount to be
determined by the STATE,or to transfer or otherwise dispose of such equipment as directed by STATE.
B. It is mutually agreed and promised by the APPLICANT that no purchased equipment under this project
will be conveyed, sold, salvaged,transferred,etc. without the express written approval of the STATE.
C. It is mutually agreed and promised that the APPLICANT shall maintain or cause to be maintained for its
useful life,any equipment purchased under this project.
III. Application of Hatch Act -
A. It is mutually agreed and promised that the APPLICANT shall notify all employees of the APPLICANT,
whose principal employment is in connection with any Highway Safety project,financed in whole or in
part by loans or grants under the Highway Safety Act of 1966,of the provisions of Section 12(a)of the
Hatch Act[5 U.S.C. 118K(a)].
IV. Equal Opportunity
A. It is mutually agreed and promised that pursuant to the requirements of Section 22(a)of the Federal-Aid
Highway Act of 1968, Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794),and the Age
Discrimination Act of 1975,the APPLICANT,as a condition to receiving approval of this application
submitted under the Highway Safety Act of 1966,hereby gives its assurance that employment in
connection with the subject Highway Safety Program project will be provided without regard to race,
color,creed,sex,handicap,age,or national origin. The APPLICANT further agrees that,as a condition
to receiving approval of this application,it will be subject to,and will comply with,Title VI of the Civil
Rights Act of 1964,78 Stat. 252,42 U.S.C. 2000d to 2000d-4 (hereinafter referred to as the Act),and all
applicable requirements pursuant to the Regulations of the Department of Commerce(Title 15,Code of
Federal Regulations,Part 8,which have been adopted by the Department of Transportation,and
hereinafter referred to as the Regulations),to the end that,in accordance with the Act and the
Regulations,no person in the United States shall on the ground of race,color,creed, sex,handicap, age,
or national origin be excluded from participation in,be denied the benefits of,or be otherwise subjected
to discrimination under the subject Highway Safety Program or project.
B. It is mutually agreed and promised that if the APPLICANT fails or refuses to comply with its
undertaking as set forth in these provisions,the STATE of the UNITED STATES DEPARTMENT OF
TRANSPORTATION may take any or all of these following actions.
(1)Cancel,terminate,or suspend in whole or in part the agreement, contract,or other arrangement with
respect to which the failure or refusal occurred; and
(2)Refrain from extending any further Federal financial assistance to the applicant agency under the
program with respect to which the failure or refusal occurred until satisfactory assurance of future
compliance has been received from the applicant agency.
V.Non-duplication of Grant Fund Expenditures
A. It is mutually agreed and promised that the APPLICANT has no ongoing or completed projects under
agreement with any other Federal fund source which duplicate or overlap any work contemplated or
described in this project.
B. It is mutually agreed and promised that the APPLICANT will either revise this project or revise any
pending or proposed request for other Federal grant funds which would duplicate or overlap work under
this project to exclude any such duplication of grant fund expenditures.
C. It is further mutually agreed and understood that the APPLICANT shall reimburse the STATE OF
HAWAII for any such duplicate expenditures for which Federal grant funds have been claimed and
payment received as determined by State or Federal audit.
VI. Project Income and Applicable Credits
A. It is mutually agreed and understood that the APPLICANT shall apply all proceeds or credits generated
under the project,such as but not restricted to:The sale of real or personal property royalties received
from copyrights and patents, sale of publications or from personal or incidental services,to the project in
accordance with OMB Circular A-87 (FMC 74-7)or A-21,as applicable and NHTSA/FHWA Order
460-4/7510.1.
VII. Copyrights and Patents
A. It is mutually agreed that any copyrightable materials produced in the course of a project may be the
property of the State or applicant agency;however,provisions should be made to obtain for the United
States Government,the State Governments and their political subdivisions a royalty-free nonexclusive,
and irrevocable license to use in any manner;such copyrightable material.
B. It is mutually agreed that the ownership of all rights accruing from any patentable discoveries or
inventions resulting from a project should be covered in the agreement. An irrevocable,nonexclusive,
nontransferable,and royalty-free license to practice each discovery or invention in the manufacture,use
and disposition,according to law,of any article or material,and in the use of any method developed as
part of the work under the agreement should be obtained for the United States Government,the State
Governments and their political subdivisions.
VIII. Certification Regarding Debarment and Suspension
A. Instructions for Certification
1. By signing and submitting this proposal,the prospective lower tier participant is providing the
certification set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the prospective lower tier
participant knowingly rendered an erroneous certification,in addition to other remedies available to
the Federal government,the department or agency with which this transaction originated may pursue
available remedies,including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which
this proposal is submitted if at any time the prospective lower tier participant learns that its
certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
4. The terms covered transaction, "debarred,""suspended,""ineligible,""lower tier covered
transaction,""participant,""person,""primary covered transaction,""principal,""proposal,"and
"voluntarily excluded,"as used in this clause,have the meanings set out in the Definition and
Coverage sections of 49 CFR Part 29. You may contact the person to whom this proposal is
submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that,should the proposed
covered transaction be entered into,it shall not knowingly enter into any lower tier covered
transaction with a person who is proposed for debarment under 48 CFR Part9, subpart 9.4,debarred,
suspended,declared ineligible,or voluntarily excluded from participation in this covered transaction,
unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that is it will include
this clause titled"Certification Regarding Debarment,Suspension,Ineligibility and Voluntary
Exclusion--Lower Tier Covered Transaction,"without modification,in all lower tier covered
transactions and in all solicitations for lower tier covered transactions. (See below.)
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9,subpart 9.4,
debarred, suspended,ineligible,or voluntarily excluded from the covered transaction,unless it
knows that the certification is erroneous. A participant may decide the method and frequency by
which it determines the eligibility of its principals. Each participant may,but is not required to,
check the List of Parties Excluded from Federal Procurement and Non-procurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records
in order to render in good faith the certification required by this clause. The knowledge and
information of a participant is not required to exceed that which is normally possessed by a prudent
person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions,if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred,ineligible,or
voluntarily excluded from participation in this transaction,in addition to other remedies available to
the Federal government,the department or agency with which this transaction originated may pursue
available remedies,including suspension and/or debarment.
IX. Certification Regarding Debarment,Suspension,Ineligibility and Voluntary Exclusion—
Lower Tier Covered Transactions
1. The prospective lower tier participant certifies,by submission of this proposal,that neither it nor its
principals is presently debarred,suspended,proposed for debarment,declared ineligible,or
voluntarily excluded from participation in this transaction by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this
certification,such prospective participants shall attach an explanation to this proposal.
X.Minority Business Enterprise Requirements
It is the policy of the Department of Transportation that minority business enterprises, as defined in 49
CFR Part 23,shall have the maximum opportunity to participate in the performance of contracts
financed in whole or in part with Federal funds under this agreement. Consequently,the MBE
requirements of 49 CFR Part 23 apply to this agreement.
The recipient or its contractor agrees to ensure that minority business enterprises as defined in 49 CFR
Part 23 have the maximum opportunity to participate in the performance of contracts and subcontracts
financed in whole or in part with Federal funds provided under this agreement. In this regard, all
recipients or contractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 23
to ensure that minority business enterprises have the maximum opportunity to compete for and perform
contracts. Recipients and their contractors shall not discriminate on the basis of race,color,national
origin,or sex in the award and performance of DOT-assisted contracts.
XI. Requirements
A. It is mutually agreed and promised that the applicant shall follow the State and Federal requirements
and guidelines set forth in the State of Hawaii Project Procedures Manual as amended. All project
expenditure records are to be retained for at least three years after the date of the final expenditure
report.
XII.Authorization to Proceed
A. It is mutually agreed between the STATE and the APPLICANT that this AGREEMENT OF
UNDERSTANDING AND COMPLIANCE shall become effective upon the STATE'S agreement
and authorization to proceed as set forth in PART II(2)of this application.