HomeMy WebLinkAboutCOM 0052.021 2016-2018 ---0•11Mos p.
Harry Kim \,157?, '. Paul K.Ferreira
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Mayor Police Chief
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Deputy Police Chief
• County of Hawaii
POLICE DEPARTMENT
349 Kapiolani Street • Hilo,Hawaii 96720-3998
(808)935-3311 • Fax(808)961-8865
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DATE: September 7, 2018 os-
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TO: VALERIE T. POINDEXTER, COUNCIL CHAIR AND "Inc,
COUNCIL MEMBERS37.
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FROM: PAUL K. FERREIRA, POLICE.CHIEF
RE: NOTIFICATION OF GRANT AWARD
COMPLIANCE WITH ORDINANCE NO. 10-59, SECTION 7(1)
Name of Grant Program: HCPD Roadblock Program , •
Grantor: State Department of Transportation
County Grantee Department or Agency: Hawaii County Police Department
Grant No. (IF KNOWN): AL19-02(01-H-02)
Amount of Grant: $188,706.00
Amount of County Match: none
County Revenue & Expenditure Account Numbers: 010.201.5216.15:3303.42
Grant Period(Commencement& Completion): October 1, 2018 to September 30, 2019
Purpose of Grant: In an effort to reduce the number of impaired driving related
fatalities, increase the number of DUI arrest at sobriety
checkpoints.
Is final report required by grantor? x Yes n No
Notification attached: x Yes No, because
Comm. No. 52-21
Ref. To:
Ref. Date SEP 2 5 2 1
"Hawai'i County is an Equal Opportunity Provider and Employer" Form NGA11/05
EXHIBIT I
STATE OF HAWAII
HIGHWAY SAFETY PROJECT GRANT AGREEMENT
STATE OF HAWAII HIGHWAY SAFETY OFFICE
GRANT AGREEMENT
Grant No: AL19-02(01-H-02)
Page 1 (To be completed by applicant agency)
1. Grant Title
Hawaii Police Department Impaired Driving
2. Name and Address of Applicant Agency 4. Duration
Hawaii Police Department Month--Day—Year
349 Kapi`olani St.
Hilo,HI.96720 A. Grant Period
From: 10/01/2018
To:09/30/2019
3. Agency Unit to Handle Grant(Name and Address) B. Project Period
From: 10/01/2018
Hawaii Police Department To: 09/30/2019
349 Kapi°olani St.
Hilo,Hawaii 96720
5. Location of Project 6a. Type of Application
(Check Appropriate Item)
Hawaii Police Department _X_Initial _Revision _Continuation
349 Kapi`olani St.
Hilo,Hawaii 96720 6b. Reimbursement Schedule Desired
Monthly X Quarterly
7. Grant Description(Summarize the grant plan covering activities that address the major goals and objectives in
approximately 100 words. Limit to 6 lines.)
HPD will establish at least 116 impaired driving roadblocks with grant funds and at least 70 with county funds. HPD
will conduct impaired driving roadblocks on all major holidays and impaired driving enforcement periods.
8. Federal funds allocated under this agreement shall not exceed $188,706.00
9. Approval Signatures
Acceptance of Conditions: It is understood and agreed by the undersigned that a reimbursement grant received as a result of this grant agreement is subject to
Public Law 89-564(Highway Safety Act of 1966)and all administrative regulations governing grants established by the U.S.Department of Transportation
and the State of Hawaii. It is expressly agreed that this project constitutes an official part of the Hawaii Highway Safety Program and that said applicant
agency will meet the requirements as set forth herein,including accompanying schedules A,B,B-1,C&D,which are incorporated herein and made a part of
this grant agreement. Authorization to proceed with this Highway Safety Project is requested.
9a. Grant Director 9b. Authorizing Official of Agency Unit
Name: Paul K.Ferreira Phone: Name: Harry Kim Phone:
Title: Police Chief Fax: Title: Mayor Fax:
Address: Address:
E-Mail:
SEP 10 2018
(Signature) (Date) (Signature) (Date)
To be prepared by applicant,use separate sheets as required. Form HS 3=71 Rev. 8/6/09
Signature Attachment:
Grant Title: Hawaii Police Department Roadblock(Impaired Driving Grant
Grantor: State Department of Transportation Motor Vehicle Safety Office
Grant Period: 10/1/2018-9/30/2019
Amount of Grant: $188,706.00
Fiscal Year: 2018-2019 0
APPROVED AS TO FORM AND LEGALITY:
Deputy Corporation Counsel
County of Hawaii
Date:
STATE OF HAWAII HIGHWAY SAFETY OFFICE
GRANT AGREEMENT—PART II
Grant No: AL19-02(01-H-02)
Page 2(To be completed by Highway Safety Office)
10. Grantee:Hawaii Police Department
11. Standard Area:Impaired Driving 13a. Federal Fiscal Year 2019
12. Effective Date of Agreement: Oct 1,2018—Sept 30,2019 13b. Addendum: _Yes _x__No
14. Benefit of: State _x County
15. Action Taken 16.Funding Disposition&Status
Grant agreement approved
Fiscal Year Amount
_2014 _$187,367.00
_2015 _$211,522.65
_2016 _$184,917.00
_2017 __$195,960.10
2018 $188,736.00
12019 _$188,706.00
Total $1,157,708.75
Present Obligation $188,706.00
Previously Obligated $968,502.75
TOTAL FUNDS OBLIGATED $1,157,008.75
17. Budget Summary(From Schedule B—Detailed Budget Estimate)—Fiscal Year Grant Period Ending:
Cost Category Cost Estimates
A. Personnel Cost A. $95,526.00
B. Travel Expenses B. $89,980.00
C. Contractual/Consultant Services C. $0.00
D. Equipment D. $3,200.00
E. Other Direct Costs E. $0.00
F. Indirect Costs
TOTAL FEDERAL FUNDS $188,706.00
18. Grant Approval&Authorization to Expend Obligated Funds
A. Approval Recommended By B. Agreement&Funding Authorized By
(Program Area Specialist) (Highway Safety Manager)
Name:Lianne Yamamoto Name:Lee Nagano
Title: Highway Safety Specialist Title: Highway Safety Manager
Phone/E-Mail: lianne.yamamoto@hawaii.gov Phone/E-Mail: lee.nagano@hawaii.gov
(Signature) (Date) (Signature) (Date)
STATE OF HAWAII HIGHWAY SAFETY OFFICE
GRANT AGREEMENT—PART III
Grant No: AL19-02(01-11-02)
Page 3(To be completed by Highway Safety Office)
19. Addendum(For Highway Safety Office Use Only)
•
EXHIBIT II
SCHEDULE A
•
SCHEDULE A
HPD ROADBLOCK
PROBLEM STATEMENT
Identify the traffic safety related problem or deficiency that the proposed grant is intended to
correct. Idents and gather appropriate data relevant to the problem. Collision/fatalities data
appropriate to the identified problem and a brief analysis of the data is required. When
available, at least three years of data should be presented and analyzed! When identib,ing the
problem, take into consideration changes in population, traffic patterns and other demographic
dynamics that may affect traffic safety.
Drivers are considered to be alcohol-impaired when their blood alcohol concentration (BAC) is
.08 grams per deciliter (g/dL) or higher. Thus, any crash involving a driver with a BAC of .08 or
higher is considered to be an alcohol-impaired-driving crash, and fatalities occurring in those
crashes are considered to be alcohol-impaired-driving fatalities. The term "driver" refers to the
operator of any motor vehicle, including a motorcycle.
Impaired driving has perhaps the highest profile among all traffic safety issues. Alcohol
countermeasure programs have been vigorously pursued for decades with aggressive
campaigns in both the public and private sectors. Despite these efforts, impaired driving
remains a highly difficult issue. In 2015 (most up to-date study), 9,967 people were killed in
alcohol-impaired-driving crashes. These alcohol-impaired-driving fatalities accounted for 31
percent of the total motor vehicle traffic fatalities in the United States.
Alcohol-impaired-driving continues to be a problem in Hawai'i County. From 2009 to 2017,
Hawaii County has experienced 228 traffic fatalities, and 80 or 35.09% were alcohol-impaired-
related. Hawaii County is over represented in both traffic fatalities and alcohol-impaired-
related traffic fatalities. See Table I:
__ _ TABLE I
2009-2017
Hawai'i County- Persons Killed/Alcohol-Impaired-Related
Persons Killed Alcohol-Related Percent Alcohol
Impaired-Involved
2009 22 13 59.1%
2010 27 13 48.1%
2011 22 15 68.2%
2012 38 16 42.1%
2013 25 8 "32.0%
2014 11 3 27.3%
2015 19 6 32.0%
2016 32 4 13.0%
2017 32 2 6.3%
Total 228 `80 35.09%
Additionally, Hawaii County has a problem with fatalities involving intoxicated drivers under the
• influence of alcohol and/or drugs. Alcohol and/or drug related fatalities are considered when
drivers have a blood test result with a combination of any amount of alcohol and/or drugs that
cause impairment. See Table II:
TABLE II
2009-2017
Hawai'i County- Persons Killed/Alcohol and/or Drug Impaired-Related
Persons Killed Alcohol and Drugs Only
Drugs
2009 22 6 11
2010 27 10 15
2011 22 7 12
2012 38 12 25
2013 25 6 12
2014 11 3 6
2015 19 5 10
2016 32 8 11
2017 32 5 10
Total 228 62 112
There are many solutions to the problems of impaired driving as described above, but the
Hawaii Police Department (HPD) believes that enforcement is the strongest deterrent to
impaired driving. HPD will use sobriety checkpoints every week, or 52 weeks during the grant
period in locations that show the greatest possibility of arresting intoxicated drivers. HPD will
also participate by increasing enforcement during all national mobilization periods, as well as
special holiday periods locally.
GRANT GOALS
Goals serve as the foundation upon which the grant is built. Goals are what you hope to accomplish by
implementing a traffic safety grant and represent an end result. Grant goals should be stated in
measurable terms(L e., a percent reduction), be concise and deal with a specific item, be realistic with a
reasonable probability of achievement, and be related to a specific time frame(a "by"date). Please
notate baseline from which the reduction/increase will result.
HPD will make 1,200 or more DUI arrests during Federal Fiscal Year (FFY) 2019. HPD will make
70 or more DUI arrests at grant-funded DUI checkpoints, and 30 or more at county-funded
checkpoints in FFY 2019. Additionally, perform 25 DRE Evaluations.
GRANT OBJECTIVES
Objectives are tasks or activities conducted in order to accomplish the grant goal(s) (e.g.,develop
permanent fitting stations for child restraints, enforcement activities, educational activities, etc.). Grant
objectives should be stated in measurable terms(i.e., a percent reduction, number of training to be held
number of roadblocks, etc.), be concise and deal with a specific item, be realistic with a reasonable
probability of achievement, and be related to a specific time frame(a "by"date). Please notate baseline
from which the reduction/increase will result.
In addition, HPD will:
1. Establish at least 116 impaired driving roadblocks with grant funds.
2. Establish at least 70 or more roadblocks with county funds.
3. Conduct impaired driving roadblocks on all major holidays and impaired driving
enforcement periods.
4. Obtain 30 or more other arrests for other violations at grant-funded roadblocks.
S.' Obtain 30 or more other arrests for other violations at county-funded roadblocks.
6. Issue 250 or more regulatory and moving citations for violations at grant-funded
roadblocks.
7. Issue 250 or more regulatory and moving citations at county-funded roadblocks.
8. Screen at least 20,000 or more vehicles while at impaired driving roadblocks.
9. Send two (2) representatives to attend the National Lifesavers Conference.
10. Send two (2) representatives to attend the Drug Recognition Expert (DRE)
Conference.
11. Send four (4) HPD representatives to the Quarterly Statewide Traffic Commanders
Meetings on Oahu.
12. Send one (1) representative to the monthly Governor's Impaired Driving Task Force
Meeting on Oahu.
13. Use Public Service Announcements Quarterly to provide education and deter impaired
driving.
14. Conduct one (1) earned media event every quarter.
15. Send four(4) HPD officers to Honolulu Police Department's DRE School on Oahu.
16. Send four(4) HPD DRE Instructors to DRE School and Certification Nights on Oahu to
assist Honolulu PD with certifying officers.
17. Send four(4) officers to DRE Certificate Nights on Oahu.
18. Send 25 officers to the DRE Re-Certification Conference on Oahu.
19. Conduct two (2) ARIDE classes for HPD officers.
20. Purchase (8) 0.100 Alcohol in Nitrogen Gas Cylinders for bimonthly testing of the
Intoxilyzer 8000 units island-wide.
21. Purchase (8) 0.040 Alcohol in Nitrogen Gas Cylinders for bimonthly testing of the
Intoxilyzer 8000 units island-wide.
METHOD OF EVALUATION
Using data gathered throughout the grant period, the grant manager will evaluate(1)how well the stated
grant goals and objectives were accomplished, and(2)was the grant cost effective? How are you going
to show effectiveness of your project? What will be the impact of the project on your identified problem
and goal(s)? Provide details on the method of evaluation.
HPD will properly document the total number of DUI arrests and DUI arrests at checkpoints.
Additionally, properly document the total number of DRE Evaluations conducted in FFY 2019.
Evaluate if HPD has obtained the grant goal and objectives listed above.
f
1
EXHIBIT III
SCHEDULE B
•
SCHEDULE B-ALCOHOL
Page 1
Detailed Budget Estimate
Grant No: AL19-02(01-11-02)
COST CATEGORY COST ESTIMATES
A. Personnel Costs
Employee Salaries and Benefits
Position Title(s)and Full-Time/Part-Time Yearly Salary:
1 Supervisor--$60.00/per hour
$60 x 3 hours 116 checkpoints $20,880.00
Fringe Benefit Rate: 22 % $4,593.60
Time to be spent on project: 348 hours
Position Titles)and Overtime Hourly Rate(s):
3 Officers--$55/per hour each officer
$55 x 3 hours x 3 officers x 116 checkpoints $57,420.00
Fringe Benefit Rate: 22 % $12,632.40
Time to be spent on project: 348 hours
Category Sub-Total $95,526.00
B. Travel Expenses
In-State
Event/Conference: Quarterly Statewide Traffic Commanders
Number of Travelers: four(4)
Air Travel:
To: Honolulu(4 Rep X 4 trips x$250) $4,000.00
From: Hilo/Kailua-Kona
Surface Travel: $600.00
Shuttle/Taxi
Car Rental(daily rate,II of days, fuel,taxes,etc.)
•
SCHEDULE B-ALCOHOL
Page 2
Detailed Budget Estimate
Grant No: AL19-02 (01-H-02)
COST CATEGORY COST ESTIMATES
Private Car: ( miles @ per mile)
Excess Lodging:
4 nights @$150 per night x 4 Reps $2,400.00
Hotel Parking: 1 vehicle x 4 trips x $30 cost $120.00
Per Diem:
2 days @$90 per day x 4 rep x 4 trips $2,880.00
Airport Parking: $30 x 4 rep x 4 trips • $480.00
Baggage Fee: 1 checked bag @$25/bag x 4 rep x 8(roundtrips) $800.00
Tuition, Course,Registration and Miscellaneous Fees:
Individual cost: x No. of attendees:
• $11,280.00
Event/Conference: Impaired Driving Tasking Force Meeting
•
Number of Travelers: 1
Air Travel:
To: Honolulu(1 Rep x 12 trips x$250)
From: Hilo/Kailua-Kona $3,000.00
Per Diem:
($20 x 1 Rep x 12 trips) $240.00
Airport Parking: ($15 x 1 Rep x 12 trips) $180.00
Sub-Total: , $3,420.00
Out-of-State
Event/Conference: Lifesavers Conference(Location TBA)
Number of Travelers:two(2)
Air Travel:
SCHEDULE B-ALCOHOL
Page 3
Detailed Budget Estimate
Grant No: AL19-02(O1-H-02)
COST CATEGORY COST ESTIMATES
To: Lifesavers Conference(TBA) $4,500.00
From: Hilo/Kailua-Kona
Surface Travel:
Shuttle/Taxi $300.00
Car Rental(daily rate,#of days,fuel,taxes,etc.)
Private Car: ( miles @ per mile)
Excess Lodging:
5 nights @$200 per night x 2 reps $2,000.00
Per Diem:
6 days@ $145 per day x 2 reps $1,740.00
Baggage Fee: 1 checked bag @$30/bag x 2 reps x 2 roundtrips $120.00
Tuition,Course,Registration and Miscellaneous Fees:
Individual cost: $500 x No. of attendees: 2 $1,000.00
Sub-Total: ' $9,660.00
Category Sub-Total $24,360.00
C. Contractual/Consultant Services
Category Sub-Total $0.00
D. Equipment
(8) 0.100 Alcohol in Nitrogen Gas Cylinders. $1,600.00
(8) 0.040 Alcohol in Nitrogen Gas Cylinders. $1,600.00
Category Sub-Total $3,200.00
E. Other Direct Costs
Category Sub-Total $0.00
GRANT TOTAL I $123,086.00
SCHEDULE B-DRE
Page 1
Detailed Budget Estimate
Grant No: AL19-02 (01-H-02)
COST CATEGORY COST ESTIMATES
A. Personnel Costs
Employee Salaries and Benefits
Position Title(s)and Full-Time/Part-Time Yearly Salary:
Fringe Benefit Rate:
Time to be spent on project: hours
Position Title(s)and Overtime Hourly Rate(s):
Fringe Benefit Rate:
Time to be spent on project: hours
Category Sub-Total $0.00
B. Travel Expenses
In-State
Event/Conference: DRE Instructor School
Number of Travelers: four(4)
Air Travel:
To: Honolulu(4 off.x 3 trips x$250) $3,000.00
From: Hilo/Kailua-Kona
Surface Travel: 1 car x$150.00 x 12 days $1,800.00
Shuttle/Taxi
Car Rental (daily rate,#of days,fuel,taxes,etc.)
Private Car: ( miles @ per mile)
Excess Lodging: 10 nights x 150 x 4 officer $6,000.00
Hotel Parking: 1 vehicle x 10 days x$30 cost $300.00
SCHEDULE B-DRE
Page 2
Detailed Budget Estimate
Grant No: AL19-02 (01-H-02)
COST CATEGORY COST ESTIMATES
Per Diem: $90 x 4 off x 12 days $4,320.00
Baggage Fee: $60.00 (roundtrip)x 3 trips x 4 officers $720.00
�.... :Sub-Total. '_ $16,1
40 00
Event/Conference: DRE School
Number of Travelers: four(4)
Air Travel:
To: Honolulu(4 Reps x 2 trips x$250) $2,000.00
From: Hilo/Kailua-Kona
Surface Travel: 1 car x$150.00 x 12 days $1,800.00
Car Rental(daily rate,#of days,fuel,taxes,etc.)
Private Car: ( miles @ per mile)
Excess Lodging: 10 nights x 150 x 4 officers $6,000.00
Hotel Parking on Oahu: 1 vehicle x 10 days x$30 $300.00
Per Diem:
$90 x 4 off x 12 days $4,320.00
Baggage Fee: 1 checked bag @$30/bag x 4 off. x 4(roundtrip) $640.00
Sub-Total $15,060.00
Event/Conference: DRE Certification Nights
Number of Travelers: four(4)
Air Travel:
To: Honolulu(4 off.x$250) $1,000.00
From: Hilo/Kailua-Kona
Surface Travel: 1 car x$150.00 x 6 days $900.00
Car Rental(daily rate,#of days, fuel,taxes,etc.)
Private Car: ( miles @ per mile)
SCHEDULE B-DRE
Page 3
Detailed Budget Estimate
Grant No: AL19-02(01-11-02)
COST CATEGORY COST ESTIMATES
Excess Lodging: 5 nights x 150 x 4 officers $3,000.00
Hotel Parking on Oahu: 1 vehicle x 5 days x$30 $150.00
Per Diem:
$90 x 4 off x 6 days $2,160.00
Baggage Fee: 1 checked bag @$30/bag x 4 off. x 2(roundtrip) $240.00
Sub-Total: $7,450.00
Event/Conference: DRE Recertification Training
Number of Travelers: 25
Air Travel:
To: Honolulu(25 off. x 1 trip x$250) $6,250.00
From: Hilo/Kailua-Kona
Surface Travel: 7 cars x$150.00 x 2 days $2,100.00
Car Rental(daily rate,#of days,fuel,taxes,etc.)
Private Car: ( miles @ per mile)
Excess Lodging: 1 night x$150 x 25 officers $3,750.00
Hotel Parking on Oahu: 7 vehicles x$30 fee $210.00
Per Diem: $90 x 25 off x 2 day $4,500.00
Baggage Fee: 1 checked bag @$25/bag x 25 off.x 2(roundtrip) $1,250.00
Airport Parking: Hilo/Kailua-Kona-25 officers X$30 $750.00
Sub-Totals ,.
.. .. $18,810.00
Out-of-State:
Event/Conference: DRE Conference
Number of Travelers:two(2)
Air Travel:
To: DRE Conference(TBA) $3,000.00
From: Hilo/Kailua-Kona
SCHEDULE B-DRE
Page 4
Detailed Budget Estimate
Grant No: AL19-02 (01-11-02)
COST CATEGORY COST ESTIMATES
Surface Travel:
Shuttle/Taxi $300.00
Car Rental(daily rate,#of days,fuel,taxes, etc.)
Private Car: ( miles @ per mile)
Excess Lodging:
Lodging: 5 nights @$200 per night x 2 representatives $2,000.00
Per Diem:
6 days @$145 per day x 2 Reps $1,740.00
Baggage Fee: 1 checked bag@$30/bag x 2 reps x 2 roundtrips $120.00
Tuition,Course,Registration and Miscellaneous Fees:
Individual cost: $500 x No. of attendees: _2_ $1,000.00
Sub-Total: $8,160.00
Category Sub-Total $65,620.00
C. Contractual/Consultant Services -
Category Sub-Total $0.00
\D. Equipment
Category Sub-Total $0.00
E. Other Direct Costs
Category Sub-Total $0.00
GRANT TOTAL $65,620.00
E IBIT TV
SCHEDULE C
SCHEDULE C Exhibit IV
Grant No:
MILESTONES PAGE#1 of 1
Month Activity
October 2018-September 2019 Coordinate DRE Training for students and instructors,
DRE Certification Nights and DRE Recertification
Training. Purchase Equipment.
October 2018-December 2018 Conduct grant and county-funded impaired driving
roadblocks. Roadblocks to be scheduled during all
major holidays and National Campaign periods.
Attend Statewide Traffic Commanders Meeting.
Attend Impaired Driving Task Force Meetings.
Participate in NHTSA's "Drive Sober or Get Pulled
Over"Impaired Driving campaign.
January 2019-March 2019 Conduct grant and county-funded impaired driving
roadblocks. Roadblocks to be scheduled during all
major holidays and National Campaign periods.
Attend Statewide Traffic Commanders Meeting.
Attend Impaired Driving Task Force Meetings:
April 2019-June 2019 Conduct grant and county-funded impaired driving
roadblocks. Roadblocks to be scheduled during all
major holidays and National Campaign periods.
Attend Statewide Traffic Commanders Meeting.
Attend Impaired Driving Task Force Meetings.
Attend the Lifesavers Conference in San Antonio,TX
July 2019-September 2019 Conduct grant and county-funded impaired driving
roadblocks. Roadblocks to be scheduled during all
major holidays and National Campaign periods.
Attend Statewide Traffic Commanders Meeting.
Attend the DRE Conference in Nashville, TN. Attend
Impaired Driving Task Force Meetings. Participate in
NHTSA's "Drive Sober or Get Pulled Over"Impaired
Driving campaign. Attend the Intoxilyzer Users
Conference in Austin, TX
Quarterly Conduct at least one earned media event and submit
resulting media coverage to the Highway Safety
Office.
MILESTONES PAGE#1 of 1
. .
EXHIBIT A
i N.)
•
State of California–Office of Traffic Safety
GRANT AGREEMENT
Exhibit A
CERTIFICATIONS AND ASSURANCES
HIGHWAY SAFETY GRANTS
(23 U.S.C.CHAPTER 4 AND SEC.1906,PUB.L.109-59,AS AMENDED)
Failure to comply with applicable Federal statutes,regulations,and directives may subject Grantee Agency officials to
civil or criminal penalties and/or place the State in a high-risk grantee status in accordance with 49
CFR§18.12.
The officials named on the grant agreement,certify by way of signature on the grant agreement signature page,that the
Grantee Agency complies with all applicable Federal statutes,regulations,and directives and State rules,guidelines,
policies and laws in effect with respect to the periods for which it receives grant funding.Applicable provisions include,
but are not limited to,the following:
• 23 U.S.C.Chapter 4—Highway Safety Act of 1966,as amended
• 49 CFR Part 18—Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments
• 23 CFR Part 1300—Uniform Procedures for State Highway Safety Grant Programs
NONDISCRIMINATION
(applies to subrecipients as well as States)
The State highway safety agency will comply with all Federal statutes and implementing regulations relating to
nondiscrimination("Federal Nondiscrimination Authorities").These include but are not limited to:
• Title VI of the Civil Rights Act of 1964(42 U.S.C.2000d et seq.,78 stat.252),(prohibits discrimination on the
basis of race,color,national origin)and 49 CFR part 21;
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,(42
U.S.C.4601),(prohibits unfair treatment of persons displaced or whose property has been acquired because of
Federal or Federal-aid programs and projects);
• Federal-Aid Highway Act of 1973,(23 U.S.C.324 et seq.),and Title IX of the Education Amendments of 1972,
as amended(20 U.S.C. 1681-1683 and 1685-1686)(prohibit discrimination on the basis of sex);
• Section 504 of the Rehabilitation Act of 1973,(29 U.S.C.794 et seq.),as amended,(prohibits discrimination on
the basis of disability)and 49 CFR part 27;
• The Age Discrimination Act of 1975,as amended,(42 U.S.C.6101 et seq.),(prohibits discrimination on the basis
of age);
• The Civil Rights Restoration Act of 1987,(Pub.L. 100-209),(broadens scope,coverage and applicability of Title
VI of the Civil Rights Act of 1964,The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation
Act of 1973,by expanding the definition of the terms"programs or activities"to include all of the programs or
activities of the Federal aid recipients,subrecipients and contractors,whether such programs or activities are
Federally-funded or not);
• Titles II and III of the Americans with Disabilities Act(42 U.S.C. 12131-12189)(prohibits discrimination on the
basis of disability in the operation of public entities,public and private transportation systems,places of public
accommodation,and certain testing)and 49 CFR parts
37 and 38;
• Executive Order 12898,Federal Actions to Address Environmental Justice in Minority Populations and Low-
Income Populations(prevents discrimination against minority populations by discouraging programs,policies,
and activities with disproportionately high and adverse human health or environmental effects on minority and
low-income populations);and
• Executive Order 13166,Improving Access to Services for Persons with Limited English Proficiency(guards
against Title VI national origin discrimination/discrimination because of limited English proficiency(LEP)by
ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access to
programs(70 FR 74087-74100).
The State highway safety agency—
• Will take all measures necessary to ensure that no person in the United States shall,on the grounds of race,color,
national origin,disability,sex,age,limited English proficiency,or membership in any other class protected by
Federal Nondiscrimination Authorities,be excluded from participation in,be denied the benefits of,or be
otherwise subjected to discrimination under any of its programs or activities,so long as any portion of the
program is Federally-assisted;
• Will administer the program in a manner that reasonably ensures that any of its subrecipients,contractors,
subcontractors,and consultants receiving Federal financial assistance under this program will comply with all
requirements of the Non-Discrimination Authorities identified in this Assurance;
• Agrees to comply(and require its subrecipients,contractors,subcontractors,and consultants to comply)with all
applicable provisions of law or regulation governing US DOT's or NHTSA's access to records,accounts,
documents,information,facilities,and staff,and to cooperate and comply with any program or compliance
reviews,and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination
Authority;
• Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising
under these Non-Discrimination Authorities and this Assurance;
• Agrees to insert in all contracts and funding agreements with other State or private entities the following clause:
"Duringtheperformance of this contract/funding agreement,the contractor/funding recipient agrees—
a. To comply with all Federal nondiscrimination laws and regulations,as may be amended from time to
time;
b. Not to participate directly or indirectly in the discrimination prohibited by any Federal non-
discrimination law or regulation,as set forth in appendix B of 49 CFR part 21 and herein;
c. To permit access to its books,records,accounts,other sources of information,and its facilities as
required by the State highway safety office,US DOT or NHTSA;
d. That,in event a contractor/funding recipient fails to comply with any nondiscrimination provisions in
this contract/funding agreement,the State highway safety agency will have the right to impose such
contract/agreement sanctions as it or NHTSA determine are appropriate,including but not limited to
withholding payments to the contractor/funding
recipient under the contract/agreement until the contractor/funding recipient complies;and/or
cancelling,terminating,or suspending a contract or funding agreement,in whole or in part;and
e. To insert this clause,including paragraphs(a)through(e),in every subcontract and sub agreement and
in every solicitation for a subcontract or sub-agreement,that receives Federal funds under this
program.
POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)
The State will comply with provisions of the Hatch Act(5 U.S.C. 1501-1508),which limits the political'activities of
employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)
Certification for Contracts,Grants,Loans,and Cooperative Agreements
The undersigned certifies,to the best of his or her knowledge and belief,that:
1.No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person
for influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or
employee of Congress,or an employee of a Member of Congress in connection with the awarding of any Federal
contract,the making of any Federal grant,the making of any Federal loan,the entering into of any cooperative
agreement,and the extension,continuation,renewal,amendment,or modification of any Federal contract,grant,
loan,or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress,or an employee of a Member of Congress in connection with
this Federal contract,grant,loan,or cooperative agreement,the undersigned shall complete and submit
Standard Form-LLL,"Disclosure Form to Report Lobbying,"in accordance with its instructions;
3.The undersigned shall require that the language of this certification be included in the award documents for all
sub-award at all tiers(including subcontracts,subgrants,and contracts under grant,loans,and cooperative
agreements)and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into.Submission of this certification is a prerequisite for making or entering into this transaction imposed by
section 1352,title 31,U.S.Code.Any person who fails to file the required certification shall be subject to a civil
penalty of not less than$10,000 and not more than
$100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or
local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local
legislative body.Such activities include both direct and indirect(e.g.,"grassroots")lobbying activities,with one
exception.This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct
communications with State or local legislative officials,in accordance with customary State practice,even if such
communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)
Instructions for Primary Tier Participant Certification(States)
1.By signing and submitting this proposal,the prospective primary tier participant is providing the certification set
out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2.The inability of a person to provide the certification required below will not necessarily result in denial of
participation in this covered transaction.The prospective primary tier participant shall submit an explanation of why it
cannot provide the certification set out below.The certification or explanation will be considered in connection with
the department or agency's determination whether to enter into this transaction.However,failure of the prospective
primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this
transaction.
3.The certification in this clause is a material representation of fact upon which reliance was placed when the
department or agency determined to enter into this transaction:If it is later determined that the prospective primary tier
participant knowingly rendered an erroneous certification,in addition to other remedies available to the Federal
Government,the department or agency may terminate this transaction for cause or default or may pursue suspension or
debarment.
4.The prospective primary tier participant shall provide immediate written notice to the department or agency to which
this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous
when submitted or has become erroneous by reason of changed circumstances.
5.The terms covered transaction, civil judgment,debarment,suspension,ineligible,participant, person,principal, and
voluntarily excluded,as used in this clause,are defined in 2 CFR parts 180 and 1200.You may contact the department or
agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.
6.The prospective primary tier participant agrees by submitting this proposal that,should the proposed covered
transaction be entered into,it shall not knowingly enter into any lower tier covered transaction with a person who is
proposed for debarment under 48 CFR part 9,subpart 9.4,debarred,suspended,declared ineligible,or voluntarily
excluded from participation in this covered transaction,unless authorized by the department or agency entering into
this transaction.
7.The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled
"Instructions for Lower Tier Participant Certification"including the"Certification Regarding Debarment,Suspension,
Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,"provided by the department or agency
entering into this covered transaction,without modification,in all lower tier covered transactions and in all solicitations
for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
8.A participant in a covered transaction may rely upon a certification of a prospective participant in a Iower tier
covered transaction that it is not proposed for debarment under 48 CFR part 9,subpart 9.4,debarred,suspended,
ineligible,or voluntarily excluded from the covered transaction,unless it knows that the certification is erroneous. A
participant is responsible for ensuring that its principals are not suspended,debarred,or otherwise ineligible to
participate in covered transactions. To verify the eligibility of its principals,as well as the eligibility of any
prospective lower tier participants,each participant may, is not required to,check the System for Award
Y qY
Management Exclusions website(https://www.sam.gov/).
9.Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause.The knowledge and information of a participant is not
required to exceed that
q which is normally possessed by a prudent person in the ordinary course of business dealings.
10.Except for transactions authorized under paragraph 6 of these instructions,if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is
proposed for debarment under 48 CFR part 9,subpart 9.4,suspended,debarred,ineligible,or voluntarily excluded from
participation in this transaction,in addition to other remedies available to the he Federal government,the department or
agency may terminate the transaction for cause or default.
Certification Regarding Debarment,Suspension,and Other Responsibility Matters-Primary Tier
Covered Transactions
(1)The prospective primary tier participant certifies to the best of its knowledge and belief,that it and its principals:
(a)Are not presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily
excluded from participating in covered transactions by any Federal department or agency;
(b)Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain,or
performing a public(Federal,State or local)transaction or contract under a public transaction;violation of Federal
or State antitrust statutes or commission of embezzlement,theft,forgery,bribery,falsification or destruction of
records,making false statements,or receiving stolen property;
(c)Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal,State
or Local)with commission of any of the offenses enumerated in paragraph(1)(b)of this certification;and
(d)Have not within a three-year period preceding this application/proposal had one or more public transactions
(Federal,State,or local)terminated for cause or default.
(2)Where the prospective primary tier participant is unable to certify to any of the Statements in this certification,
such prospective participant shall attach an explanation to this proposal.
Instructions for Lower Tier Participant Certification
1.By signing and submitting this proposal,the prospective lower tier participant is providing the certification set out
below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2.The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into.If it is later determined that the prospective lower tier participant knowingly rendered an
erroneous certification,in addition to other remedies available to the Federal government,the department or agency with
which this transaction originated may pursue available remedies,including suspension or debarment.
3.The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is
submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted
or has become erroneous by reason of changed circumstances.
4.The terms covered transaction, civil judgment,debarment,suspension,ineligible,participant, person,principal, and
voluntarily excluded,as used in this clause,are defined in 2 CFR parts 180 and 1200.
You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those
regulations.
5.The prospective lower tier participant agrees by submitting this proposal that,should the proposed covered
transaction be entered into,it shall not knowingly enter into any lower tier covered transaction with a person who is
proposed for debarment under 48 CFR part 9,subpart 9.4,debarred,suspended,declared ineligible,or voluntarily
excluded from participation in this covered transaction,unless authorized by the department or agency with which this
transaction originated.
6.The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled
"Instructions for Lower Tier Participant Certification"including the"Certification Regarding Debarment,Suspension,
Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,"without modification,in all lower tier
covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants
to comply with 2 CFR parts 180 and 1200.
7.A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR part 9,subpart 9.4,debarred,suspended,
ineligible,or voluntarily excluded from the covered transaction,unless it knows that the certification is erroneous. A
participant is responsible for ensuring that its principals are not suspended,debarred,or otherwise ineligible to
participate in covered transactions. To verify the eligibility of its principals,as well as the eligibility of any
prospective lower tier participants,each participant may,but is not required to,check the System for Award
Management Exclusions website(https://www.sam.gov/).
8.Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause.The knowledge and information
of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course
of business dealings.
9.Except for transactions authorized under paragraph 5 of these instructions,if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9,
subpart 9.4,suspended,debarred,ineligible,or voluntarily excluded from participation in this transaction,in addition to
other remedies available to the Federal government,the department or agency with which this transaction originated may
pursue available remedies,
including suspension or debarment.
Certification Regarding Debarment,Suspension,Ineligibility and Voluntary Exclusion—Lower Tier
1
Covered Transactions:
1. The prospective lower tier participant certifies,by submission of this proposal, that neither it nor its principals is
presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded from participating
in covered transactions by any Federal department or agency.
2.Where the prospective lower tier participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
BUY AMERICA ACT
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement(23 U.S.C.313)when purchasing items
using Federal funds.Buy America requires a State,or subrecipient,to purchase with Federal funds only steel,iron and
manufactured products produced in the United States,unless the Secretary of Transportation determines that such
domestically produced items would be inconsistent with the public interest,that such materials are not reasonably
available and of a satisfactory quality,or
that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In
order to use Federal funds to purchase foreign produced items,the State must submit a
waiver request that provides an adequate basis and justification for approval by the Secretary of
Transportation.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE
(applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C.Chapter 4 grant funds for programs to check helmet usage or
to create checkpoints that specifically target motorcyclists.
LAW ENFORCEMENT AGENCIES
All subrecipient law enforcement agencies shall comply with California law regarding profiling. Penal Code section
13519.4,subdivision(e),defines"racial profiling"as the"practice of detaining a suspect based on a broad set of criteria
which casts suspicion on an entire class of people without any individualized suspicion of the particular person being
stopped." Then,subdivision(1)of that section goes on to provide;"A law enforcement officer shall not engage in racial
profiling."
•
SCHEDULE B-1 Exhibit III
BUDGET NARRATIVE PAGE# 1 of 1
Personnel Costs
Hawai'i Police Department will conduct 116 Sobriety Checkpoints throughout the grant period
and on all major holidays. These activities will be conducted on an overtime basis.
Each checkpoint will be staffed with one(1)supervisor and three(3)officers.
Costs are estimated based on an average overtime hourly rate of$60 per hour for supervisors and$55 per hour
for officers. Average hourly rates are used because exact overtime rates vary within the department depending
on rank and years of service.Which personnel will be staffing which checkpoint is undetermined at the
outset of the grant period. Hourly rates do not include fringe benefits.
Travel Expenses
Travel funds will be used for: DRE Conference to be determined.
Lifesavers Conference to be determined,Quarterly Statewide Traffic Commanders Meetings,DRE School,
DRE Instructor School,DRE Certification Nights,Impaired Driving Task Force meetings,
and DRE Re-Certification Training.
HPD will send two(2) officers to the DRE Conference. Shuttle or taxi
will be utilized. HPD will send four(4)officers to the Quarterly Statewide Traffic Commanders Meetings
on Oahu,which will be held at hotels that do not have shuttles. A rental car will be needed for the duration
of the meetings,total of 8 days. HPD will send four(4)officers to the DRE School,location and dates TBA.
HPD will send 4 officers to Oahu for the DRE Instructor School, location and dates TBA. HPD will send four
(4)officers to the DRE Certification Nights, location and dates TBA. HPD will send 25 officers to DRE
Recertification, location and dates TBA. A rental vehicle will be needed for all DRE training as the hotel is
not a site for these training classes. HPD will send a representative to the Impaired Driving Task Force
meetings on Oahu. Shuttle is provided.
Contractual/Consultant Services
No expenses reported
Equipment
HPD will purchase(8)0.100 Alcohol in Nitrogen Gas Cylinders for Intox 8000 calibration testing
HPD will purchase(8) 0.040 Alcohol in Nitrogen Gas Cylinders for Intox 8000 calibration testing
Other Direct Costs
No expenses reported